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DISTRICT ADVISORY BOARD
MEETING AGENDA
Date/Time: February 11, 2015 * 4:00 – 6:00 p.m.
Location: NCPRD Aquatic Park
___________________________________________________________________________________________
I. Call to Order
a. Introduce New City of Milwaukie DAB Representative
II. Citizen Participation*
III. Consent Agenda
a. Approval of January 14, 2014 Meeting Minutes
IV. Business Agenda – Action Required
a. NONE
V. Discussion Agenda – No Action Required
a. Ballot Results Survey Discussion – Gary Schmidt, Clackamas County PGA
b. NCPRD Study Session Review – Director Gary Barth
VI. Division Updates
a. Finance – Laura Zentner
b. Planning & Maintenance – Jeroen Kok
c. Recreation & Facilities – Carl Switzer
d. Marketing and Public Affairs – Karen Tolvstad
VII. Director Comments
VIII. DAB Member Comments
IX. Adjournment
*Citizen Participation is limited to 3 minutes per citizen
DISTRICT ADVISORY NCPRD BOARD
Meeting Minutes
Date: January 14, 2015
Time: 4:00 p.m.
Location: NCPRD Aquatic Center
1) Chair David Noble called the meeting to order at 4:02 p.m. A Quorum is Present.
DAB members present: David Noble, Bill Bersie, Susan McCarty, Lynn Fisher, Michael Morrow, Mike Miller, & Kristin Mitchell. Absent: Robin Condie, Mike Miller *
*Note – A Recruitment is currently posted for the vacancy created by Marylee Walden’s recent resignation. Mike Miller will continue to represent the City of Milwaukie post-retirement until they appoint a new representative.
NCPRD Staff members present: Gary Barth, Laura Zentner, Carl Switzer, Jeroen Kok, Katie Dunham, Kandi Ho, Edward Nieto
County Staff members present: Commissioner Paul Savas, Commissioner Jim Bernard, County Staff Member Drenda Howett
Citizens: Dick Shook/Former DAB member, Eugene Whitley, City of Damascus Staff Member Chris Alfino
2) Citizen Participation: a) Eugene Whitley complimented the DAB and the District on its’ efforts and hard work. Since becoming
more involved due to the ballot measure activities in the Fall of 2014, he is enjoying staying connected and informed in what is happening within the District.
3) Consent Agenda (Action)
a) Approval of November 12, 2014 Meeting Minutes:
Motion: Susan McCarty Second: Lynn Fisher Changes: None Abstain: None Approve: All
Business Agenda (Action)
4) Jeroen Kok and Katie Dunham presented materials and a brief PowerPoint summarizing the work to date on the 4 City of Milwaukie neighborhood park Draft Master Plans; Balfour, Bowman-Brae, Robert Kronberg, and Wichita. Efforts have including numerous community involvement meetings and have resulted in professionally designed and technically complete concept plans. Staff Recommended DAB members endorse 3 Final Draft Master Plans, specifically those plans for Balfour Park Master Plan, Bowman-Brae Park Master Plan, & Robert Kronberg Park Master Plan, and that staff should move forward into the next steps of the City of Milwaukie’s planning review and approval process (which will involve the plans becoming ancillary documents to the City of Milwaukie Comprehensive Plan). Action Motion: Lynn Fisher made a motion to endorse the Balfour Park Master Plan, Bowman-Brae Park Master Plan, & Robert Kronberg Park Master and to recommend that staff should move forward into the next steps of the City of Milwaukie’s planning review and approval process, so that the plans can be adopted as ancillary documents to the City of Milwaukie Comprehensive Plan. 2nd: Bill Bersie Vote: All in Favor
Discussion Agenda 5)
a) Ballot Results Survey Discussion – This agenda item was postponed until a later date.
6) Division Updates (Also see ‘Division Reports’ in meeting packet):
a) Finance – Laura Zentner – See Division Report b) Planning & Development – Jeroen Kok – See Division Report c) Program and Facilities – Carl Switzer - See Division Reports d) Marketing and Public Affairs – Karen Tolvstad - See Division Report
7) Director’s Comments : a) Edward Nieto has joined NCPRD/BCS as our County PGA representative. He will represent both the
District and BCS needs for Public Affairs work. b) The County has moved into its new strategic plan development work and is working across the county to
set goals to meet what has been defined as Performance Clackamas. NCPRD and BCS are participating in the Managing for Results strategic planning process, which involved several sessions in December and January. The primary focus of this effort is on customer based outcomes.
8) DAB Board Members’ Comments:
i) Commissioner Savas – Informed DAB members that the City Manager for Happy Valley and the Clackamas County Administrator are in continued discussions regarding outstanding issues with NCPRD and the City of Happy Valley.
ii) Bill Bersie – (1) Was the letter from DAB to the BCC, which was recommended in the November DAB business
meeting, ever completed? If so, please provide a copy. (2) Where are we on the Master Plan approval now that the ballot measure is over?
(a) Director Barth will follow up with the County Administrator for direction on how to proceed. (b) Commissioner Jim Bernard recommended that the DAB take the lead with a recommendation
to the Board that the Aspirational Master Plan be approved. iii) Kristin Mitchell – Noted concern that the Happy Valley issues appear to continue.
(1) Michael Morrow acknowledged that the zip code information related to participation in the Hooper’s program was valuable. He asked if the same data can be provided for other programs and facilities throughout the District. Carl Switzer assured him he would begin working on gathering the information and provide it at future DAB work sessions.
iv) Chair David Noble – Took an informal poll of DAB members present regarding the desire to pursue another ballot measure opportunity:
Susan McCarty – Not until the issues with Happy Valley are settled Lynn Fisher – Yes, but with a different approach Michael Morrow – Abstain Kristin Mitchell – Yes Bill Bersie – Yes, but wait for 2016
9) Meeting adjourned at 5:35 p.m.
DISTRICT ADVISORY BOARD
DIVISION REPORTS Date: February 2015
Division: NCPRD Administration/Finance
Quarterly Financial Report
The 2nd Quarter Report, for the period October 1, 2014 through December 31, 2014, will not be presented at the
February DAB meeting as originally planned. The Business Operations Director will incorporate the 2nd Quarter
data into the five-year financial forecast which will be presented at the March District Advisory Board Meeting. If
you have questions, please call Laura at 503.742.4351 or email her at [email protected]
Budget Updates
Budget – Fiscal Year 2015/2016
NCPRD staff started work on the fiscal year 2015/2016 budget in January 2015. The first step in the process was
to estimate revenues and expenditures for fiscal year 2014/2015 which provided the beginning fund balances for
July 1, 2015. Staff is now working on preparing their budgets for fiscal year 2015/2016 with budget meetings with
the management team scheduled to begin the week of February 16, 2015.
Budget Committee
All positions on the Budget Committee are filled.
Audit Updates
N/A
Accounts Payable
Each Thursday, NCPRD Finance processes payment vouchers for the invoices and purchase orders received
throughout the week. Once approved, the vouchers are sent to County Finance where the checks are cut and sent
back to NCPRD for mailing.
Following are each week’s payment totals for December 2014 and January 2015:
Date # of Checks Weekly Total
Jan-6 21 $90,690.57
Jan-13 32 $52,489.24
Jan-21 31 $50,133.70
Jan-27 23 $33,055.58
TOTAL 107 $226,369.09
Payroll
Date # of Checks Weekly Total
Dec-2 24 $33,672.11
Dec-9 29 $54,051.48
Dec-17 19 $14,588.88
Dec-29 33 $89,485.41
TOTAL 105 $191,797.88
2 | P a g e
Each month, NCPRD Finance reconciles payroll for the previous month. Below please find the most recent two
months:
December 2014:
Parks Maint.
Rec. Sports Milw. Center
Aquatic Park
Comm. Relations
Nutrition Trans. Planning Nat. Resources
TOTAL
07702 07703 07717 07704 07705 07706 07707 07708 07715 07716
Dec-5 34,478.24 11,799.06 23,163.29 21,561.55 44,021.10 7,226.13 14,167.44 4,735.51 13,608.49 11,255.62 186,016.43
Dec-19 21,720.87 7,567.73 14,731.93 15,220.34 32,872.79 6,772.36 9,339.32 3,965.90 10,262.83 8,320.78 130,774.85
Dec 31 0 0 517.01 0 20,702.47 0 0 0 0 0 0
Total 56,199.11 19,366.79 38,412.23 36,781.89 97,596.36 13,998.49 23,506.76 8,701.41 23,871.32 19,576.40 338,010.76
Please note that Admin (program 07701) does not have payroll charges as it is allocated among all NCPRD departments.
January 2015:
Parks Maint.
Rec. Sports Milw. Center
Aquatic Park
Comm. Relations
Nutrition Trans. Planning Nat. Resources
TOTAL
07702 07703 07717 07704 07705 07706 07707 07708 07715 07716
Jan-2 35,581.89 11,769.41 25,745.21 22,219.22 38,086.82 7,607.17 15,678.43 5,482.90 16,274.96 10,680.04 189,126.05
Jan-16 24,042.47 7,605.34 15,387.14 14,433.43 33,943.53 8,813.11 8,613.09 3,753.85 9,268.89 8,045.64 133,906.48
Jan-30 21,503.42 7,182.14 22,331.87 15,001.29 31,766.81 1,910.28 9,531.28 4,131.16 10,730.48 7,196.66 131,285.38
Total 81,127.78 26,556.89 63,464.21 51,653.93 103,797.16 18,330.56 33,822.80 13,367.91 36,274.33 25,922.34 454,317.91
Vacancies
NCPRD has completed the recruitment and interview process to fill the Senior Cook position at the Milwaukie Center. Welcome Dennis Cronin!
District Advisory Board Vacancies 2015
We have several members terms scheduled to expire at the end of June 2015 for which we will begin advertising in March 2015 in hopes of completing the appointment process in time for the new fiscal year to begin with all members in place.
Mike Miller’s retirement from the City of Milwaukie created a vacancy with the appointed representative for the City. On January 23, 2015, the City of Milwaukie notified Director Barth that the City Council had named Tony Anderson to the DAB as their new representative. We have submitted the appropriate paperwork to the NCPRD Board to make this appointment official.
The Recruitment for a District representative East of I-205, previously held by Marylee Walden, is still open. We
have received 4 applications and are aware of one more pending. The original recruitment was extended due to
lack of response and is now scheduled to close on February 28th. Once the recruitment is closed, we will review
the applications and begin the interview process. We hope to have a recommendation to bring before the current
DAB by the regular March business meeting.
DISTRICT ADVISORY BOARD
DIVISION REPORTS
S:\NCPRD\Admin & Business Ops\DAB\2015\February 2015\February 11\DAB Planning division report ‐ Feb 15.docx
For the month of: February, 2015
Division name: Planning, Natural Resources and Maintenance Milwaukie Parks NCPRD and the City of Milwaukie, working with our consultants (Lango Hansen Landscape Architects) are completing the four park projects. The draft master plan documents for Balfour, Bowman&Brae, and Robert Kronberg Parks were presented to the DAB and PARB in January. In addition, District and City Staff attended a pre‐application conference at the City of Milwaukie to discuss the future application of the master plans as an ancillary document to the City of Milwaukie Comprehensive Plan. The final master plans are expected to be completed and submitted to the City in mid to late February. The draft master plan document will be presented to the Milwaukie Planning Commission, as part of the city’s planning and adoption process, this spring. Information regarding all four projects, and the final concept plan maps, is available on the project Webpage at http://ncprd.com/planning/four‐future‐parks‐milwaukie. Separately, the City of Milwaukie and TriMet are working on a proposal to construct improvements that would connect the new light rail pedestrian bridge over Kellogg Lake with the land area on either side of the bridge. City staff is seeking Council approval for additional funds to complete this work utilizing TriMet and their contractors in an effort to save money. This project will not construct the trail improvements required to open the bridge for public use – this will require a separate effort and substantial funding (pat of which is being identified in the Kronberg Park Master Plan, currently being finalized. Hood View Park Playground Construction is nearly complete and the playground will be open soon! Staff has met with the contractor and developed a final construction punchlist. The playground has passed a safety inspection. NCPRD staff will send out an announcement when the playground is open to the community. Milwaukie Riverfront Park NCPRD staff continues working with the City of Milwaukie to manage construction of the phase 2 park improvements. The contractor resumed work on the park in mid‐January, after a brief hiatus in December. Remaining work involves: completing the boat ramp, installing mooring floats, installation of the restroom structure, completing intersection improvements (close the old entrance at Jefferson Street, upgrade the existing intersection ay Washington Street, and create a new entrance just south of Washington Street), curbs, sidewalks and paving, and completing landscaping work. An early March completion is currently anticipated. District and City staff has initiated discussions regarding policies, procedures and fees for special events and other community uses of the site so that they can be effectively managed. Grant Planning Planning Staff met with partners in January at the Cities of Milwaukie and Happy Valley to prioritize projects for capital construction and rehabilitation, and are strategically planning for grant applications for the 2015‐2016 FY. This includes the Oregon Parks and Recreation Department Local Government Grant Program (OPRD LGGP), OPRD Recreational Trails Program, and Metro Nature in Neighborhoods Program, among others. The OPRD LGGP application is due April 1st.
DISTRICT ADVISORY BOARD
DIVISION REPORTS
S:\NCPRD\Admin & Business Ops\DAB\2015\February 2015\February 11\DAB Planning division report ‐ Feb 15.docx
Luther Road/Johnson Creek Project: The construction contractor is nearly finished. A site inspection/tour with Portland Bureau of Environmental Services is scheduled for February 11. The BES Watershed Revegetation Program will begin staking the creek banks with live willow cuttings and will continue planting the site in February & March 2015. Interpretive signs have been designed and will be produced and installed at the overlooks by summer.
Trolley Trail: TriMet’s contractor are working on final Punchlist items for the section of trail recently built. Remaining work items should be complete by mid March. A maintenance agreement will be finalized by fall. The Oregon Department of Transportation presented an initial redesign for the intersection of Southeast McLoughlin and 22nd Avenue to the City of Milwaukie in mid‐January. This initial design proposed to address pedestrian and bicyclist safety concerns by permanently re‐routing this traffic onto 22nd and Bluebird in order to avoid a pedestrian crossing at 22nd Avenue. The city responded with an alternative re‐design of the intersection in an effort to slow traffic and improve site lines for vehicles and trail users (attached). The city’s proposal has a
DISTRICT ADVISORY BOARD
DIVISION REPORTS
S:\NCPRD\Admin & Business Ops\DAB\2015\February 2015\February 11\DAB Planning division report ‐ Feb 15.docx
number of advantages which were outlined for ODOT. In response, ODOT concurred with the city’s proposed design, which is being presented to the City Council for review and approval. In the meantime, TriMet is working with their contractor to develop a cost estimate and timeline for construction. Once costs are known, the City, ODOT and TriMet will discuss funding and implementation.
Homewood Park Volunteer Event NCPRD partnered with neighbors to hold an ivy pull event at Homewood Park Natural Area on January 25th. Around 12 neighbors and district residents showed up to help pull ivy in the natural area. The site, although fairly covered in ivy has a wonderful diversity of native plants including trillium which bloom in the spring. Neighbors have shown strong stewardship and ownership of this site over the years and this partnership is a wonderful sign of cooperation to tackle a nasty invasive.
Dogwood Park Viewshed Project NCPRD partnered with neighbors and the City of Milwaukie to work on a project at Dogwood Park, opening the viewshed around the natural area bluff. Invasive plants have taken over much of the sites vegetation composition which has both benefits and disadvantages. The invasive plants like blackberry have to some extent kept folks from infringing on other areas of the natural area, but they have also provided some “hiding” spots for inappropriate activities. To curb this, staff has cut down blackberry, cut out clematis vines hanging from the trees and opened the site to City of Milwaukie police who drive by as part of our partnership on the management of this site.
Bella Ponte Cino Trail NCPRD worked with a developer who hired a trails contractor to build a small section of trail within the
DISTRICT ADVISORY BOARD
DIVISION REPORTS
S:\NCPRD\Admin & Business Ops\DAB\2015\February 2015\February 11\DAB Planning division report ‐ Feb 15.docx
Bella Ponte Cino development (500 ft). The new NCPRD trail easement is located within HOA property. In the future, this trail section will connect to trails in adjacent developments (Tickle Creek Trail Connection within the Tickle Creek development). The trail is located between Clackamas High School and Pfeifer Park.
February – March Volunteer Events
Stringfield Park Planting – February 7, 9:30 a.m. – 12:30 p.m.
Scott Park Restoration – February 15, 9:00 a.m. – noon
Spring Park Planting – February 21, 9:00 a.m. – 12:30 p.m. (with Willamette Riverkeeper)
Hull & Swanson Open Space, February 28th, 9:30 a.m. – noon
3‐Creeks Natural Area Planting, March 7, 9:00 a.m. – 12: 30 p.m.
Risley Park Planting, March 14, 9:30 a.m. – noon Please dress for the weather and wear sturdy shoes or boots. Volunteer events are advertised on the NCPRD website and Facebook page, and partner websites.
North Clackamas Parks & Recreation District
PARKS MAINTENANCE DIVISION
Kevin Cayson, Park Maintenance Supervisor
Monthly Report Feb 4, 2015
MAINTENANCE
Equipment is being repaired and serviced by staff.
Hazard Tree pruning / removal.
System wide playground inspections and repairs continue.
Hoodview complex foul ball fence netting repair.
Hedge and shrub trimming is ongoing.
Trolley trail soft shoulder reinforcement and repair along entire trail.
DISTRICT ADVISORY BOARD
DIVISION REPORTS
For the month of: January 2015
North Clackamas Aquatic Park Eight high school swim meets were held at the Aquatic Park this month completing their home swim meets for the season. There were over 600 spectators that came to cheer on the high school swimmers during these meets. Fall Swim Lesson Participants by zip code
97086 183 Happy Valley
97222 172 Milwaukie
97267 125 Oak Grove/Jennings Lodge
Other 125 Varies (OC, Gladstone, Portland)
97015 107 Clackamas/Happy Valley
97089 48 Damascus
Winter swim lessons began this month with 367 participating. Kayak classes continue to be a popular rental during the rainy and cold Oregon weather. Below is ENRG kayaking working with Veterans of our military in our lap pool.
DISTRICT ADVISORY BOARD
DIVISION REPORTS Three Rivers Charter School joined us for a week of PE lessons in the water. They brought over 110 students to enjoy the benefits of physical education in the water. This marks their 4th year of the program. More than 500 people attended the additional Big Surf! swim from 1 to 5 p.m. on Monday, January 19th. We had 5 school groups visit the Aquatic Park during the month of January for day group swim adventures totaling over 200 swimmers. Also, we hosted our first end of swim season full facility rental for our local Dolphins swim team!
DISTRICT ADVISORY BOARD
DIVISION REPORTS After running a special lifeguard holiday break course we conducted interviews and have hired 4 new staff members. Recreation Winter classes are well under way. We have 831 registrants for the winter term which include 41
children participating in the youth programs. There are 14 people in our new beginning ukulele class
taught by three volunteers from the ukulele jam group. The class is taught by volunteers and offered at
a very affordable fee, $10, for a four week class that meets once a week in the evenings.
Charles Mengis, Steve Rose, Rick Helgerson
Volunteer Ukulele Instructors Beginning Ukulele Class
Marvin Wright, the Mechanical Maintenance Specialist at the North Clackamas Aquatic Park, retired on December 31, 2014. He had been working for NCPRD for nearly 21 years and was hired during the construction of the Aquatic Park. We are missing his daily presence at work as well as his institutional knowledge of the facility. We are very happy for him as he begins a new chapter of his life.
Marvin Wright and Kandi Ho
DISTRICT ADVISORY BOARD
DIVISION REPORTS A new strength and relax yoga class is offered on Wednesdays this session. Nearly 50 students attend
the Monday and Wednesday strength and relax classes at the Center. There are three Sit N Fit classes
which have 88 registrants. Our Stories, Crafts, Music Oh My! classes continues to be popular with 18
pre‐schoolers attending.
Hoopers Basketball NCPRD Sports Hoopers basketball program is in full swing with all levels practicing and playing games. The final registration count for the program is 1,628 Hoopers! Hoopers practices and games continue at twelve North Clackamas School District gymnasiums through mid‐March.
Sara Stauss, leading Sit N Fit. Sara has
been teaching for over 20 years.Stories, Crafts, Music Oh My!
DISTRICT ADVISORY BOARD
DIVISION REPORTS Cheer Starz Hood View Park Clackamas United Soccer Club, Total Futbol Academy, and the Eastside Timbers have been keeping the fields busy on weeknights with Winter Academies and practices. NCPRD’s Three Dawg Night winter adult softball league kicked off its fourth season in January. Twenty‐seven teams are participating in the league this season. The teams have enjoyed some great softball fun and even better winter weather, with the exception of Sunday, January 25th when the games were canceled due to fog! More events at Hood View Park have been canceled due to fog than any other weather occurrence since the park opened in 2009. Registration opened for NCPRD’s Spring Fever (SFL) adult softball league in January. The SFL begins on March 2nd and concludes on May 1st. Field Turf made the long awaited repairs to the infields on all four fields in January. The two high use areas of the field’s home plate areas and pitching were replaced and are performing well.
The ten NCPRD Cheer Starz teams show off their talent and keep the crowds entertained on Saturdays during Hooper basketball games. NCPRD’s Rising Starz K‐2nd grade perform at Hector Campbell Elementary, NCPRD’s Shining Starz 3rd ‐8th grades put their new found skills on display at Mt Scott Elementary.
DISTRICT ADVISORY BOARD
DIVISION REPORTS North Clackamas Park The fields at North Clackamas Park will be busier than ever (if that is possible). Practices and games will begin in March with the first tournament of the season scheduled for March 21‐22. The fields will closed to rest for the winter on October 25th. Mt. Scott Elementary Gym In addition to Hoopers practices and games the Cheer Starz utilize the cafeteria and stage for practices and cheering during Hoopers games. Sunday mornings, the Clackamas County Special Olympic athletes have been honing their basketball skills on the hardwood at Mt. Scott. Volleyball is the name of the game on Friday evenings. NCPRD’s drop‐in volleyball program continues to draw twenty plus folks each week. Other News! Ritch Marvin from the Clackamas County Government Channel visited Hood View Park to play, well gain experience flying his toy, specifically his County issued drone. The drone will be used to capture exciting outdoor County events.
DISTRICT ADVISORY BOARD
DIVISION REPORTS NCPRD Sports staff met with Clackamas Little League, Clackamas Junior Baseball, Happy Valley Softball Association, Milwaukie Junior Baseball Association, North Clackamas Junior Softball Association and Putnam Youth Baseball on January 21st at the North Clackamas Aquatic Park to distribute field use and tournament dates for the 2015 season at North Clackamas Park and Hood View Park. NCPRD was awarded the 2015 ASA Girls 12B State Tournament. This tournament will be played July 3‐5 and will fill all the fields at North Clackamas Park and Hood View Park. There will be an estimated 40 teams participating in this state tournament including teams from local leagues like Happy Valley Softball Association. This tournament is welcomed as the July 4 weekend historically has been hard to program or rent out. Extended Hours and Upcoming Events Daddy Daughter Dinner Dance will be held on Friday, February 6th and Saturday, February 7th from 6 to 9 p.m. at the Milwaukie Center. North Clackamas Aquatic Park will offer an extended Big Surf! swim February 16th from 1 to 5 p.m. Join Lion Dance Performers as they ring in the Chinese New Year at the Milwaukie Center, Friday, February 20 at 12:15 p.m. All ages welcome!
DISTRICT ADVISORY BOARD
DIVISION REPORTS Milwaukie Center
For the month of: January 2015
Marie Diercks’s 102nd birthday! Marie was born in a house in Milwaukie that is still in her family! She has outlived three husbands and numerous boyfriends, one of which comes with her every Friday to
dance to the band at the Milwaukie Center. Marie has such an inspiring attitude, and her quote that she
gave during her party was, “Smile through your tears”.
Transportation The Transportation Program is holding its annual See’s Candy Valentine’s Day fundraiser, as it has been
doing for the past 20 years. This year the candy is being sold at the Milwaukie Center, the Aquatic Park,
and at Clackamas Federal Credit Union ( McLoughlin branch). The goal is to raise $3000. What a sweet
and easy way to support the Transportation program!
Bob Conger, volunteer for 30 years!
Marie with Tina Johnson. Marie and Linda Whitmore
celebrating!
DISTRICT ADVISORY BOARD
DIVISION REPORTS Program Services
The Milwaukie Center’s supplemental firewood program provided a pick up load of mixed seasoned
firewood to 54 clients. All the firewood is donated by North Clackamas Parks Recreation District,
Clackamas Parks, City of Milwaukie, City of Happy Valley, arborists and home owners. The firewood is a
mix of oak, fir, alder and cherry. Since August, six volunteers provided 224 hours of volunteer labor
splitting, cutting and stacking the firewood for distribution. An additional 3 volunteers delivered
firewood to 17 individuals who didn’t have access to a pick‐up truck, provided 20 hours of volunteer
labor.
Nutrition Program Starting February 1, due to lack of demand, hot breakfast will no longer be offered in Pete’s Café. We
will continue to serve our normal pastries and coffee and of course our regular lunch items. Stop by and
have lunch!
Congratulations to Dennis Cronin who will move into the Lead Cafeteria Cook position. The Nutrition
Program is currently in the process of hiring a part time cook.
Meals on Wheels numbers are on the rise again, so we are thinking of adding back in the route we took
away a few months ago. Volunteer drivers continue to be a great need, especially if an extra route is
added. At least five additional drivers are needed.
Volunteer Reporting FY14/15 – Q2 Report In FY14/15 NCPRD has implemented a new volunteer tracking strategy designed to give a more accurate understanding of volunteerism for the aquatics, recreation, sports, Milwaukie Center, nutrition and transportation programs. By more precisely tracking what we are doing we can better understand the benefits and challenges of our volunteer program. Some of the benefits of this new effort are:
Quantifying the financial benefits of volunteerism
Better understanding of the financial expenditures necessary to properly manage and equip volunteers
Better understanding of our operational needs
Better information to develop policies and practices and trainings for volunteers
Allow us to identify and properly appreciate our volunteers
Allow us to better convey NCPRD’s support from the community Monthly statistics are entered into a central database by staff by the 25th of the month following the donation. The District Advisory Board will receive quarterly reports and with the fourth quarter report being presented at the same time the annual volunteer report is delivered. Volunteerism Highlights
Q1 Q2 Q3 Q4 YTD
Number of Unduplicated Volunteers
521 518 - - -
Number of Volunteer Occasions
3,337 3,349 - - 6,686
Number of Hours
9,841 9,383 - - 19,224
FTE Equivalency
4.7 4.5 - - 9.2
Dollar Value of
Volunteerism1 $221,915 $211,518 - - $433,433
Volunteers by Program Area Recreation: 14 volunteers contributed 527 hours (quilt show committee, activity and club leaders) Sports: 168 volunteers contributed 1,259 hours (basketball and cheer coaches) Aquatics: 0 volunteers contributed 0 hours (assist with swim team practices, etc) Nutrition and Transportation: 206 volunteers contributed 5,098 hours (travel, MOW delivery, lunch prep, etc) Milwaukie Center: 36 volunteers contributed 815 hours (library, maintenance, etc.) Social Services: 27 volunteers contributed 357 hours (various health clinics and screenings, firewood assistance, APAC, professional consultations, etc.) Friends of the Milwaukie Center: 67 volunteers contributed 1,328 hours (gift shop, bingo, rose garden, boards and events)
FY14/15 Q1 Volunteers by Program Area 1
1 Independent Sector is the leadership network for nonprofits, foundations, and corporations committed to
advancing the common good. Their nonpartisan coalition’s networks collectively represent tens of thousands of organizations and individuals locally, nationally, and globally. Independent Sector's Value of Volunteer Time establishes a highly credible and widely used valuation of volunteer time. They place the current value of one hour of volunteer labor in Oregon at $22.55.
8%
1%
0%
68%
7%
6%
16%
Recreation
Sports
Aquatics
Nutrition and Transportation
Milwaukie Center
MC - Social Services
Friends of the MilwaukieCenter
FY14/15 Q2 Volunteers by Program Area 1
Interesting notes: Even though the overall number of unduplicated volunteers and the overall number of volunteer hours dipped between quarters the number of volunteer occasions (the number of times a volunteer shift was worked) went up! This is due to the large number of coaches volunteering in the basketball programs. The spike in the number of volunteer hours from basketball coaches in the Sports program can readily bee seen between Q1 and Q2 in the charts above. Milwaukie Center activity accounts for over 80% of NCPRD’s volunteerism today.
6%
13%
0%
68%
9%
4%
14%
Recreation
Sports
Aquatics
Nutrition and Transportation
Milwaukie Center
MC - Social Services
Friends of the MilwaukieCenter
