EMPA STAKEHOLDERS EMPA STAKEHOLDERS CONFERENCECONFERENCE31 January 200931 January 2009

Richard HansonRichard Hanson

Service Director (Property)Service Director (Property)

Nottinghamshire County CouncilNottinghamshire County Council

Chair: East Midlands Property Chair: East Midlands Property AllianceAlliance

topicstopics Background to EMPABackground to EMPA EMPA’s core objectivesEMPA’s core objectives Progress so farProgress so far Nottinghamshire experienceNottinghamshire experience Partner perspective Partner perspective Future plansFuture plans

Background to empa (1)Background to empa (1) Reviews of procurement involving:Reviews of procurement involving:

EM Centre of Excellence (now RIEP)EM Centre of Excellence (now RIEP) Co PropCo Prop Developments in other areas (particularly South Developments in other areas (particularly South

East, South West and East Anglia)East, South West and East Anglia)

Recognition of the need for more Recognition of the need for more effective asset managementeffective asset management

The “partnership” agenda and more The “partnership” agenda and more collaborative approach to business collaborative approach to business generallygenerally

The Nottinghamshire experience at The Nottinghamshire experience at local levellocal level

Development work Supported by ScapeDevelopment work Supported by Scape

Background to empa (2)Background to empa (2)

Steering Group established in Steering Group established in 20062006

Debate about the potential Debate about the potential models for deliverymodels for delivery

Decision to use an existing LA Decision to use an existing LA owned Company (SCAPE)owned Company (SCAPE)

Launch of EMPA on March 2007Launch of EMPA on March 2007 Currently 17 “signed up” Currently 17 “signed up”

AuthoritiesAuthorities More to sign up please!!More to sign up please!!

empa structureempa structure Executive:Executive:

Chair:Chair: Richard Hanson Richard Hanson NottinghamshireNottinghamshire

Vice Chair:Vice Chair: Lynn Cave Leicester City Lynn Cave Leicester City Chris Edwards Derby CityChris Edwards Derby City John LeneyJohn Leney Charnwood and NW Charnwood and NW

LeicestershireLeicestershire Bob PearceBob Pearce LincolnshireLincolnshire

Delivery vehicle (Managing Agents):Delivery vehicle (Managing Agents): Scape Systems Building LtdScape Systems Building Ltd David Mackness Chief Executive David Mackness Chief Executive Alan Coole Development ManagerAlan Coole Development Manager

EMPA’S CORE OBJECTIVES EMPA’S CORE OBJECTIVES (1)(1)

Improve procurement performance and Improve procurement performance and VFM across the East MidlandsVFM across the East Midlands

Evaluate the training and development Evaluate the training and development needs to maximise the benefits of needs to maximise the benefits of collaborative workingcollaborative working

Development of greater collaboration Development of greater collaboration between Authoritiesbetween Authorities

Shared innovation and improved Shared innovation and improved service deliveryservice delivery

EMPA’S CORE OBJECTIVES EMPA’S CORE OBJECTIVES (2)(2)

To work more effectively together to:To work more effectively together to: realise our expertise and buying powerrealise our expertise and buying power Improve the regional skill-base Improve the regional skill-base share resourcesshare resources

Streamline technical processes (tendering, Streamline technical processes (tendering, specifications, performance evaluation etcspecifications, performance evaluation etc

Apply sustained pressure on ourselves and Apply sustained pressure on ourselves and our Suppliers/ Contractors to improveour Suppliers/ Contractors to improve

Recognise local drivers (regeneration, SME Recognise local drivers (regeneration, SME development, community & environmental development, community & environmental sustainability)sustainability)

Progress so farProgress so far

GOOD NEWS

ProcurementTrainingCollaborationExecutive and Stakeholder engagement

Nottinghamshire Nottinghamshire Experience Positives (1)Experience Positives (1)

Development of a framework for major contracts in 2006Supported by supply chain engagement and consultant frameworksIncluded new construction for projects between £350K and £7.5MDuration of 4 years up to £120M capacity3 contractors appointed

Nottinghamshire Nottinghamshire Experience Positives (2)Experience Positives (2)

Two years of positive engagementDevelopment of solid relationships between the design team and contractorsDelivered on costs, quality and time of projectsNo formal disputes on any of the projects completed56 projects before capacity reached 2008Used by 6 East Midlands AuthoritiesFeedback indicates good “client” satisfaction with products and process

Nottinghamshire Nottinghamshire Experience Experience positives (3)positives (3)

Big question: Has it saved us anything?

Simple answer is yes:Procurement costs of projectsLack of expensive dispute resolutionCost, certainty and time delivery

Nottinghamshire Nottinghamshire Experience Experience Framework issuesFramework issues

Internal questions about VFMWe prefer “competition”Development of skillsProcess issues:

Cost approvalsPublic/confidentiality

Nottinghamshire as part Nottinghamshire as part of EMPAof EMPA

Immediate benefit on the new procurement framework FinancialTraining and development issuesSharing of experiences

Statutory compliance issue during 2008We feel it belongs to us as Local AuthoritiesFuture opportunities

EMPA – the future (1)EMPA – the future (1)Various products available post April 2009

Responsive maintenanceMinor worksIntermediate construction,major constructionFM services

Further procurement of minor works and FM functionsDelivery of a dedicated “Training Academy”Membership at 17 but we want all 47 Authorities to become involvedCloser engagement/collaborationDevelopment of the “intelligence” network

EMPA – the future (2)EMPA – the future (2)

Challenging business environment due to the economic conditionsCurrent known budget pressures on CouncilsThe partnership agenda and Comprehensive Area Assessment processPerformance focused around outcomesFramework or competition?Supporting local economies and SME’s

EAST MIDLANDS EAST MIDLANDS PROPERTY ALLIANCEPROPERTY ALLIANCE

Thank you for listeningThank you for listening

The Executive, Scape and myself The Executive, Scape and myself look forward to working with you on look forward to working with you on the continuing development of this the continuing development of this

AllianceAlliance