Dr. Elizabeth Bagley Assistive Technology Specialist SC Dept of Ed

Dr. Elizabeth Bagley Assistive Technology

SpecialistSC Dept of Ed

© Dr. Elizabeth Bagley

Examples(note: these links are not active for the ppt on the SCATP web

site)

Worksheets and Quizzes and Tests

Concept Maps

Scientific Creativity

Exploring Geometry

Poems with more than just the

Words


Advanced Organizer

• Keyboard Shortcuts• Forms - Drop Down

Boxes• Fun Formatting• Format Painter• Pictures/Clip Art

– Formatting– Cropping

• Print Screen• Inserting Objects• Pop-Up Icons

• Hyperlinking• Hyperlink within a

Doc• Concept Mapping• Editing Documents

– Inserting Comments– Track Changes

• WordArt• Text Boxes• Templates• Flashcards


Keyboard ShortcutsSelecting Text

• Shift…– …and right/left arrow keys (by the letter)– …and up/down arrow keys (by the line)

• Shift & Ctrl– …and right/left arrow keys (by the word)– …and up/down arrow keys (by the paragraph)

Enlarge Text• Highlight the text.• Shift and use the greater than or less than signs

accordingly.

Enlarge Screen• Hold CRTL key and use scroll wheel on mouse.


Drop Down Box UsesSTUDENTS

• Kids will love doing research about words. Tell them they have to put in 5 different synonyms. They will have to look into at thesaurus and they might surprise you.

TEACHERS• Teacher can insert potential answers to

tests or quizzes


Drop Down BoxesGet the Forms Toolbar• Click on View--> Toolbar --> FormsEdit Your Document• Place your cursor at the point where you want the

drop down box to be (before the word).• Click the Drop Down box icon. ( 3rd icon over)• A gray-shaded box will appear. Double click on the

box to insert drop down options.• Add a bank of words.• In order to use the drop down boxes, you must

lock the form (last icon on toolbar).


Adding the Bank of Words1. Type your 1st word

* If you want a blank space then repeat step 1 & 2, but instead of typing a word, hit the spacebar x number of times. If this is a test/quiz, you will usually want to shuffle this “word” to the top.

2. Click Add

3. Continue steps 1 & 2 for each word. *

4. The first word in the window will be the word that is visible in the document. Shuffle the word order using the arrows.


Fun Formatting

• Select your text• Format --> Font

– Font Tab– Character Spacing

Tab– Animation Tab

• Use of Formats (Color) – End Marks Example (link not active for web site ppt)


Format Painter1. Make all the formats that you want to

one part of your text.2. Select your formatted text (from step 1).3. Go to the format painter icon and click it

once.**4. Highlight the other word, title or

paragraph that you wish to format in the same manner.

5. This is formatting the lazy woman’s way.

** If you double click the icon, it will stay active until you click it again.


Inserting Pictures/Clip Art

• Click on the Insert menu• Click on Picture

– Clip Art – From File (digital pictures, or other

pictures saved on your hard drive)


Working with GraphicsHow to wrap text around graphics, tables, pop-up icons, pictures, etc.1. Right click on picture2. Choose “Format Object/Picture”3. Click on “Layout” 4. Choose preferred tool (other than “In line with text”)5. Click “Ok”


How To Crop a Picture• You can crop a picture using the crop

icon on the picture toolbar.

• View --> Toolbars --> Picture

• Click on the crop icon• Select and hold any black line (located

on the frame) of the picture and crop away.


Print Screen

• Similar to taking a “picture” of your screen (the entire screen)

Uses• Allows you to catalogue drive

contents (hard drive, disk drive, flash drive, etc)

• Create “How To” directions


Print Screen Directions

1. Organize your screen2. Push the “Print Screen” button on

the keyboard3. Go to a MS Word, Excel or PP

document4. Click on Edit --> Paste5. Change the “Layout” of the picture6. Crop the picture


Insert Object

Objects can be:• a “new” object

or an existing one• displayed:

– As an icon– Immediately in the document

• (Windows) You can change the icon. When you check the box, those options appear

• (Windows) You can name your icon (the name will appear below the icon)


How To (Pop-Up Icon)

1. Click on “Insert” menu

2. Click on “Object”

3. Click on “Create New”

4. Scroll down list and

choose “Word Pad

Document”

5. Check display as icon

(notice the new options)*If you already have a file that you want to link to, use the “Create from File” tab and “Browse” to find the file.


Hyperlink within DocumentIn order to hyperlink, there are 2 steps:

– Where you are going to link to (bookmark)– The “hot” words/objects you are coming from

(hyperlink)1. Bookmark where you will be going

a. Place your cursor appropriatelyb. Click on Insert--> Bookmarkc. Type name of bookmark (one word only)

2. Now, hyperlink your word(s) or objecta. Highlight the word(s)/objectb. Click on Insert--> Hyperlink--> Bookmarkc. Choose your named bookmark, click “Ok”


Hyperlinks• For Internet links that are displayed, the easiest

way is to type in the full web address (http://www.bagley.com)

• For Internet links that are hidden1. Highlight the word(s)/object you want to make “hot”2. Click on Insert--> Hyperlink--> Existing File or Web

Page3. Type in the desired web address

• For Hyperlinks to a document:1. Highlight the word(s)/object you want to make “hot”2. Click on Insert--> Hyperlink--> Existing File or Web

Page3. Locate your file or document


Concept Mapping

• Hold the Ctrl key down to copy a shape (rather than move it)

• You can change the shape simply by going to “Autoshapes” on the drawing toolbar.– View --> Toolbars --> Drawing


Concept Mapping Ideas•Uses for concept mapping in math

•Mathematical topics, all the terms used in word problems i.e.: addition: more than…

•diagram all of the geometry shapes and explain what they need to have to make them that shape (elements to shapes)

•flow charts•order of operations•Algebra: steps to do problems


Editing Documents – Comments

• You can insert comments into a document, and the computer will display who made the comment.

• You can print the document multiple ways (with or without the edits showing).

• Once you insert a comment, red parenthesis* will surround the text that you selected to notify the author that there is a comment (*these show on screen, but won’t print out)

• To change the name of the editor go to: Tools --> Options --> “User Info” Tab


Comments1. Make sure you are the “Editor”.

Click on Tools --> Options --> “User Info” Tab

2. Click on “Insert”3. Click on “Comment”4. Type your comment* To see the Reviewing Pane, click on

the icon


Comments Suggestions

• Teacher editing of assignments• Peer editing of assignments• Hypothesis in a lab report• Directions for specific areas within

assignments• Auditory Comments• Your own ideas….


Editing – Track Changes

• Before starting the editing process, you need to turn on the Track Changes option from the Reviewing toolbar

• Click on View --> Toolbars --> Reviewing

• Click on the “Track Changes” Icon• Edit your text


Reviewing – Track Changes

• Make sure “Track Changes” is turned off• Use the following icons:

– Previous– Next– Accept Change– Reject Change


WordArt

• Insert --> Picture --> WordArt• Type your text --> Click OK** Or use the icon on the Drawing toolbar

Format

Gallery

Horizontal/Vertical

Same letter heights (toggle)

AlignmentCharacter Spacing

Rotate

Shape


Insert Text Box1. Click on the text box icon2. Draw a box on your document. (Click, Hold, Drag)3. Type your information into the box.4. Format the text.5. Size the box (corner of the frame, Click, Hold, Drag)

Formatting the BOX (not the text):1. Right click on the FRAME of the text box.2. Click on “Format Text Box”. 3. Click on the tab "Colors and Line”

For an invisible box (where you can’t tell it is a text box)1. Change the fill color to: "No fill" 2. Change the line color to: "No line"


Flashcards

Using the label utility• Click on Tools --> Letter and Mailings -->

Envelopes and Labels• Click on the “Labels” tab• Click on “Options” button

– Avery Standard 5163 (5 flashcards per page)– Avery Standard 5264 (3 flashcards per page)


AT Connect Listserv• The SC Department of Education has recently

implemented a new statewide initiative designed to support districts and schools in obtaining the technology tools needed for differentiated instruction. Three new SC Assistive Technology Specialists have been hired (2 more to come) and can provide your district or school free technology tools, trainings and resources.

• If you are a teacher, educator or district/school professional and would like to sign up for the AT Connect Listserv to receive additional information about these free services please contact me.


Review

• Keyboard Shortcuts• Forms - Drop Down

Boxes• Fun Formatting• Format Painter• Pictures/Clip Art

– Formatting– Cropping

• Inserting Objects• Pop-Up Icons

• Hyperlinking• Hyperlink within a

Doc• Concept Mapping• Editing Documents

– Inserting Comments– Track Changes

• WordArt• Text Boxes• Flashcards

Elizabeth [email protected]

mailto:[email protected]