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District/School Operations 2008-2009
End of Year Procedures Handbook
M r . A l b e r t o M . C a r v a l h o
Superintendent of Schools
M r . F r e d d i e W o o d s o n Deputy Superintendent
District/School Operations
Miami-Dade County Public Schools
The School Board of Miami-Dade County, Florida
Dr. Solomon C. Stinson, Chair Dr. Marta Pérez, Vice Chair
Mr. Agustin J. Barrera Mr. Renier Diaz de la Portilla
Dr. Lawrence S. Feldman Ms. Perla Tabares Hantman Dr. Wilbert "Tee" Holloway
Dr. Martin Karp Ms. Ana Rivas Logan
Angelique Gayle
Student Advisor
M r . A l b e r t o M . C a r v a l h o Superintendent of Schools
2 0 0 8 - 2 0 0 9
END OF YEAR P R O C E D U R E S H A N D B O O K
M r . F r e d d i e W o o d s o n Deputy Superintendent
District/School Operations
D r . D a n i e l T o s a d o Assistant Superintendent District/School Operations
Ms. Gretchen H. Williams Administrative Director
District/School Operations
Miami-Dade County Public Schools 1450 NE Second Avenue
Miami, Florida 33132
This Page Intentionally Left Blank
PREFACE
The purpose of this handbook is to provide assistance to school-site, Regional Center and District personnel, regarding the closing of schools procedures and timelines, as well as, other pertinent information. If there are any questions concerning any part of the End of Year Procedures Handbook, please call the bureau, office, or department responsible for the item in question.
TABLE OF CONTENTS
Page A. CALENDAR OF IMPORTANT DATES................................................................................... 1 B. REPORTS AND RECORDS
Completion of Student Records .............................................................................................. 4
Cumulative Record Folders..................................................................................................... 4
Florida Department of Education - School Improvement…... ……………………………………4 Educational Excellence School Advisory Councils (EESAC) ……………………………………5
End of Year Closing Transactions/Reports Due in Administrative Offices .............................. 5 Accounts Payable: Fund 9 ..................................................................................................... 5 Accounts Payable: Hospitality Services .................................................................................. 6 Accounts Payable: Internal Fund Fiscal Year Closing............................................................. 6 Accounts Payable: Office of Adult and Community Education ............................................... 6 Accounts Payable: Receipt of Goods...................................................................................... 6 Accounts Payable: Receipt of Goods - Grants Ending June 30, 2009 .................................... 6 Adult Basic Education: End of Term Procedures .................................................................... 6 Adult Basic Education: Receipt of Goods................................................................................ 6 Athletics/Activities: Reports and Activities ............................................................................... 7 Attendance Services: Principal’s Report on Attendance ......................................................... 7 Assessment Research & Data Analysis .................................................................................. 7 Career & Technical Education (CTE) ..................................................................................... 7 Community Education Programs: Internal Fund Closing ........................................................ 7 Community Services: Dade Partners Program........................................................................ 7
Community Services: Mentoring/Scholarships Initiatives ........................................................ 8 Community Services: School Volunteer Program ................................................................... 8
Human Resources: Administrative Performance Appraisals ................................................... 8 Human Resources: Annual Evaluations - Confidential Exempt Personnel.............................. 8
Human Resources: Annual Evaluations - Instructional and Non-Instructional ........................ 8 Instructional Materials and Textbook Services ....................................................................... 9 ITS System User Support: Career Technical Education ........................................................ 9
Library Media Services: Media Center Statistical Report ........................................................ 9 Middle School Enrichment Program........................................................................................ 9 Payroll Department: In-County Travel ..................................................................................... 9 Procurement Management: 2009-2010 Supplies & Materials ................................................. 9 Procurement Management: General Authority Requisitions.................................................. 10 Procurement Management: Outside Vendor Purchase Requisitions .................................... 10
Safety and Emergency Management: Annual Fire Alarm System Test Log.......................... 10
Safety and Emergency Management: Emergency Evacuation and Lockdown Drills................... 10 Safety and Emergency Management: Remaining Student Injury Reports ............................ 10 Special Education: Individual Educational Plan (IEP) Reviews ............................................. 10 Special Education: Re-Evaluation ......................................................................................... 10 Special Education: Students Referred/Initial M-team Evaluations ........................................ 10
Stores & Mail Distribution (S&MD): Textbook Requisitions .................................................. 10 Stores & Mail Distribution (S&MD): Requisitions during Annual Inventory ............................ 11 Stores & Mail Distribution (S&MD): Summer Requisitions .................................................... 11 Title I: Ending Date for Paraprofessionals ............................................................................. 11 Title I: Ending Date for Reading Coaches/Title I/Reading First Coach.................................. 11 Title I: Ending Date for Teachers........................................................................................... 11 Title I: Receipt of Goods........................................................................................................ 11 Title I: Transferring Personnel into new Title I Program Numbers......................................... 11
WLRN: Instructional Television Video Library Ordering ........................................................ 12 WLRN: Instructional Television Video Library Returning....................................................... 12
C. SCHEDULE FOR STUDENTS
1. Last Three Days of School ….…………………………..…………….....………………..…...12
2. Guidelines for Administration of Final Examinations ...................................................... 13
3. Collection of Textbooks .................................................................................................. 13
4. Report Cards .................................................................................................................. 14
5. Students Withdrawal Before the End of the School Year ............................................... 14
D. SCHEDULE FOR PERSONNEL
1. Professional Leave Prior to End of Contract Period ....................................................... 15
2. Lunch Periods ................................................................................................................ 15 3. Updating the Employee Directory through the Personnel Reporting System (PERS) …..15
E. GENERAL ANNOUNCEMENTS
1. Absences, Leaves and Vacations .................................................................................. 15
2. Air Conditioning Unit....................................................................................................... 15
3. Audio-Visual Equipment and Computer Repair .............................................................. 16
4. Boilers and Related Equipment ...................................................................................... 16 5. Electronic Equipment ..................................................................................................... 16 6. Emergency Generators .................................................................................................. 16
7. Graduation Exercises ..................................................................................................... 17
8. School Food Service ...................................................................................................... 17
9. School Keys ................................................................................................................... 17
10. Summer School.............................................................................................................. 18
11. Transportation Department............................................................................................. 18 12. Providing a Safe Environment for Both Early Dismissals and Graduations .................... 18
F. APPENDICES A. Published Titles for Graduation Programs ....................................................................... 20
B. Senior High School Graduation Schedule for 2008-2009 ................................................ 21
C. School Board Retiree Activities 2009............................................................................... 24
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A. CALENDAR OF IMPORTANT DATES
SUBJECT DUE DATE
APRIL
Regional Center and OSSIP Review of School Restructuring Plans begin 04-27-09
Referral of Students for Initial Evaluations for SPED 04-29-09
MAY
Complete the entry of Future homeroom information - Elementary Schools 05-01-09
End of Term Procedures for South Florida Workforce (2008-2009) 05-01-09 Begin assigning Students' Academic Programs - Elementary Schools (Begin earlier if the Course Record (PF9) screen has been completed) 05-04-09
S & D Summer Learning Requisitions Due (Delivery by 5/29/09) 05-06-09
Retiree Activities: South Regional Center 05-08-09
Retiree Activities: South Central Regional Center 05-12-09
Last day to order WLRN Videos for the 2008-2009 School Year 05-12-09
EESAC meeting to review 2008-2009 SIP prior to 05-15-09
Regional Center and OSSIP Review of School Restructuring Plans end by 05-15-09
Retiree Activities: North Central Regional Center 05-15-09
Update Employee Directory Information in PERS 05-15-09
Initial date for parents to apply for Student Transfers 05-18-09
Scholar Athlete Luncheon – Miami Airport Hilton 05-18-09
The “Eddies” Award Ceremony 05-18-09
Procurement Management: All General Authority (GA) requisitions due 05-20-09
School Police End of School Year Action Report due 05-20-09
Retiree Activities: North Regional Center 05-22-09
All textbook requisitions for 2009-2010 must be fully approved 05-22-09
Women of Tomorrow Mentoring Initiative flagged in school database due 05-22-09
Election of teachers to serve on Interview Committee 05-22-09
SIP EOY Verification Form due 05-27-09
Re-evaluation Team (RT) 05-28-09
In-County Travel Requests submitted by 05-29-09
JUNE
Return all WLRN Videos for the 2008-2009 School Year by 06-03-09
All schools will serve breakfast and lunch until (last day of school) for students 06-04-09
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SUBJECT DUE DATE
Ending date for all Food Service Assistants to the Manager 06-04-09
Ending date for all Food Service Workers (full and part time) 06-04-09
Ending date for all Bus Drivers 06-04-09
Ending date for all Motorized Vehicle Drivers 06-04-09
Ending date for all Satellite Food Service Assistants 06-04-09
Individual Educational Plan (IEP) Reviews 06-04-09
Accounts Payable – Receipt of Goods 06-05-09
All Students Futured In ISIS 06-05-09
Career Technical Education: Secondary Final Class Reports due 06-05-09
Carl D. Perkins funding: Schools are not to accept goods received after 06-05-09
Electronic Grade Book uploads due to ITS 06-05-09
Ending date for all Food Service Managers 06-05-09
Ending date for Paraprofessionals, Title I 06-05-09
Ending date for Reading Coaches/Title I/Reading First Coaches 06-05-09
Ending date for Title I Teachers 06-05-09
Fire Alarm and Emergency Lighting Systems Test Log annual report due 06-05-09
Input in ISIS any outstanding student injury reports by 06-05-09
Media Center Inventory and Statistical Report due 06-05-09
Transfer of Cumulative Record Folders due 06-05-09
Principal’s Certification Report on Attendance due 06-11-09
All elementary students must be scheduled in an Academic Program by 06-12-09
Ending date for 10-month Clerical 06-12-09
Ending date for Assistant Principals 06-12-09
Fund-9/Petty Cash expenditures purchase requisitions no later than 06-12-09
Final Fund-9 reimbursement purchase requisitions approved by 06-19-09 Annual Evaluations for school-site employees on Annual, Professional Services, and Continuing Contracts and UTD clerical staff are due to Personnel Records and Transcript Analysis Management by
06-19-09
Textbook Inventory approval completed by 06-19-09
Title I purchases must be received, Receipt of Goods by 06-21-09
Stores & Mail Distribution (S&MD) annual inventory begins 06-25-09 Community Education Programs checks for June fee collections dated by 06-26-09 Hospitality Services outstanding charges (rendered by C.O.D.), must be paid by 06-26-09 Internal Funds (Fiscal Year Closing) 06-26-09
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SUBJECT DUE DATE
Internal Funds closing for adult, skill, and technical centers 06-26-09
Middle School Enrichment Program checks for June fee collections due 06-26-09
Middle School Enrichment Program checks forwarded to Office of Treasury by 06-26-09
Office of Adult/Vocational checks for June fee collections must be dated by 06-26-09 Administrative Performance Appraisals (Annual Evaluations) for DCSAA are due by
06-30-09
Annual Evaluations for Confidential Exempt Personnel are due to Personnel Records and Transcript Analysis Management by 06-30-09
Annual Evaluations for non-school site employees on Annual, Professional Services, and Continuing Contracts and UTD clerical staff are due to Personnel Records and Transcript Analysis Management by
06-30-09
Grants closing June 30, 2009 – Receipt of Goods ends 06-30-09
S&MD annual inventory ends 06-30-09
Title I Program numbers 4520-4549 close 06-30-09
MEP- employees – Form 7037(Annual Evaluations) are due by 06-30-09
JULY
Internal Funds fiscal year 2009-2010 begins 07-01-09
MSAF opens for new fiscal year transactions 07-01-09 Community Education Programs checks for June fee collections must be forwarded to Treasury Management 07-02-09
Audio/Visual materials: Begin ordering WLRN videos for summer 07-06-09
Monthly Financial Report, Bank Reconciliation, due to Internal Funds 07-08-09
Audio/Visual materials: Last day to order WLRN videos for summer 07-13-09
Return all Audio/Visual materials no later than 07-27-09
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B. REPORTS AND RECORDS 1. Completion of Student Records
Prior to the departure of teachers, each principal will ensure that all student records have been completed according to the principal’s published guidelines. Specific information regarding the maintenance of records in the Cumulative Record Folder was provided in Weekly Briefing #5839, from the Division of Student Services.
Elementary schools must adhere to the requirements regarding the grade three student promotion (1008.25, Florida Statutes) as it applies to good cause number four. File the approved, stamped, Grade Three Reading Student Portfolio Recommendation form in the cumulative record folder of eligible students.
The principal shall arrange to have the appropriate records of students who may be attending a summer session available for transmittal to summer centers. The records for students with disabilities must include a valid Individual Educational Plan (IEP), and the records for limited English proficient (LEP) students must include the Individual LEP Student Plan. These records shall be available until the last date of summer school registration. (See Summer Services 2009 bulletin.)
2. Cumulative Record Folders
Cumulative Record Folders for groups of students promoted or transferred are to be sent in bulk with a transmittal list to the receiving school by June 5, 2009, with the exception of students transferring to new schools opening in the fall. Prior to the transfer of cumulative records, principals and/or assistant principals are to ensure that all LEP/SPED documents are properly completed to include signatures and dates.
PLEASE NOTE: If a student fails to appear at the receiving school, his/her Cumulative Record Folder and all registration materials are to remain at the receiving school. These records should not be returned to the sending school. http://ehandbooks.dadeschools.net/policies/91.pdf
3. Florida Department of Education
A. Bureau of School Improvement
1. March 31, 2009 – All Schools in Restructuring Training are to complete the 2009-2010 Restructuring Plan Template
2. April 27 through May 15, 2009 – Regional Centers and OSSIP Review of School Restructuring Plans
Contact: Dr. Maria P. de Armas, Assistant Superintendent, Curriculum and Instruction (K-12 Core Curriculum), at 305-995-4202 and Ms. Linda Fife, Supervisor, Office of Strategic and School Improvement Planning, at 305-995-2692.
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B. M-DCPS – Final SIP Review
1. Schedule Educational Excellence School Advisory Council (EESAC)
meeting prior to May 15, 2009, to review the 2008-2009 SIP. 2. Schedule a faculty meeting during April or May to review the 2008-2009 SIP.
Use the “2008-2009 SIP EOY Review” template to compile staff responses in preparation for the 2009-2010 development.
3. May 27, 2009 – The “SIP EOY Verification Form” is due to the Office of Strategic and School Improvement Planning (OSSIP).
4. The OSSIP website is: http://ossip.dadeschools.net/ to access EOY worksheets and forms.
5. Identify a committee to update and begin writing the 2009-2010 SIP. Contact: Ms. Linda G. Fife, Supervisor, Office of Strategic and School Improvement Planning at 305-995-2692.
4. Educational Excellence School Advisory Councils (EESAC) A. Schedule a meeting during May 2009.
1. Review the 2008-2009 SIP using the Mid-year Report to update your school’s responses.
2. EESAC Chair and the principal sign the “SIP EOY Verification” form and fax to OSSIP at 305-995-2910 by May 27, 2009.
3. Approve all pending minutes and principal verifies on-line (except for the last meeting of the year).
4. Review by-laws and update as needed.
B. Hold elections for vacant positions as per by-laws.
C. Post the minutes of the last EESAC meeting, which will remain as pending until approved at the first meeting of 2009-2010.
5. End of Year Closing Transactions/Reports Due in Administrative Offices
The following chart indicates each department’s date(s) by which closing transactions from schools should be completed and submitted. Additional information concerning requirements that are not listed here should be obtained directly from the appropriate department.
DEPARTMENT/CLOSING
TRANSACTION CONTACT
INFORMATION DESCRIPTION/REQUIREMENTS
ACCOUNTS PAYABLE FUND-9: School Petty Cash
SBAB Rm. 602 Phone: 305-995-1619
Schools are required to make final accounting for Fund-9/Petty Cash expenditures, through a General Authorization purchase requisition using Buyer Code, as soon as possible, but no later than June 12, 2009. This final purchase requisition can be made for less than 25% of the total authorized fund balance. The Final Fund-9 reimbursement purchase requisition must be fully approved by June 19, 2009, in order to allow for sufficient time for generation of a hard copy purchase order. Fund-9 reimbursement purchase orders not
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received by Accounts Payable by June 26, 2009, will be recorded as 2009-2010 fiscal year business.
ACCOUNTS PAYABLE Hospitality Services - Internal Fund Closing
Mail Code: 9026 SBAB Rm. 769 Phone: 305-995-1363
Internal Fund closing for Hospitality Services is June 26, 2009. Outstanding charges for services rendered by C.O.D. must be paid by June 26, 2009, to the Office of Hospitality Services. Payments by check must be dated no later than June 26, 2009, and mailed or forwarded to the Office of Hospitality Services no later than June 29, 2009.
ACCOUNTS PAYABLE Internal Fund Fiscal Year Closing Ms. Bailey Ms. Lewin Mr. Gonzalez Ms. Carr Supervisor Ms. Meitzner-Rodriguez
SBAB Rm. 656 305-995-2290 305-995-2280 305-995-2095 305-995-2282 305-995-2835
Internal Fund closing date for all schools and centers is Friday, June 26, 2009. All receipts, disbursements, and prior month’s adjustments must be entered into the MSAF system by June 26, 2009. The Monthly Financial Report, Bank Reconciliation, and accompanying documentation are due in the Internal Fund Accounting office no later than July 8, 2009. The Internal Fund fiscal year 2009-2010 will start July 1, 2009. MSAF will be available on July 1, 2009, for transactions for the new fiscal year.
ACCOUNTS PAYABLE Office of Adult and Community Education - Internal Fund Closing
SBAB Rm. 823 Phone: 305-995-7662
Internal Fund closing for adult, skill, and technical centers is June 26, 2009. Checks for June fee collections must be dated no later than June 26, 2009, and forwarded to Treasury Management no later than July 2, 2009.
ACCOUNTS PAYABLE Receipt of Goods
SBAB Rm. 602 Phone: 305-995-1619
In order to provide Accounts Payable with sufficient time to fully liquidate purchase orders and pay vendor invoices prior to the end of the fiscal year, all goods received and services performed satisfactorily for Miami-Dade County Public Schools must be received by June 5, 2009 (the last day of school). Goods and services received between June 6, and June 30, must be received by June 30, 2009. Goods and services received after June 30, 2009, will be considered 2009-2010 fiscal year business, and thus received and paid after July 1, 2009.
ACCOUNTS PAYABLE Receipt of Goods, Liquidation of Encumbrances for Grants Ending June 30, 2009
Annex Rm. 239 Phone: 305-995-1426
For grant funded programs ending June 30, 2009, in order to provide Accounts Payable with sufficient time to fully liquidate purchase orders and pay vendor invoices prior to the end of the fiscal year, all goods received and services performed satisfactorily for M-DCPS must be received by June 5, 2009 (the last day of school). Goods and services received between June 6, and June 30, must be received by on-lined by June 30, 2009. Goods and Services received after June 30, 2009, will be considered 2009-2010 fiscal year business and thus received and paid after July 1, 2009.
ADULT BASIC EDUCATION End of Term Procedures
Annex Rm. 343 Phone: 305-995-1865
In order to comply with the contractual agreement from South Florida Workforce Investment Board (SFWIB), invoices for all outstanding voucher students enrolled for the 2008-2009 school term, must be forwarded directly to: Ms. Carlena Mitchell, 750 NW 20th Street, Room A-120, Miami, Florida 33127, Mail Code: 8005, by May 1, 2009.
ADULT BASIC EDUCATION Receipt of Goods
Annex Rm. 343 Phone: 305-995-1834
All goods must be received by May 15, 2009. Requisitions are to be cancelled for goods not received by June 30, 2009.
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DIVISION OF ATHLETICS/ACTIVITIES End of Year Reports and Activities
Mail Code: 9723 Annex Rm. 325 Phone: 305-995-1250 305-995-2658
Senior High Schools • Complete Senior High School Gender Equity
Data Information Sheet • Complete 2008-2009 End-of-Year Athletic
Reports • Prepare for athletic ticket audit for 2008-2009 • Athletic Directors submit athletic ticket orders for
2009-2010 Middle Schools
• Athletic Facilitators complete Gender Equity Data Information Sheet
• Complete 2008-2009 End-of-Year Athletic Reports
ATTENDANCE SERVICES Principal’s Report on Attendance
Mail Code: 9028 Attendance Services Attn: Ms. Senior Stewart Phone: 305-883-5648
The last day of school is June 4, 2009, and the Principal’s Report on Attendance must be signed by the Principal and maintained at the school. Principals will use the on-line Principal’s Certification of Attendance to certify the fourth reporting period and to certify attendance for the school year 2008-2009. Any corrections to attendance data after June 4, 2009, must be submitted to and entered into ISIS by Attendance Services Personnel. The on-line certification must be completed by June 11, 2009.
DIVISION OF CAREER & TECHNICAL EDUCATION (CTE) Receipt of Goods for Carl D. Perkins Funds
Mail Code: 9600 SBAB Rm. 822 Phone: 305-995-1854 Fax: 305-995-1896
All receipts of goods under Carl D. Perkins funding MUST be received on-line at the school and be confirmed by the appropriate Perkins instructional supervisor/educational specialists of the Division of Career & Technical Education (CTE) (i.e. Agriscience Education, Business Technology, Industrial Education, Diversified Education, Health Science Education, Technology Education, Family & Consumer Sciences, Public Service Education, and Marketing Education), by faxing or sending through school mail a copy of the packing slip or invoice with the stamp receipt of goods. Schools are not to accept goods received after June 5, 2009.
OFFICE OFCOMMUNITY EDUCATION PROGRAMS Internal Fund Closing
Robert Morgan South Campus Mail Code: 8911 Phone: 305-253-9920 Ext. 2194
Internal Fund closing for community school and principal-operated before/after-school programs is June 26, 2009. Checks for June fee collections must be dated no later than June 26, 2009, and forwarded to the Office of Treasury Management no later than July 2, 2009.
OFFICE OF COMMUNITY SERVICES Dade Partners Program
Mail Code: 9619 SBAB Rm. 202 Phone: 305-995-3050
Dade Partners Liaison should review all existing partnership proposals and update any changes in partnership information (i.e. contact information, in-kind or monetary donations, etc.). Notify the Office of Community Services to inactivate any partnership that is no longer in existence at the work location. Work locations are encouraged to invite Dade Partners to school activities, participate in Principal for a Day, etc., to keep them engaged and involved in the school. Thank you letters, school newsletters and any type of communications should be sent to Dade Partners to make them feel part of the school team. For more information about the Dade Partners Program and related forms, please visit http://www2.dadeschools.net/community.htm
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OFFICE OF COMMUNITY SERVICES Mentoring/Scholarships Initiatives: • Women of Tomorrow • Take Stock in Children
Mail Code: 9619 SBAB Rm. 267
Information Technology (ITS) has assigned codes for the students participating in Mentoring/Scholarships Programs. “M” is the valid code for Women of Tomorrow and “T” is the valid code for Take Stock in Children. All middle and senior high schools, please be reminded that the Student at Risk program codes are available from the ISIS Help Menu. To access these codes press PA2 then press PF21. All Women of Tomorrow and Take Stock in Children participants must be flagged in your school database by May 22, 2009.
OFFICE OF COMMUNITY SERVICES School Volunteer Program
Mail Code: 9619 SBAB Rm. 202 Phone: 305-995-1439
All schools should review their database listing of School Volunteers placed at the school through WDPV database. Any of your volunteers no longer serving at your school should be removed from your WL by placing them inactive “I” through WDPV. All of your approved volunteer (s) should be placed in order for an accurate report of the work location’s number of volunteers and the role they serve. Your volunteer sign-in logs and applications should be placed in a 2008-2009 file and kept for two years. For selected schools piloting the school volunteer portal only: Download report and Save As, “School Volunteer year-end report 2008-2009.” This report will be utilized for placements in the 2009-2010 school year.
HUMAN RESOURCES Administrative Performance Appraisals
Mail Code: 9311 Annex Rm. 241 Phone: 305-995-7008
Reviewers will submit, no later than June 30, 2009, for DCSAA employees completed, original, Administrative Performance Appraisals (Annual Evaluations) and completed checklist to the Assistant Superintendent, Human Resources, Recruiting and Performance Management.
HUMAN RESOURCES Annual Evaluations - Confidential Exempt Personnel
Mail Code: 9324 Annex Rm.. 141L Phone: 305-995-7238
Non-school site administrators will submit the original completed Annual Evaluations for Confidential Exempt Personnel, no later than June 30, 2009 to the Executive Director, Personnel Records and Transcripts Analysis Management.
HUMAN RESOURCES Annual Evaluations -Instructional and Non -Instructional
Mail Code: 9324 Annex Rm. 141L Phone: 305-995-7238
Principals and work site administrators will ensure that the original copy of the end-of-year evaluation form(s) for Annual, Professional Services and Continuing Contract teachers, media specialists, counselors, psychologists, school social workers, speech/ language pathologists, and UTD clerical staff, etc., who are assigned to school sites, have been filed in Personnel Records. The following original form(s) must be submitted:
• PACES Annual Evaluation, and • IPEGS Summative Performance Evaluation (For
schools implementing IPEGS) Submit no later than June 19, 2009, for school site employees and no later than June 30, 2009, for non-school site employees to the Executive Director, Personnel Records and Transcript Analysis Management. The following completed forms should be maintained in the school-site Personnel File of all instructional personnel: IPEGS schools only • Goal Setting for Learner/Program Progress Form or
IPDP: FM 5983
9
• Observation of Standards Form(s) • Documentation Cover Sheet (Revised) • Documentation Cover Sheet – Assessor (Revised) • 2008-2009 IPEGS End of Year Summary Form • A copy of the Summative Performance Evaluation
PACES and IPEGS schools • PACES Observation Form for Annual Evaluation • A copy of the PACES Annual Evaluation • Professional Development Plan (PDP): FM5983
INSTRUCTIONAL MATERIALS AND TEXTBOOK SERVICES Student Textbook Automated Inventory System (STAIRS)
Mail Code: 9629 Annex Rm. 336M Phone: 305-995-2573
Year-end School Textbook Inventory printouts (Product M64YR110) will be sent to all schools by Instructional Materials and Textbook Services in late April. The printout is the worksheet for the Student Textbook Automated Inventory System (STAIRS) manual, Section 3: TXSH-Textbook Inquiry and Update, and Section 4: TXPR-Inquiry and Approval (Principal). Approval of the inventory is to be completed by June 19, 2009. http://ehandbooks.dadeschools.net/user_guides /94/Stairs.htm
ITS SYSTEM USER SUPPORT Career Technical Education Final Class Reports
ITS System User Support Phone: 305-995-3444
Final Class Reports for secondary students must be submitted to the ITS System user Support Office by June 5, 2009. Reports should be mailed at least one week prior to the due date or hand delivered on the due date.
LIBRARY MEDIA SERVICES Media Center Statistical Report
Annex Rm. 336Y Phone: 305-995-2283
A Media Center Inventory and Statistical Report is due in the office of the Supervisor of Library/Media Services by June 5, 2009. Media specialists will be directed to submit inventory and statistical data on-line via the Library Media Services web site at: http://library.dadeschools.net/index.htm
MIDDLE SCHOOL ENRICHMENT PROGRAM
SBAB Rm. 832 Phone: 305-995-1125
Internal Fund closing for Middle School Enrichment fee-supported programs is June 26, 2009. Checks for June fee collections must be dated no later than June 26, 2009, and forwarded to the Office of Treasury Management no later than July 2, 2009.
PAYROLL DEPARTMENT In-County Travel
Mail Code: 9999 SBAB Rm. 614 Phone: 305-995-1675
In-county travel requests must be submitted to the Payroll Department, Office of the Controller, (Mail Code - 9999, Room 614), by Friday, May 29, 2009. If travel forms must be approved by the Regional Center/District office, they should be submitted to that office early enough to be forwarded to Payroll by the due date above. Please be advised that mileage for travel to retirement celebrations is considered personal, and is therefore not reimbursable under School Board Rules.
PROCUREMENT MANAGEMENT 2009-2010 Supplies and Materials
SBAB Rm. 352 Phone: 305-995-1380
All requisitions for supplies and materials for the start of the 2009-2010 fall session are due no later than Friday, June 5, 2009, if the school will be closed during the summer. All deliveries will be completed before the start of the fall session.
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PROCUREMENT MANAGEMENT General Authority Requisitions
Mail Code: 9999 SBAB Rm. 352 Phone: 305-995-2615
All General Authority (GA) requisitions and confirmation payment requests other than tuition reimbursement requests for 2009-2010 must be submitted to Procurement by May 20, 2009.
PROCUREMENT MANAGEMENT Outside Vendor Purchase Requisitions
SBAB Rm. 352 Phone: 305-995-1383
Once the Board has approved the determination for summer school sessions, requisitions for the summer session should be entered immediately. Please note in the comments section of the requisition that the “requisition is for summer school use”. If sufficient funds are not available, please contact your budget analyst via memorandum at once to forward funds of the summer budget, so as not to delay your requisition. All requisitions originated after May 15, 2009, will be charged against the 2009-2010 budget.
DIVISION OF SAFETY AND EMERGENCY MANAGEMENT Annual Fire Alarm System Test Log
Mail Code: 9114 Phone: 305-995-4900
Prepare and submit the Fire Alarm and Emergency Lighting Systems Test Log annual report (FM-0390 Rev 01-01), by June 5, 2009.
DIVISION OF SAFETY AND EMERGENCY MANAGEMENT Emergency Evacuation And Lockdown Drills
Mail Code: 9114 Phone: 305-995-4905
Update and verify information in the Fire Alarm Safety Inquiry (FASI) application. Each school should have eleven (11) emergency evacuation and two (2) Lockdown Drills entered into the system. Information regarding drill requirements can be found in the District’s Emergency Operations Plan located in the Principal’s Portal.
DIVISION OF SAFETY AND EMERGENCY MANAGEMENT Remaining Student Injury Reports
Mail Code: 9114 Phone: 305-995-4900
Prepare and input any remaining outstanding student injury reports in ISIS by June 5, 2009.
DIVISION OF SPECIAL EDUCATION Individual Educational Plan (IEP) Reviews
Appropriate Regional Center
Annual review conferences for IEP's, which expire prior to the September 30, 2009, must be completed by June 4, 2009.
DIVISION OF SPECIAL EDUCATION Re-Evaluation
Appropriate Regional Center
Re-evaluation Team (RT) review meeting information and referrals for formal re-evaluations of students with disabilities that are beyond the three-year time limit must be forwarded to the Regional Center by May 28, 2009.
DIVISION OF SPECIAL EDUCATION Students Referred Initial M-team Evaluations
Appropriate Regional Center
School Support Team (SST) meeting information and referrals for initial M-Team evaluations of students must be forwarded to the Regional Center/Program by April 29, 2009.
STORES & MAIL DISTRIBUTION (S&MD) Textbook Requisitions
Mail Code: 9181 S & MD Phone: 786-275-0630
All requisitions for textbooks for the start of the 2009-2010 fall session are to be fully approved no later than Friday, May 22, 2009. Requests for textbooks shall be prepared using the Textbook Ordering System by school personnel. It is anticipated that all deliveries will be completed before the start of the fall session.
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STORES & MAIL DISTRIBUTION (S&MD) Requisitions during Annual Inventory
Mail Code: 9181 Phone: 786-275-0600
S&MD will conduct its annual inventory June 25 through 30, 2009. Delivery of already processed requisitions will continue during this period; however, no new requisitions will be processed until July 1, 2009.
STORES & MAIL DISTRIBUTION (S&MD) Summer Requisitions
Mail Code: 9181 Phone: 786-275-0600
S&MD requisitions should reflect "For Summer Cleaning" or "For Summer School" in the delivery field of the requisition in order to identify and expedite processing for delivery by May 29, 2009. Deadline is May 6, 2009. If schools are not scheduled to open for summer sessions, requisitions for S&MD purchases must be submitted by May 6, 2009, to ensure delivery before the close of the 2008-2009 school year.
TITLE I Ending date for Paraprofessionals
SBAB Rm. 500 Phone: 305-995-1253
The ending date for all full-time and part-time paraprofessionals paid under Title I, Migrant, and Neglected and Delinquent Programs 4520-4549 respectively is June 5, 2009. The last payroll pay period is May 29, 2009 – June 11, 2009.
TITLE I Ending date for Reading Coaches/Title I/Reading First Coach
SBAB Rm. 500 Phone: 305-995-1253
The ending date for all reading coaches paid through Title I Program 4522 is June 5, 2009.
TITLE I Ending date for Teachers
SBAB Rm. 500 Phone: 305-995-1253
The ending date for all teachers paid under Title I, Neglected and Delinquent, and Title I Migrant programs 4520-4549 respectively is June 5, 2009. The last payroll pay period is May 29, 2009 – June 11, 2009.
TITLE I Receipt of Goods
Mail Code: 9617 SBAB Rm. 500 Phone: 305-995-1253
All merchandise purchased through Title I funding must be received, and invoices bearing “Receipt of Goods” stamp must be sent to the Accounts Payable Department on or before June 21, 2009. Programs 4520-4549 for Title I, Title I Migrant, and Neglected and Delinquent will close on June 30, 2009, and all merchandise received after June 21, 2009, will be paid out of the schools’ 2009-2010 budget.
TITLE I Transferring Personnel into New Title I Program Numbers
Mail Code: 9617 SBAB Rm. 500 Phone: 305-995-1253
Program numbers will be replaced for 2009-2010 school year. Funding for Title I personnel hired during the summer session will be charged against the school’s 2009-2010 Title I school allocation.
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C. SCHEDULE FOR STUDENTS
PLEASE REFER TO THE MIAMI-DADE COUNTY PUBLIC SCHOOL BOARD MEETING, APRIL 22, 2009, BOARD ITEM C-74, CONCERNING SCHOOL DISMISSAL TIME FOR THE LAST THREE DAYS OF SCHOOL
1. Last Three Days of School
Closing times for elementary, K- 8 centers, middle and senior high schools on June 2, 3, and 4, 2009:
• Elementary schools and K-8 Centers will be dismissed at the conclusion of a
five (5) hour and 15 minute day; • Middle schools will be dismissed after a five (5) hour and 30 minute day; and • Senior high schools will be dismissed after a four (4) hour and 30 minute
day.
For schools on a standard schedule, that would mean closing hours of:
• Elementary schools and K-8 Centers at 1:45 p.m., • Middle schools at 2:30 p.m., and • Senior high schools at 12:00 p.m.
Schools with exceptions to opening and closing hours will dismiss according to the specified length of the school day.
WLRN Instructional Television Video Library Ordering
7003 SW 4 St. Miami, FL 33144 Mail Code: AV-I Phone: 786-275-0800 Fax: 786-275-0838
The last day for ordering videos for the regular school year from WLRN Instructional Television Video Library is Tuesday, May 12, 2009. All items must be returned no later than Wednesday, June 3, 2009. Orders for instructional videos for use in the 2009 summer session are now being accepted for processing. Delivery of materials will begin Monday, July 6, 2009. The Video Library on-line catalog and booking applications are available to all schools for on-line access at: http://wlrnitv.dadeschools.net. Requisitions sent to the Video Library for handling must be labeled with the school name and work location number where the delivery is to be made during the summer. All requests should be submitted a minimum of five school days prior to the expected delivery date and sent via school mail to Video Library (Mail Code: AV-1) or faxed to 786-275-0838.
WLRN Instructional Television Video Library Returning
7003 SW 4 St. Miami, FL 33144 Phone: 786-275-0800 Fax: 786-275-0838
The last day for ordering videos for the summer session from the Video Library is Monday, July 13, 2009. All items must be returned no later than Monday, July 27, 2009.
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2. Guidelines for Administration of Final Examinations
Schools should establish policies for the administration of final examinations to include uniform weightings on a school wide and department wide basis for each examination prior to the administration of final examinations. The established pol-icies should be communicated to students and parents, including the grading and weighting to be given for the final examination. In accordance with the current guidelines, in no case should a final examination be given a weight greater than 20% for a semester or more than 10% for an annual course, with a provision for teacher override. (See Student Progression Plan, Part 1, Page 38; also, refer to School Board Rule G6x13- 5B-1.02 Progress, Evaluation of Students). http://ehandbooks.dadeschools.net/policies/93/index.htm.asp The following guidelines for the administration of final exams should be included in the policy of each school prior to the administration of final examination.
a. A written examination should be administered to all students at the close of
the semester and may be accompanied by oral or performance examinations.
b. Final exams should be thorough in nature and should include a significant
amount of the content of the course.
• No more than two final exams should be administered to the same student within a single day except under unusual circumstances (School Board Rule G6x13- 5B-1.02)
• Essay questions should be included on the exams for courses where writing
activities are involved as a part of the instructional program. This information should have been communicated to students and parents at the beginning of each course pursuant to the provisions of The Code of Student Conduct.
http://ehandbooks.dadeschools.net/policies/90/index.csc-sec.pdf
Deviations from the above procedures or remission from semester examinations in a school may be authorized by the regional superintendent.
3. Collection of Textbooks
Textbooks are not to be collected from students prior to the examination for a given class.
In the lower grades, where examinations are not formally organized, textbooks should remain accessible to students for the continuation of the instructional program. Teachers may collect and account for textbooks during the last week of school. However, meaningful extensions for learning opportunities must be planned. Every attempt should be made to hold students and parents/guardians responsible for lost or damaged textbooks. Monies for lost or damaged textbooks are to be collected by the school on the date scheduled.
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4. Report Cards
Due to the decreased mail delivery schedule, all report cards will be held at ITS for pick-up.
Preparation and Distribution:
Elementary schools will distribute report cards when they are received from ITS. Individual schools should notify parents of the distribution dates through an end of year newsletter or on the marquis.
Secondary schools will distribute report cards on the date established by
each school at the beginning of the school year.
No county-owned buses will be operated for students to pick up report cards. Therefore, students should be encouraged to leave self-addressed, stamped envelopes with their homeroom teachers.
If the grade report information is submitted by this date, ITS anticipates
returning the grade reports to the schools on or prior to June 16, 2009.
All report cards are to be distributed by the individual school. No report cards are to be forwarded to district or administrative offices.
Electronic Grade Book uploads due to ITS June 5, 2009.
5. Students Withdrawal Before the End of the School Year
When parents or students request permission to withdraw prior to the end of the reporting period, the following guidelines should be observed:
Final examinations shall not be administered prior to their regularly scheduled
time.
Report cards and/or Permanent Records will be posted to the date of withdrawal.
Report card is to be given to the student with the following advice:
_____If possible, he/she should attend another school for the remainder of the
year. The receiving school will be responsible for promotion or grade classification.
_____If the student returns to any Miami-Dade County Public School without
promotion, the receiving school will examine the student's record to determine appropriate grade placement. At the principal's discretion, examination(s) may be required in major subject(s).
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D. SCHEDULE FOR PERSONNEL
1. Professional Leave Prior to End of Contract Period
Any teacher taking professional leave prior to the end of the contract period must have the appropriate leave form approved by the principal. Such leave must conform to the provisions of Board Rule 6Gx13- 4E-1.09, which authorizes professional leave only when students are not in school.
2. Lunch Periods
Lunch periods for office personnel should be arranged so there is at least one person in the office during normal office hours. Lunch periods for teachers should be for an hour during the teacher’s workdays (no students in school).
3. Updating the Employee Directory through the Personnel Reporting System (PERS) All schools must update the employee directory from PERS no later than May 15, 2009. This information is utilized during District-Wide emergencies to facilitate employee contact via our automated notification systems.
E. GENERAL ANNOUNCEMENTS
1. Absences, Leaves and Vacations Professional Leave (See Board Rule 6Gx13- 4E-1.09: Persons who are employed for less than twelve months will not be granted professional leave to attend summer school during the period of service, which exceeds the regular ten-month period served by teachers.
2. Air Conditioning Unit
If the entire school or areas of the school will not be occupied, air conditioning units must be turned off. However, air conditioners for unoccupied media centers and book storage areas should remain on with thermostats set to 82 degrees. Unplug all window unit air conditioners. Contact the Energy Management staff at 305-995-1550 for assistance or if special circumstances require air conditioner operation. All air handler rooms shall be kept clear and free of stored materials. Contact the Region Maintenance Center for assistance to turn off malfunctioning air condition systems.
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3. Audio-Visual Equipment and Computer Repair
Schools should initiate a Maintenance Operations Request For Service Form (FM-0400) and forward it to their respective Regional Maintenance Center (RMAC) as early as possible when deficiency occurs. The work request should include the name of the employee who will make the equipment available for pickup. All equipment in need of repair should be tagged with repair tags furnished by the Regional Maintenance Center and placed in designated pickup areas. All computer and video equipment should remain in their secure designated locations, with this location indicated on the Maintenance Operations Requests. All equipment tagged for repair should have a brief description of the failure noted on the tag.
4. Boilers and Related Equipment All boilers and related equipment not in use during the summer shall be shut down.
a. If boiler is not being used, power is to be turned off at boiler control panel by
the zone mechanic.
b. The pump may be turned off at the main disconnect by the zone mechanic.
c. Check fuel oil tanks and request assigned vendor to fill any that are not full. If tank is empty, do not attempt to start boiler. Call the proper Regional Maintenance Center, after oil delivery, to prime the fuel oil pump and start the boiler.
d. Boilers should be fired up once a month and allowed to run until temperature
is reached, based on the aquastat reading. This will take approximately one hour. If any problems are encountered during the start-up, immediately SHUT DOWN and call the proper Regional Maintenance Center.
e. Ensure that the boiler and equipment are easily accessible for inspection
and that no flammables or combustibles are stored in boiler or equipment rooms.
5. Electronic Equipment
a. Electronic equipment, which is part of the television master antenna system, should be left on at ALL times.
b. Desktop computers, servers, and network equipment, (switches and
routers), should be left on. c. Copiers, printers, monitors and other peripheral equipment should be turned
off.
6. Emergency Generators
Zone mechanics should check the fuel and oil supply and have the school order additional fuel and oil as needed. Units should continue to be exercised per the established schedule.
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7. Graduation Exercises
a. Senior High Schools
All senior high school graduations will take place beginning at 9:00 a.m. Friday, May 29, 2009. The last graduation ceremony is scheduled for 3:00 p.m., Friday, June 5, 2009. See APPENDIX B for the 2008-2009 senior high school graduation dates and sites.
b. Other Graduation Exercises
Board Rule 6Gx13- 5B-1.10 states: “…. there will be no formal graduation exercises for elementary and middle schools.”
8. School Food Service
If special activities are planned for mealtime any of the days of the last three weeks of school, principals MUST notify food service manager two weeks in advance and follow Food and Nutrition Procedures B-4 (Special Meals for Students) and/or B-5 (Field Trips). All schools are to serve breakfast and lunch through June 4, 2009.
The last day of work for food service managers is June 5, 2009 and the last workday for assistants to the food service managers and satellite assistants is June 4, 2009. The last working day for part-time food service workers is June 4, 2009. The last day of work for motorized vehicle drivers is June 4, 2009 (the last day of school) for students.
Schools that are closing should notify the appropriate gas companies to shut off the kitchen gas supply at the meter. Follow procedures from Food Service Accounting for petty cash and cash register change. All schools must have zero inventories of perishables (refrigerated) foods and minimal inventory of non-perishables (spices, seasonings, etc.). If a Food Service Manager requires transfer of any inventory, this transfer must be arranged through the Region Food Service Coordinator, at the Department of Food and Nutrition at 786-275-0400 no later than June 1, 2009.
Schools designated as emergency shelters will receive special instructions regarding food and supplies required to be on hand during the hurricane season.
9. School Keys
All school keys should be collected, carefully tagged for teacher and room location, boxed and marked for identification, and stored in a fireproof, combination-locked vault, if available, on the school premises.
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10. Summer School
For complete summer school information please visit the 2009 Navigating the Global community website: http://summerschool.dadeschools.net/passport.asp See the Summer Services 2009 Implementation document at: http://summerschool.dadeschools.net.
11. Transportation Department
Special dismissal times for school testing days on June 2, 3, and 4, 2009, have been approved by the School Board as follows:
SCHOOL LEVEL DISMISSAL TIME • Senior High 12:00 P.M. • Elementary and K-8 Centers 1:45 P.M. • Middle 2:30 P.M.
School bus service will be scheduled for these special dismissal times on these three testing days. Morning pick-up times for school bus routing schedules will remain the same.
The Transportation Routing System (WTRS) will be deactivated on May 29, 2009. Futuring Students in ISIS:
All students who are expected to return to a M-DCPS school for the 2009-2010 school year must be futured in ISIS by June 5, 2009. Students who are not futured by this deadline may not receive transportation when school opens for the new year in August 2009.
12. Providing a Safe Environment for Both Early Dismissals and Graduations
During the last three days of the Miami-Dade County Public Schools (M-DCPS) school year, the Miami-Dade Schools Police Department (MDSPD) will be monitoring early releases and graduations. All sworn personnel will be in uniform, including the Investigative Division and assigned to designated school sites. It is imperative for the MDSPD to maintain a high level of vigilance before, during, and after the end of the school year. It is recommended for the end of the school year that all stations supervisors and officers go to a Directed Patrol of their assigned schools and that all leave time is suspended from May 26, 2009 through June 4, 2009. In addition, the Directed Patrol will serve to augment police presence and provide a basis for rapid deployment to calls for service to school sites.
Action to be taken by School Board Police Chief:
• Direct all officers to stay at their primary schools during the last week of school,
with the exception of court and calls for service assigned by a supervisor.
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• Have officers assigned to high schools assist with the dismissal of assigned middle schools when their past assignment is finished.
• Contact has been made with other municipalities/agencies of the surrounding areas to assist with the dismissals.
• No vacation or training will be approved during the last two weeks of school, with the exception of mandatory court appointments.
• Administrative Division and Investigative Division sworn personnel will contact station lieutenants for assignments.
Briefings:
Each station will meet with their surrounding police agencies to discuss concerns and the preparation for dismissals and graduations.
• Conduct a briefing with the supervisors of surrounding municipalities/agencies
regarding the 2008-2009 end of school year procedures. • Each station will prepare an end of school year action plan to be submitted by
May 20, 2009.
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PUBLISHED TITLES FOR GRADUATION PROGRAMS
The School Board of Miami-Dade County, Florida
Dr. Solomon C. Stinson, Chair
Dr. Marta Pérez, Vice Chair Mr. Agustin J. Barrera
Mr. Renier Diaz de la Portilla Dr. Lawrence S. Feldman
Ms. Perla Tabares Hantman Dr. Wilbert “Tee” Holloway
Dr. Martin Karp Ms. Ana Rivas Logan
Mr. Alberto M. Carvalho, Superintendent of Schools
Superintendent’s Cabinet Staff
Ms. Milagros R. Fornell Associate Superintendent Curriculum and Instruction Mr. Luis M. Garcia Interim School Board Attorney Office of School Board Attorney
Dr. Richard H. Hinds Associate Superintendent and Chief Financial Officer
Financial Affairs
Ms. Vera A. Hirsh Assistant Superintendent Human Resources
Mr. Charles J. Hurley Interim Chief of Police & District Security
Miami-Dade County School Police
Ms. Iraida R. Mendez-Cartaya Assistant Superintendent Intergovernmental Affairs & Grants Administration and Community Services
Mr. John J. Schuster Chief Communication Officer Office of Public Relations Mr. Jaime G. Torrens Chief Facilities Officer Office of School Facilities Mr. Jose Montes de Oca Interim Chief Auditor Audits and Investigative Affairs Mr. Freddie Woodson Deputy Superintendent District/School Operations Ms. Ellen O. Wright Assistant Superintendent Differentiated Accountability
Superintendent’s Senior Staff Dr. Magaly C. Abrahante Assistant Superintendent Title I Administration Mr. Victor Alonso Construction Officer Office of School Facilities Construction Mr. Nicolas A. Betancourt Senior Design and Construction Officer Office of School Facilities
Dr. Helen Blanch Administrative Director Business Services, Accountability and Performance
Ms. Valtena G. Brown Assistant Superintendent Early Childhood, Curriculum and Instruction
Ms. Ava G. Byrne Assistant Superintendent Professional Development, Educational Services and Curriculum and Instruction
Mr. Scott B. Clark Risk and Benefits Officer Office of Risk and Benefits Management
Mr. James J. Dillard Inspections Officer District Inspections, Operations and Emergency Management
Mr. Joseph A. Gomez Assistant Superintendent Procurement Management Ms. Janet S. Hupp Regional Superintendent South Regional Center Ms. Deborah C. Karcher Chief Information Officer Information Technology Services Dr. Carmen B. Marinelli Regional Superintendent District/School Operations Ms. Judith M. Marte Chief Budget Officer Office of Budget Management Dr. Marcos M. Moran Regional Superintendent North Regional Center Mr. George A. Nuñéz Regional Superintendent South Central Regional Center Dr. Essie S. Pace Regional Superintendent North Central Regional Center Ms. Connie Pou Controller Office of the Controller Ms. Ana F. Rijo-Conde Planning Officer Facilities Planning Ms. Maria Teresa Rojas Assistant Superintendent Office of Professional Standards Ms. Silvia R. Rojas Treasurer Office of Treasury Management Dr. Daniel Tosado Assistant Superintendent District/School Operations Ms. Diana Urbizu Assistant Superintendent Labor Relations Ms. Enid Weisman Assistant Superintendent District/School Operations
APPENDIX A
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APPENDIX B
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APPENDIX B
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APPENDIX B
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APPENDIX C
School Board Retiree Activities 2009 Activities to recognize retiring School Board employees for 2009 will be scheduled as follows:
North Regional Center May 22, 2009, at 8:00 A.M. Miami Lakes Educational Center
5780 NW 158 Street Hialeah, Florida
North Central Regional Center May 15, 2009, at 9:00 A.M. Doral Resort 4400 NW 67 Avenue Miami, Florida South Central Regional Center May 12, 2009, at 11:30 A.M. Jungle Island 1111 Parrot Jungle Trail Miami, Florida South Regional Center May 8, 2009, at 8:00 A.M. Biltmore Hotel 1200 Anastasia Avenue Coral Gables, Florida
Please be advised that mileage for travel to retirement celebrations is considered personal, and is therefore not reimbursable under School Board Rules. Additionally, in these difficult financial times and in an effort to reduce costs for schools, schools are discouraged from funding tickets for Region and District staff to District events. These events include the EDDIES, retiree functions and Principal/Assistant Principal events.
