District 1220 Assembly 2006 Health and Safety HEALTH AND SAFETY For Rotary District 1220 and its Member Clubs

District 1220 Assembly 2006Health and Safety

HEALTH AND SAFETYFor Rotary District 1220

and itsMember Clubs


HEALTH AND SAFETY

Oh No!Oh No!


Tony Petitt BA CEng CMIOSH

Chartered Safety & Health Practitioner [Rotary Club of Bretby]

District 1220 Health & Safety Officer


• To ensure that you are aware of the Law and of the requirements of RIBI and District 1220.

•To provide advice to you, and to your Clubs, on Health & Safety matters.

• To provide you with the tools to enable you to comply with the Law, the advice and best practice.

My Job


The District Website will soon contain a Health and Safety page

[look under ‘District’]

My Job


• The District H&S Policy

• District Risk Assessments [for Conference, Assembly etc.]

• Draft Club H&S Policy for download and use by your H&S Officer

• Club Risk Assessment form for download and use by your Club H&S Officer or designated member(s)

• Topical advice for you and your H&S Officer

• A copy of this presentation

You will be able to access the following:

My Job


Your Job:


As President of your Club, is to ensure thatyou comply with the requirements of

RIBI and with the advice provided by RIBIand District 1220 by having in place.

A Health & Safety PolicyRisk Assessments

covering each activitythat could present a risk to your members

or others affected.

Your Job


You must also appoint a Club H&S Officer,or take on that role yourself, to head the

Club’s H&S activities.

Your Job


Through me:

• you must notify District of the name of your Club H&S Officer.

• you must send District a copy of your Club Health & Safety Policy.

Your Job


The Law:


There is a danger that a Club, or the District could find itself being made an example of, if it did not have in place what was considered by the HSE, or insurers, to be sufficient training and safeguards.

The Law


The main piece of Health & Safety legislation is:

The Health and Safety at Work etc. Act - 1974

This sets out the general duties thatemployers and others

have towards employees andthose affected by their work activities.

The Law


But wait a minute, I hear you say!

That was theHealth & Safety AT WORK Act

and referred to employers,employees and work.

The Law


You will say that my Club is not an employer,our members are not employees and

we do not participate in ‘work’

And you would be quite right, but:

The Law


The Health & Safety Executive [HSE] withThe Charities Safety Group

have published a guidance document:

Charity and Voluntary Workers

This sets out HSE advice that isapplicable to us and to the activities

that we undertake. It states:

The Law


“In general, the same health and safety standards should be applied to voluntary workers as they would to employees exposed to the same risks….

HSE considers it good practice for a volunteer user to provide the same level of health and safety protection as they would in an employer/employee relationship, irrespective of whether there are strict legal duties.”

The Law


There is still a grey area, where organisationssuch as ours are concerned, but itseems unlikely, in my opinion, that

a Rotary Club and/or its Officerswould be prosecuted by the HSE under

the Act in the case of an accident causinginjury or death to a member of a Rotary Club

or to a member of the public.

HOWEVER:

The Law


In this litigious world, there is still the possibilitythat we could be faced with a

claim for damages, or at worst aprosecution brought by an individual or

their family.

HOWEVER:

The Law


There is good news.

If we organise our Clubs’ Health & Safetyin line with “Charity and Voluntary Workers”

we would be held to have taken allpossible precautions to avoid injuryor death to our members and others

affected by our activities.

The Law


RIBI Requirements


It is a requirement of RIBI thatDistricts and Clubs have in place:

Health and Safety PoliciesRisk Assessments covering Rotary Activities


Club H&S Policy

What is a Health & Safety Policy?

A H&S Policy is a statement of a Club’s intention with regard to the Health & Safety of its Members and those affected by its activities.


Rotary Club of Bretby

RIBI – District 1220

Club Health and Safety This is the Health and Safety Policy Statement of the

Rotary Club of Bretby The Club’s Statement of General Policy is:

To provide adequate control of the health and safety risks arising from our activities

To consult with our members on matters affecting their health and safety

To carry out Risk Assessments for all activities affecting members and others

To provide and maintain (where appropriate) safe items of plant and equipment

To ensure (where appropriate) safe handling and use of substances

To provide information, instruction and supervision for members

To ensure that all members are competent to carry out any tasks assigned to them by the Club, and to provide them with appropriate guidance

To prevent accidents

To maintain (where appropriate) safe and healthy working conditions for members and others

To appoint, annually, a Club Health & Safety Officer

To annually review and revise, where necessary, this Policy.

The Club President will sign the Policy Statement at the beginning of each Rotary year.

POLICY SIGNED BY: Rtn A L Petitt, President

DATE: 01 March 2006 REVIEW DATE: 01 July 2006

Overall responsibility for Health and Safety for the year, lies with:

The President

Day to day responsibility for Health and Safety for the year lies with:

Club Health and Safety Officer

Rtn A L Petitt CMIOSH

To ensure that health and safety standards are maintained or improved, the members named below have responsibility, this year, in the areas noted.

Rtn John Hall

Chairman, Youth Activities Activities involving young people

Rtn Geoff Brown

Chairman, Community Service

Senior Citizens Concerts + Kids Out +

other activities involving the elderly

Rtn Tom Hunt

Organiser, Static Bike Ride

Static Bike Ride +

other activities involving physical activity

Notes on Risk Assessments follow on next page

Club H&S Policy


The Club’s Statement of General Policy is:

•To provide adequate control of the health and safety risks arising from our activities

•To consult with our members on matters affecting their health and safety

•To carry out Risk Assessments for all activities affecting members and others

•To provide and maintain (where appropriate) safe items of plant and equipment

•To ensure (where appropriate) safe handling and use of substances

•To provide information, instruction and supervision for members

•To ensure that all members are competent to carry out any tasks assigned to them by the Club, and to provide them with

appropriate guidance

•To prevent accidents

•To maintain (where appropriate) safe and healthy working conditions for members and others

•To appoint, annually, a Club Health & Safety Officer

•To annually review and revise, where necessary, this Policy.

Club H&S Policy


Risk Assessments

Risk Assessments will be undertaken by: Persons responsible for Activity

Assessments will be reviewed by: The Senior Vice President

Risk Assessments will be approved by: The Club Health and Safety Officer

The findings of Risk Assessments will be reported to:

The President and Club Council

Risk Assessments will be recorded in, and filed with, Council Minutes

Actions required to remove and/or control Risks will be approved by:

The President and Club Council

Responsibility for ensuring that actions required are implemented lies with:

The members named on page 1

Responsibility for ensuring that the implemented actions have removed/reduced risk lies with:

The Club Health and Safety Officer

Club H&S Policy


What is a Risk Assessment?

A Risk Assessment is a careful examination of all aspects of an activity, as they affect the health & safety of those taking part.• What are the potential hazards?• Have we taken enough precautions to control the risk from those hazards?•Could we do more to prevent harm from happening?

Club Risk Assessments


Rotary Club of Bretby

RIBI – District 1220

Club Health and Safety – Risk Assessment Name of Event Date of Event

Date of Assessment Date Assessment Reviewed

Assessment prepared by * Assessment reviewed by *

Member responsible for activity * * Refer to Club Health & Safety Policy for responsible persons

List Significant Hazards List Group(s) of people who are at risk from the hazard

List existing control measures, or note where information may be found

List risks that are not adequately controlled, and the further controls needed

Club Risk Assessments


Hazards and Risks


WHAT IS A HAZARD?

Something or someonewith the potential to

cause harm

Working at height


WHAT IS A RISK?

The likelihood that a

particular hazard will give rise to

harm.Risk reflects

both the likelihood and

severity of the harm

Injury/death after fall – very likely!


WHAT IS A HAZARD?


cause harm

Working at height


WHAT IS A RISK?



harm.Risk reflects

both the likelihood and

severity of the harm

Injury/death after fall – very unlikely!

Same hazard as before


WHAT IS A HAZARD?


cause harm

Not very apparent

Heathrow, Terminal 3, 1st floor


WHAT IS A RISK?



harm.

Risk reflects both the

likelihood and severity of the

harm

Still not very apparent!




WHAT IS A RISK?



harm.

Risk reflects both the

likelihood and severity of the

harm

In fact: a man was killed here


Benefits ofcompliance


First & foremost

protection

Benefits


protectionBenefits

Protects District,

Protects Club and Officers,

Protects Club Members,

Protects the Public.


protectionProtects against:

Injuries from our activities,

Insurance claims,

Bad publicity for Club, District and RIBI.

Benefits


protectionHelps compliance with Health & Safety Legislation

Removes or reduces hazards or risks

Promotes safe working practices

Benefits


protectionImproves image[good PR for Rotary]

Improves confidence [in the Club]

Improves reputation [of Club, District & RIBI]

Benefits


and finally


remember

HAZARD

RISK

&


HAZARD

I can’t be bothered with thisHealth & Safety business – too

many more important things to do.

remember


RISK

• Someone injured

• The Club, and you, prosecuted or sued

• You bring the names of your Club,District 1220, RIBI and Rotary into disrepute

remember


HEALTH AND SAFETY


HEALTH AND SAFETY

OH YES!OH YES!


Thank you foryour attention

Tony Petitt

Documents

District 1220 Assembly 2006 Health and Safety HEALTH AND SAFETY For Rotary District 1220 and its Member Clubs