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DEVELOPING WEB TRANSACTIONAL
CAPABILITIES IN ATF
ATF’s E Filing Strategies
GPEA
• Government Paperwork Elimination Act» GPEA
• Signed 10/21/98
• Federal agencies must offer E gov’t in place of paper by 10/21/03
Pay.gov
• Financial Management Service (FMS) builds E gov’t system - Pay.gov
• View Federal agency bill
• Submit forms to agencies
• Authorize payments & collections
• Access information which requires authentication
Pay.gov components
• Forms submittal
• Payments and collections
• Authentication
• Agency reporting
Forms submittal
• ATF forms converted to electronic documents
• Customers select form from menu
• Customers complete form on line
• Form is submitted directly to ATF
Payments and Collections
• Customers can pay taxes, fees, other payments
• Transactions are Automated Clearing House (ACH) debit entries
Authentication
• Electronic Signatures made legal 7/00
• Verification engine verifies information submitted by customer
• Users are identified thru passwords
• Digital signatures and biometrics may be used for some applications
Agency Reporting
• FMS provides detailed information back to agencies
• Format received is at agency discretion
• Information populates agency databases
• On line edits and audits ensure accurate data
ATF Pilot
• ATF will be first agency to pilot Pay.gov
• Pilot with tobacco manufacturers excise tax form
• Start in 10/00
• Add additional forms in 2001
Procedures
• Customers go to ATF web page
• Select E Filing option
• Hyperlinked to Pay.gov
• Login using previously approved password
• Select form to be completed from menu
Form completion
• Form will not look exactly like paper version
• It will be identical in information requested and order of information
• Form will be pre-populated with certain customer data
Form Completion
• Dropdown boxes available for assistance
• Customer enters data in required fields
• Calculations automatically completed
• Entered data appears in all required fields
• Prompt appears asking if data is correct for submittal
Form Completion
• Customer hits “send”
• Customer receives tracking number unique to that transaction
• ACH receipt provided if financial transaction occurred
COLAs
• Certificates of Label Approval (COLA)
• 70,000 received last year
• Interest from industry in e filing COLAs
• May use system outside Pay.gov
• Transmit image of label
• Possibility of industry developing system and “donating” it to ATF
Benefits to Industry
• Reduces taxpayer burden• Meets their need for electronic commerce• Access to government 24/7• Fast• Efficient• Cost effective• Accurate• Productive
Benefits to Government
• Accurate data in our databases
• Faster processing of forms
• Reduction in paper processing & storage
• Better use of government resources
Contact for Information
• Tom Stewart
• Chief Revenue Operations Branch
• Bureau Of Alcohol, Tobacco & Firearms
• 202-927-8220