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Presenter: Tserensambuu Nurenzedgombo

Head of Information Technology Unit,

Government Agency for Policy Coordination on State property

Development of E-Procuremen in Mongolia

About Mongolia - Overview

At 1,564,116 square kilometres (603,909 sq mi), Mongolia is

the 18th largest and the most sparsely populated fully country in

the world, with a population of around 3 million people. It is

also the world's second-largest landlocked

country behind Kazakhstan and the largest landlocked country that

does not border a closed seaPopulation: 3.0 million

Area: 1,566,000 sq km (610,740 sq mi)

Land boundaries: 8,158 km, with Russia 3,485 km and with

China 4,673 km

Average altitude: 1,580 m above sea-level

Fiscal year:January 1 - December 31

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HOW TO YOU SEE PUBLIC PROCUREMENT?

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G O V E R N E N T A G E N C Y F O R P O L I C Y C O O R D I N A T I O N O N S T A T E P R O P E R T Y

3

WHAT IS

PROCUR

EMENT?

PUBLIC ORGANIZATION

INVESTMENT

SUPPLIERS

MONEY, OPPORTUNITY

PUBLIC USERS

INVESTMENT

CORRUPTION

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Development of e-GP System in Mongolia

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G O V E R N E N T A G E N C Y F O R P O L I C Y C O O R D I N A T I O N O N S T A T E P R O P E R T Y

4

Procurement

Planning

E-Tendering

Shopping mall for

FA

Fully dynamic

forms

Item by item

purchase

Business process

re-engineriing

Mobile Application

E-Examinition

2006

E-Notice System

(www.e-procurement. mn)

First tender notice

system launched

2011

Procurement Planning Information system

Procurement Planning

Information System

Launched Procurement

Planning

Public awarding

E-Procurement system (www.meps.gov.mn) launchedMongolian electronic procurement system

(www.meps.gov.mn)

E-Bidding (Public opening)

E-Catalogue

Shopping mall for Framework agreement

Public awarding

First electronic tender organized in the MOF

E-Procurement system Phase 2 (www.tender.gov.mn)

ready to launch

2012 2012.05 2016

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E-PROCUREMENT

G O V E R N E N T A G E N C Y F O R P O L I C Y C O O R D I N A T I O N O N S T A T E P R O P E R T Y

E-TENDER

1846

MOST E-TENDER IN REGION

Хөвсгөл аймгийн ХААА - 217

Орхон аймгийн ХААА - 137

Өмнөговь аймгийн ХААА - 30

Булган аймгийн ХААА - 22

Дорноговь аймгийн ХААА - 16

Дундговь аймгийн ХААА - 12

In 2016

0

1000

2000

3000

4000

5000

6000

Publishedtenders

Number ofProposal

Number ofSuppliers

157401

192464

1605

6921159

3550

1278

1846

5656

1485

Usage of E-Procurement System /Last 4 years/

2013 2014 2015 2016

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PURPOSE OF NEW PLATFORM

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S E C T I O N O N E

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BUSINESS PROCESS RE-ENGINEERING

DECISION MAKING BASED ON COLLECTED DATA

REGISTRATION WORK FLOW

REAL TIME DATA

Bear claw croissant apple

pie croissant cake cool cake 01 Bear claw croissant apple

pie croissant cake cool cake 02 Bear claw croissant apple

pie croissant cake cool cake 03

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Mongolian E-Procurement System Overview

G O V E R N E N T A G E N C Y F O R P O L I C Y C O O R D I N A T I O N O N S T A T E P R O P E R T Y

Data Exchange System

Shopping Mall, E-Catalogue

E-Contracting System

E-TenderingSystem

E-Examination System

Mobile Application

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GENERAL BUSINESS PROCESS OF E-PROCUREMENT SYSTEM

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S E C T I O N O N E

8

Final

PREPARING PROCUREMENT PLANNING, PUBLISHING PROCUREMENT PLAN

PREPARATION OF TENDER DOCUMENTATION IN THE SYSTEM

PUBLISH THE TENDER NOTICE

PARTICIPATION OF TENDER

E-CLARIFICATION

PUBLIC BID OPENING

E-COMPLAINING

EVALUTION OF BIDS

AWARDING CONTRACT,

CONTRACT IMPLEMENTATION

Start

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ROLES OF E-PROCUREMENT SYSTEM

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G O V E R N E N T A G E N C Y F O R P O L I C Y C O O R D I N A T I O N O N S T A T E P R O P E R T Y

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SUPPLIERSPROCURING

ENTITIESMinistry of Finance,

Comptition agency,

Other Procuring Units

PUBLIC USERS

System Administration

(Government Agency for

Policy Coordination on State

Property)

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DATA EXCHANGE

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S E C T I O N O N E

Татварын ерөнхий газрын татвар төлөгчдийн

мэдээллийн сантай холбогдсон

ЭМНДЕГ-той холбох шаардлагатай

TAX INFORMATION, SOCIAL INSURANCE INFORMATION

Харилцаа холбоо, мэдээллийн

технологийн газрын Цахим гарын үсгийн

дэд бүтцэд холбох технологийн шийдлийг

боловсруулсан

E-SIGNATURE

Тээврийн хэрэгсэлийн анхдагч мэдээллийг

Авто тээврийн үндэсний төвийн

мэдээллийн сангаас шууд татах

боломжийг бүрдүүлсэн

Авто тээврийн мэдээлэлСангийн яамны нягтлан бодох бүртгэлийн

системээс санхүүгийн тайлангийн

мэдээллийг шууд татах боломжтой

FINANCIAL DATA

BUSINESS ENTITY REGISTRATION

DATA EXCHANGING

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MOBILE APPLICATION IOS, ANDROID

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G O V E R N E N T A G E N C Y F O R P O L I C Y C O O R D I N A T I O N O N S T A T E P R O P E R T Y

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1.520K

2.983K

3.071K

1.880K

Certificate

Black List

Law and Legislation

Tender notice, Award informationMOBILE APPLICATOIN

FOR iOS , ANDROID

USERS

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It is new tool for

tender information

for public users.

FACEBOOK MESSENGER BOT

Tender notice

News

Law, Legislation

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RESULT OF E-TENDERING

G O V E R N E N T A G E N C Y F O R P O L I C Y C O O R D I N A T I O N O N S T A T E P R O P E R T Y

In 2015 over the 26000 files are saved in to the Server

One file has 50 pages total number of paper 1.3 mln

If we follow paper based procurement then we require copy version at

least 1 it it became 2,600,000 page of paper - Total weight 13 tonn

26000file

VS

253

GB

13 tonn

paper

This is a answer

HERE IS THE TRANSPARENCY

IT IS A TRANSPARENCY

EVERYONE CAN SEE

MACHINE READABLE DATA

WHAT IS THE

TRANSPARENCY

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✉tserensambuu@procurement.gov.mn

📞 976-62263012

Government agency for Policy coordination on

State Property

Information Technology Unit

THANK YOU FOR YOUR ATTENTION