Education Data Management

Turning Data into Information that Impacts Student Achievement

K12 Education

Turning Data into Actionable Information that Impacts Student Achievement

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Master Data Management

/ Data Governance

Data Warehousing / Longitudinal Data Systems

Data Analytics / Education

Intelligence

HQ Data

K12 Education

The goal of this presentation…

The Big Picture: High quality data is essential for high quality education

Three “Take-Aways”:

1. What is high quality data?

2. How do you make and keep your data high quality?

3. How does high quality data become actionable information?

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K12 Education 4

Agenda

What? What is high quality data?

Why? Why do we need high quality data and education data management (EDM)?

Why Not? Why don’t we have high quality data? What are the challenges of data management?

What? What is necessary for success with data management?

How? How do you ensure that your data is high quality, highly utilized, and highly valued?

How? How do you turn high quality data into actionable information?

K12 Education

What is high quality data?

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Complete

Consistent

Available

Accurate

Relevant

Reliable

Timely

Valid

K12 Education

Why do we need high quality data and education data management (EDM)?

• High quality educational decision-making

• Operational efficiency

• Sound fiscal management

• Efficient and trustworthy compliance and other reporting

• Transparency

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K12 Education

Why don’t we have high quality data?

• Silos of data

• Multiple points of data entry

• Inaccurate, inconsistent, incomplete records

• Duplicate records

• Possessiveness – “My data”

• Lack of ownership

• Paper based: Not digital

• Cost

• No documented processes

• Lack of awareness

• No formal, truly accepted and implemented plan to make and keep the data clean

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HR

Finance

SIS

K12 Education

What are the challenges of data management?

• Security and legal compliance

• Federal, state, and local data retention policies

• Not simply an IT function – departments must own their own

data

• Too much data

• The need to share data

• Agreed upon definitions; inclusions/exclusions

• The need for timeliness and relevance

• The need for unique identifiers

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K12 Education 9

What is necessary for EDM success?

Initiative Purpose

Strategic Planning Strategy and Roadmap

Master Data Management and Data Governance

High Quality Data

All Data Types Complete Analysis

Longitudinal Data Complete Analysis over Time

Robust Infrastructure and/or Cloud Strategy

High Performance

Well-Designed Databases

High Performance

Process Management Standardization and Continuous Improvement

Bold items will be further discussed in this presentation.

K12 Education

What is necessary for success?

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Initiative Purpose

Education Intelligence (BI)

• Improved Student Achievement • Improved Education Management • Improved Operations

Highly Skilled Personnel • Quality Implementation • Sustainability

Professional Learning – both Technical and Non-Technical

• Quality Implementation • Effective Use • Sustainability

Portals • Access • Outstanding Communication and

Collaboration with all Stakeholders

Security • Compliance • Safety

K12 Education

How do you make it happen?

• Strategic Planning

– Secure senior administration support

– Involve all departments – academic, operational, and technical

– Start with your district goals

– Determine your data needs and goals

– Make an initial project plan; create a roadmap

– Secure funding

– Begin implementation of the plan

– Utilize Change Management strategies

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K12 Education

How do you make it happen?

• Master Data Management / Data Governance Plan: You need one!

• Data Ownership: Who owns the data?

• Roles:

– CIO

– Data Policy Team

– Data Steward

– Data Manager

• Metadata: Details, details, details…

• Data Dictionary: It’s all in there…

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K12 Education

How do you make it happen? What Data Do You Need?

– Dr. Victoria Bernhardt Data Types:

› Demographic

› Achievement

› Process/Program

› Perception

– Other Classifications:

› Demographic

› Assessment

› HR

› PD

› Operations

– Finance

– Facilities

› Student Services

– Attendance

– Disciplinary

– Social services 13

K12 Education

How do you make it happen?

Utilize Process Management

– Data processes keep the data high quality.

– Business processes keep the district efficient and effective.

All processes:

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Standardize the work

Help meet district, department, and school goals

Must be documented and shared

Must be operationalized

Must be updated as often as necessary for continuous improvement

Need a process owner

K12 Education

How do you ensure that your data is high quality, highly utilized, and highly valued?

Utilize Education Intelligence tools that provide:

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Role-based, user-specific dashboards and scorecards for all stakeholders

Easy to access, easy to use, and easy to understand reports in both graphical and tabular format

Drill-down and drill-through capabilities

Cubes for “What if…” and “I wonder if…” analysis

Powerful analysis of both aggregated and disaggregated data

The ability to find root causes of both successes and challenges

Predictive data

K12 Education

How do you turn high quality data into actionable information?

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Ensure that all stakeholders know, understand, and are committed to their goals

Ensure that all stakeholders have user-friendly access to their data and know how to interpret and use it

Provide ongoing communications and Professional Learning

Ensure that teachers and students have access to and can use data from the full spectrum of assessments

Don’t overwhelm them with unnecessary data

Provide data on the appropriateness and efficacy of available interventions

Provide educationally-focused tools such as Early Warning Indicator systems and Growth Models

K12 Education

Education Data Management Goals Enable schools/districts/states to:

1. Turn educational and organizational data into actionable information to improve education outcomes 2. Drive efficiency through the use of data 3. Enable efficient and trustworthy reporting

by establishing: Master Data Management / Data Governance, Data Warehousing / Longitudinal Data Systems, and Data Analytics / Education Intelligence.

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The impact

End user

• User friendly, role-based access to reliable data and Education Intelligence tools covering all transactional datasets for all stakeholders.

Management

• Productivity and process efficiency.

• Reporting efficiency and trustworthiness (quality data).

Financial

• Effective use of resources (enabled through data analysis).

Components of the System:

The

systems Planning MDM / Data Governance

Infrastructure Data

Warehouse

Process Management

Education Intell Tools

Professional Learning

Portals

EDM Readiness Assessment Dell has developed an assessment to help schools / districts / states know whether they currently have all the conditions necessary for successful Education Data Management

EDM is a data system solution

for educational institutions capable of tracking student information over multiple years (PK-20) in multiple schools, organizations and the workforce.

K12 Education

In conclusion…

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The Big Picture: High quality data is essential for high quality education

Three “Take-Aways”:

1. High quality data is complete, consistent, available, accurate, relevant, reliable, timely, and valid.

2. High quality data requires commitment to a formal, documented but ‘living’, truly accepted and

operationalized plan.

3. Data becomes actionable information through goal-oriented effective processes, tools, and

professional learning.

Thank You