e-Manifest RFI Industry DayIntroduction and Background

February 7, 2013

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Agenda

• Purpose of the RFI and Industry Day

• e-Manifest Background and Business Case

• Highlights of e-Manifest Establishment Act

• Core Functions and Current Planning Efforts

• Format of Industry Day

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e-Manifest RFI and Industry Day• The primary purpose of the RFI and Industry Day is market

research– Interest in vendor capabilities & experience with HW tracking– Interest in COTS solutions that might be useful

• Context of the RFI and Industry Day is e-Manifest planning– EPA is currently doing requirements gathering, alternatives

analysis and a concept of operations– The RFI responses and Industry Day will inform these

planning efforts and deliverables• This is NOT a solicitation• e-Manifest’s Acquisition Strategy is not yet determined

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e-Manifest Background

• The current paper-based hazardous waste manifest system– Set of forms, reports, and procedures designed to seamlessly track

hazardous waste shipments– Tracks hazardous waste from “cradle-to-grave”– Records information on types, quantities, and routing of wastes

• Current paperwork burdens– 6-copy form must be completed, carried, signed, filed, and mailed

to states – 146,000 waste handlers complete 2.2 – 5.1 million forms per year– Annual compliance costs of about $455 million

• EPA currently does not collect domestic manifests or manifest data

• e-Manifest legislation was passed by Congress on Sept. 22nd and signed by the President on Oct. 5th

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e-Manifest Benefits• For several years, OSWER has been exploring with

stakeholders how we might transition to an “e-Manifest”– 2004: National Meeting produced consensus for national system funded

by user fees

• Economic analyses suggest a favorable Business Case:– Annual savings exceeding $75 million (2009 study) for users– Annual burden reduction of 300,000 to 700,000 hours

• Non-economic benefits are also significant:– Better quality data and much more timely shipment tracking– Enhanced inspection/enforcement capabilities– Transparency: Rapid notification of problems or discrepancies– Opportunity for unified data system covering federal/state wastes– One stop reporting of manifest data to EPA and states– Potential to simplify Biennial Reporting

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Hazardous Waste Electronic Manifest Establishment Act

• Milestones for EPA Actions:– Establish e-Manifest IT system within 3 years of enactment– Issue regulation authorizing use of electronic manifests within 1 year – Establish System Advisory Board within 3 years to advise on performance, fees

• Scope provisions:– Extends to all federally- and state-regulated wastes requiring manifests– Extends to collection of data from electronic and paper manifests– Use of electronic manifests is optional for users

• Fee and spending provisions:– Authorizes EPA to collect reasonable user fees for all system related costs– EPA can spend only for e-Manifest and only to extent of appropriations– Act authorizes appropriations of only $6 million for system build over 3 years

• Oversight: Requires annual IG audit and biennial reports to Congress• Consistency: EPA must establish uniform effective date in all states, and

must implement e-Manifest until States are authorized 6

Core System Functions

• Electronic manifest creation• Electronic manifest transmission between generators,

transporters, transfer facilities, TSDFs and eventually, the national system (mobile workflow)

• Electronic signature procedure that adheres to CROMERR• Data access for states• QA/QC function and mechanism for data correction• Standard Reports• Paper manifest processing• User fee collection

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Current Implementation Planning• Major tasks to be completed in FY 13– Initial planning and high-level design:

• Requirements and Alternatives Analysis, Concept of Operations

– Detailed project planning– Regulation development: “One Year Rule”

• The Legal and Policy Framework for electronic manifests– e-Manifest acquisition approach underway

• Major tasks for FY 14– System and additional regulation development– Develop User Fee Model and Schedule– Plan financial/accounting structure & Advisory Board

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Format of Industry Day

• Arrival and Registration• Introductions and Overview Presentation• Questions and Answers from Large Group– Sign up for One-on-One sessions with EPA Team

• Optional One-on-One Breakout Sessions– There will be 4 groups available– Sessions will be limited to 10 minutes– Escorts will be provided to rooms in North Tower

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One-on-One Sessions

• Please consider the following questions:

1. Discuss specific tools, solutions, and/or experiences that you have that are directly relevant to e-Manifest.

2. Discuss any insight you might have from experiences with the manifest user community that would be valuable for EPA to consider as we continue to plan.

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