Early Learning Advisory Council Quarterly Meeting Via GoToMeeting June 12, 2015 #1

Early Learning Advisory Council

QuarterlyMeeting

Via GoToMeetingJune 12, 2015

#1

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Harry Duncanson, Chair

Call To OrderWelcome

GoToMeeting Protocol


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GoToMeeting ProtocolsMute- Please mute your line after you sign in.- Please do NOT put your phone on hold during any

period of the meeting.- Use your phone’s mute button or press *6; to un-mute, press *6.

Questions/comments during the meeting - For minute-taking purposes, please be sure to state your name

before you speak EVERY TIME. - If, for any reason, you need to communicate with us, but do not

want to interrupt the meeting, you can send us a message in the chat box located to the right of your screen.

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PowerPoint #1

Harry Duncanson, ChairIntroductions by Roll Call

RecognitionCoalition Directory #2


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Approval of Agenda #3Approval of Minutes of 3/20/2015 #4

Public Comment Forms


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Welcome and Introductions

‒ Staff‒ Agency Report

Rodney MacKinnonInterim Executive Director


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Legislative Update

Elizabeth MoyaDirector, Legislative Affairs

Agency Report

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Legislative Affairs Report

‒ 2015 Legislative Session‒ Rules Update – Timeline #5

Agency Report

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Stephanie GehresDeputy Director of Operations


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• Child Care Development Fund Plan and Timeline

• Finance– Reob/Deob– CCEP

Operations

Agency Report

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EFS Modernization

Melanie MayDeputy Director Information Systems

Robert KrepsManagerIT Applications Development

Agency Report

Release 1.0 – Family Portal Update

School Readiness (SR) program-specific functionality‒ SR prequalification questions ‒ SR application completion and

submission for parents ‒ SR purpose-for-care document

upload‒ SR application and waiting list

management (coalitions)

Voluntary Prekindergarten (VPK) Education program-specific functionality

‒ VPK application completion and submission for parents

‒ VPK document upload‒ System-generated VPK application

(VPK-01)‒ System-generated Certificate of

Eligibility (COE/VPK-02)‒ VPK application approval/rejection

(coalitions)

Agency Report – EFS Modernization

• New user account registration• Returning user account management• System-generated emails

• Three points of entry– From the OEL website – From the ELC website– Direct link ‒

familyservices.floridaearlylearning.com • ELCs will need to replace hyperlinks on their

home pages for SPE and VPK Registration System with the new Family Portal link – familyservices2.floridaearlylearning.com

Family Portal Access


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Release 1.0 – June 2015 Schedule *


Event DateUser Acceptance Testing (UAT) Kick-Off Call Friday, June 5

Internal Stakeholder UAT (OEL staff) Monday, June 8 – Friday, June 12

Internal and External Stakeholder UAT (Coalition staff and OEL staff)

Monday, June 15 – Friday, June 19

Coalition Training Webinars Week of June 22

(Specific dates TBD)EFS Modernization Release 1.0 Deployment Evening of June 30

*All dates are subject to change.

• User Acceptance Testing Kickoff‒ UAT process and expectations

• Maintenance Release• Release 1.1 Planning

Next Steps


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Eileen AmyDeputy Director Early Learning Programs

Erin SmeltzerDirectorSchool Readiness

Tara HulsDirectorVPK

Agency Report – Early Learning Programs

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Erin Smeltzer, Interim Director School Readiness Program and Policy

Agency Report – School Readiness

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Agency Report – School ReadinessStatewide School Readiness Paid Enrollments

July 2012 to April 2015

Source: Office of Early Learning Consolidated Data BaseData as of April 2015; data run May 26, 2015

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun115,000

120,000

125,000

130,000

135,000

140,000

145,000

150,000

137,356

139,790

134,727

136,468134,703

133,064

130,748130,244

132,818 132,454

126,561127,624 122,173

132,724134,077

135,526

137,298139,677

143,569

143,715 143,136 143,479

129,333128,484

118,435

130,540

132,198131,484

133,859135,504

137,413138,994

140,453 139,760

2014-20152013-20142012-2013

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Agency Report – School ReadinessSchool Readiness Average Monthly Waiting List History

2003-2004 to 2014-2015 (YTD)

Source: Office of Early Learning Consolidated Data Base and Unified Wait List Data as of April 2015; data run May 26, 2015

03-0

4

04-0

5

05-0

6

06-0

7

07-0

8

08-0

9

09-1

0

10-1

1

11-1

2

12-1

3

13-1

4

14-1

5

0

10,000

20,000

30,000

40,000

50,000

60,000

70,000

80,000

90,000

46,32445,403 48,078

43,02448,857

57,987

80,109 80,04174,691

64,457

45,885

62,453

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Agency Report – School ReadinessSchool Readiness Monthly Waiting List History

2003-2004 to 2014-2015 (YTD)

Source: Office of Early Learning Consolidated Data Base and Unified Wait List Data as of April 2015; data run May 26, 2015

Fiscal Year 2003/2004 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010 2010/2011 2011/2012 2012/2013 2013/2014 2014/2015July 47,489 55,940 48,371 47,288 49,659 58,865 74,796 85,013 80,500 78,892 60,659 56,471August 53,274 53,321 54,275 44,536 59,376 64,557 80,751 90,791 84,098 68,414 57,750 65,229September 51,834 53,076 52,883 45,817 57,444 62,993 84,369 90,685 85,751 73,168 49,419 69,570October 54,612 52,406 57,615 41,972 56,095 65,436 87,553 91,957 81,607 68,516 47,826 70,084November 54,313 48,311 57,523 40,956 38,926 58,796 87,329 88,979 77,069 71,933 42,609 69,640December 47,801 44,569 58,042 42,975 42,446 47,662 87,697 78,906 75,110 67,676 36,770 66,134January 53,573 40,415 53,960 44,298 45,436 49,015 88,105 74,452 75,365 60,259 36,684 63,797February 46,315 39,596 27,705 44,898 46,279 47,760 84,218 67,988 71,803 58,134 37,121 58,614March 28,803 38,727 35,207 40,230 44,293 46,273 66,947 68,033 64,780 58,322 37,867 51,397April 28,978 39,677 41,146 43,241 43,866 57,671 62,235 70,869 66,206 57,182 43,624 53,596May 30,214 38,214 45,087 39,241 48,847 67,324 77,146 74,497 65,255 45,959 47,956 June 58,687 40,582 45,118 40,839 53,612 69,492 80,157 78,324 68,747 65,032 52,336 Monthly Average 46,324 45,403 48,078 43,024 48,857 57,987 80,109 80,041 74,691 64,457 45,885 62,453Monthly Maximum 58,687 55,940 58,042 47,288 59,376 69,492 88,105 91,957 85,751 78,892 60,659 70,084Monthly Minimum 28,803 38,214 27,705 39,241 38,926 46,273 62,235 67,988 64,780 45,959 36,684 51,397

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• Early Learning Performance Funding Pilot Project (ELPFPP)

• Pre-Post Assessment • School Readiness Rules

School Readiness Program and Policy


• Four tools approved• Contracts• Next steps


Pre-Post Assessment

SR Rules and Policy Guidance

• 6M-4.300, Florida Administrative Code (FAC), School Readiness Application and Waiting List Procedures

• Public Hearing


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Tara Huls, DirectorVoluntary Prekindergarten (VPK) Education

Program

Agency Report -VPK

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Agency Report – VPK VPK Program Year Enrollments

2005-2006 to 2019-2020*

Source: Voluntary Prekindergarten Education Estimating Conference, March 5, 2015* 2005-2006 - 2013-2014 are actual enrollments; 2014-2015 are estimated enrollments

and 2015-2016 to 2019-2020 are projected enrollments

2005-2006

2006-2007

2007-2008

2008-2009

2009-2010

2010-2011

2011-2012

2012-2013

2013-2014

2014-2015

2015-2016

2016-2017

2017-2018

2018-2019

2019-2020

75,000

85,000

95,000

105,000

115,000

125,000

135,000

145,000

155,000

165,000

175,000

185,000

195,000

106,479

123,567

134,717

147,752

156,826

165,374

175,125 174,250171,063

168,144169,996

171,695

173,411

175,144

177,070

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Agency Report – VPK VPK Program Participation Rate

2005-2006 to 2019-2020*

Source: Voluntary Prekindergarten Education Estimating Conference, March 5, 2015* 2005-2006 - 2013-2014 are actual enrollments; 2014-2015 are estimated enrollments

and 2015-2016 to 2019-2020 are projected enrollments

2005-2006

2006-2007

2007-2008

2008-2009

2009-2010

2010-2011

2011-2012

2012-2013

2013-2014

2014-2015

2015-2016

2016-2017

2017-2018

2018-2019

2019-2020

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

49%

57%

62%

69%73%

76%81% 80%

77%75% 75% 75% 75% 75% 75%

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Agency Report – VPK Percentage of VPK Providers on Probation

2009-2010 to 2013-2014

Source: Office of Early Learning, VPK Readiness Rate Data as of May 2015Note: 2013-14 providers on probation represent those providers that were on probation in 2012-13

2009-10 (806) 2010-11 (2,149) 2011-12 (1,874) 2012-13 (1,396) 2013-14 (1,168)0%

5%

10%

15%

20%

25%

30%

35%

13%

32% 28%

21%

17%

Total 6,384 6,719 6,809 6,776 6723

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• Current Online• Standards for Four-Year-Olds• Emergent Literacy for VPK Instructors• English Language Learners in the VPK Classroom• Language and Vocabulary in the VPK Classroom• VPK Director Credential Course• GOLD Basic course for VPK – 4 modules (TS

website)

Course Development

Agency Report – VPK

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• Current Instructor-Led• Standards for Four-Year-Olds• How to Administer the VPK Assessment• VPK Assessment Instructional Implications• Integrating the Standards: Phonological

Awareness

Course Development


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• Mathematical Thinking in the VPK Classroom • “POP” Courses

‒ Act I: Setting the Stage for Learning – Organizing the VPK Classroom

– Act II: Planning for a Successful VPK Year– The finale: Designing Strategies for Success in VPK

• Social and Emotional Development

Coming Soon – Online


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• Mathematical Thinking in the VPK Classroom• Mathematical GOLD Basic course for VPK

Train-the-Trainer Sessions• VPK APT Training • Mathematical Thinking, including PD prior to the

Train-the-Trainer session

Coming Soon – Instructor-Led


Bright Beginnings

Revamping • More user-friendly

‒ Resources for teachers

• All domains of Standards for Four-Year-Olds


• www.brightbeginningsfl.org

http://www.brightbeginningsfl.org/

https://brightbeginningsfl.com/Default.aspx

VPK Teacher Toolkit• Updating Look• Adding “Folders”• Family Engagement• Transition to

Kindergarten• Social & Emotional

Development• English Language

Learners


http://test.distancelearn.org/vpkhistory/mathThink/index.htm

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• Call Center Review• Regulatory Requirements and Website

Resource• Consumer Education• Complaint Process and Procedures

CCR&R State Network Projects

Partner Initiatives and CCR&R

Call Center ReviewOffice of Early Learning Monthly Comparison Report 2013-2015


Regulatory Requirements

• CCDF Requirements

• Revision of Rule 6M-9.300, FAC., Child Care Resource and Referral and Consumer Education – SBOE in July


Consumer Education

• CCDBG requires OEL to maintain records of all complaints

• OEL will have a designee and a backup from each coalition to receive complaints

• Our goal is to respond within two days of receiving complaint

Complaint Process

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Partner Update

Association of Early Learning

Coalitions

Matt GusePresident

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Partner Update

Head Start #6State Collaboration Office

Lilli CoppDirector

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Partner Update

Florida Department of Children and Families

Dinah Davis

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Skip Housh - Chair, Escambia ELCFinance Committee Discussion

Harry Duncanson, ChairPublic Comment

Wrap Up and Adjourn

Next Meeting – September 18, 2015Orlando


Next Meeting

Sept. 18, 2015

Orlando

Documents

Early Learning Advisory Council Quarterly Meeting Via GoToMeeting June 12, 2015 #1