End of Course (EOC) Spring BAC Training 2014-2015

Testing Sessions Paper Testing: ALL students must be tested at the same time, in the same content area. Computer Testing: Multiple testing sessions can be utilized in a single day. The first computer based test must begin at the same time as the paper based test. Note: A 10-15 minute break is allowed between test sessions. 3

EOC Subject Test Course Letter Grade EOC Scale Score Link to CPE- College Readiness Benchmark ABCDF U.S. History 151-above147-150144-146139-143138-below147 English II 160-above154-159152-153141-151140-below154 Algebra II 151-above148-150143-147138-142137-below148 Biology 157-above154-156146-153140-145139-below154 2014-2015 Grading Scale for EOC Exams (Scale Score Range 125 175)

EOC PROFICIENCY SCORES A performance level score (N, A, P or D) will be assigned for accountability purposes. The scale will not be connected to the grade letter scale. 6

Score Cuts for Performance Levels 7 K-PREP END-OF-COURSE (EOC) Grades 9-12 QualityCore Subject NoviceApprenticeProficientDistinguished English II125-151152-153154-161162-175 Algebra II125-142143-147148-152153-175 Biology125-145146-153154-160161-175 U.S. History125-143144-146147-153154-175

When students are tested Policy Change: Students are tested at the completion of ALL coursework. No longer calculate if 55% Example 1Example 2Example 3 Student passes semester 1 Student passes trimester 1 Student passes semester 2Student fails semester 2Student fails trimester 2 Student takes examStudent retakes semester 2Student takes trimester 3 Student takes examStudent retakes trimester 2 Student takes exam

Early Graduates and EOC Exams Early Graduates must Have four (4) EOC exams or approved Non-participations Meet EOC proficiency benchmarks Students not meeting the benchmark may appeal to the JCPS Testing Unit on the grounds of extenuating circumstances. 9 English II 154 U.S. History 147 Algebra II 148 Biology 154

Graduates Without All 4 EOCs EOC Early Warning Report Districts can use the EOC Early Warning Report within IC. OAA will provide DACs with a list of seniors missing EOC scores or with a non-participation to assist with roster cleanup. Data Management Center You may also use the Data Management Center for EOC tracking. https://assessment.jefferson.kyschools.us/DMC/ When spring testing rosters open in late April, accountability rosters for graduates will contain students with and without EOC exam scores. Districts will be able to file non-participations in SDRR during spring rosters - Information will be shared through BAC emails. All students should be tested or the graduating accountable school will receive the lowest test score for missing exams. 10

Determining which students are tested Collaborate with counselors or the person who handles class scheduling to determine which courses provide graduation credit in the four EOC content areas Ad Hoc currently in Infinite Campus for each course EOC Bulk Roster Registration Algebra II EOC Bulk Roster Registration Biology EOC Bulk Roster Registration English II EOC Bulk Roster Registration U. S. History Collaborate with teachers to determine which of the students will and/or will not be successfully completing (passing all components)the course. Compare this list to the list of students on the Data Management Center to determine any students who have previously tested. https://assessment.jefferson.kyschools.us/DMC/ https://assessment.jefferson.kyschools.us/DMC/ When in doubt order a test! Order units based upon the number of students who will most likely complete the assessment. When in doubt order a test! The Testing Unit will automatically order a small overage for you.

Traditional Students Students who are on a traditional coursework path Coursework finished at the end of a semester Coursework finished at the end of a trimester Coursework finished at the end of a full year course Non-Traditional Students Students who are on a non- traditional coursework path Self-paced courses eSchool course JCHS course PLATO Independent Study Success Maker Credit Recovery Summer School TRADITIONAL VS NON- TRADITIONAL

State Selected Windows Testing windows that have been set by KDE Each is approximately 6 weeks long Non-Traditional students may be tested any time during this window #1 - (8/1/14 9/12/14) #2 -(9/29/14 11/14/14) #3 -( 12/1/14 1/16/14) #4 - (2/2/15 3/13/14) #5 - (3/30/15 6/12/15) #6 - (6/16/15-7/15/15) JCPS Selected Windows Test windows that have been set by JCPS district personnel Each window is 10 days long Traditional students MUST be tested within this window #1 - (State Window) #2 (10/20/14 10/21/14) #3 (12/8/14 12/19/14) #4 (2/2/15 2/13/15) #5 (5/8/15 5/22/15) #6 (State Window) Makeups Traditional students must be administered makeup sessions anytime during the 10 day district window Non-traditional students may be administered makeup sessions anytime during the state window. If a student is unable to test he/she can be administered the missed EOC exam during the next window. Schools must follow guidelines for traditional or non- traditional students. TEST WINDOWS

TESTING SESSIONS FormatScheduling Order of Administration # of days per content area Schedule Paper/Pencil (1 test book containing 1 answer document) All students MUST be tested in the same content area at the same time MC1 / MC2 With a 10 15 minute break between sessions 1 day Day 1 MC1/MC2 Computer Based (No test book / Manuals available online) Students can be tested in multiple sessions on the same day* MC1 / MC2 With a 10 15 minute break between sessions 1 day Day 1 MC1/MC2 Makeup Sessions Follows the above rules according to the format administered. *Accommodated students testing using paper/pencil materials, MUST begin testing at the same time as the first computer based session.

This timeline was created by ACT and has NO flexibility! EOC TIMELINES 8 weeks prior to the test window 7 weeks prior to the test window 6 weeks prior to the test window 5 weeks prior to the test window 4 weeks prior to the test window Immediately prior to the testing window Confirm Unit Usage (# of materials needed) Create/Upload User Accounts (Set up BACs and teachers) Create/Upload/ Move Student Accounts Create/Class Rosters (Build rosters by subject or class) School preference Finalize Class Rosters (Final adjustments of rosters to receive pre-ID labels) Inventory and sort materials Completed by the BACs and the JCPS Testing Unit Completed by the BACs COMPLETED BY THE TESTING UNIT BAC RESPONSIBILITY

16 http://www.act.org/stateservices/kentucky/

Resources/Manuals

Resources http://www.act.org/qualitycore/index.html Login Here VIDEOS

Resources New BACs MUST watch these videos.

Resources Located below the videos are PDF Resources.

EOC #6 ORDERING Survey Monkey BACs will receive an email with a survey link for ordering EOC materials. Each school MUST complete this survey even if you are not testing. EOC #6 is offered using Computer Based Testing ONLY. We have a few non-A1 schools that do not have the capability to test online. Please contact Ryan Goepper if you are one of these sites.

Accommodated Testing Paper Only R = Reader A = Audio B = Braille LP = Large Print Scribe Paper and Computer Extended Time Paraphrasing Manipulatives Prompting/Cueing Behavior Modification Interpreter (sign language) Dictionaries/Thesauri

Student Transfer Form Use this form if a student is not visible on Quality Core. If the student has been in any KY high school we may be able to transfer them to your location in Quality Core. If they cannot be transferred we will contact you so that you can add them to Quality Core. If the student is new to KY schools you should add them to Quality Core.

KDE State Course Codes English II Biology 230110-English 2 230162-Pre-IB English 2 230166-AP Language and Composition (newly added) 302603-Honors Biology 302611-Biochemistry 302612Botany (newly added) 302613-Microbiology 302614-Ecology 302618Medical Science 302623-IB Environmental Systems 302643-Pre-IB Biology 302644-IB Biology 2 302645-IB Biology 3 302646-AP Biology 302680-AgriBiology 302685-Agriscience 302698-Intro Biology with Earth/Space Science 303010-Astrobiology 303053 - Conceptual Progression Science III (newly added) 303091-Integrated Science I 303092-Integrated Science II 303093-Integrated Science III 24 270311-Algebra 2 450809-U.S. History Survey 450812-United States History, Reconstruction to the Present 450814- AP American History Algebra II U.S. History Biology 302601-Life Science/Biology 1 302602-Biology II

Rosters BACs: Finalize Class Rosters Verify all students to be tested are on roster REMOVE (during test window) students who do not test No roster in SDRR at this time Print or save electronic copy to use as a reference for accountability in SDRR at the end of school year (very important for Data Review)

Clean Up Your Rosters 26 You MUST clean up Quality Core rosters (immediately after testing) and SDRR rosters (during spring testing)! For 2013-14 we found 795 students who were listed as having no test submitted. If roster cleanup is not completed YOUR school will receive a NOVICE for any student who is left on a roster!!

Rosters 27

Receiving/Storing Materials Shipment will be identified with course and school name Check shipment contents Content Boxes Roster Listing Test Booklets Test Supervisors Manual School Header Group Header Blank Answer Documents (extra) Accommodated Boxes All accommodated materials DiscrepanciesCall the Testing Unit at 485-3388

EOC Pre-Printed Materials Headers Pre-printed School Header Pre-printed Group Headers Headers will come with information pre-printed but NOT bubbled You DO NOT need to bubble this information If you use a blank header: You WILL need to bubble the information 29

30 A:School Name B: Test Roster Name C: Course D: Vantage Test Assignment Roster ID Test Dates # of answer documents being returned YOU MUST BUBBLE BLOCKS E, F, & I

Combined MC Test Booklets and Answer Documents Student answer document with embedded student information is located inside the test booklet. Cover of test booklet contains embedded roster and student information. Booklets are packed by roster for easy distribution on test day. IF you need to bubble student demographics on an answer document the BAC may break the seal and bubble the information prior to the test session. THIS MAY BE DONE BY THE BAC ONLY! THIS MAY BE DONE BY THE BAC ONLY! THESE MATERIALS MUST REMAIN SECURELY LOCKED UP UNTIL TESTING BEGINS. THESE MATERIALS MUST REMAIN SECURELY LOCKED UP UNTIL TESTING BEGINS. 31

EOC Pre-Printed Materials Errors on pre-printed student information Do not edit Make corrections online within class roster No pre-printed book Add new students to the Quality Core roster Bubble demographics into a blank book 32

Bubble student information if not preprinted 33

EOC Pre-Printed Materials If a student accidentally tears his/her answer document when removing it from the test book you will need to: VOID the torn answer document Record the VOIDED book on an irregularity report Give the student a blank answer document You received extra blanks that are not in a book within your shipment Bubble in all student demographic and test roster data 34

EOC Pre-Printed Materials If you move a student from one roster to another after the materials have been printed you will NOT be able to use the pre-printed materials. Materials are printed with roster information included in the barcode. Moving a student and using the pre-printed materials WILL delay scoring. If you need to move a student to a different roster DO NOT use the pre-printed book, instead you will need to bubble the students demographics on a blank book. 35

EOC Pre-Printed Materials Unused pre-printed materials NO LONGER need to be voided NO LONGER need to be listed on an Irregularity Report Leave the answer document inside the pre-printed book Remove the student from the roster Return the unused book with nonscorable materials in your content boxes BE SURE THAT SCORABLE ANSWER DOCUMENTS DO NOT ACCIDENTALLY GET MIXED IN WITH NONSCORABLES AS THIS WILL DELAY SCORING 36

Prohibited Materials Computer Prohibited Notes Foreign language or English dictionary Pencil/Paper Prohibited Scratch paper Notes Foreign language or English dictionary Allowed Scratch Paper-Please collect and destroy securely. Calculators Reference Sheets (Algebra II) Allowed Scratch work is to be done in the test booklet. Calculators Reference Sheets (Algebra II)

EOC Reports Score reports may be created in one PDF for all students or one student report at a time. 38 To view ALL STUDENTS To view INDIVIDUAL STUDENTS

2014-2015

Seating Charts 40

Seating Charts 41

IRREGULARITY REPORT This form can be found in your Room Supervisors Manual Report any irregularities that are violations of the Administration Code(Allegations) to Erica Thompson.

Irregularities A disturbance or distraction occurs that could affect one or more students scores. A student becomes ill and discontinues testing. A student questions or challenges a test item. A student uses unauthorized testing aids. Complete a Testing Irregularity Report (Test Supervisors and Room Supervisors Manuals) VOIDED materials should be listed on an irregularity report 43

TEST BOOK TRACKING LOG MANDATORY Can be found in your Room Supervisors Manual

EOC CHECK- IN SHEET MANDATORY Return to the JCPS Testing Unit with your Administrative Forms Envelope

PACKING MATERIALS TYVEK ENVELOPE

PACKING MATERIALS POLYMAILER 2 Tyvek envelopes will fit in each polymailer.

2015 Paper and Pencil Processing Changes Return shipment by Fed-Ex (Request school pick-up or use secure drop box) 2-day delivery to ACT Single or multiple shipments Best Practice: Return all answer documents from a course together after all make-ups are complete Expedited Scoring Scores online within 5 business days of receipt at ACT Only if returned per directions in test manuals 49

IMPORTANT PLEASE MAKE SURE THAT EVERY BOX AND POLYMAILER HAS A FEDEX SHIPPING LABEL ATTACHED!! 50

Resources Kentucky QualityCore Website www.act.org/stateservices/kentucky www.act.org/stateservices/kentucky Kentucky Department of Education http://education.ky.gov/AA/distsupp/Pages/EOC. aspx http://education.ky.gov/AA/distsupp/Pages/EOC. aspx 51

Contact Information ACT JCPS ACT Customer Services: Phone: (866)764-7228 Testing Unit Phone: (502) 485-3388 Fax: (502) 485-3775 Ryan Goepper E-mail: [email protected] [email protected] 52