May 14, 2013

E-Approval Transformation

Dyes & Chemicals

Presented by:Nabeel AhmedAssistant Manager Systems & PurchasePurchases & Materials

Agenda

• Introduction• Internal & External User• Internal User & External User Privileges• Internal e-mail Draft & External e-mail Draft• Defined Hierarchy or Sets• System Demonstration• Question & Answer Session

Introduction

• Electronic approval of Purchase Orders for Dyes & Chemical only.

• System Based (Oracle).– Notification e-mail.

• Cell Phone Based.– 2nd Phase.

Internal & External User

• Internal Users:– All Purchase & Materials Staff

• External Users:– All Other than Purchase & Materials Staff

Internal User & External User Privileges

• Internal Users:– May only proceed the Purchase Order and if there

is any changes, they can revert it back by entering reason (mandatory) and the Purchase Order will go back to the document owner.

• External Users:– May either approve or cancel the Purchase Order.

Once Purchase Order is canceled, can not be proceed again with same Purchase Indent.

Internal e-mail Draft & External e-mail Draft

• Internal:– Please review and proceed the e-PO # 99999, of

(party name).

• External:– Please approve the e-PO # 99999, of (party name).

Defined Hierarchy or Sets

Domain App ID Userno/User Name Designation Apr Type

Weaving

(Arif Lakhani)

1 Syed Fahim Sr. Purchase Executive Internal

1 M. Kashif AM Purchase Internal

1 Nabeel Ahmed AM Purchase Internal

1 Javaid Zakaria Sr. Manager Purchase Internal

1 Imran Khan GM Weaving External

1 Arif Lakhani Technical Director Weaving External

1 Adil Edhi COO Yarn and Fabric External

Defined Hierarchy or Sets

Domain App ID Userno/User Name Designation Apr Type

Weaving

(Utility/Power House) I-II

2 Syed Fahim Sr. Purchase Executive Internal

2 M. Kashif AM Purchase Internal

2 Nabeel Ahmed AM Purchase Internal

2 Javaid Zakaria Sr. Manager Purchase Internal

2 Zaheer Abid Assistant Director Eng. External

2 Adil Edhi COO Yarn and Fabric External

Defined Hierarchy or Sets

Domain App ID Userno/User Name Designation Apr Type

Processing (Azam

Bukhari)

3 Syed Fahim Sr. Purchase Executive Internal

3 M. Kashif AM Purchase Internal

3 Nabeel Ahmed AM Purchase Internal

3 Javaid Zakaria Sr. Manager Purchase Internal

3 Syed Azam Ali Bukhari Technical Director Processing External

3 Nisar Palla COO Processing External

Defined Hierarchy or Sets

Domain App ID Userno/User Name Designation Apr Type

Processing (Utility)

4 Syed Fahim Sr. Purchase Executive Internal

4 M. Kashif AM Purchase Internal

4 Nabeel Ahmed AM Purchase Internal

4 Javaid Zakaria Sr. Manager Purchase Internal

4 Zaheer Abid Assistant Director Eng. External

4 Nisar Palla COO Processing External

Defined Hierarchy or Sets

Domain App ID Userno/User Name Designation Apr Type

Processing (ETP)

5 Syed Fahim Sr. Purchase Executive Internal

5 M. Kashif AM Purchase Internal

5 Nabeel Ahmed AM Purchase Internal

5 Javaid Zakaria Sr. Manager Purchase Internal

5 Ali Tahir GM QA & Compliance External

5 Nisar Palla COO Processing External

Demonstration

Thank You!Questions are welcome