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West Chester Township

Trustees Meeting AgendaFebruary 9, 2010

Trustees Fiscal Officer

Lee Wong, President Patricia Williams

George Lang, Vice President AdministratorCatherine Stoker, Trustee Judith C. Boyko

6:00 P.M.Regular Meeting

Mr. Wong Convene Roll Call Pledge

Citizens Comments

(2 minutes per person limited to a total of 10 minutes)

Mrs. Boyko Presentations

None

Mrs. Williams Action Items For approval by motion

A. Motion to approve Trustee Meeting Minutes December 15, 2009

B. Motion to approve Trustee Meeting Minutes January 12, 2010

C. Motion to approve Budget Work Session Minutes January 19, 2010(no documentation at this time)

D. Motion to approve Trustee Meeting Minutes January 26, 2010

(no documentation at this time)

E. Motion to approve payment of bills

Mrs. Boyko F. Requisitions Greater than $2500.00

1. Adm $42,856.45 Frost Brown Todd LLC Legal services through December 31, 2009(various depts.)

2. Adm $5,000.00 Cincinnati USA Regional Chamber Renew 2010 EconomicDevelopment Partnership

3. WCCTV $2,675.00 Roscor Corp.- Replace computer for playback of community televisionprogramming

Mrs. Boyko G. Personnel Items

4. Services Motion to authorize hiring of twelve (12) seasonal employees for 2010

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Mrs. Boyko H. Business Items

5. Adm Motion to accept the Auditor of State award of professional independent auditing servicesto Clark, Schaefer, Hackett & Company and to enter into a five (5) year agreement betweenWest Chester Township Board of Trustees and Clark, Schaefer, Hackett & Company forprofessional independent auditing services not to exceed $25,000.00 for any year of theagreement and authorize the Township Administrator to make non-substantive changes if

necessary with Law Director approval and execute said agreement6. Comm

DevMotion to appoint one regular member (term March 1, 2010 through February 28, 2015)and one alternate member (term March 1, 2010 through February 28, 2013) to West ChesterBoard of Zoning Appeals (BZA)

7. Fire Motion to apply for 2010-2011 Ohio EMS Training and Equipment Grant

8. Services Motion to commence proposed No Parking zone on Plantation Drive

9. Services Motion to approve Resolution No. 05-2010 affirming obligation for West ChesterTownships share of the Butler County Engineers Annual Pavement Retracing andStriping Program

10. Services Motion to advertise for bids for replacement salt trucks

11. Services Motion to approve the Capital Improvement Grant Project Agreement between the WestChester Board of Trustees and the State of Ohio, acting by and through the Department ofNatural Resources and authorize the Township Administrator to execute said agreement andany other necessary documents

First Reading of Resolutions& Reading of Emergency Resolutions (if any)

12.* EmergencyReading

Resolution No. 04-2010 authorizing defeasance of a portion of the Various PurposeBonds, Series 2006, authorizing the execution of an Escrow Deposit Agreement, andauthorizing the purchase of State and Local Government Securities to fund an escrow

account and declaring an emergency and dispensing with the second reading

Citizens Comments

Second Reading & Vote on Pending Resolutions& Vote on Emergency Resolutions (if any)

* Vote on Emergency Resolution No. 04-2010

Mrs. Boyko Discussion Items & Trustees Comments

Adjourn

Executive Session

Property, personnel & pending litigation w/Legal Counsel

13. 2nd

Reading Resolution No. 03-2010 affirming obligation for West Chester Townships share of theButler County Engineers 2010 paving program

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