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8/12/2019 Email Writing - Mercy
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W E D N E S D A Y , J A N U A R Y 2 0 , 2 0 1 0
Email Writing Activities
Dear Learners,
In this post, I am going to give you some scenarios for writing
different emails. The task is, write an email to me, and to your
fellow students using those scenarios. Here I will give my email
address to post your emails. My email address is;
Another thing is, to write emails to each other, I would encourage
your communication with other fellow students in getting their
respective email addresses and some discussions on how to write,
and what to write etc.
The scenarios :
1. You are going to celebrate your 21st birthday next week and you
would like to invite all of your classmates including your teacher.
Write a letter of invitation.
2. Your teacher is going to get married next month. Wemail. Write aletter of congratulation.
http://mercynewzealand.blogspot.com/2010/01/email-writing-activities.htmlmailto:[email protected]:[email protected]://2.bp.blogspot.com/_qK86xe66wfI/S1fKr4IJkuI/AAAAAAAAABw/GalRG-yBh3w/s1600-h/images.jpgmailto:[email protected]://mercynewzealand.blogspot.com/2010/01/email-writing-activities.html8/12/2019 Email Writing - Mercy
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3. Very recently you had a meal at one of the well-known
restaurants in Auckland. Surprisingly, the customer service provided
to you on that day was awful. Write a letter of complaint to the
manager of that particular restaurant.
Posted by Mercy Chiluvuri at7:18 PM0 comments
Microsoft Office Templates Home Page
Dear Students,
In this new post, you find a site which is very useful in finding different
templates. On this home page, you can find just about any template that you
are looking for. Though, I wasn't able to find any specifically fro email that is
not a problem. As you all know, email is very similar to letters in it's format,
tone and voice.
Your responsibility is to check out some the templates that they have for
Microsoft Word as well as templates for other Microsoft Products. Browsing
these could end up saving you a lot of time. You can use these templates in our
future email writing activities.
The link is:
http://office.microsoft.com/en-us/templates/default.aspx
http://mercynewzealand.blogspot.com/2010/01/email-writing-activities.htmlhttp://mercynewzealand.blogspot.com/2010/01/email-writing-activities.htmlhttp://mercynewzealand.blogspot.com/2010/01/email-writing-activities.html#commentshttp://mercynewzealand.blogspot.com/2010/01/email-writing-activities.html#commentshttp://mercynewzealand.blogspot.com/2010/01/email-writing-activities.html#commentshttp://mercynewzealand.blogspot.com/2010/01/microsoft-office-templates-home-page.htmlhttp://mercynewzealand.blogspot.com/2010/01/microsoft-office-templates-home-page.htmlhttp://office.microsoft.com/en-us/templates/default.aspxhttp://office.microsoft.com/en-us/templates/default.aspxhttp://2.bp.blogspot.com/_qK86xe66wfI/S1fHKwlt3PI/AAAAAAAAABo/B3HQYQP76og/s1600-h/image+3.jpghttp://office.microsoft.com/en-us/templates/default.aspxhttp://mercynewzealand.blogspot.com/2010/01/microsoft-office-templates-home-page.htmlhttp://mercynewzealand.blogspot.com/2010/01/email-writing-activities.html#commentshttp://mercynewzealand.blogspot.com/2010/01/email-writing-activities.html8/12/2019 Email Writing - Mercy
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Posted by Mercy Chiluvuri at7:09 PM0 comments
Format email messages for clarity
Dear Students
This new post would enlighten you on how to format e-mail messages for clarity. I am
going to post here some of the tips given by Daniel Craigin his blog. I hope these tips
would help your better understanding of writing good emails.
Keep paragraphs short
Paragraphs should be no more than five or six lines long. Short blocks of text are easier
for the recipient to read, and also discipline you to focus your ideas. Keep in mind that
you are writing to someone who may have hundreds of messages in their inbox, an
ever-ringing phone, and constant interruptions. If you get right to the point, you're more
likely to keep their attention and get the results you want.
Watch font size
Avoid fonts that are smaller than 10 points or larger than 12 points (except in headlines
or to embed details). For many readers, small type makes reading difficult. On the other
hand, over-large type increases the reader's need to scroll in order to read long e-mail
messages, and can make your e-mail message look less professional. Also, remember
http://mercynewzealand.blogspot.com/2010/01/microsoft-office-templates-home-page.htmlhttp://mercynewzealand.blogspot.com/2010/01/microsoft-office-templates-home-page.htmlhttp://mercynewzealand.blogspot.com/2010/01/microsoft-office-templates-home-page.html#commentshttp://mercynewzealand.blogspot.com/2010/01/microsoft-office-templates-home-page.html#commentshttp://mercynewzealand.blogspot.com/2010/01/microsoft-office-templates-home-page.html#commentshttp://mercynewzealand.blogspot.com/2010/01/format-email-messages-for-clarity.htmlhttp://mercynewzealand.blogspot.com/2010/01/format-email-messages-for-clarity.htmlhttp://4.bp.blogspot.com/_qK86xe66wfI/S1fBLRwxXqI/AAAAAAAAABg/xwGo7-UV-wY/s1600-h/image+2.jpghttp://mercynewzealand.blogspot.com/2010/01/format-email-messages-for-clarity.htmlhttp://mercynewzealand.blogspot.com/2010/01/microsoft-office-templates-home-page.html#commentshttp://mercynewzealand.blogspot.com/2010/01/microsoft-office-templates-home-page.html8/12/2019 Email Writing - Mercy
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that writing in all capitals is considered shouting and is often perceived as aggressive
and rude.
Use "white space"
Asking a reader to wade through line after line of text is a quick way to get your
message closed back into the inbox or worse, deleted. Use white space empty
space on the screen to separate paragraphs and areas of detail. The white space helps
ease the transition from one subject to another.
Another point is that reading text on a monitor can produce eye strain. Separating blocks
of text helps the eye focus and can reduce this strain.
Use boldface type or underlining for emphasis
You can configure Microsoft Office Outlook 2003 to automatically use Microsoft Office
Word 2003 to edit e-mail messages. When you do, the rich set of formatting tools that
are available in Word are also available when composing e-mail messages. You can use
many of the same formatting features that are available in Word to create readable,
actionable e-mail messages.
Use bullets and tables
Another way to get the appropriate attention from your readers is to use bullets and
tables to call attention to particular elements of the e-mail message, such as key points
and action items. This increases the likelihood that your reader will understand the
content and know what actions to take. Lists and tables help the reader identify the key
points in a condensed format that is separate from the text.
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Be concise
No doubt you've received e-mail messages that drag on and on and leave you wondering
what the point is and when the writer will get to it. When writing your messages,
make your point in as few words as possible, and pay attention to sentence structure to
avoiding run-on sentences. When you are clear and direct, people tend to give their full
attention and consideration to the point that you are making.
Avoid jargon
Sometimes there can be so much jargon or so many acronyms in an e-mail message
that you wonder if a new language was developed while you weren't looking. We are
often not aware of how frequently we use jargon and acronyms that are common to us
but foreign to others. Unless you know that your audience fully understands the
verbiage, avoid jargon and acronyms particularly when your message is being sent to
a large audience.
Use the spelling checker
Using the spelling checker in Outlook is an effective first step in editing your e-mail
message. While this tool is not a substitute for careful editing, running a spelling checker
on all of your correspondence is useful. Correct spelling and grammar help the reader
focus on the content rather than on your mistakes! In addition to using the spelling
checker, be sure to proofread your correspondence before sending it.
Include a signature line
When a recipient needs to contact you after receiving your e-mail message, the first
8/12/2019 Email Writing - Mercy
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place they look for your contact information is in the signature line at the end of your
message. E-mail message signatures should display complete contact data, including
name, title, phone numbers, organization, and Web site address. This makes following
up with you simple and quick. If you want, you can include an expected response timefor e-mail messages.
Read one last time
Before sending your message, read it one last time. Take a moment to verify that your
message is easy to read and understand. Make sure that your goal has been conveyed
concisely and effectively and is likely to prompt the appropriate actions. We've all sent e-
mail messages we regretted sending and wished, "why didn't I read it one more time?"
Make that "one more time" part of your e-mail discipline!
E-mail will continue to be a primary form of communication in our lives. The more
attention we give to the simple details of writing e-mail messages, the better our
communication with others will be.
Please leave your comments. Your discussions are very valuable.
Posted by Mercy Chiluvuri at6:43 PM0 comments
T U E S D A Y , J A N U A R Y 1 9 , 2 0 1 0
8 email mistakes that make you look bad
Dear Students
Here in this post I am going to give you a good website which contains information on 8 important
mistakes that make us look very bad. Making common mistakes is our human tendency but if you
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read the samples given posted on that website will develop your mental horizon in writing good
emails.
The link is :
http://tammysong.wordpress.com/2009/02/16/email-mistakes-that-make-you-look-bad
Please leave your comments after you read the information.
Posted by Mercy Chiluvuri at5:48 PM0 comments
SEVEN TIPS FOR EASY EMAIL
Hello students!
There is a well-written article on the EnglishClub.com website. It contains some
basic email etiquette as well as some good examples.
http://www.englishclub.com/
http://tammysong.wordpress.com/2009/02/16/email-mistakes-that-make-you-look-badhttp://tammysong.wordpress.com/2009/02/16/email-mistakes-that-make-you-look-badhttp://mercynewzealand.blogspot.com/2010/01/8-email-mistakes-that-make-you-look-bad.htmlhttp://mercynewzealand.blogspot.com/2010/01/8-email-mistakes-that-make-you-look-bad.htmlhttp://mercynewzealand.blogspot.com/2010/01/8-email-mistakes-that-make-you-look-bad.html#commentshttp://mercynewzealand.blogspot.com/2010/01/8-email-mistakes-that-make-you-look-bad.html#commentshttp://mercynewzealand.blogspot.com/2010/01/8-email-mistakes-that-make-you-look-bad.html#commentshttp://mercynewzealand.blogspot.com/2010/01/seven-tips-for-easy-email.htmlhttp://mercynewzealand.blogspot.com/2010/01/seven-tips-for-easy-email.htmlhttp://www.englishclub.com/http://www.englishclub.com/http://3.bp.blogspot.com/_qK86xe66wfI/S1ZdRyN3pfI/AAAAAAAAABQ/mexMhPqCJCo/s1600-h/image+4.jpghttp://www.englishclub.com/http://mercynewzealand.blogspot.com/2010/01/seven-tips-for-easy-email.htmlhttp://mercynewzealand.blogspot.com/2010/01/8-email-mistakes-that-make-you-look-bad.html#commentshttp://mercynewzealand.blogspot.com/2010/01/8-email-mistakes-that-make-you-look-bad.htmlhttp://tammysong.wordpress.com/2009/02/16/email-mistakes-that-make-you-look-bad8/12/2019 Email Writing - Mercy
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I would like you to read the information in order for gaining thoroughbackground information on writing emails. This would help you become a good
eamil writer.
Hope you enjoy this website and please post your comments and queries.
Posted by Mercy Chiluvuri at5:27 PM0 comments
A FEW LINKS TO RESOURCES
Hello Students!
Before you start practising writing emails, I would like you to go through the follwoing
links to resources that provide more information on writing formal letter/email, which iswhat most people writing for business purposes are really looking for.
Brief example here:
http://mercynewzealand.blogspot.com/2010/01/seven-tips-for-easy-email.htmlhttp://mercynewzealand.blogspot.com/2010/01/seven-tips-for-easy-email.htmlhttp://mercynewzealand.blogspot.com/2010/01/seven-tips-for-easy-email.html#commentshttp://mercynewzealand.blogspot.com/2010/01/seven-tips-for-easy-email.html#commentshttp://mercynewzealand.blogspot.com/2010/01/seven-tips-for-easy-email.html#commentshttp://mercynewzealand.blogspot.com/2010/01/few-links-to-resources.htmlhttp://mercynewzealand.blogspot.com/2010/01/few-links-to-resources.htmlhttp://4.bp.blogspot.com/_qK86xe66wfI/S1ZaQP_bgfI/AAAAAAAAABI/pzdEJuCLVAk/s1600-h/Oryx+Antelope.jpghttp://mercynewzealand.blogspot.com/2010/01/few-links-to-resources.htmlhttp://mercynewzealand.blogspot.com/2010/01/seven-tips-for-easy-email.html#commentshttp://mercynewzealand.blogspot.com/2010/01/seven-tips-for-easy-email.html8/12/2019 Email Writing - Mercy
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http://esl.about.com/od/businessenglishwriting/a/bizdocs_3.htm
Some suggestions here:
http://www.blurtit.com/q340643.html
Nice PDF/learning activity here:
http://www.teachingenglish.org.uk/sites/teacheng/files/email%20worksheet%201.pdf
Some good advice and samples here:
http://jobsearchtech.about.com/od/letters/l/bl_block_p.htm
Posted by Mercy Chiluvuri at5:09 PM0 comments
WELCOME TO EMAIL WRITING
Welcome to Email Writing!!!
http://esl.about.com/od/businessenglishwriting/a/bizdocs_3.htmhttp://esl.about.com/od/businessenglishwriting/a/bizdocs_3.htmhttp://www.blurtit.com/q340643.htmlhttp://www.blurtit.com/q340643.htmlhttp://www.teachingenglish.org.uk/sites/teacheng/files/email%20worksheet%201.pdfhttp://www.teachingenglish.org.uk/sites/teacheng/files/email%20worksheet%201.pdfhttp://jobsearchtech.about.com/od/letters/l/bl_block_p.htmhttp://jobsearchtech.about.com/od/letters/l/bl_block_p.htmhttp://mercynewzealand.blogspot.com/2010/01/few-links-to-resources.htmlhttp://mercynewzealand.blogspot.com/2010/01/few-links-to-resources.htmlhttp://mercynewzealand.blogspot.com/2010/01/few-links-to-resources.html#commentshttp://mercynewzealand.blogspot.com/2010/01/few-links-to-resources.html#commentshttp://mercynewzealand.blogspot.com/2010/01/few-links-to-resources.html#commentshttp://mercynewzealand.blogspot.com/2010/01/welcome-to-email-writing.htmlhttp://mercynewzealand.blogspot.com/2010/01/welcome-to-email-writing.htmlhttp://mercynewzealand.blogspot.com/2010/01/welcome-to-email-writing.htmlhttp://mercynewzealand.blogspot.com/2010/01/few-links-to-resources.html#commentshttp://mercynewzealand.blogspot.com/2010/01/few-links-to-resources.htmlhttp://jobsearchtech.about.com/od/letters/l/bl_block_p.htmhttp://www.teachingenglish.org.uk/sites/teacheng/files/email%20worksheet%201.pdfhttp://www.blurtit.com/q340643.htmlhttp://esl.about.com/od/businessenglishwriting/a/bizdocs_3.htm8/12/2019 Email Writing - Mercy
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This is a resource that I have put together primarily for the Email writing workshop for
my advanced students, but I hope that it can be used by anyone looking to improve their
email writing skills.
This blog will primarily include links to information assembled at other sites, as well assome of my own observations.
Hope you enjoy
Mercy
Posted by Mercy Chiluvuri at4:55 PM0 comments
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2010(9)o January(9)
what is creative writing Activity - Email Writing WELCOME TO EMAIL WRITING A FEW LINKS TO RESOURCES SEVEN TIPS FOR EASY EMAIL 8 email mistakes that make you look bad Format email messages for clarity Microsoft Office Templates Home Page Email Writing Activities
About Me
Mercy ChiluvuriI am a compassionate mother of two teenaged boys and a loving wife of a
husband. I love people and helping them in time of need.View my complete profile
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