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eEVENT PLANNING TRAINING PROGRAM
eEVENT PLANNING TRAINING PROGRAM
AGENDA Introductions Quick overview of eEvent Program Current Process
New Online Process Advantages of Program Demonstration of completing/submitting
Globetrotter online Meeting Request Form Demonstration of completing/submitting UMBC
online eEvent form Questions
eEVENT PLANNING TRAINING PROGRAM
Business Services:
Jim Citro: x53632, [email protected]
Linda Miller: x53288, [email protected]
Procurement:
Ina Caplan: x54558, [email protected]
Sharon Quinn: x52540, [email protected]
eEVENT PLANNING TRAINING PROGRAM
Globetrotter TravelMichael Buttner, CEO 800-322-7032 x104,
Karen Gibbs, Meeting Planner 800-3227032, x153,
eEVENT PLANNING TRAINING PROGRAM
CURRENT PROCESS:
1. Requisition sent to Procurement with the event details.2. Procurement competitively bids the event and reviews
the results with the department.3. A purchase Order is issued to the selected vendor.4. The department enters a receipt when the event is
complete.5. The vendor receives payment.
eEVENT PLANNING TRAINING PROGRAM
NEW PROCESS
An online process using, Globetrotter Travel (UMBC contract travel agency) to plan all off campus events regardless of dollar amount which requires either meeting space, sleeping rooms, food/non-alcoholic beverages or audio-visual equipment.
Online meeting request form sent to Globetrotter Travel. To access this form, click on the blue highlighted link on top of the UMBC eEvent Form located at https://my.umbc.edu/apps/eevent/
Globetrotter bids the event and sends all results to Procurement.
NEW PROCESS – continued
Procurement and Department reviews the results.. Department completes UMBC’s online e-Event form located at https://my.umbc.edu/apps/eevent/ to
confirm approval which is automatically sent to Globetrotter and Business Services. Procurement executes contract and will send copy to department for records. Payment is made via Diner’s Club e-Event Ghost Card.
eEVENT PLANNING TRAINING PROGRAM
eEVENT PLANNING TRAINING PROGRAM
ADVANTAGES:
1. Enhances efficiency and effectiveness with :
- One-stop shop for event planning.- Fully online process.- Streamlined payment process (no requisition, no PO, no individual payment, & no reimbursements needed).
2. Better focus on customer needs.
3. Utilizes the vendor’s event planning expertise and “buying” power.
eEVENT PLANNING TRAINING PROGRAM
QUESTIONS?
