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EMIS
STAFF REPORTING REQUIREMENTS
DATABASES
USPS EMIS
DATABASES
• USPS is Live
• EMIS Live is data as of the last reporting period unless there has been an export
• USPEMX.SEQ will be loaded into Live until the “snapshot” – probably early November
DATABASES
• Once “K” database is created in EMIS – export is questioned?
• If changes were made in “K” then export from USPS will overwrite what is in “K”
• Changes made in “K” should be duplicated in USPS Live
DATABASES
• When communicating your request to load staff, please be specific about where changes were made
• If changes were made in “K” then loading is not necessary. Request to aggregate your data.
DATABASES
USPS/EMIS Work Together
• Field names in USPS may be named something else in EMIS (see pgs. 3-5)
EMIS Field Name USPS
Screen USPS Field Name
Employee State ID BIOSCN JOBSCN
Social Security Number
Position Code POSSCN JOBSCN
Position Code
Local Contract Code JOBSCN Job Number
Employee Name BIOSCN Employee Name
Employment Date POSSCN JOBSCN
Position Start Date Position Start
School IRN POSSCN JOBSCN
Building IRN
Appointment Type POSSCN JOBSCN
Appointment Type EMIS Appoint. Type
BIOSCN
Updateable in BIOSCN/DEMSCN
BIOSCN
Validated based on EMIS requirements
BIOSCN
Cross validations performed in PERDET and by ODE
BIOSCN
• Cross validation warnings– Birthdate
• Less than 7/1/1932
– Long term illness• Must be equal or less than absence days
DEMSCN
Updateable in BIOSCN/DEMSCN
DEMSCN
Validation based on EMIS requirements
DEMSCN
Cross validations performed in PERDET and by ODE
DEMSCN
• Cross validation warnings– Birthdate
• Less than 7/1/1932
– Semester hours• Not high enough for an employee with a certificated position• Invalid number of semester hours for paraprofessional value
– Long term illness• Must be equal or less than absence days
DEMSCN
– Total years of experience• Must be greater than authorized years of
experience
– Authorized years of experience• Must be less than total years of experience
– Degree type• Invalid value for paraprofessional value
JOBSCN
Updateable in JOBSCN/POSSCN
JOBSCN
Updateable in JOBSCN/POSSCN
JOBSCN
Validation based on ODE requirements
JOBSCN
Validation based on ODE requirements
JOBSCN
Cross validations performed in PERDET and ODE
JOBSCN
Cross validations performed in PERDET and by ODE
JOBSCN
• Cross validation warnings– Position code
• Requires an assignment area• This position code may require a different position type• This position code and assignment area may need different
paraprofessional value• This position code and funding source may require different
grade level• Grade level required for position code• May have a mismatch with appointment type
JOBSCN
– Position type• This position type may require a different position
code
– Appointment type• Semester hours may not be high enough• May have a mismatch of appointment type and
position code
JOBSCN
– Assignment area• This assignment area and position code may need
a different paraprofessional value• Requirement of certain position codes
– FTE• Can not equal zero for active job
JOBSCN
– Grade level• Position code may be required for grade level• Grade level required for combination of position
code and funding source
– Funding source, labeled ‘code’• Funding source and position code combination
may require a grade level
POSSCN
Updateable in JOBSCN/POSSCN
POSSCN
Validation based on ODE requirements
POSSCN
Cross validations performed in PERDET and by ODE
POSSCN
• Cross validation warnings– FTE
• Can not equal zero for active job
– Appointment type• Semester hours may not be high enough• May have a mismatch of appointment type and
position code
POSSCN
– Position type• This position type may require a different position
code
– Assignment area• This assignment area and position code may need
a different paraprofessional value• Requirement of certain position codes
– Position status• Active status must have FTE greater than zero
POSSCN
– Position code• Requires an assignment area• This position code may require a different position type• This position code and assignment area may need different
paraprofessional value• This position code and funding source may require different
grade level• Grade level required for position code• May have a mismatch of position code and appointment type• HQPD value can’t be ‘*’ for this position code
POSSCN
– Grade level• Grade level required for job’s position code• Grade level required for combination of position
code and funding source
– HQPD• Value can’t be ‘*’ with certain position codes• Value must be equal on all reportable jobs
POSSCN
– Paraprofessional• Value for paraprofessional can’t be “*” for position
code and assignment area combined• Degree type required for value of paraprofessional• Semester hours invalid for value of
paraprofessional
EMIS ATTENDANCE DAYS
• Is employee flagged for EMIS reporting
• Using the date range of 7/1-6/30, read the job calendar assigned and tally the dates marked with “W”, “H” and “C”– Only those records on or after the calendar
start and on or before the calendar stop dates are counted
EMIS Attendance Days
• Read the ATDSCN entries and tally any ATDSCN entries with “AT”, “AB”, “AD”, “EB”, or “ET” that have transaction date on them in the time frame being reported– Only those records on or after the calendar start and
on or before calendar stop dates are counted– If there is no corresponding “W”, “H” or “C” on the job
calendar the day is counted– Absences and attendance days are tallied individually
per employee, not per job
REPORTS
• Review reports that come back from ODE
• www.mveca.org/ Student Services/EMIS/EMIS Reports
• True reflection of the data submitted