GARTH WEAVER

JOINT CAPTAIN OF YACHTS

! Reasons for producing the Plan! Where the Club is today! Where the Club wants to be in 5-10 years! Key areas for development! Funding Plans! Potential risks! Conclusions! Questions & Answers

HRSC is now a significant InstitutionNearly 1300 membersAnnual Income £160,000 pa & Expenditure of £115,000 pa

A Development Plan should help the long-term sustainability of the Club :-!Recommended by the RYA which offers guidance!Identify Members aims and aspirations!Respond proactively to increasing pressures and changes!Recognise the Club is a substantial space used by large numbers!Help guide the Committee’s Stewardship of a precious resource!Recognise the current status and the history of the club!Demonstrate a professional approach to help obtain Grant Funding!Co-ordinate investment over say next 5 years and beyond!Show commitment to the local community

! RYA GuidanceWhere Are We Now? Where Do We Want To Be?How Do We Get There?Similar Clubs are doing the same around the country

! Professionally Facilitated WorkshopCommittee Workshop in Jan 2010Ensure proper strategic planning model was used

! Membership QuestionnaireAim was to be inclusive as possibleWanted to obtain Members’ views from the startGenerate a good debate about the future

! Undertook SWOT Analysis! STRENGTHS

Friendly atmosphereFantastic locationGood access to the riverSuperb sailing watersGood valueWide range of activities / facilitiesAttractive club houseStrong Committee

! WEAKNESSESLimited space for dinghiesLimited number of mooringsLimited size of car parkOvercrowding of club house during peak periods – H & S implicationsReliant on too few volunteersNeed to improve IT use and website Need to improve systems and processesStrengthen commercial & financial expertise No asset management plan

! OPPORTUNITIESDevelop junior sailing programmePromote dinghy / yacht racing for juniorsDevelop more RYA training programmesIncrease shore based talksIntroduce better financial managementInvest in IT systems, website, use of e-mailImprove club house facilitiesIncrease size of car parkIncrease dinghy park capacityIncrease pontoon finger berths

! THREATSBoats and members moving to FalmouthMaintenance costs of dinghy fleetLimited pool of volunteersIncreasing H & S regulation Drop in numbers of Yachts racingHuge Membership for current facilitiesCar parking capacity Change in StewardsRecession and drop in Membership numbersRight skills/expertise to move the Club forward

! Members views sought through Questionnaire! Split into 6 sections covering:-

General InformationDinghy SailingCruisingYacht RacingSocial ActivitiesClub House Facilities

! Series of questions with scoring from 1 to 5 ! Some very useful and thought provoking feedback has

been received! Publication of the Plan has received significant comment

! In response to 3 most important reasons for being a Member the following were popular:-

Good sailingGood launching facilities and pontoon provisionGood access to the RiverFamily friendly ClubRange of facilities and socialising

! Vision for the futureA successful family friendly sailing Club with excellent facilitiesHealthy membership, lots of water based activities with good food and socialisingBuilding on facilities whilst keeping the Club’s primary objectiveRemaining a Sailing Club not a Yacht ClubLarger car park, more space, better for children larger changing facilitiesMore sustainable energy options and less environmental impact

! Dinghy Sailing▫ 68% agreed the dinghy park should be enlarged▫ 62% agreed their should be more race training▫ 57% agreed junior sailing should be promoted

! Cruising▫ 60% agreed there should be more shored based talks▫ 55% agreed the number of pontoon berths should be increased▫ 42% were undecided about whether more cruising events should be

organised▫ 65% disagreed that pontoon fees should be increased

! Yacht Racing▫ 53% were undecided about whether there should be more yacht

racing▫ 80% agreed juniors should be encouraged to race

! Social Activities▫ 68% disagreed that the Club should be hired out to non members▫ 75% disagreed that a social membership should be introduced▫ 89% agreed social activities were about right

! Club House Facilities▫ 80% agreed the club house needed updating▫ 64% agreed the amount of car parking should be increased▫ 73% agreed the size of the balcony should be increased▫ 60% disagreed that increased subs would be a good way to finance

improvements, whereas 40% agreed

HRSC is a family friendly Club that welcomes members from every walk of life and it is paramount that the current successful and unique mix is maintained and the founding objective from 1948 ‘To encourage sailing, racing, cruising and generally messing about in boats, in a seamanlike manner’ remains as relevant today as it did when the Club was first founded with a membership of only 300.

! Junior Sailing – overall aim to continue offering sailing courses for Members’ children and to help them attain RYA qualifications

Key Areas for Development- continue programme of RYA accredited courses- encourage more juniors to take part in racing- make best use of RS Fevas and hold an Junior Open Event- improve the junior dinghy fleet- introduce a Junior Cadetship- provide opportunities for Juniors to crew on keel boats- better area for juniors to enjoy

! Dinghies – overall aim to continue to offer a broad range of activities for adult sailing, juniors, racers and recreational sailing

Key Areas for Development- continue providing club boats for

adults learning to sail- increase the capacity of the dinghy park- develop a programme of race training- improve the size and quality of the

changing facilities- make better use of dinghy fleet and rescue boats

including occasional hire for RYA courses

! Yachts – overall aim to encourage more yachts and gaffers to race, including strengthening ties with Falmouth Clubs

Key Areas for Development- Continue to provide mid week racing for yachts and gaffers-Continue to provide good pontoon facilities-Encourage more juniors to race-Continue to run the Annual L A’berwrac’h Race-Continue to support POFSA and COGs-Support the development of a One Design Class

! Processes & Systems – aim to continue to upgrade systems and processes and to make the club administration more efficient and to become more professional in the management of resources

Key Areas for Development

- Draw-up a 4 year cash flow budget- Take advantage of sponsorship and grant funding opportunities- Make better use of electronic communications- Consider introducing an Electronic Purchasing & Ordering System- Update office IT systems, introduce WiFi and install a webcam

! Club House – facilities under considerable pressure from continued popularity and increased membership of nearly 1300 compared to 300 when the club was built

! Opportunity to modernise, increase capacity, address shortcomings and improve the range of facilities

- Enlarge the changing facilities - Improve wash room facilities- Provide disabled toilet / shower room- Increase the size of the Club House with multi-purpose space, providing more

room for juniors / training / popular events- Improve the bar capacity and overcome walking down the middle of the dining

area- Increase the size of the car park- Increase the size of the balcony- Relocate the office and provide space to sell merchandise- Install Solar PV to protect against fossil fuel price increases

! Plans are merely concept design at this stage ! Produced to share ideas with Members and solicit feedback! Considerable feedback has been received, thank you! Key elements are:-

▫ to provide more ground floor flexible multi-use space▫ to provide larger changing facilities▫ to upgrade the wash rooms and provide a disabled facilities▫ to relocate the office to the club entrance▫ to increase the size of the balcony, possibly incorporating glass screening in 5

years plus▫ Remodel the bar area and the entrance to the club

! Also aiming to increase the size of the dinghy park and car park! Provides additional 120sqm from an under utilised area without impacting

on car parking! Next stage would be to test acceptability with Planning Officer

! Plans are still at an early stage so figures are estimates

! Club House Improvements£200K construction costs for extension, balcony and remodelling£25K design fees and £20K contingency

! Junior Dinghy Fleet£20K for Toppers and Fevas£14K replacement RIB and engine

! Dinghy Park Extension £30K

! £50K to be defined but likely uses include car park extension, improved launching ramp, installation of solar PV

4 YEAR CASH FLOW BUDGET

YEAR to SEP 2011 YEAR to SEP 2012 YEAR to SEP 2013 YEAR to SEP 2014

Normal Revenue 156,516 172,489 179,132 185,769

Extra Revenue

Finger Berths Advance 30,000

Subs Increase 9,810 4,250 4,250 4,250

Mooring & Pontoon 5,863 2,090 2,090 2,090

Other – sponsorship, race fees, honesty box, shop

5,500 5,500 5,500 5,500

Grant Funding 20,000

Total Income 207,689 204,329 190,972 197,609

Expenditure

Overheads 109,000 112,000 115,000 118,000

Architect & QS fees 25,000 5,000

Construction Costs 4,000 200,000

Construction Contingency 20,000

Dinghies, RIB, Dinghy Park 64,000

Other Capital Costs 50,000

Total Expenditure 138,000 337,000 179,000 168,000

Net Cash Flow 69,689 (132,671) 11,972 29,609

Bank Balance – B Fwd £65,000 134,689 2,018 13,990 43,599

B Fwd 1 Oct 2010 – £50,000

Scottish Widows 50,000 50,000 50,000 50,000

Total Cash 184,689 52,018 63,990 93,599

Club Single Membership

Joint Membership

Junior Membership

Entrance Fee  

Sailing Dinghy

Helford River Sailing Club 2011

£105 £160 £12.50 £105 single £160 joint

£90/£60

Royal Cornwall Yacht Club 2011

£230 £385 £27 £150 single £240 joint

 

St Mawes Sailing Club 2011

£65 £95 £30 £20 both  

Royal Fowey Yacht Club 2011

£242 £340 Included in joint

£242 single £340 joint

 

Salcombe Yacht Club 2011

£125 £210  

Included in joint

£100 single £125 joint

 

Saltash Sailing Club 2011

£110 £165 Included in joint

£10 single £10 joint

£85

Mounts Bay Sailing Club 2009

£49 £81 £18 £20 both  

Restronguet Sailing Club 2011

£69 £101 £21 £38 both £81/£60 £216 wind sport

Royal Dart Yacht Club 2011

£190 £285 Included in joint

£100 both  

Club Single Membership

Joint Membership

Junior Membership

Entrance Fee  

Sailing Dinghy

Helford River Sailing Club 2011

£105 £160 £12.50 £105 single £160 joint

£90/£60

Royal Cornwall Yacht Club 2011

£230 £385 £27 £150 single £240 joint

 

St Mawes Sailing Club 2011

£65 £95 £30 £20 both  

Royal Fowey Yacht Club 2011

£242 £340 Included in joint £242 single £340 joint

 

Salcombe Yacht Club 2011 £125 £210  

Included in joint £100 single £125 joint

 

Saltash Sailing Club 2011 £110 £165 Included in joint £10 single £10 joint

£85

Mounts Bay Sailing Club 2009

£49 £81 £18 £20 both  

Restronguet Sailing Club 2011

£69 £101 £21 £38 both £81/£60 £216 wind sport

Royal Dart Yacht Club 2011

£190 £285 Included in joint £100 both  

! Reduced Membership – 2011 renewal was good, only 1.5% resigned, plus new Members joining each month

! Advance Pontoon Payments fail – not yet known! Capital Grant – discussions with RYA and Cornwall Council

Sport England, Lottery, RYA, most likely! Capital Cost Increases – may need to plan to the budget or complete over

a longer period of time! General Overheads Increase – may need to complete over a longer period

or possible short term loan! Unforeseen Expenditure – may need to complete over a longer period of

time! Inflation – 3% assumed 6 months ago. Probably need to revise upwards

to 5% but this only adds £2000 pa to overheads! Failure to obtain Planning Permission – may need to reconsider proposals! Decision rests with Membership to Vote

! The Development Plan should help to guide Committees over the next 5 years and beyond

! Enable the Club to continue to thrive as a family friendly Sailing Club with its strong founding principles

! The plan seeks to cover all aspects of the Club and not just to modernise the Club House

! The continued popularity presents challenges in terms of the size and range of facilities on offer

! The Club House proposals do represent a considerable financial investment but are still at concept stage

! A funding plan has been developed which should enable the objectives to be achieved without putting the Club into debt, whilst retaining a cash reserve

! It is not proposed to burden the Membership with debt and decisions would be taken when they can be afforded

! Therefore the plan needs to remain flexible and is likely change, including perhaps doing things over a longer period of time