Schedule Error Report

SWRSCHEDocumentation Prepared by: Leanna BowmanProgrammer: Linda Normanleanna.bowman@wwu.edu360-650-3996October 10, 2012

Purpose of SWRSCHE

The purpose of this report identifies omissions in critical schedule data and helps individual academic departments and the Registrar’s Office correct data errors for improved internal and external reports.

Because some items cannot be edited once registration has begun, it is recommendedthe report be run prior to quarterly registration to facilitate correction of errors and omissions prior to peak reporting deadlines.

Report FormatThere are two output options, the .xls

(opens in Excel)or the .lis (pdf format) report

Either one can be used as a work sheet to make changes/corrections

Excel FormatThe .xls opens as an Excel spreadsheet

and can be manipulated as a typical Excel file, however, because of its size, it is difficult to print

This file contains records that need to be updated and records that are complete (indicated with an ‘OK’ in the result column)

Columns with * require data to be added or corrected

Empty columns labeled ‘Flag’ may be used to enter correct data

PDF FormatThe .lis opens as a pdf file and cannot be

electronically manipulated, but will have spaces to write in information

Errors and Omissions

The following are considered required data:Combined lab/lectures correctly identified on room

recordMeeting time for sessionMeeting day(s) for sessionBuilding and/or room for sessionInstructor assigned to sessionInstructional MethodPrimary instructor designated for sessionSession responsibility – must equal 100%Errors and omissions are denoted by an ‘*’ and/or

a blank line and must be corrected

Schedule Type Groups

Correct and accurate data is important for all WWU courses. However, lecture type courses (schedule types S, C, L, B, D) will be examined more closely than other types of courses. Therefore, courses have been divided into two groups: Group 1=S, C, L, B, D Group 2=All other schedule types

Group 1Seminar (S)Combined (C)

Lecture (L) Lab (B) Discussion (D)

Combined lecture/lab or discussion set up:• C is entered on the 1st screen of SSASECT

L&B or L&D are entered on the meeting location and credits screen

Group 2All other schedule types

Applied Performance (A) Field Experience (F) Independent Study (I) Internship (N) Practicum (P) Research (R) Graduate Thesis (T) Senior Thesis/Senior Project/Capstone (J) Master Class (M) Studio (U) Activity (V) Exam/AP/Challenge (X) – Internal Use Only

Instructional MethodInstructional method data has been

loaded into the schedule. Please verify your courses have the correct instructional method assigned. All courses will be coded FTF unless coded as a distance course.

This data will be used in Look up Classes to Add which will allow students to search on specific instructional methods:

CODE DESCRIPTION OLDCODE % DESCRIPTION

FTFFace-to-Face 00 25% A course section in which more than 25% of the instruction

involves face-to-face contact between students and an instructor(s)

DIPRDistance Instruction: Pre-Recorded

10 75% A course section in which 75% or more of instruction is delivered via portable video/audio

DICODistance Instruction: Correspondence

20 75% A course section in which 75% or more of instruction is delivered via mailed

DIOLDistance Instruction: Online

30 75% A course section in which 75% or more of instruction is delivered online using web

 

DIIN

Distance Instruction: Interactive

40 75% A course section in which 75% or more of instruction is delivered via interactive based tools in real (synchronous) time with two-way remote interaction between instructor and students

DIBC

Distance Instruction: Broadcast

50 75% A course section in which 75% of instruction is delivered via broadcast technology in real (synchronous) time, albeit with one-way remote interaction only (as opposed either to face-to-face interaction or to two-way remote interaction) between instructor and students

No Meeting Record (Days & Times) for Session

Courses without meeting data will be considered incomplete and will exist on the report until days and or times have been assigned

Primary InstructorNormally the ‘primary’ indicator will be

checked automatically, however, when there are multiple instructors teaching a course, check the indicator box for the instructor who will be assigning grades, etc.

Percent of Responsibility

Each session must equal 100%

If two or more instructors are sharing a session, then enter the percentage of responsibility each instructor will have

No Building/Room Assigned

May not be left blank, if a university room is required, submit a Changes and Corrections esign form

If a departmental room is utilized, it must be entered

If you are utilizing a room that has not been built into Banner, contact the Space Administration Office (X3230)

Thanks for Coming!Questions?