ISABELA STATE UNIVERSITY
Cauayan Campus
Cauayan City, Isabela
COLLEGE OF COMPUTING AND INFORMATION TECHNOLOGY
A SMS-BASED STUDENT ACCOUNT MONITORING SYSTEM FOR LA SALETTE OF
CABATUAN, SAN ANDRES, CABATUAN, ISABELA
A Capstone Project Presented to the Faculty of the College of
Computing and Information Technology
Isabela State University
Cauayan City, Isabela
In Partial fulfillment of the Requirements
for the Degree Bachelor of Science in
Information Technology
PAULO I. GUILLERMO III
SOCRATES C. ARIOLA
PAUL JOHN S. SOLOMON
OCTOBER 2014
Republic of the Philippines
ISABELA STATE UNIVERSITY
Cauayan Campus
APPROVAL SHEET
The Capstone Project entitled A SMS-Based Student Account
Monitoring System for La Salette of Cabatuan prepared and submitted
by Paulo I. Guillermo, Socrates C. Ariola, Paul John S. Solomon in
partial fulfillment of the requirements for the degree of Bachelor
of Science in Information Technology, is hereby endorsed.
Mary Jane S. Bitanga, DITAdviser
Approved to the Panel of Final Oral Defense with the Grade of
________.
Accepted as partial fulfillment of the requirements for the
degree Bachelor of Science in Information Technology (BSIT)
DEDICATION
We heartily dedicate this accomplishment to our parents for
their unending love, care, kindness, patience, sacrifice,
understanding and financial support. To the CCIT Professors and
Instructors for giving the chance to share and dedicate their idea
and knowledge and for their advice to finish this study. To our
classmates and friends, who were always there to give their
comforting words and advises for them to work hard and better and
for extending their helping hands in the success of our study. And
above all, to our dear Almighty God for his many blessings he
showered upon us.
SOCRATES C. ARIOLA
DEDICATION
I would like to dedicate this research work to all BSIT student
of ISU Cauayan Campus whom will soon follow my footstep as they
approach the dawn of the college life. To my parents for their
support, love and care.My relatives and my friends. In addition, it
as well is dedicated to all those who believe in the richness of
learning. You are such a shower of blessing to my life, and most of
all I thank to our almighty God who gives me strength and life.
-PAULO I. GUILLERMO III
DEDICATION
I humbly dedicated this research work of mine to my parents and
relatives for their support and encouragement whenever I feel alone
and down, to my group namely dasho and friends. All there have been
a constant source of my inspiration. You are such a shower of
blessing to my life. To our God who gives me strength guidance and
provides all my needs to accomplished all my works.
-PAUL JOHN S. SOLOMON
ACKNOWLEDGMENT
The researchers would like to convey their sincerest
appreciation to the following persons.
The Dean of CCIT, Dr. Mary Jane S. Bitanga, for her unfailing
guidance, patience, encouragements and understanding for being also
the Capstone Adviser;
The Program Chair of BSCS, Mr. Jesus M Lindo, for his unfailing
guidance, patience, encouragements and understanding;
The Program Chair of BSIT, Mrs. MarveeCheska B. Natividad, for
his unfailing guidance, patience, encouragements and
understanding;
The Laboratory Instructor, Mrs. Jessica C. Sioco, for her
encouragement and pieces of advice for this research;
The beloved parents, friends and COC clans for giving
assistance, complete guidance, prayers, and moral support to
pursuit this study;
Above all to the Almighty God, for giving the researcher the
knowledge and guidance to finish this research study.
The Researchers
ABSTRACT
Nowadays mobile communication is a necessity as one of the ways
of acquiring information. All level of users, including higher
education students have a mobile phone as one of their
communication device choice. This paper explores the adoption of
SMS based system to measure the usability and effectiveness of this
broadcast communication option in disseminating information among
students and lecturers.
We examine its usability and effectiveness through sets of
questionnaire. Result shows that the propose prototype can be an
option for managing and disseminating information.
TABLE OF CONTENTS
Title Page
------------------------------------------------------------------------------i
Approval
Sheet------------------------------------------------------------------------ii
Dedication
-----------------------------------------------------------------------------iii
Acknowledgement
-------------------------------------------------------------------iv
Abstract
--------------------------------------------------------------------------------v
Chapter 1: INTRODUCTION
Project Context
-----------------------------------------------------------------1
Purpose and Description
------------------------------------------------------1
Objective of the Study
--------------------------------------------------------2
Scope and Delimitation
-------------------------------------------------------3
Chapter 2: Review of Related Literature
Theoretical Background
-------------------------------------------------------4
Related Studies
-----------------------------------------------------------------6
Chapter 3: Technical Background
Technicality of the
Project----------------------------------------------------8
Details of Technology to be
Used--------------------------------------------10
How the Project Will Work
--------------------------------------------------11
Chapter 4: Methodology
Environment
-------------------------------------------------------------------13
Population of the Study
-------------------------------------------------------13Organizational
Chart
----------------------------------------------------------14
Software Development Methodology
---------------------------------------15
Data Gathering Procedure
----------------------------------16
Data Gathering Instruments
--------------------------------17
Requirement
Specifications---------------------------------------------------18
Fishbone
Diagram--------------------------------------------18
Functional Decomposition Diagram-----------------------19
Schedule
Feasibility------------------------------------------21
Cost and Benefits Analysis
---------------------------------------------------22
Requirements
Modeling-------------------------------------------------------26
Data and Process Modeling
--------------------------------------------------27
Data Flow Diagram
-----------------------------------------------------------28
System Flow Chart
-----------------------------------------------------------31
Program Flow Chart
----------------------------------------------------------32
Design---------------------------------------------------------------------------33
Output and User-Interface Design-------------------------33
Data Design
-------------------------------------------------------------------------41
Entity Relationship
Diagram------------------------------------41
Data
Dictionary----------------------------------------------------42
Database Functional Description
-------------------------------------------------47
System
Architecture-----------------------------------------------------------------50
Network
Model----------------------------------------------------50
Network
Topology------------------------------------------------50
Security-------------------------------------------------------------52
Development-------------------------------------------------------------------------52
System
Development---------------------------------------------52
Software
Specification-------------------------------------------53
Hardware
Specification------------------------------------------53
Program
Specification-------------------------------------------53
Programming
Environment-------------------------------------------------------54
Deployment
Diagram--------------------------------------------------------------54
Testing-------------------------------------------------------------------------------54
Unit Testing
Integration Testing
System Testing
Acceptance Testing
Chapter 5: Discussion and Results
Statistical
Treatment--------------------------------------------------------------57
Chapter 6: Conclusion and
Recommendation--------------------------------------69
Summary
Conclusion
Recommendation
Bibliography
------------------------------------------------------------------------------
Appendices
A- Title Approval
---------------------------------------------------------------
B - Letter to the Agency
-------------------------------------------------------
C - Letter to the Adviser
-------------------------------------------------------
D - Letter to the English Critic
------------------------------------------------
E - Letter to the Statistician
----------------------------------------------------
F - Memorandum of Understanding
------------------------------------------
G - Sample Questionnaire
------------------------------------------------------
H - User Manual
----------------------------------------------------------------
I - Sample Code
-----------------------------------------------------------------
J - Curriculum Vitae
------------------------------------------------------------
LIST OF FIGURE
Page
Figure 1: System Architecture.
Figure 2: Organizational Chart.
Figure 3: The Phases of deliverables of SDLC
Figure 4: Fishbone Diagram.
Figure5:Functional Decompostion Diagram
Figure 6: Gantt Chart.
Figure 7: Entity Relationship Diagram ...
Figure 8: Gantt chart ...
Chapter 1
Introduction
Project Context
Computer is indeed a powerful tool in the process of improving
our nation. It contributes to the dissemination of basic knowledge
and necessary information that a certain individual should know.
Computer helps a lot in compiling data. The benefits of computer
are more than what we expect, they are able to provide and access
information. This technology helped our nation to speed up the
growth of progress. Short Message Service (SMS) today is
particularly used by society to shout out their opinions or
feelings.
The role of SMS nowadays is significant. Everybody now somehow
depends and succeed. It gives everybody full package of what they
want to know and do. Some school use SMS or texting to spread or to
expand information everywhere. It is use to connect and update
people.
We chose this study because we care and we are honest that we
can help them to give information through SMS or texting.
A system that improves for faster viewing of information thru
SMSnotification. It is one way of modernizing the traditional of
informing students account. The researcher will help the operations
and transactions of the cashier regarding student account records.
It increases the standard and services of the management and it
will help the cashier and staff to develop their transactions,
operations, and receiving payments.
Purpose and Description of the Project
The study is focused on the Student Account Monitoring System of
the students in La Salette through the design and development of a
system providing a means of information on the students inputted
tuition fees and Information of the students on the school through
SMS reminder notification.
The focus of the study is to send information to the parents.
Regarding the outstanding balance and payments made. With the
system providing a user-friendly and effective way of providing an
easier and faster view of data of every student such as when the
cashier/admin is mistaken in the input of information. The system
provides the means of updating the record and can retrieve
information from the database when they view anytime.
This project is basically SMS application which is
self-contained software runs on a system on which it has been
installed under the user control and it work for a particular
school only.
Objective of the Study
The design and development of SMS-Based Student Account
Monitoring System aims to provide an interface for the parent to
monitor their childs tuition fees amount and also to receive an
announcement from school; specifically has the following
functionalities:
1. A system that will record the students tuition fee amount and
inputted information in each units every examinations and paying
amounts.
2. A system that will send and notify the students with their
balances and amounts to be paid.
3. A system that notify their parents if the student pay their
tuition fees or not.
4. To update the parents for announcement made by the
school.
Scope and Limitations of the Project
The proposed Sms-Based Student Account Monitoring System is
designed and developed for La Salette of Cabatuan, Isabela, High
School Department.
The study focuses on the Student Information System to be used
by the administrator and cashier in the management ofLa Salette of
Cabatuan. The SMS-Based Student Account Information System is
concerned on sending and updating the students and also their
parents regarding their account status anytime. This system will
only generate reports of the student's accounts information;hence
no other school documents such as grade and certificate of good
moral character are not included.
The system provides functional of storing the individual records
of the students such as tuition fee amounts and inputted student
account information in every grading period in the school. The
system also providesa search capability for the user can easily
view the student records. The system also provides the
functionality of sending notification and reminder via SMS. These
notifications are the accounts information of the student. There is
no such as feedbacks from the receiver. The system cannot receive
some messages from the receiver.
Significance of the Study
The study would be beneficial to the following:
To La Salette of Cabatuan.This Study will serve as a new way to
expand the school and show more quality and standards regarding to
the study.
To the Teacher and Staff.This is a new way to show the
information about the information of students and an easy way to
update and connecting people.
To the Pupils.This study will help the students and their
parents to be updated with their transactions thru SMS.
To the Future Researchers.This will serve as a future reference
for the future researchers to conduct another study regarding
SMS.
To the Parents. This study provides adequate information and
additional knowledge about SMS. This serve as a good experience to
develop a better SMS Based system in the future.
Definition of terms
SMS or Short Message Service is a text messaging service
component of phone, Web, or mobile communication systems. It uses
standardized communications protocols to allow fixed line or mobile
phone devices to exchange short text messages.
Students Account Contains students name, address, age, students
ID and etc.
Manual System A system involving data processing which does not
make use of stored-program computing equipment; by this somewhat
arbitrary definition, systems using other types of tabulating
equipment, such as the card-programmed calculator, are considered
to be manual.
Computerized System - is a computer system with a purpose. When
we talk about a computer system, we are simply referring to the
hardware and software that comprise the computer system. But when
we talk about a computerizedsystem, we are referring toa function
(process or operation) integratedwith a computer system
andperformed by trained people.
Notification- an act or instance of notifying, making known, or
giving notice.
Software - is a generic term for organized collections of
computer data and instructions, often broken into two major
categories: system software that provides the basic
non-task-specific functions of the computer, and application
software which is used by users to accomplish specific tasks.
SIM - Asubscriber identity moduleorsubscriber identification
module(SIM) is anintegrated circuitthat securely stores
theinternational mobile subscriber identity(IMSI) and the
relatedkeyused to identify and authenticate subscribers on
mobiletelephonydevices (such as mobile phonesandcomputers).
Chapter II
Review of Related Literature
Theoretical Background
Nowadays, most of mobile payment transactions are made through
Short Message Service (SMS). A number ofSMS-basedmobile payment
protocols have been proposed but ccccstill lack of necessary
security properties. This paper introduces a
newSMS-basedoperator-assisted mobile payment protocol called SOMP.
The proposed protocol offers clients the ability to perform payment
transactions directly to the mobile operator itself or to merchants
through the mobile operator. We perform accountability analysis to
show that SOMP satisfies necessary security properties. Moreover,
SOMP is easy to use and compatible with existingSMSinfrastructure.
(Duangphasuk, S. Fac. of Inf. Sci. & Technol., Mahanakorn Univ.
of Technol., Bangkok, Thailand, Warasart, M. ; Kungpisdan, S.)
A secure network partially depends on user authentication and
unfortunately authentication schemes used at present are not
utterly secure. Most of the systems today rely on static passwords
to verify the user's identity. This paper describes a method of
implementing two factor authentication using mobile phones. The
proposed system involves using a mobile phone as a software token
for One Time Password generation. OTP algorithm powered with user's
unique identifications like International Mobile Equipment
Identification and Subscriber Identification Module; makes a finite
alphanumeric token valid for a session and for a single use. The
generated One Time Password is valid for only a short user defined
period of time and is generated by factors that are unique to both,
the user and the mobile device itself. Additionally,
anSMS-basedmechanism is implemented as both a backup mechanism for
retrieving the password and as a possible mean of
synchronization.
(Indu, S. VeltechMultitechDr. Rangarajan Dr. Sakunthala Eng.
Coll., Chennai, India Sathya, T.N. ; Saravana Kumar, v.)
Mobile applications are being implemented in varieties of areas
including mobile commerce, purchase of services and products using
mobile devices, gaming, banking, information services etc.
ObafemiAwolowo University is a large academic community that can
benefit from a mobile information service centre. There is a large
population of students who can satisfy a great deal of their
information needs. Existing modes of information delivery are
inefficient and in most cases not timely. There is therefore a need
for the provisioning of a suitable software application framework
that can meet this critical need. This paper presents a suitable
software system that can deliver information services with mobile
functionality to the content subscriber (students in this case).
Mobile devices are prevalent amongst students and teachers, which
provides the motivation for the application of mobile technologies
in learning environment.
The mobility provided was achieved usingSMSover GSM Network with
the hardware implemented on a GSM Nokia phone acting as a modem.
Object-Oriented Analysis and Design (OOAD) approach with the
Unified Modelling Language (UML) was employed to document the
software component of the application. This system was then
implemented in Java programming language. The software developed
include; integrated subscription, payment and billing, user profile
management, efficient mobile architecture, and ease of content
publishing, all loosely coupled, to allow for further extension to
the service architecture. (Oluwarantil, A.l Dept. of Comput. Sci.
& Eng., ObafemiAwolowo Univ., Ile-Ife, Nigeria, Afolabi, B.S. ;
Abiona, O.o ; Olugboji, T.M. ; Onime. C.E. ;Kehinde, L.)
Mobile applications are being implemented in varieties of areas
including mobile commerce, purchase of services and products using
mobile devices, gaming, banking, information services etc.
ObafemiAwolowo University is a large academic community that can
benefit from a mobile information service centre. There is a large
population ofstudentswho can satisfy a great deal of their
information needs. Existing modes of information delivery are
inefficient and in most cases not timely. There is therefore a need
for the provisioning of a suitable software application framework
that can meet this critical need. This paper presents a suitable
software system that can deliver information services with mobile
functionality to the content subscriber (studentsin this case).
Mobile devices are prevalent amongststudentsand teachers, which
provides the motivation for the application of mobile technologies
in learning environment. The mobility provided was achieved
usingSMSover GSM Network with the hardware implemented on a GSM
Nokia phone acting as a modem. Object-Oriented Analysis and Design
(OOAD) approach with the Unified Modelling Language (UML) was
employed to document the software component of the application.
This system was then implemented in Java programming language. The
software developed include; integrated subscription, payment and
billing, user profile management, efficient mobile architecture,
and ease of content publishing, all loosely coupled, to allow for
further extension to the service architecture. (Oluwarantil, A.I.
Dept. of Comput. Sci. & Eng., ObafemiAwolowo Univ., Ile-Ife,
Nigeria Afolabi, B.S. ; Abiona, O,O. ; Olugboji, T.M. Onime, C.E. ;
Kehinde, L.)
Related Studies
The university as an educational institution organization has a
lot of valuable information which can be provided to students such
as grade release, enrollment information and university
announcement. As a convenient and low-cost mobile communication
technology, SMS is experiencing a very rapid growth. Indeed,
Philippines lead the Asia pacific region with the highest number of
messages sent per user.
The Caraga State University SMS based grade inquiry system was
proposed to have a more convenient, faster and easier way of
transactions. This study is concerned on how to provide a service
to students residing in remote areas where internet connection is
not available. Since the text based technology is one of the
popular ways to access information, it provides the opportunity to
save time and money, and in addition it improves the way of
communication. It also helps the students access the information in
anytime-anywhere basis at their own convenient time.
This proposed system enables the student to save time, money and
effort by just typing in at their mobile phone the keyword together
with their ID number and password. Furthermore, these systems
provide a convenient way of inquiring grade with just press and
send way. The proposed system is offering the SMS service which can
be used by all mobile phones. The user only sends the SMS to the
system and the system will reply the answer back to the user as an
SMS also.
In a study of Jennifer C. Cuthcon (2001), on a Proposed
Computerized Student Monitoring System of the Information
Technology of University of La Sallete Santiago City, she noted the
following:
1. Slow data processing
2. Inaccuracy of reports
3. Lost of unrecorded files
For those reasons, she recommends a computerized System:
1. To answer data security and fast, accessing of students
information
2. To lessen document in folder because it will already be
placed and stored in diskettes for more secured data storage.
3. To make the job of staff, cashier, faster and more
accurate.
Jennifer C. Cuthcon proposed a good system but it is not well
managed. The researcher didnt focus in recording but in
disseminating the students performance because it is the
responsibility of the parent for them to know what is
happening.
Chapter III
Technical Background
Technicality of the Project
Figure 1: System Architecture
At present, cashier personnel of La Salette of Cabatuan are
using manual system in recording and keeping of students record.
They are using forms and receipts with written amounts and payments
of students accounts transaction in the cashiers office and then
keep it in drawer or cabinet for safe keeping.
One of the major advantages of the of SMS-based student account
monitoring system is its low cost nature, Particularly due to the
existing supply and multi-purpose usage of all hardware. Mobiles
did not need to be purchased for this project since they were
procured and given to local level officials for previous projects.
Similarly, computers for accessing the dashboard were already in
all departmental secretary, district collector, and block level
official offices.
GLOBE is the telecom service provider that supplies a common
user group (CUG) SIM card under which a nominal fee of
approximately 466 Pesos per month allows for unlimited texts
between all users. The SIM card can be placed in a USB stick, which
acts as a constant active central server.
The program will be used by the cashier personnel. The assistant
or front line cashier personnel must registered the student if new
and has no record yet in the system. Below are the technologies
used in the development of SMS-based student account monitoring
system.
Software
Microsoft Visual Basic 6.0
Platform used in the development of program
Microsoft Windows XP
Operating system (XP, 7)
MySQL-Front
Database (no limit )
Hardware
Computer Unit
Processor: Intel Pentium 4, 2.4 GHz
RAM: 1 GB DDR 2
Hard disk: 500 GB
A device use by the administrator of the website and the
visitors/applicants.
Ink Jet Printer
Use for Print Receipts
Sky Broadband(main device)
Use to send notifications/information
Network
Hub and UTP cables were used in networking the computers.
Sim Card (Globe, Sun, Smart and etc.)
Peopleware
System user must be knowledgeable in using computer.
User must be know how to compute and estimate time.
People who know how to use and how to operate mobile phones.
Details of Technology to be Used
The scope of this section is the discussion on what are the
technologies is being used and how did the researcher use these
technologies.
Modem-devicethatenables computers, facsimile machines, and other
equipment to communicate with each other across telephone lines or
over cable television network cables. In the strictest sense, a
modem is a device that converts between analog signals, such as
sound waves, and digital signals, which are used by computers.
However, the term has also come to include devices that permit the
transmission of entirely digital signals.
Cellular Phone-A portable telephone that uses wirelesscellular
technology to send and receive phone signals. This technology works
by dividing the Earthinto small regions called cells. Within each
cell the wireless telephone signal goes over its assigned
bandwidthto a cell tower, which relays the signal to a telephone
switching network, connecting the user to the desired party.
MySql-Font-MySQL-Front is a Windows front end for the MySQL
database server. The database structure and data can be handled via
dialogs or SQL commands. Import and Export in standard file formats
is supported. The MySQL server can be connected directly or via
HTTP tunneling.
Broadband - Intelecommunications,broadbandis widebandwidthdata
transmissionwith an ability to simultaneously transport multiple
signals and traffic types. The medium can becoaxial cable,optical
fiber,twisted pair,DSL local telephone networksorwireless
broadband. In contrast,basebanddescribes a communication system in
which information is transported across a single channel.
How the Project will Work?
To disseminate the information on the parents, the projects
works in a client based system. It shows how the project work and
how the process done in all layers. From the presentation layer,
where the clients interface or the parents, to application layer,
where the administrator or cashier, to persistence layer or the
database layer of the system, the system is being explained in
further details.
There are two kinds of system to be used view the information;
through SMS and through Web Portal. It means that there are also
two presentation layers, two application layers and two persistence
layers. As you can see above figure, there are two users which are
the parents, two application layers which are the application
server of the window base application and the webhosting server and
two database servers. To disseminate information on the parents,
data and information must gather beforehand to record or save in
the database of the system and ready to be viewed by the
parents.
In order to collect data, the admin records the student tuition
fee amount to be paid every grading period to the system. One
distinct feature of the system is that it automatically sends
notification or reminder to the parent via SMS after they paid
their amounts in cashier.The system will update the record from the
database made from the system
Chapter IV
Methodology
Environment
Locale of the study
The system is generic in nature, it can be used by any
university/school that are willing to test and implement the
system, but the proposed study focuses on the needs and
requirements of agency where the researcher conducted his study
during the first semester and second semester of school year
2014-2015. The researcher is referring toLa Salette of Cabatuan,
CabatuanIsabela.
Population of the study
The main source of information of the study was the School of La
Salette of Cabatuan, Cabatuan, Isabela. The faculty and staff where
interviewed to get the needed information to be able to design and
construct a system to improve the present manual system.
A survey was conducted on order to verify if the software is
beneficial to its intended users and if it has performed its
function according to the objectives. The survey questionnaires
were given to respondents. Each respondent was given one
questionnaire to fill out. The questionnaire was intended for the
study and evaluating the software product.
The La Salatte of Cabatuan respondent has 390 students, 24
faculty staff and 150 parents. The Students is composed of 46 Grade
7 St Matthew, 43 Grade 7-St John, 42 Grade 8-St. Augustine, 41
Grade 8- St. Vincent, 55 Grade 9-St. Andrew, 54 Grade 9-St.
Lorenzo, 56 IV-St. Peter and 55 IV-St. Peter.
Organizational Chart
(FR. MANUEL R.MEDINA, MD DIRECTOR)
(SUNGA, LUZVIMIDA E. PRINCIPAL)
( MAGALAD, NEMESTO M. REGISTRAR /POD)
(HIGH SCHOOL DEPARMENT) ( ELEMENTARY DEPARTMENT) (MANIBOG, MAYA
FLOR S. TREASURER)
(CALICA, JESSA MARIE T.GRADE 7 ADVISER) (PANGANIBAN, MARISSA
S.GRADE 7 ADVISER) (GARCIA, FATIMA CLARISSE L. GRADE I ADVISER)
( PATRICIO, ANGELA S. GRADE 9 ADVISER) ( GOZE, MAGELYN G. GRADE
8 ADVISER) (MONES, REYMOND M. GRADE 8 ADVISER) (SINFUEGO, KAREN R.
GRADE II ADVISER) ( GALOLO, JESSICA C. GRADE I ADVISER)
( TADENA, NOEY L. 4th YEAR ADVISER) (TIBALAO, JULIET C. 4th YEAR
ADVISER) (REBOLLEDO, FEBELYN J. GRADE 9 ADVISER) ( AGAPITO, OLIVER
G. GRADE III ADVISER)
(CARMADA, ERICA ROSE B. SUBJECT TEACHER) (RIVERA, RONALD B.
SUBJECT TEACHER) (PAANO, JOHN MICHAEL P. SUBJECT TEACHER) ( RAMOS,
REYGIE V. GRADE V ADVISER) ( ANQUILLIANO, FAVERLYN C. GRADE IV
ADVISER)
( LOPEZ, DIANA T. GRADE VI ADVISER)
Figure 2: Organizational chart of La salette of cabatuan
Software Development Methodology
The proponent used the System Development Life Cycle (SDLC) a
structured analysis concept in developing system.
System Request
( Phase 1System Planning)
(Preliminary investigation report)
( Phase 2System Analysis)
(Stop)
(System requirements documentation)
( Phase 3System Design)
(Stop)
(System Design Specification)
(Stop) ( Phase 4System Implementation)
(Complete Functioning SMS-Based System)
( Phase 5 System Operation Support and Security)
(SMS-Based Student Account Monitoring System)Figure 3: The
phases and Deliverables of SLDC
Phase 1 SYSTEM PLANNING
The proponent performed preliminary investigation to the school
where we able to identify the process and flow of manual
transaction.
Phase 2 SYSTEM ANALYSIS
After the investigation, the proponent build logical model for
the new system based from the user requirements.
Phase 3 SYSTEM DESIGN
At this stage the proponent design the user-interface and
identify all necessary outputs, inputs, and processes. In addition
the proponent design internal and external controls including
computer based and manual features to guarantee that the system
will be reliable, accurate, maintainable and secure.
Phase 4 SYSTEM IMPLEMENTATION
I this phase the proponent constructed the new system. Program
is written, tested and documented and system is installed.
Phase 5 SYSTEM OPERATION, SUPPORT AND SECURITY
This stage the La Salette should maintain and protect the
System.
Data Gathering Procedures
First, the researcher prepared a letter seeking for the approval
from Luzviminda E. Sunga, the Principal of La Salette of Cabatuan
High School Department of San Andres, Cabatuan, Isabela.
After seeking approval, the researcher prepared the
questionnaires, have them checked and approved by the Research
Instructor and then administer the questionnaires to the
respondents.
Data Gathering Instruments
This study made use of the Questionnaires as its main instrument
in gathering data. It also made use of interview to support the
data and information gathered from the questionnaires. This will
also be supplemented by observations and documentary analysis.
Questionnaire
The researcher used the questionnaire method in collecting data
in a large number of people. The questionnaire undergone different
kind of approval; first, the questionnaire was checked by the
adviser to make sure that is related to the statement of the
problem. Second, the English Critic made sure that the grammar and
spelling were correct.
Interview
The researcher interviewed the principal to obtain pertinent
data and accurate information that would help in improving their
manual grading.
Observation
Observation was done by the researcher to get more information
about the current process.
Internet Researcher
The researcher used the internet to collect additional
information about SMS-Based Student Account Monitoring System.
Library Researcher
Library research was done in defining terms in the study and
served as a reference in making document analysis from similar
studies and procedures. The method helped the researcher and served
as a guide on how to organized data that is needed on the
study.
Requirement Specifications
Operational Feasibility
Fishbone Diagram
One of the most effective method to track the root cause or
problem of the agency or at the area were the study were taken
which is the school, fishbone method is being used because
researcher can determine what problems are going to solve when the
system is being implemented. The diagram below shows what are the
data gathered by the researchers. It shows the cause and effect of
the current system of the school.
CAUSE EFFECT
(Material) (Communication)
Communication betweenStudent receipts is lack
parents and of students account
school are poor information
Cashier record has no
transparancy
Retrieving of recordsProcessesing the student
takes a lot of timeaccount receipt is slow
Consumes time in disseminating
the student receipts
(Time) ( Process)
Figure 4: Fishbone Diagram of the Project
`The figure above illustrates an outline diagram of cause and
effect of the system. The causes include Communication, Materials,
Time and Process. Communication includes the communicationof the
parents from the school. Materials are the things used in the
development and implementation of the system. Time includes
retrieving of records and disseminating receipts..Process in which
the processing of receipt is slow
Functional Decomposition Diagram
FDD is a diagram that shows the breakdown structure in smallest
component of the system that the researchers going to develop after
studying analyzing the data that are gathered in feasibility and
planning phase. This will help track the functionalities of the
system and let you know the features that can are being added into
the system.
This diagram shows all the processes of the system. It will help
the researchers on creating DFD because it is similar to context
diagram that all processes are being displayed in one diagram.
Step-by-step procedure can be applied in the system as the diagram
shows the flow of the processes, in this way; user can easily
understand the processes of the system.
Figure 5: Functional Decomposition Diagram of the System
This represents that decomposition diagram is the organization
chart. Information-engineering functional decomposition diagrams
can be created using the function symbol. Another typical use is
the Work Breakdown Structure (WBS) for project management. System
Architect enhances the capabilities of the decomposition
diagramming technique by including other systems analysis concepts,
such as leveling and the data dictionary.
Schedule Feasibility
Figure 6: Project of the Schedule using Gantt chart
The figure above shows the proposed schedule of activities that
the proponent will do and the expected output in each activity.
There are 17 weeks to finish the project including presentation and
final defense of the project.
Economic Feasibility
Cost and Benefits Analysis
Cost and benefit analysis of the present system can be produced
from presenting the proposed system. It is an activity that plots
project cost and benefits overtime to determine if or when, the
system becomes economically justifiable.
Cost
Implementing this system would not cost much on the part of the
School considering that the cashier is equipped with computer
connected to the broadband/router, in addition to that, the
software being used in the development and implementation of the
system are free of charge. That means, the school shall benefit the
functionality of the SMS-Based Student Account Monitoring System
absolutely free.
Present System
Proposed System
Variance
Hardware
Personal Computer spec:
Processor: 2.0Ghz
Memory: 2.0Gb
Hard disk: 300Gb
Monitor
Mouse
Keyboard
Hardware
MINIMUM REQUIREMENTS:
Personal Computer spec:
Processor: 2.0Ghz
Memory: 1.0Gb
Hard disk: 200Gb
Monitor
Mouse
Keyboard
None
Software
Windows XP professional
Software
Windows XP professional
None
Item
Cost
Broadband(Globe Tatoo)
P 995.00
Sim Card
P 45.00
TOTAL
P1,040.00
Software Cost
Item
Cost
Windows 7 Ultimate
P 7,000.00
Visual Basic 6.0
P 800.00
TOTAL
P 7,800.00
Development Cost
Item
Value
Programmers Salary
P 12,750
Software Depreciation
P 72.00
Hardware Depreciation
P 353.00
Electricity
P 330.96
TOTAL
P 13,505.96
Total Project Cost
Total Hardware CostP 1,040.00
Total Software CostP 7,800.00
Total Development CostP 13,505.96
Total Project CostP 22,345.96
Schedule 1 Programmers Salary
Note: Prevailing instructor 1 rate = 15,000
(255/day / 8 hours (CSC prescribed no of hours per day served) =
31.88/hr
31.88/hr * 5hrs/day * 4 days/wk * 4 wks/mons. * 5 mons =
12,750.00
Schedule 2 Hardware Depreciation
(Total Hardware Cost/Estimated useful life)/12 months * no. of
months developed
= (P 3,150/ 5) / 12 x 5 months
= P 630/ 12 x 5
= 52.5 x 5
= P 262.50
Schedule 3 Software Depreciation
(Total Software Cost/Estimated useful life)/12 months * no. of
months developed
= (P 7,800/ 5) / 12 x 5 months
= P 1560 / 12 x 5
= 130 x 5
= P650.00
Schedule 4 Electricity
Prescribed cost /kwh under ISELCO 1= 9.3360 per kilowatt
1 Unit
= 90watt/1000watts)* 9.3360* 1 units * 5hrs/day * 4 days/wk * 4
wks/mons. * 5 mons
=336.096
The alternative solution with cost and benefits of this problem
is, the developer develops a system to make the transaction
convenient for both consumers and staff and also for the fast
transaction to lessen the time spend by doing the transactions
manually.
Intangible Benefits:
Advantages:
1. Speeds up the calculation of bills.
2. Reduces the time spent in organizing records.
3. Reduce expenses in terms of printing the reports.
4. Reduces the use of manpower.
5. Lessen the work of staff in charged
Salaries and utilities expense:
Printed Papers/requirements300.00
Total salaries and Utilities expenses:Php 300.00
Total cash outflow: Php600.00
Requirements Modeling
PROCESS INPUT OUTPUT
(Development of SMS-Based Student Account Monitoring System)
(Gathering the information needed in the proposed
system.Determining the process used in submission.Identifying the
problem encountered in the submission of files.Determining the
advantages of the proposed system.) (Information needed in the
proposed system.Process used in the submission of files.Problems
encountered in the submission of files.Advantages of the proposed
system.)
(FEEDBACK)
Figure 6: Input-Process-Output (IPO) model
The proponent used the IPO model. In the input column is
information or ideas used by the researcher. Processing column are
the actions taken upon using input. Output is result of the
processing, which is the development of the proposed system.
Data and Process Modeling
( STUDENT)Context diagram shows the whole process of the system.
This will help the researcher in developing the system logically
and to understand the flow of the system.
Notification Tuition Fee Status
(SMS-BASED STUDENT ACCOUNT MONITORING SYSTEM)
User InformationTuition Fee Status
(ADMIN/CASHIER) ( PARENTS)
Tuition InformationAnnouncements
Report Enrollment Information
Tuition Fee InformationUser Information
( DATABASE)
Figure 6: Proposed System Context Diagram
Data Flow Diagram
The Researcher used the Data Flow Diagram to understand the flow
of the project and the same for the future study. DFD demonstrate
the external entities, data storage and the process to be
performed.
In the Log In process, the user needs to enter his username and
password. When the username and password were entered, the system
will look for any information matched in the database. As soon as
the system confirms that the information given is valid, the system
will show the users interface. There are different views for the
administrator, the student and parents.
A. Administrator Login
(Input User ID and Password1.2Enroll studentShow Main
FormDatabase1.1Add new User0Validate User ID and Password1.3Pay
enrollment fee and othersPrinted Assessment form and official
receipt2Log outPrint Reports)a.1 The La Salette of Cabatuan
administrator has to be verified using login and password that is
issued by the programmer. The application should offer the
administrator a set of user interfaces different from those to the
normal user since he has access to features that allow him to edit,
delete information to the database.
Figure 7: Log in Information of SMS-Based Student Account
Monitoring System
B. Adding Users
1. The graphical user interface (GUI) provides a user friendly
interface in which a user can easily understand how to use
system.
2. The graphical user interface (GUI) should allow the
information of only one user to be entered at a time.
3. The GUI allows the administrator to input the user
information, username and password.
4. The administratorprovides the user information, username and
initial password of the new user.
5. The username is declared as unique, there can be no identical
username.
6. If the adding of user is successful the GUI will provide a
confirmation message.
7. Only the administrator can add, edit or recover the lost
password of a user.
.
Figure 8: Adding Users
C. Creating Student Record
b.1 Every student are given a unique ID number that will be use
as they are staying at the school. The ID Number consist of the
year he/she first enrolled at the school and his/her number of
enrollment.
b.2The Graphical user interface (GUI) should allow the
information of only one student to be entered at a time.
b.3 The GUI should allow the administrator to create new student
information, retrieve and edit existing student information and
save them. If the student ID already exists, the GUI should prompt
administrator accordingly.
b.4 The Student Account for students include:
The complete name of the Student including extensions. It must
be correct spelling as much as possible.
Students Course, year, section, ID number and their cp
number.
The name of their parents and their cp number.
b.6 The GUI should provide suitable fields and options to allow
all the above information/description to be added to the particular
student information account. All links should be accordingly
displayed in the GUI.
System Flow Chart
Figure 9: System Flow Chart
(System Flow Chart) illustrates the flow of the data given for
student records.
Program Flowchart
(Start)
(Login)
(No) (Login complete)
(Yes)
(Opened Program )
(Data stored to database)
(Student information)
(End)
Figur
Figure 10: Program Flowchart.
Design
Output and User-Interface Design
These are captured images of SMS-Based Student Account
Monitoring System and its functions.
Login form
Figure 11: (Login form) Security check for accessing the main
form of the system.
Splash Screen
Figure 12: (Splash Screen)Loads background libraries.
Main Form
Figure 13: (Main Form)Contains all the system functions thru
buttons and labels such as FILE, TRANSACTIONS, REPORT, BROADCAST,
ABOUT, REMINDERS, PAYMENT, STUDENT INFORMATION and ENROLLMENT
FORM.
Payment Breakdown
Figure 14: (Payment Break down) contains the Payment of fees and
list of fees function and transactions.
Enrollment Form
Figure 15: (Enrollment Form) Contains the ID Number of student
to be enroll, their full name and year level. Also, the payment
fees of student.
Payment Information Report
Figure 16: (Payment Information Report) List of student account
records that are enrolled in the school.
System Number Form
Figure 17: (System Number Form) Containsthe number of the system
user. Where the admin can update the information for processing
files.
Payment Form
Figure 18: (Payment Form) Payment details of paying student fees
for their previous balances and remaining balance.
Student Information
Figure 19: (Student Information) Contains Student Information to
be enrolled and save in order to send notification to their
parents.
Broadcast Form
Figure 20: (Broadcast/Reminder) Update and send announcement to
the students that are enrolled in school.
User Type
Figure 21: (User type) contains options for adding, edit and
delete users and admin.
User Maintenance
Figure 22: (User Maintenance) List of admin and user
accounts.
Year Level Form
Figure 23: (Year Level Form) List of Grade and Year of students
that are available to be enroll in school.
About Form
Figure 24: (About form) Information about the system.
Data Design
Entity Relationship Diagram
Data Dictionary
To further understand the data being saved in the database, the
data dictionary will help to show the fields of the tables.
Tblpaymentbreakdown
Field name
Data type
Length
Description
Feeid
varchar
10
Fee id of student
Tuitionfee
Varchar
10
Tuition fee of the student
miscellaneousfee
Varchar
10
Miscellaneous fee of the student
Computer fee
Varchar
10
Computer fee of the student
Testpaperfee
Varchar
10
Test paper fee of the student
Studentidfee
Varchar
10
Student fee of the student
Handbookfee
Varchar
10
Hand book fee of the student
Certificationfee
Varchar
10
Certification fee of the student
Recollectionfee
Varchar
10
Recollection fee of the student
Others
Varchar
10
Other fee of the student
Totalfees
Varchar
10
Total fees of the student
Entryby
Varchar
50
Entrydate
Varchar
50
Table 1. Database Table of payment breakdown
Tblpaymenthistory
Field name
Data type
Length
Description
Officialreceiptnumber
Varchar
10
Official receipt number
Paymentdate
Varchar
10
Date of the payment
Studentid
Varchar
10
Student ID
Completename
Varchar
50
Complete name of the student
Yearlevel
Varchar
20
Year level of the student
Totalfees
Varchar
10
Total fees of the student
Previousbalance
Varchar
10
Previous balance of the student
Previouspayment
Varchar
10
Previous payment of t
Amountpaid
Varchar
10
Amount paid by the student
Remainingbalance
Varchar
10
Remaining balance of the student
Entryby
Varchar
50
Access by admin
Entrydate
Varchar
50
Date of Ebtry
Table 3. Database table of the payment history
Tblstudent
Field name
Data type
Length
Description
Id
Varchar
10
Id of the student
Idnumber
Varchar
10
Id number of the student
Firstname
Varchar
20
First name of the student
Middlename
Varchar
20
Middle name of the student
Lastname
Varchar
20
Last name of the student
Extensionname
Varchar
3
Extension name of the student
Completename
Varchar
50
Complete name of the student
Yearlevel
Varchar
20
Year level of the student
Mobilenumber
Varchar
13
Mobile number of the student
Dateenrolled
Varchar
20
Date enrolled
Totalfees
Varchar
10
Total fees
Amountpaid
Varchar
10
Amount paid by the student
Balance
Varchar
10
Balance of the student
Emailaddress
Varchar
50
Email address of the student
Housenumber
Varchar
10
House number of the student
Street
Varchar
20
Street address of the student
Barangay
Varchar
20
Barangay of the student
Towncity
Varchar
20
Town city of the student
Province
Varchar
20
Province of the student
Completeaddress
Varchar
100
Complete address of the student
Dateofbirth
Varchar
20
Date of birth of the student
Gender
Varchar
10
Gender/sex of the student
Guardiansname
Varchar
50
Guardians name
Relationship
Varchar
20
Relation of the student between guardian
Guardiansnumber
Varchar
13
Number of the guardian
Entryby
Varchar
50
Access by admin
Updateby
Varchar
50
Access by admin
Entrydate
Varchar
50
Date of entry
Lastupdate
Varchar
50
Access by admin
Table 4.Database Table of the Student
Tblsystemnumber
Systemnumberid
Varchar
10
Number id of the system
Systemnumber
Varchar
13
Mobile number of the system
Entryby
Varchar
50
Access by admin
Updateby
Varchar
50
Access by admin
Entrydate
Varchar
50
Entry date
Lastupdate
Varchar
50
Access by admin
Table 5. Database Table of system number
Tblusers
Id
Varchar
10
Id of the user
Userid
Varchar
20
User id
Firstname
Varchar
20
First name of the user
Mi
Varchar
1
Middle initial of the user
Lastname
Varchar
20
Last name of the user
Extensionname
Varchar
3
Extension name of the user
Longname
Varchar
50
Long name/complete name of the user
Usertype
Varchar
10
User type(admin only)
Password
Varchar
20
Password of the user
Entryby
Varchar
50
Access by admin
Updatedby
Varchar
50
Access by admin
Entrydate
Varchar
50
Date of entry
Lastupdate
Varchar
50
Access by admin
Table 6. Database Table of the User
Tblusertype
Usertypeid
Varchar
2
Id type of the user
Usertype
Varchar
10
Type of user
Table 7. Database table of Message of SMS
Tblyearlevel
Yearlevelid
Varchar
10
Year level id
Yearlevel
Varchar
20
Year level
Table 7. Database table of year level
Database Functional Description
ADD
Process Narrative
This function adds a record for the new entries. The user is
required to enter details in the input screen. A command will
handle the actual insertion of the details in their corresponding
tables in the database. Key Fields, like Transaction No and Item
No, are generated by the system.
Restrictions/Limitation
The system rejects inputted records that do not have the correct
format. There are various formats for entries. They can be
alphabet, numbers, or a combination of both.
Performance Requirements
The Add function saves a record in the database of the
corresponding details added like user details, customer details,
and item details. If there are duplicate records, the system will
inform the user that the record already exists. The system allows
the administrator to modify existing records
EDIT / UPDATE
Process Narrative
This function allows the users to modify the records depending
on the level of permission, going to the corresponding form, the
user searches for the record to be edited.
Details like Borrowers Name and Addresses, Contact Numbers and
photo can be modified by the administrator and Staff, User account
can be edited by the user himself or by the administrator,
collection accounts can be updated by the administrator or by the
collectors while the status of the loan can be released by the
administrator and by the accounting.
Restrictions/Limitation
Restrictions and Limitations in the ADD function also apply to
the EDIT / UPDATE function making it possible for the staff to
correct input errors on the borrowers profiles but restricts them
in updating the Item No., all the information about the borrowers
credit account history can only be updated by the collector and the
administrator.
Performance Requirements
The function must provide an option that cancels the
modification before it is to be saved in the database. The function
should be able to locate the file when the user searches for it,
like search by Item No. or Last Name, and display the information
on their corresponding textboxes; hence, the user has to press the
EDIT button and fields that can be edited will be enabled. After
correct modifications are done, the user can then press the UPDATE
button and save. By the process, incorrect modifications can be
avoided.
Design Constraints
The system is designed with multiple users making flexible for
changes, however each user have a specific level of access giving
only the administrator a total access can reduce human input
error.
Restrictions/ Limitations
The administrator user have an overall control of the system
while other users have a specific function and limited access.
SEARCH
Process Narrative
This function allows the system user to search for records from
the database. The system user can search for record details by
using the corresponding Item No or Last Name. The user has to go to
the correct search form and from there input either the Item No. or
Last Name, to be able to search for the record.
Restrictions/Limitation
All users can use this function. The string could be the Item
No, or the Last Name stored in the database.
Performance Requirements
The search must be able to locate the correct files which should
not take so much time.
Design Constraints
This function has various search forms intended for the various
records to be searched.
REPORTS /PRINT
Process Narrative
This function allows the system user to search for a particular
data and a report will be generate and print reports in the forms
built by the system builders.
Performance Requirements
This function should be able to display on the screen various
reports, as displays on the reports menu. From the reports
displayed, the system user can then print the report.
Design Constraints
The format of the report will be built as part of the system, so
only a limited amount of formats are available. If the system user
wishes for another format, it will require a modification of the
system.
System Architecture
Network Model
Thenetwork modelis adatabase modelconceived as a flexible way of
representing objects and their relationships. Its distinguishing
feature is that the schema, viewed as a graph in which object types
are nodes and relationship types are arcs, is not restricted to
being a hierarchy orlattice.
Figure: Network Model of the System
Network Topology
In this type of network, a central controller forms the
principal node, while the subsidiary nodes form the points of the
star.
There are two types of server, the file server and the print
server. The file server is used to store both programs and data. It
acts as a massive hard drive on behalf of all the client
terminals.
As the central machine controls the whole system, the whole
system will be affected if it breaks down. Star topologies use more
cabling than other topologies and this makes them more expensive.
However, communication is fast because there is a direct path from
the central controller to each terminal.
Figure: Network Topology of the System
The illustration shows how the system application is connected
to certain clients from the server. It notifies the clients thru
the server or the system.
Security
With regards to security, the proposed system provides suites of
protective functions including login, authentication and access
control in a system. The system is also protected with. Authorized
users have the only privileged to use the system with their
respective rights. Passwords are encrypted to ensure data
integrity. Also, users undergo proper authentication and validation
to fully use the system. Lastly, access controls are handled
properly. Only the privileged people can have the full access to
the system. Other users can have ample privileges.
Development
System Development
An information or evaluation system acquired today must not only
satisfy present business needs; it must also be flexible and
capable of being enhanced to meet changing circumstances well into
the future. Thus a pre-requisite to the introduction of a new
system is for management to identify and understand their
organizations mission and its related information needs. Writing
this down helps to ensure common understanding and direction, and
provides a yardstick against which achievement can be measured. A
Student Account Monitoring System Strategy is typically a high
level management document. It serves to the people in information
needs, the student account information required to satisfy those
needs, the skills and resources required to develop and implement
them, and the development timetable.
Software Specification
Visual Basic 6.0
MySQL-Font
Operating system-windows7
Hardware Specification
Memory- 1GB
Processor-Intel Pentium (4 2.5 GHz)
System Type- 32 bit windows7
2 GB DDR 2
SVGA Monitor
Hard disk: 500
Video card Intel (R) HD Graphics,
15 inches colored monitor,
Keyboard
Mouse
Program Specification
a. The system inputs and retrieves data from a central
database.
b. The system keeps the data secured and confidential.
c. The system provides accurate Information.
d. Database access
Programming Environment:
a. Front-end Visual Basic 6.0 is the front-end of the system
which is visible to user in the form interface inviting to interact
with the user.
b. Back end- MySQL-Font is the back-end of the system which
serves as the brain of the developed application. It is a part of
the system that is never visible to the user.
Deployment diagram
It serves to model the hardware used in system implementation,
the components deployed on the hardware and the associations
between those components deployed on the hardware and the
associations between those components.
Testing
The testing procedure is done in order to eliminate errors
during the program cycle execution. This is important to ensure the
quality of the system product.
Some testing procedures were performed after the development of
the system in order to assure the system is running properly.
First is to test the modules if they are functioning correctly.
Second is to check if the errors so that there will be
compatibility when one links each other and they performed as one.
Lastly is to test if all the modules are connected to each
other.
Testing is done by the prospective respondents in order to carry
over their possible comments or suggestions. This is also the step
to distribute questionnaire in order to evaluate the system if it
functions I accordance to the requirements of the respondents.
Alpha Test- the researchers are performed through peer-to-peer
testing in their respective class. This testing is based on
knowledge of the internal logic of an applications code. Internal
software and code working should be known for this type of testing.
Tests are based on coverage of code statements, branches, paths,
conditions.
System/Beta Test- the researchers is performed with the present
of capstone instructor. Entire system is tested as per their
requirements. It involves testing of a complete application
environment in a situation that mimics real-world use, such as
interacting with a database, using network communications, or
interacting with other hardware, application, or systems if
appropriate.
Unit Testing
This phase deals with actual coding and building the system,
First, is to develop system in small programs, which are integrated
with source to be best, to determine if they are it used to be
needed in the next phase. It is the implementation testing for the
development of the system for actual coding.
Integration Testing
The integration test is performed when all application modules
are completed to ensure that the system operates correctly
together. In the system, it is used to see if the forms are
successfully linked with each other.
System Testing
System testing is performed when unit and integration testing
are completed. It ensures that all software and hardware components
work together correctly. In the system, it will be done to ensure
that the whole software product performs its necessary function.
After the software product was developed, feedback from the
selected respondents was gathered through the use of
questionnaire.
System Testing is the last type of testing but the most
important one of all other test. Before the system testing, unit
and integration test are done so before the system testing. It is
expected that at this stage, minor errors have already been trapped
and solved.
The end user must test all the modules if they are functioning
correctly. The end user will also check if the data from the
computerized system are the same as the proposed system, and if
there are differences after two months of testing. If this
situation occurs, manual system will be discontinued.
Acceptance Testing
The researchers performed during the presentation of the system
to the agency for implementation. Normally this type of testing is
done to verify if system meets the customer specified requirements.
User or Customer does this testing to determine whether to accept
application.
Chapter V
DISCUSSION OF RESULTS
This chapter discusses the presentations, analysis and
interpretations of data gathered by the researchers.
Statistical Treatment
Data were analyzed using simple frequency distribution table and
comparison of weighted mean in order to asses responses of
respondents.
Data are gathered are tabulated, analyze and interpreted using
formula below:
WM = 1(f) + 2 (f) + 3(f) + 4 (f) + (f)
N
Where:
WM = Weighted Mean
f = Frequency
N = Total Population
Five-point Licker Scale was utilized to determine the problems
encountered in the present system and the possible benefits of the
proposed system.
Table 1: The Licker Mean
SCALE
WEIGHTED MEAN
DESCRIPTIVE INTERPRETATION
5
4.20 5.00
Strongly Agree
4
3.40 4.19
Agree
3
2.60 3.39
Fairly Agree
2
1.80 2.59
Disagree
1
1.00 1.79
Strongly Disagree
Table 2:Weighted Mean and Descriptive Interpretation of Faculty
staff according to the Advantages of the Proposed SMS-Based Student
Account Monitoring System in terms of Functionality.
FUNCTIONALITY
WEIGHTED MEAN
DESCRIPTIVE INTERPRETATION
1. The system is able to send students account information thru
SMS.
4.72
Strongly Agree
2. The system is able to send announcements to the parents,
students and teachers.
4.73
Strongly Agree
3. The system is able to send reminders to the parents regarding
payment by their children thru SMS.
4.60
Strongly Agree
4. The system can process environment.
4.41
Strongly Agree
5. The system can process payment.
4.31
Strongly Agree
Category Mean
4.55
Strongly Agree
Table 2 exhibits the weighted mean and descriptive
interpretation of faculty staff according to the advantages of the
proposed SMS-Based Student Account Monitoring System in terms of
Functionality.
As can be gleaned from the table, the respondents strongly
agreed that the system is able to send students account information
thru SMS, The system is able to send announcements to the parents,
students and teachers, The system is able to send reminders to the
parents regarding payment by their children thru SMS, he system can
process environment, The system can process payment with weighted
means of 4.72, 4.73, 4.60, 4.41 and 4.31 respectively.
Moreover, the respondents agreed to the advantages of the
proposed student record management system in terms of performance
with a category mean of 4.55.
Table 3:Weighted Mean and Descriptive Interpretation of Faculty
Staff according to the Advantages of the Proposed SMS-Based Student
Account Monitoring System in terms of Reliability.
RELIABILITY
1. The system is able to send valid information generated from
the system.
4.19
Agree
2. The system can send SMS to any type of mobile phone.
4.1
Agree
3. The system is able to back up data at the end of the day.
4.26
Strongly Agree
4. The system is able to back up data at the end of the day.
4.16
Agree
5. The system lessens the process time in which responds
immediately to the users need.
4.1
Agree
Category Mean
4.16
Agree
Table 3 reveals the weighted mean and descriptive interpretation
of respondents according to the advantages of the proposed student
record management system SMS-Based Student Account Monitoring
System in terms of Reliability.
The data indicated the respondents agreed that the system is
able to send valid information generated from the system, The
system can send SMS to any type of mobile phone, The system is able
to back up data at the end of the day and The system lessens the
process time in which responds immediately to the users need with
weighted means of 4.19, 4.1, 4.16, and 4.1 respectively.
On the other hand, they strongly agreed that the personnel
assigned have no time in maintaining the system with a weighted
mean of 4.26.
Furthermore, the respondents agreed to the advantages of the
system supports service ability in terms of reliability with a
category mean of 4.16.
Table 4: Weighted Mean and Descriptive Interpretation of Faculty
according to the Advantages of the Proposed SMS-Based Student
Account Monitoring System in terms of Reliability
USABILITY
1. The system is easy to use.
4.00
Agree
2. The system uses simple menus screen design and color.
4.1
Agree
3. The system is easy to understand.
4.14
Agree
4. The system has customized menus for specific users
4.12
Agree
5. The system can send SMS as long as the network provider is
available and has load.
4.1
Agree
CategoryMean
4.09
Agree
Table 4: reveals the weighted mean and descriptive
interpretation of Students according to the advantages of the
proposed student record management system in terms of
usability.
As can be gleaned from the table, the respondents agreed that
the system is easy to use, the system uses simple menus screen
design and color, The system has customized menus for specific
users he system is easy to understand, and the system can send SMS
as long as the network provider is available and has load with
weighted means of 4.00, 4.1, 4.14, 4.12 and 4.1 respectively.
Therefore, the respondents agreed to the advantages of the
proposed SMS-Based Student Account Monitoring System in terms of
usability with a category mean of 4.09.
Table 5: Weighted Mean and Descriptive Interpretation of Faculty
Staff According to the Advantages of the Proposed SMS-Based Student
Account Monitoring System In terms of Efficiency
EFFICIENCY
1 The system process real time record in sending students
accounts information
4.02
Agree
2. The system adheres to standards relating to efficiency
4.11
Agree
3. The system able to update students account information.
4.14
Agree
4. The system is able to process and generate reports in
time
4.1
Agree
5. The system process payment and generate receipts.
4.14
Agree
Category Mean
4.10
Agree
Table 5 exhibits the weighted mean and descriptive
interpretation of students according to the advantages of the
proposed SMS-Based Student Account Monitoring System in terms of
Efficiency
The data indicated that the respondents agreed that the system
process real time record in sending students accounts information,
his system adheres to standards relating to efficiency, The system
able to update students account information., the system is able to
process and generate reports in time and The system process payment
and generate receipts with a weighted means of 4.02, 4.11, 4.14,
4.1 and 4.14 respectively.
Moreover, the respondents agreed to the advantages of the
proposed SMS-Based Student Account Monitoring System in terms of
Efficiency with a category mean of 4.10.
Table 6: Weighted Mean and Descriptive Interpretation of Faculty
Staff according to the Advantages of the Proposed SMS-Based Student
Account Monitoring System In terms of Maintenance.
MAINTENANCE
1. The system allows modification per module without affecting
previous transaction stored in database.
4.16
Agree
2. The System will not allow any user to delete data.
4.1
Agree
3. The System will not allow additional features depending on
the need of the user as long as no records affects.
4.1
Agree
Category Mean
4.12
Agree
Table 6 revealed the weighted mean and descriptive
interpretation of respondents according to the advantages of the
proposed student record management system in terms of
Maintenance.
The date revealed that the respondents agreed that The system
allows modification per module without affecting previous
transaction stored in database.,the System will not allow any user
to delete data., The System will not allow additional features
depending on the need of the user as long as no records affects.
with weighted means of 4.16, 4.1, and 4.1, respectively.
Furthermore, the respondents to the advantages of the proposed
student record management system in terms of Maintenance with a
category mean of 4.12.
Table 7: Weighted Mean and Descriptive Interpretation of
Students according to the Advantages of the Proposed SMS-Based
Student Account Monitoring System In terms of Portability
PORTABILITY
1. The System will run in any Operating System
4.12
Agree
2. The system is portable and it can run in Intel Pentium 4 and
up.
4.16
Agree
3. The system supports serviceability
4.16
Agree
4. The system maintains future expansion the scalability
4.18
Agree
5. The systems supports adaptability it copes the needs of the
end-users
4.31
Strongly Agree
Category Mean
4.18
Agree
Table 8 shows the weighted mean and descriptive interpretation
of respondents according to the advantages of the Proposed
SMS-Based Student Account Monitoring System in terms of
Portability.
The data indicated that the respondents agreed that The System
will run in any Operating System, The system is portable and it can
run in Intel Pentium 4 and up, the system supports service ability
and The system supports serviceability with weighted means of 4.12
and 4.16, 4.16 and 4.18 respectively.
Therefore the respondents agreed to the advantages of the
proposed student record management system in terms of service with
a category mean of 4.18.
Table 8: Summary of the Category Mean and Descriptive
Interpretation of Faculty According to the Advantages of the
Proposed SMS-Based Student Account Monitoring System
Advantages of the Proposed SMS-Based Student Account Monitoring
Systemin terms of:
Category Mean
Descriptive Interpretation
1. Functionality
4.55
Agree
2. Reliability
4.16
Agree
3. Usability
4.09
Agree
4. Efficiency
4.10
Agree
5.Maintenance
4.12
Agree
6. Portability
4.18
Agree
Grand Mean
4.2
Agree
Table 8 shows the summary of the category mean and descriptive
interpretation of Students according to the advantages of the
proposed SMS-Based Student Account Monitoring System.
The data indicated that the respondents agreed to the advantages
of the proposed SMS-Based Student Account Monitoring System in
terms of Functionality, Reliability, Usability, Efficiency,
Maintenance and Portability with category means of 4.55, 4.16,
4.09, 410, 4.12 and 4.18 respectively.
Therefore, the respondents agreed to the advantages of the
proposed SMS-Based Student Account Monitoring System with a grand
mean of 4.2.
Table 9:Weighted Mean and Descriptive Interpretation of Parents
according to the Advantages of the Proposed SMS-Based Student
Account Monitoring System in terms of Functionality.
FUNCTIONALITY
WEIGHTED MEAN
DESCRIPTIVE INTERPRETATION
1. The system is able to send students account information thru
SMS.
4.82
Strongly Agree
2. The system is able to send announcements to the parents,
students and teachers.
4.76
Strongly Agree
3. The system is able to send reminders to the parents regarding
payment by their children thru SMS.
4.57
Strongly Agree
4. The system can process environment.
4.41
Strongly Agree
5. The system can process payment.
4.31
Strongly Agree
Category Mean
4.57
Strongly Agree
Table 9 exhibits the weighted mean and descriptive
interpretation of students according to the advantages of the
proposed SMS-Based Student Account Monitoring System in terms of
Functionality.
As can be gleaned from the table, the respondents strongly
agreed that The system is able to send students account information
thru SMS, The system is able to send announcements to the parents,
students and teachers, the system is able to send reminders to the
parents regarding payment by their children thru SMS, he system can
process environment, the system can process payment with weighted
means of 4.82, 4.76, 4.57, 4.41 and 4.31 respectively.
Moreover, the respondents strongly agreed to the advantages of
the proposed student record management system SMS-Based Student
Account Monitoring System in terms of Functionality with a category
mean of 4.57.
Table 10:Weighted Mean and Descriptive Interpretation of Parents
according to the Advantages of the Proposed SMS-Based Student
Account Monitoring System in terms of Reliability.
RELIABILITY
1. The system is able to send valid information generated from
the system.
4.22
Strongly Agree
2. The system can send SMS to any type of mobile phone.
4.45
Strongly Agree
3. The system is able to back up data at the end of the day.
4.0
Strongly Agree
4. The system is able to back up data at the end of the day.
4.55
Strongly Agree
5. The system lessens the process time in which responds
immediately to the users need.
4.25
Strongly Agree
Category Mean
4.29
Strongly Agree
Table 10 reveals the weighted mean and descriptive
interpretation of respondents according to the advantages of the
proposed student record management system SMS-Based Student Account
Monitoring System in terms of Reliability.
The data indicated the respondents strongly agreed that The
system is able to send valid information generated from the system,
The system can send SMS to any type of mobile phone, the system is
able to back up data at the end of the day and The system is able
to back up data at the end of the day with weighted means of 4.22,
4.45, 4.0, 4.55 and 4.25 respectively.
Furthermore, the respondents agreed to the advantages of the
system supports service ability in terms of reliability with a
category mean of 4.29.
Table 11: Weighted Mean and Descriptive Interpretation of
Parents according to the Advantages of the Proposed SMS-Based
Student Account Monitoring System in terms of Reliability
USABILITY
1. The system is easy to use.
4.80
Strongly Agree
2. The system uses simple menus screen design and color.
4.28
Strongly Agree
3. The system is easy to understand.
4.55
Strongly Agree
4. The system has customized menus for specific users
4.19
Agree
5. The system can send SMS as long as the network provider is
available and has load.
4.04
Agree
CategoryMean
4.37
Agree
Table 11: reveals the weighted mean and descriptive
interpretation of Students according to the advantages of the
proposed student record management system in terms of
usability.
As can be gleaned from the table, the parents strongly agreed
that the system is easy to use, The system uses simple menus screen
design and color, and The system is easy to understand with
weighted means of 4.80, 4.28 and 4.55 respectively.
On the other hand, they agreed that the system has customized
menus for specific users and the system can send SMS as long as the
network provider is available and has load with a weighted mean of
4.19 and 4.04.
Therefore, the respondents agreed to the advantages of the
proposed SMS-Based Student Account Monitoring System in terms of
usability with a category mean of 4.37.
Table 12: Weighted Mean and Descriptive Interpretation of
Students According to the Advantages of the Proposed SMS-Based
Student Account Monitoring System In terms of Efficiency
EFFICIENCY
1. The system process real time record in sending students
accounts information
4.18
Strongly Agree
2. The system adheres to standards relating to efficiency
4.1
Agree
3. The system able to update students account information.
4.12
Agree
4. The system is able to process and generate reports in
time
3.83
Agree
5. The system process payment and generate receipts.
4.03
Agree
Category Mean
4.05
Agree
Table 12 exhibits the weighted mean and descriptive
interpretation of Parents according to the advantages of the
proposed SMS-Based Student Account Monitoring System in terms of
Efficiency
The data indicated that the parents agreed that The system
process real time record in sending students accounts information,
The system adheres to standards relating to efficiency, The system
able to update students account information., The system is able to
process and generate reports in time and The system process payment
and generate receipts with a weighted means of 4.1, 4.12, 3.83 and
4.03 respectively.
On the other hand, they strongly agreed that the system process
real time record in sending students accounts information with a
weighted mean of 4.18.
Moreover, the respondents agreed to the advantages of the
proposed SMS-Based Student Account Monitoring System in terms of
Efficiency with a category mean of 4.05.
Table 13: Weighted Mean and Descriptive Interpretation of
Parents according to the Advantages of the Proposed SMS-Based
Student Account Monitoring System In terms of Maintenance.
MAINTENANCE
1. The system allows modification per module without affecting
previous transaction stored in database.
4.24
Strongly Agree
2. The System will not allow any user to delete data.
4.03
Agree
3. The System will not allow additional features depending on
the need of the user as long as no records affects.
4.97
Strongly Agree
Category Mean
4.13
Agreed
Table 13 revealed the weighted mean and descriptive
interpretation of parents according to the advantages of the
proposed student record management system in terms of
Maintenance.
The date revealed that the parents strongly agreed that the
system allows modification per module without affecting previous
transaction stored in database. and The System will not allow
additional features depending on the need of the user as long as no
records affects with weighted means of 4.24 and 4.97
respectively.
On the other hand, they agreed that The System will not allow
any user to delete data. with a weighted mean of 4.03.
Furthermore, the respondents to the advantages of the proposed
student record management system in terms of Maintenance with a
category mean of 4.13.
Table 14: Weighted Mean and Descriptive Interpretation of
Respondents according to the Advantages of the Proposed SMS-Based
Student Account Monitoring System In terms of Portability
PORTABILITY
1. The System will run in any Operating System
4.04
Agree
2. The system is portable and it can run in Intel Pentium 4 and
up.
4.15
Agree
3. The system supports serviceability
4.02
Agree
4. The system maintains future expansion the scalability
4.01
Agree
5. The systems supports adaptability it copes the needs of the
end-users
4.27
Strongly Agree
Category Mean
4.1
Agree
Table 14 shows the weighted mean and descriptive interpretation
of respondents according to the advantages of the Proposed
SMS-Based Student Account Monitoring System in terms of
Portability.
The data indicated that the Parents agreed that the System will
run in any Operating System, the system is portable and it can run
in Intel Pentium 4 and up, the system supports serviceability and
The system maintains future expansion the scalability with weighted
means of 4.04 , 4.15, 4.02 and 4.01 respectively.
On the other hand, they agreed that The System will not allow
any user to delete data with a weighted mean of 4.27.
Therefore the respondents agreed to the advantages of the
proposed student record management system in terms of service with
a category mean of 4.1.
Table 15: Summary of the Category Mean and Descriptive
Interpretation of Parents According to the Advantages of the
Proposed SMS-Based Student Account Monitoring System
Advantages of the Proposed SMS-Based Student Account Monitoring
Systemin terms of:
Category Mean
Descriptive Interpretation
1. Functionality
4.57
Strongly Agree
2. Reliability
4.29
Strongly Agree
3. Usability
4.37
Strongly Agree
4. Efficiency
4.05
Agree
5.Maintenance
4.13
Agree
6. Portability
4.1
Agree
Grand Mean
4.25
Strongly Agree
Table 15 shows the summary of the category mean and descriptive
interpretation of Parents according to the advantages of the
proposed SMS-Based Student Account Monitoring System.
The data indicated that the respondents agreed to the advantages
of the proposed SMS-Based Student Account Monitoring System in
terms of Functionality, Reliability, Usability, Efficiency,
Maintenance and Portability with category means of 4.57, 4.29,
4.37, 4.05, 4.13 and 4.1 respectively.
Therefore, the respondents agreed to the advantages of the
proposed SMS-Based Student Account Monitoring System with a grand
mean of 4.25.
Tabl
