Doing business with UNOPSDoing business with UNOPSGeneral IntroductionGeneral Introduction

David MitchelsDavid Mitchels

ABA, 6 April 2006

Secretary GeneralSecretary General

I would like to reiterate my support for the continued work of UNOPS

It has proven its worth over the years as a provider of services to organisations of the United Nations system for the management

and delivery of programmes and projects

I shall . . . be encouraging all United Nations entities – starting with components of the Secretariat – to avail themselves of the services

of UNOPS as long as the UNOPS option remains cost effective

Kofi Annan (DP/2002/CRP.5 – Note of the SG)

Separate UN entity Separate UN entity

Created by General Assembly resolutionCreated by General Assembly resolution

Service provider to UN, Financial Institutions and Service provider to UN, Financial Institutions and

GovernmentsGovernments

Entirely self-financingEntirely self-financing

No mandate of our ownNo mandate of our own

No captive market - must compete for businessNo captive market - must compete for business

Demand drivenDemand driven

Who we are …Who we are …

UN Departments, Funds and ProgrammesUN Departments, Funds and Programmes

UN Specialised AgenciesUN Specialised Agencies

Bretton Woods InstitutionsBretton Woods Institutions

Regional Financial InstitutionsRegional Financial Institutions

Host governments for Infrastructure & Public WorksHost governments for Infrastructure & Public Works

Our ClientsOur Clients

GOVERNANCEGOVERNANCE

Executive BoardExecutive Board Member StatesMember States

Management Coordination Management Coordination Committee Committee UNDP Administrator UNDP Administrator

UNOPS Executive DirectorUNOPS Executive Director UN/DESA USG UN/DESA USG

UN/DM USG UN/DM USG UN/DPKO USGUN/DPKO USG

UN/OLA USGUN/OLA USGUN ComptrollerUN ComptrollerIFAD Assistant PresidentIFAD Assistant President

OVERSIGHTOVERSIGHT

Internal auditInternal audit

UN Board of AuditorsUN Board of Auditors

UN/OIOSUN/OIOS

RULESRULES

UN Staff Regs/RulesUN Staff Regs/Rules

UNOPS Financial Regs/RulesUNOPS Financial Regs/Rules

RegulatoryRegulatory

Scope of our workScope of our work

Post Conflict and Transition CountriesPost Conflict and Transition Countries

Developing and Developed Countries Developing and Developed Countries

Average global portfolio of 2,500 projectsAverage global portfolio of 2,500 projects

Project management servicesProject management services - procurement of goods, services & works- procurement of goods, services & works - hiring of experts & project personnel- hiring of experts & project personnel - training - training

Project supervision servicesProject supervision services - project supervision- project supervision - loan administration- loan administration

Specialised servicesSpecialised services - Mine Action, Infrastructure, etc.- Mine Action, Infrastructure, etc.

Service ProvisionService Provision

Project managementProject management

Application of knowledge, skills, tools and techniquesApplication of knowledge, skills, tools and techniques

to meet defined goals through a to meet defined goals through a

solutions based, integrated approachsolutions based, integrated approach

Formulating, monitoring and evaluating inputsFormulating, monitoring and evaluating inputs

Managing resources – financial, material, humanManaging resources – financial, material, human

Coordinating partnersCoordinating partners

Controlling riskControlling risk

Working with stakeholdersWorking with stakeholders

Reporting on progress Reporting on progress

Meeting deadlinesMeeting deadlines

Satisfying expectationsSatisfying expectations

ProcurementProcurement

Entire supply chain Entire supply chain Planning - needs identification Specifications - statement of work Market research Vendor management Logistics Procurement training Dispute resolution

Competitive biddingCompetitive bidding Public - restricted tender RFQ - ITB Two-envelop (RFP) Two-stage BOT/BOOT

Range of procurementRange of procurement Goods - equipment Custom products Food - fresh, frozen, bulk Technology Transportation service Construction etc.

PersonnelPersonnel

AdministrationAdministration Selection - rosters Appointment Payroll Entitlements Travel Claims Appeals/Discipline

Non-StaffNon-Staff SSA Local Service Contract

StaffStaff UN Staff Regulations/Rules 100-200 Series Fixed Term 300 Series Appointment of Limited Duration MOSS Compliance MAIP All benefits

UNOPS organizes training programmes, seminars, conferences and UNOPS organizes training programmes, seminars, conferences and TOKTEN (Transfer of Knowledge through Expatriate Nationals) projects. TOKTEN (Transfer of Knowledge through Expatriate Nationals) projects.

Training servicesTraining services

Advice on specialised training

Programme design

Identifying experts & institutions

Placement with institutions

Organising seminars, workshops, conferences

TOKTEN services

UNOPS has developed expertise in managing projectsUNOPS has developed expertise in managing projects

in specific fields such as:in specific fields such as:

Infrastructure/Public Works

Electoral Assistance

Mine Action

4 R’s

Disarmament, Demobilisation & Reintegration

Specialized servicesSpecialized services

UNOPS’ approach to project management builds on and leverages UNOPS’ approach to project management builds on and leverages local skills – contributing to cost effectiveness and sustainability.local skills – contributing to cost effectiveness and sustainability.

Local personnelLocal personnel

Local partners – Government, NGO, CBO, StakeholdersLocal partners – Government, NGO, CBO, Stakeholders

Local expertiseLocal expertise

Local training & institution buildingLocal training & institution building

Sustainability – local capacitySustainability – local capacity

UNOPS UNOPS HQHQ

– – New York, moving to CopenhagenNew York, moving to Copenhagen

UNOPS UNOPS Regional OfficesRegional Offices

– – Geneva, Dakar, Nairobi, BangkokGeneva, Dakar, Nairobi, Bangkok

UNOPS UNOPS Procurement/Logistics Offices Procurement/Logistics Offices

– – Copenhagen, DubaiCopenhagen, Dubai

UNOPS UNOPS Liaison and Other Offices Liaison and Other Offices

– – Tokyo, Rome, ViennaTokyo, Rome, Vienna

UNOPS UNOPS Implementation Facilities (Post Conflict and Emergency) Implementation Facilities (Post Conflict and Emergency)

–– Amman, Colombo, Jakarta, Kabul, Khartoum, Kinshasa, Monrovia andAmman, Colombo, Jakarta, Kabul, Khartoum, Kinshasa, Monrovia and

Port au PrincePort au Prince

UNOPS UNOPS Implementation Facilities (Other) Implementation Facilities (Other)

– – Beijing, Buenos Aires, Guatemala, Lima, Beijing, Buenos Aires, Guatemala, Lima,

UNOPS UNOPS Project OfficesProject Offices

– – WorldwideWorldwide

UNOPS Office locationsUNOPS Office locations

Main Procurement Procedures:

• Request for Quotations (RFQ): below $30,000• Invitation to Bid (ITB): over $30,000, when the

technical specifications and requirements are accurately stated by UNOPS

• Request for Proposals (RFP): over $30,000, when the bidders are requested to provide their proposals

• Waivers : specific circumstances

Waivers

• Prices/rates are fixed• Standardization• Exigencies of services• Previous failure of

Competition• Sole/single source• Perishable supplies• Recruit. Spec. indiv.

• National defense• Used of UN LTAs• Cooperation with

other UN agencies• Previous offers (within

3months)• Real estate Contract• Pre-selection

ClarificationClarification

• Procedures, specifications, terms of referenceProcedures, specifications, terms of reference

• Prior to closing date - not at public openingPrior to closing date - not at public opening

• In writingIn writing

• Sent to all firms solicitedSent to all firms solicited

• Not for negotiation, change or amendmentNot for negotiation, change or amendment

Timing in Procurement

• Planning

• Advertisement

• Bidding

• Evaluation

• PRAC (in necessary)

• Award

• Performance

contactscontacts

David MitchelsOffice of Legal Services

Email: davidm@unops.org

Mr. Jaap van HierdenMr. Jaap van HierdenSenior Business Development

OfficerEmail : jaapvh@unops.org

United Nations Office for Project Services

Thank you

Questions