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Project Management Methods
P Updated Procedures Listings Aug 22 2017 CL MK DL N Updated 21-June-17 CL DL M Updated June 2 2016 JB DL D Revised For Issue Aug 10 2015 JB DL C Issued for Info Apr 11 2014 DL/GC BP/GC DL
Rev Status Date Author Checker Lead EM PM Document Title:
Project Management Methods DRL Document No. Page
DRL-PM-PRC-0011 1 OF 39
Client Document No.
Project Management Methods Doc #: DRL-PM-PRC-0011-P
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Table of Contents 1 INTRODUCTION ............................................................................................................... 32 PROJECT MANAGEMENT METHODS ............................................................................ 4
2.1 PLAN ...................................................................................................................... 52.2 ORGANIZATION .................................................................................................. 102.3 DIRECTION ......................................................................................................... 112.4 CONTROL ........................................................................................................... 22
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1 INTRODUCTION
This document presents a summary of Project Management Methods used for Onshore Fast Track Projects.
Typical Issues justifying an experienced OE & PM Management of the EPC Contractor include:
• Definition of the Scope of Work (Specifications, Deliverables Definition and Clear Interfaces)
• Owner Data and Obligation Timelines are met (Site Preparations, Permits, Soils Data, Gas Fluid Variability, Invoice Handling, Response to Queries (TQs), extent of Owner Sign Off / Review / Info etc.)
• Contract and Procurement Administration including Claims Management and Disputes.
• Assessment and Input to Contractor Planning and Critical Path Analysis, Resources, and Work Performance
• Establish Progress Values of Credit to measure Schedule Progress, Criticality, and Ready for Operation Dates
• Quality of Engineering, Equipment and Materials QA, MC Compliance, Code Compliance, and Documentation to suit Operator Maintenance MMS.
• Equipment Selection • Agreement on Fit for Purpose Specifications • Compliance with Specifications and Suitability of Contractor Engineering & Equipment,
NDE records, Job Book Contents, Equipment Test & Cert Records, Adequacy for Foundations, Site Drainage & Erosion Control, Building Outfitting..
• Sub Supplier Oversight • Construction QA per Code or Specification • HSE Performance (EG - Environmental Compliance, Vehicle Safety, Perimeter
Security) • Impact of Selection on Reliability and Accessibility on Equipment Skids • Mechanical Completion Plan and Compliance (Records of all Shop and Site/Field
Testing Procedures) • Defined Production and Maintenance Reporting if Contract Operated
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The below diagram clearly defines the specific deliverables and tasks that are typical of undertaking an onshore project.
Risk Assessments of the engineering and construction factors. As a group - provide Risk Assessment and Mitigations based on the level of the project (as defined in the FEL stage gate process), summarized upfront in the PEP. Constructability: Develop the Execution strategies to include contractor constructability. These will detail the “how and why” for execution which is at a deeper level than the FEL checklist.
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PEP EXAMPLE
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B) DOCUMENT CONTROL DRL can provide or assist in a structured approach to DC, which can provide Client easy access or interfacing to HQ archives. Documents are to be labelled and archived in accordance with a consistent method, noting any COMPANY PMS. Sharepoint or PIMS database is normally utilized for record keeping and tracking internal and Supplier comments. EXAMPLE DRL DOCUMENT CONTROL PROCEDURE:
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C) PROCUREMENT PROCEDURES DRL can provide, or assist in refinement of Procurement Procedures and Templates – as required, and / or provide buyer / expediting resource. Example DRL library includes:
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An example of a Project MC Procedure Table of Contents is shown below:
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2) COMMISSIONING DRL can assist Client in developing and implementing specific programs and procedures to ensure a smooth transition from MC to Commissioning and ultimately to RFSU (Ready for Start Up) and handover to Operations. DRL’s experience in Commissioning of Rotating Equipment, Gas Plants, Power Generation, Gas Compression, Pipelines and Control Systems can assist in a streamlined approach to successful startup. DRL can supply Commissioning Leadership as well as Commissioning Technicians with backgrounds such as Process Engineering, Rotating Equipment, Instrumentation, Electrical and Control Systems Commissioning personnel. This is an example of the development of a Commissioning Plan for one of DRL’s clients.
The Commissioning Plan can also be tailored for smaller projects to ensure a safe and successful start of onshore facilities. This is an example of a large NGL Cryogenic
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DRL can provide specific commissioning procedures for equipment and training for Operations
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2.4 CONTROL
A) EXAMPLE REPORTING OF SERVICE CONTRACTS:
B) SAMPLE FORMAT ACTION REGISTER
RevNO: A1 Date: 02/09/1402/01/14 thru 02/08/14
TotalforWeekEng Design Mob/Demob $(MYR) ACTUALCUMM.TOTAL BUDGETPLAN
-$ 0-$ 0
DAYS-$-$-$
-$-$
0 0 -$ 0 0
through 0 MHrs 0 MHrsasof 02/09/14through -$ Costsasof 02/09/14
0.00 0 0
Status Resp
1
2
3
1
2
3
4
1
2
34
0 manhours EXPENDEDHRS 0-$ PLANNEDHOURSTODATE 0
0 manhours EARNEDHOURS 0MHSREMAININGINBUDGET 0 manhours -$
-$
TOTALEXPENDEDTODATE(Engrg+Mgmt) PLANNEDEXPENDITURE-StaffPLANACTUALEXPENDITURETODATE(MYR)BUDGETREMAINING(MYR)
ManhourBudget&Financials
PROJECTBUDGET
APPROVEDAFE(MYR)
CONCERNS/ISSUES
KEY ACTIONS/DIRECTION FOR THIS WEEK :
SUMMARY FOR LAST WEEK :
EARNEDMANHOURS>
TOTALSforWEEK 0
CUMULATIVEMANHOURSEXPENDED 02/01/14CUMULATIVECOSTS(MYR)EXPENDED 02/01/14 -$
PRODUCTIVITYINDEX>> ACTUALMANHOURS>
PERDIEM
EXPENSESTravelcosts
Group HoursDRLENGINEERING
WeeklyReport# 1DRLTEAMACTIVITIES HoursExpendedforcurrentweek TotalforWeek OVERALLHOURS
TechnicalConsultancyServices2014-2017
Date:
Completed by:
Time: Location:
Meeting ACT ID Action required Party
accountable for action
Date action added Action review comments Due date Date action
completed Action Status
ACTIONS
Last Update:ACTION REGISTER - QA1
Technical Consultancy Services
for 2014 -2017
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emissions of C02 can be equally and far more impactful, and is a function of the C02 contained in the gas stream, the volume of gas being treated combined with the C02 specification.
DRL Engineering can develop a permitting strategy that allows for timely authorization of the construction process and allows for operational flexibility once the plant commences operation. Authorization for the construction and subsequent operation of a cryogenic gas plant in the state Texas can take many forms. These authorizations are issued by the Texas Commission on Environmental Quality (TCEQ) and may consist of a Permit by Rule (PBR) authorization (30 TAC 106.4 Including 30 TAC 106.352), Standard Permit for Oil and Gas Handling and Production Facilities (30 TAC 116.620), or a “case by case” New Source Review (NSR) Permit (30 TAC 116 Subchapter B). In some instances, two authorizations may be required depending on the plants status as a minor or major source. For example, a facility authorized by a PBR may need a Federal Operating Permit (Title V Permit) in addition to the PBR authorization as site wide emissions are within PBR thresholds but exceed Tile V Thresholds. Of the three types of authorizations, both the Standard Permit and the “case by case” NSR Permit are pre-construction permits and require approval by the TCEQ prior to the commencement of construction. A typical permit processing time for a Standard Oil & Gas Permit is up to 45 days. Turnaround time for the processing of a “case by case” NSR permit can range from 6 moths to well over a year. If a facility qualifies for a PBR authorization, construction can commence once the PBR application has been completed, fees have been paid, and the application has been submitted online to the TCEQ via STEERS or placed in the mail. The single most important factor in determining which authorization type any give cryogenic gas plant is able to obtain is directly proportional to the gas plants site-wide emissions (including maintenance, startup and shutdown emissions) or “potential to emit” (PTE). As a gas plants PTE increases so does the permitting complexity and lead time to obtain a permit. PTE is defined by the TCEQ as follows: “The maximum capacity of a stationary source to emit any air pollutant under its physical and operational design or configuration. Any certified registration or preconstruction authorization restricting emissions or any physical or operational limitation on the capacity of a stationary source to emit an air pollutant, including air pollution control equipment and restrictions on hours of operation or on type or amount of material combusted, stored, or processed, shall be treated as part of its design if the limitation is enforceable by the United States Environmental Protection Agency (EPA).”
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Pollutants considered in the PTE determination include: • Criteria Pollutants
o Oxides of Nitrogen (N0x) o Volatile Organic Compounds (VOC) o Sulfur Dioxide (S02) o Carbon Monoxide (CO) o Particulate Matter (PM2.5, PM10) o Lead (Pb)
• Hazardous Air Pollutants (as related to the Oil and Gas Industry) o Benzene o Toluene o Ethyl benzene o Xylene(s) (o, m, & p) o N-Hexane o Ethylene glycol o Formaldehyde o Methanol o 2,2,4-Trimethylpentane o Carbon disulfide o Carbonyl sulfide o Naphthalene
• Greenhouse Gases (as related to the oil & gas industry) o Carbon dioxide (C02) o Methane (CH4) o Nitrous Oxide (N20)
Once the PTE for the gas plant has been determined, then an appropriate authorization mechanism can be determined by the thresholds listed in the table below:
Permit by Rule Standard Oil & Gas Permit Title V Major Source PSD Major Sourcetpy tpy tpy tpy
NOX <250 <250 >100 >250CO <250 <250 >100 >250
VOC <25 <250 >100 >250SO2 <25 <241 >100 >250
PM10 <25 <250 >100 >250GHG – CO2e <100,000 <100,000 - >100,000
HAPs (combined) <25 - >25 -HAPs (single) <10 - >10 -
Pre-Construction No Yes PBR&SP-No YesTypical Application Turn-
Around Time NA Upto45Days Varies 6monthto>1Year
Air Pollutant
New Source Permitting Tresholds & Timing
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H) QA REQUIREMENTS A Project Quality Plan is developed for the project which addresses the requirements for assurance and control of engineering, procurement and construction activities.
The Project Quality Plan identifies all assurance and control functions to be performed by the Project Management Team (PMT) for the entire work scope of the Project. Roles, responsibilities and all applicable processes, procedures and records to be produced are clearly defined.
Each Vendor or Contractor is to be responsible and accountable for the quality of work that each performs. Each requisition, Contract, and Purchase Order must contain a Quality Exhibit which outlines the applicable requirements. An example Table of Contents for a Project Quality Requirements specification is shown below.
.
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Guidance for application of the example Project Quality Requirements specification is provided below:
Contractor / Vendor Quality Systems are reviewed for approval by the QA Leader and/or PMT. The PMT and QA Leader conduct surveillance, reviews, inspections and audits in oversight of each Contractor / Vendor based on their approved Quality System and their scope of work.
Templates for Construction Inspection and Test Plans (ITPs) and Inspection and Test Records (ITRs) can be provided by DRL to assist Construction Contractors in development of work-specific applications.
Engi
neer
ing
Proc
urem
ent
Cons
truct
ion
Engi
neer
ing,
Pr
ocur
emen
t &
Cons
truct
ion
Proj
ect
Man
agem
ent
Cons
truct
ion
Man
agem
ent
Spec
ialty
Se
rvic
es
Shop
Fa
bric
atio
n
Spec
ialty
Se
rvic
es
Section Title Paragraphs5.1 General Requirements All X X X X X X X X X5.2 Contractor Proposals All X X X X X X X X X5.3 Company Access and Inspection All X X X X X X X X X5.4 Quality Management System (QMS) All X X X X X X X X (1) X (1)
5.5 Quality Assurance (QA) and Quality Control (QC) Personnel
All X X X X X X X (2) X (2) X (2)
5.6 Project Quality Plan All X X X X X X X5.7 Document Review Plan (DRP) All X X X X X X
5.8 Procurement Quality Surveillance (PQS) Plans
All X X X
5.9 Construction Quality Surveillance (CQS) Plans
All X X X X
5.10 Construction Inspection and Test Plans All X X X (3) X (3)
5.11 Shop Inspection and Test Plans All X X5.12 Quality Documentation / Records All X X X X X X X X5.13 Document Turnover Plan All X X X X X X X X (4) X
5.14 Personnel Orientation and Training Plan All X X X
Part I X X X X X X X X XPart II X X X X X X X X XPart III X (5) X (5) X (5) X X X (5) X (5)Part IV X (5) X (5) X (5) X X X (5) X (5)
Appendix B Procurement Quality Surveillance (PQS) Requirements
All X X X
Appendix C Construction Quality Surveillance (CQS) Requirements
All X X X X
Appendix D Inspection and Test Plan (ITP) Requirements (Shop & Field)
All X X X X X
Appendix E Audit Requirements All X X X X X X
Appendix F Document Review Plan (DRP) Requirements
All X X X X X X X
Appendix G QA/QC Personnel Qualification Requirements
All X X X X X X X (2) X (2) X (2)
NOTES:1
2
34
5
A Document Turnover Plan should not be applied to shop fabrication work when specific requirements are addressed within the document submittal and data book requirements of the purchase orderOnly specific items applicable to the scope of work are required
Requirements of paragraph 5.4.5 should be applied only when qualification assessment is required for a new SUPPLIER and/or where deemed necessary due to exceptional criticality of the equipment or service
Requirements of paragraph 5.5.2 and Attachment G-1 should be applied to quality surveillance, quality control inspection and non-destructive examination personnel only. Requirements of paragraph 5.5.3 should not be applied to shop fabrication purchase orders.
Application of requirements should be discretionary based upon scope of services to be provided
Appendix A Proposal Submittals
CONTRACT SCOPE PO'S
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J) PROCEDURES, TEMPLATES & TOOLS Project Controls
General Specifications
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Procedures
Specifications
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Technical Templates
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Project Procedures Register
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