EOY 2 & 3 Training Presentation v1.5 Published 6/20/2014

End of Year (EOY) 2 & 3 ReportingProgram Participation and Discipline

End of Year 2 & 3 Training v1.5, May 29, 2014Whos Supposed to Be HereIndividuals assigned toCALPADS maintenance

Supervisor of staffassigned to CALPADSEnd of Year 2 & 3 Training v1.5, May 29, 20142Training SequenceEnd of Year 2 & 3 Training v1.5, May 29, 201433Courtesy GuidelinesMute yourselfHOLD

Silencecellphones

Name & LEA

1conversationat a timeEnd of Year 2 & 3 Training v1.5, May 29, 20144AgendaEnd of Year 2 & 3 Training v1.5, May 29, 20145EOY 2: ProgramParticipation

Wrap-UpOverview

EOY 3:Discipline

OverviewEnd of Year 2 & 3 Training v1.5, May 29, 2014

6AcronymsEOY (ee-oh-why) End of YearAY (ay-why) Academic YearCARS (cars) Consolidated Application Reporting SystemCSIS (cee-sis) California School Information ServicesCSPR (cee-ess-pee-are) Consolidated State Performance ReportEDEN (ee-din) Education Data Exchange NetworkESEA (ee-ess-ee-ay) Elementary and Secondary Education ActFCMAT (fik-mat) Fiscal Crisis and Management Assistance Team

End of Year 2 & 3 Training v1.5, May 29, 201477

Acronyms contdGFSA (gee-eff-ess-ay) Federal Gun-Free Schools ActLEA (el-ee-ay) Local Education Agency (site, COE, etc.)NCLB (n-cee-el-bee) No Child Left BehindSIF (siff) CBEDS School Information Form SIS (ess-eye-ess) Student Information SystemSSID (ess-ess-eye-dee)Statewide Student IdentifierUMIRS (yu-mers) Uniform Management Information Reporting System

End of Year 2 & 3 Training v1.5, May 29, 201488Information Reported in EOYEnd of Year 2 & 3 Training v1.5, May 29, 2014EOY2: Program ParticipationCount of homeless students and students participating in programs

EOY3: Student DisciplineCount of specific disciplinary incidents

99Schools Which Need to ReportEnd of Year 2 & 3 Training v1.5, May 29, 2014ParticipantsEOY 1EOY 2EOY 3EOY 4CrsStaffCTEPgmDiscWaivSchool TypeTraditional (non-educational options schools)YYYYYY(2)District Level Programs (Independent Study and Home Hospital Programs)PPPPPP(2)County CommunityPPYYYYDistrict Community DayPPYYYY(2)Youth Authority Schools (currently called Division of Juvenile Justice)PPYYYY(2)Juvenile Court SchoolsPPYYYY(2)Continuation High SchoolsPPYYYY(2)OpportunityPPYYYY(2)Alternative Schools of ChoiceYYYYYY(2)State Special SchoolsYYYYYY(2)Home and Hospital Schools(7)PPYYYY(2)Special Education ConsortiumPPY(1)YYY(2)Special EducationPPY(1)YYY(2)Non-Public School Group (0000001) (3)NNNPPPROP/ROC(5)NNNNNNY= Expected to submit dataN= NOT allowed to submit dataP= Permitted but not expected to submit data(1) Students completing courses in grades 7-12 only(2) Only schools with students in grades 10-12(3) Records for students enrolled at Nonpublic Nonsectarian Certified Schools (NPS) should be submitted using school code 0000001 in the School of Attendance field (1.05) and NOT the individual NPS school codes. The actual NPS school code is submitted in the School of Attendance NPS field (1.06)(4) Open and recently closed schools are included(5) ROC/Ps will not submit data directly to CALPADS. CALPADS will collect data on student ROC/P course enrollment and completion through the student's primary school course enrollment and completion submission.(7) Home and Hospital schools are assigned a distinct county-district-school code and are not the same as a district-level operated Home and Hospital Program1010Schools Which Need to ReportEnd of Year 2 & 3 Training v1.5, May 29, 2014ParticipantsEOY 1EOY 2EOY 3EOY 4CrsStaffCTEPgmDiscWaivSchool Grade Levels ServedInfants - INNNNY(8)NNToddlers - TDNNNY(8)NNPrekindergarten - PSNNNY(8)NNKindergarten - KNNNNYYNFirst Grade - 01NNNYYNSecond Grade 02NNNYYNThird Grade 03NNNYYNFourth Grade 04NNNYYNFifth Grade 05NNNYYNSixth Grade 06NNNYYNSeventh Grade 07PPPYYNEighth Grade 08PPPYYNNinth Grade 09 YYYYYNTenth Grade 10 YYYYYYEleventh Grade 11 YYYYYYTwelfth Grade 12YYYYYYUngraded Elementary UENNNYYNUngraded Secondary US PPPYYYAdult AD NNNNNN(8) Updated SINF data for Infant, Toddler, and Prekindergarten in EOY 2 are only required for purposes of certifying report 5.4 - Homeless Students Enrolled - Unduplicated Count by School1111How Data Was Reported BeforeEnd of Year 2 & 3 Training v1.5, May 29, 2014EOYDataPrevious Method2ProgramsPortions of the Consolidated Application Reporting System (CARS, formerly ConApp)School Reporting FormLEA Reporting Form for ESEATitle 1, Part A Basic GrantTitle 1, Part A Neglected

Portions of CBEDS-School Information Form (SIF)Opportunity program participantsPregnant or Parent program participant (any program including CalSAFE)California Partnership Academy participants3DisciplinePortions of the Consolidated Application Reporting System (CARS, formerly ConApp): LEA Reporting FormFederal Gun-Free Schools Act (GFSA)School Reporting FormUniform Management Information and Reporting System Data (UMIRS)

1212How Data Will Be UsedEnd of Year 2 & 3 Training v1.5, May 29, 2014EOYDataFundingLegislationUsed forParallel2ProgramsTitle I programsPublic Law 107-110, sections 1501(a)(1) & 1501(b)(2)EDEN, CSPR, and DataQuest reportingNo2Homeless EnrolledNoneNoneEDEN, CSPR, and DataQuest reportingNo3DisciplineNoneESEA Title IV, Part A, Subpart 3, Section 4141 (e)EDEN, CSPR, and DataQuest reporting NoESEA Elementary and Secondary Education ActCSPR Consolidated State Performance ReportEDEN Education Data Exchange NetworkAggregate Numbers from all End of Year submissions will be posted to DataQuest.1313Updating CALPADS for End of YearEnd of Year 2 & 3 Training v1.5, May 29, 2014Update CALPADS with EOY records throughout the Academic Year (AY)July 1, 2013 June 30, 2014Any student enrolled during the Academic Year will be countedAll new and updated records must be posted the day before certifying to be included in the snapshot1414What Record Types to Enter or UpdateEnd of Year 2 & 3 Training v1.5, May 29, 2014U= UpdateR=RequiredOnlineBatchEnd of Year23SSID EnrollmentSENRUUStudent InformationSINFRUStudent ProgramSPRGRUStudent DisciplineSDIS*R* Full replacement files1515Batch SubmissionEnd of Year 2 & 3 Training v1.5, May 29, 2014

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EOY 2 & 3 file types are highlighted. Submit updates on other file types as needed to ensure accuracy.16End of Year RolesEnd of Year 2 & 3 Training v1.5, May 29, 2014End of YearEOY2 Data collection CertifierSPRG2EOY3 Data collection CertifierSDIS3Superintendent CertifierSENRSINFAll

1717Important Dates for EOY 1-4End of Year 2 & 3 Training v1.5, May 29, 2014CALPADS Calendar:http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp18*There is no amendment window for EOY for 2013-201418EOY 2: Program ParticipationEnd of Year 2 & 3 Training v1.5, May 29, 2014EOY 2:Program Participation

19

EOY 2: PurposeEnd of Year 2 & 3 Training v1.5, May 29, 2014CA Department of EducationFederal NCLB reporting requirementsFederal program participation counts (Title I)*State program participation countsUS Department of EducationState reports* Formerly reported through the Consolidated App Reporting System (CARS/Con-AP)2020EOY 2: Information ReportedEnd of Year 2 & 3 Training v1.5, May 29, 2014Program ParticipationHomeless Students

2121EOY 2: Data IncludedEnd of Year 2 & 3 Training v1.5, May 29, 2014Code(s)ProgramType122NCLB Title I Part A Basic TargetedFederal174NCLB Title I Part A NeglectedFederal101504 Accommodation Plan (eligible or participating)State108Opportunity ProgramState113California Partnership AcademyState162Pregnant or Parenting Programs (formerly Cal-SAFE)State180CAHSEE Intensive InstructionState185Transitional KindergartenStateProgram Participation2222EOY 2: Programs ReportedEnd of Year 2 & 3 Training v1.5, May 29, 2014NameCodeEOY2NCLB Title I Part A Basic Targeted122PNCLB Title I Part A Neglected174P504 Accommodation Plan101E or POpportunity Program108PCalifornia Partnership Academy113PPregnant or Parenting Programs (formerly Cal-SAFE)162PCAHSEE Intensive Instruction180PTransitional Kindergarten185PValueEducation ProgramMembership codePParticipating-3EEligible-1LegendDo not report Title I Part A Basic Targeted program records for schools that are NCLB Title I schoolwidePrograms should be reported at each school a student attends except for summer schools2323EOY 2: Data IncludedEnd of Year 2 & 3 Training v1.5, May 29, 2014* Homeless students are identified by Primary Residence Category not by a program record. CALPADS maintains a history of the data included in this field, but most SIS programs do not. If a student is reported as homeless at any time during the Academic Year, it is important to update CALPADS as soon as possible or that data may be lost and not reportedHomeless StudentsStudent EnrollmentStudent InformationPrimary Residence Category Code* of any of the following:Temporary Shelter (100)Hotel / Motels (110)Temporarily Doubled Up (120)Temporarily Unsheltered (130)2424EOY 2: Required FieldsEnd of Year 2 & 3 Training v1.5, May 29, 2014RecordElement(s)Values and/or NotesSPRGReporting LEASchool of AttendanceMust be same school as enrollment recordAcademic Year IDSSIDLocal Student IDStudent Legal First NameStudent Legal Last Name Student Birth DateStudent Gender CodeEducation Program Code101, 108, 113, 122, 162, 174, 180, 185Education Program Membership CodeEducation Program Membership Start DateEducation Program Membership End DateMust fall within enrollment that overlaps EOY reporting periodEducation Service Academic YearRequired if Education Program Code = 122 (NCLB Title 1 Part A Basic Targeted)See the CALPADS File Specifications (Forms) on the Resources slide near the end of the presentation for detailed field requirementsProgram Participation2525EOY 2: Required FieldsEnd of Year 2 & 3 Training v1.5, May 29, 2014RecordElement(s)Values and/or NotesSPRGEducation Service CodeRequired if Education Program Code = 122 (NCLB Title 1 Part A Basic Targeted)California Partnership Academy IDRequired if Education Program Code = 113 (California Partnership Academy)Program Participation2626EOY 2: Required FieldsEnd of Year 2 & 3 Training v1.5, May 29, 2014RecordElement(s)Values and/or NotesSINFEffective Start DateEffective End DateReporting LEASchool of AttendanceAcademic Year IDSSIDLocal Student IDStudent Legal First NameStudent Legal Middle NameStudent Legal Last NameStudent Birth DateStudent Gender CodeStudent Birth Country CodePrimary Language CodeStudent Hispanic Ethnicity IndicatorRequired if Student Ethnicity Missing Indicator is blank or NStudent Ethnicity Missing IndicatorRequired if Student Hispanic Ethnicity Indicator is blank or NHomeless Students2727EOY 2: Required FieldsEnd of Year 2 & 3 Training v1.5, May 29, 2014RecordElement(s)Values and/or NotesSINFStudent Race 1 Code Required if Student Race Missing Indicator is blankStudent Race Missing IndicatorRequired if all of the Student Race Codes are blankGrade Level CodePrimary Residence Category Code100, 110, 120, or 130Interdistrict Transfer CodeDistrict of Geographic ResidenceResidential Address Line 1Residential Address Line 2Residential Address City NameResidential Address State Province CodeResidential Address Zip CodeEnglish Language Acquisition Status CodeEnglish Language Acquisition Status Start DateIf English Language Acquisition Status Code not equal to EOHomeless Students2828EOY 2: Required FieldsEnd of Year 2 & 3 Training v1.5, May 29, 2014RecordElement(s)Values and/or NotesSINFStudent Proficient or Advanced for ELA CodeRequired if English Language Acquisition Status Code = RFEPStudent Initial US School Enrollment DateRequired if Grade Level Code = KN-12, UE, or US and Student Birth Country Code not equal to US or PR

-OR-

Required if English Language Acquisition Status Code = ELEnrolled in US School less than Three Cumulative Years IndicatorRequired if Student Birth Country Code not equal to US or Puerto Rico and Grade Level Code = PS-12, UE, or USStudent Initial Ninth Grade Entry YearCALPADS will calculate Parent Guardian Highest Education Level CodeHomeless Students2929EOY 2: Online - Adding Program RecordsEnd of Year 2 & 3 Training v1.5, May 29, 2014

312

45Search for an existing SSID or choose a list to view

63030

EOY 2: Online - Adding Program RecordsEnd of Year 2 & 3 Training v1.5, May 29, 201473131EOY 2: Online - Adding Program RecordsEnd of Year 2 & 3 Training v1.5, May 29, 2014

Must be within the students enrollment at the School of Attendance LEA above89RequiredOptionalEnd Date optional except NSLP requires End Date 3232

EOY 2: Online - Adding Homeless Student DataEnd of Year 2 & 3 Training v1.5, May 29, 2014To classify a student as Homeless, populate the field with any of the four homeless codes

RequiredConditional3333EOY 2: Error HighlightsEnd of Year 2 & 3 Training v1.5, May 29, 2014Error Code SeverityRuleSPRG0083FIf Education Program Code = 113 (California Partnership Academy)Then California Partnership Academy ID must be populatedSPRG0168FIf Education Program Code = 122 (NCLB Title 1 Part A Basic Targeted) Then Education Service Academic Year must be populated SPRG0247WNCLB Title I Part A Basic Targeted Records Submitted for a Title I Part A Schoolwide SchoolSPRG0250FDuplicate SPRG Record within File for NCLB Title 1 Part A Basic TargetedSPRG0263WInvalid age for Transitional Kindergarten ParticipantSPRG0264WInvalid Grade Level for Transitional Kindergarten Program ParticipantSINF0259WUpdate may overwrite a prior homeless Primary Residency Category CodeError Code SeverityRuleCERT073WNo Program Data Submitted for a SchoolCERT097FMissing Title I Targeted Assistance Program Records (122)CERT101WPrimary Residence Category Code Missing, Invalid, or Not Current Within the LEA Enrollment.CERT103WInvalid Open or Closed Transitional Kindergarten RecordRejected RecordsCertification Errors3434EOY 2: ReportsEnd of Year 2 & 3 Training v1.5, May 29, 20145.1 Program Participants Count5.3 Program Participants Student List5.4- Homeless Students Enrolled5.5 Homeless Student List5.2 - Program Participants NCLB Title I Part A Basic Targeted Education Services3535Federal Program Participation Count504 Accomodation Plan (101)NCLB Title I Part A Basic Targeted (122)NCLB Title I Part A Basic School-wide (NA) **NCLB Title I Part A Neglected (174)030120702371EOY 2: 5.1 - Program Participants - CountEnd of Year 2 & 3 Training v1.5, May 29, 2014*Formerly Cal-SAFE**For Title I Part A Basic School-wide schools, counts in this column are based on cumulative Academic Year enrollment, not program records. Refer to CALPADS Update Flash 74 for CDEs process to identify a school-wide site36

Student Programs (SPRG) data36SchoolCodeSchoolNameGradeLevelTotal ByGradeTemporary Shelters (100)Hotels/Motels(110)TemporarilyDoubled Up (120)TemporarilyUnsheltered (130)5814530FCMAT High9110001042101117222112210105814531CSIS Middle640004761131852021Total - School (Unduplicated)All299488EOY 2: 5.4 - Homeless Students EnrolledEnd of Year 2 & 3 Training v1.5, May 29, 2014SchoolCodeSchoolNameGradeLevelTotal ByGradeTemporary Shelters (100)Hotels/Motels(110)TemporarilyDoubled Up (120)TemporarilyUnsheltered (130)Total - Selected Schools640004761131852021911000104210111722211221010All299488Student Information (SINF) data3737EOY 2: Reminders

Homeless students are identified by Primary Residence Category (SINF), not a program record (SPRG)With the exception of 504 Accommodation Plan, program participation (not eligibility) should be reported for EOY 2EOY 2 counts all students who participate in EOY 2 programs orare identified as homeless at anytime during the yearMake sure to check withyour vendor about howhomeless data is stored,specifically discuss ifand how history ismaintainedEnd of Year 2 & 3 Training v1.5, May 29, 20143838Break Time!End of Year 2 & 3 Training v1.5, May 29, 2014395 minute breakRemember that you can attend the CALPADS Q & A sessions on Wednesdays at 3 p.m. if you have additional questions during the submission window. Sign up on the CSIS CALPADS training registration page listed in the Resources section near the end of this presentation.

39End of Year 2 & 3 Training v1.5, May 29, 201440EOY 3:Discipline

EOY 3: PurposeEnd of Year 2 & 3 Training v1.5, May 29, 2014Student discipline information*Federal reporting required by NCLB Title IX* Formerly reported through the UMIRS page of the Consolidated Application and Reporting System (CARS)CA Department of EducationUS Department of EducationConsolidated State Performance Report4141EOY 3: TerminologyEnd of Year 2 & 3 Training v1.5, May 29, 201442

OffenseThe infringement or crime student committedIncidentThe event that occurred Federal requirements implemented for academic year 2011-12 require discipline data to be reported at the Incident level 42EOY 3: Information ReportedEnd of Year 2 & 3 Training v1.5, May 29, 201443Offenses* that involved a weapon (all offenses regardless of outcome)Offenses* committed by non-special education students that resulted in a (full day or more) suspension or expulsionOffenses* committed by Special Education students (all offenses regardless of outcome and any duration of time)* Limited to offenses defined in Education Code 48900 or 48915Summer school discipline incidents must be reported in CALPADS

43EOY 3: How Records Are RelatedEnd of Year 2 & 3 Training v1.5, May 29, 201444IncidentStudent&%$#@!OffenseStudent

Offense

Offense44EOY 3: Data IncludedEnd of Year 2 & 3 Training v1.5, May 29, 2014Offenses Resulting in a Suspension or Expulsion* Limited to offenses defined in Education Code 48900 or 489154545EOY 3: Data IncludedEnd of Year 2 & 3 Training v1.5, May 29, 2014Special Education OffensesStudent EnrollmentStudent InformationStudent ProgramStudent DisciplineGrades K-12, UE and USSpecial Ed (144)Offense* that has a code defined in CALPADS* Limited to offenses defined in Education Code 48900 or 489154646EOY 3: Data IncludedEnd of Year 2 & 3 Training v1.5, May 29, 2014Weapon Offenses4747EOY 3: Required FieldsEnd of Year 2 & 3 Training v1.5, May 29, 2014RecordElement(s)Values and/or NotesSDISReporting LEA / School of AttendanceReport student at school of enrollment regardless of where incident took placeAcademic Year IDSSIDLocal Student IDStudent Legal First NameStudent Legal Last NameStudent Birth Date Student Gender CodeDisciplinary Incident ID LocalMust be the same for all offenses part of a single incident.Disciplinary Incident Occurrence DateStudent Offense CodeIncident Most Severe Offense CodeMust be the same for all offenses part of a single incidentIncident Disciplinary Action Taken CodeOnly one may be reported per student per incidentSee the CALPADS File Specifications (Forms) on the Resources slide near the end of the presentation for detailed field requirementsAll Discipline Records4848EOY 3: Required FieldsEnd of Year 2 & 3 Training v1.5, May 29, 2014RecordElement(s)Values and/or NotesSDISExpulsion Modification Category CodeRecordElement(s)Values and/or NotesSDISStudent Offense Code100, 101, 103, 104, 105Weapon Category CodeRecordElement(s)Values and/or NotesSDISDiscipline Action Authority Taken CodeStudent Instructional Support IndicatorIncident Disciplinary Action Duration DaysWeapon OffenseSpecial Ed Student OffenseExpulsions4949

EOY 3: Online - Adding Student Discipline InformationEnd of Year 2 & 3 Training v1.5, May 29, 2014312

45Search for an existing SSID or choose a list to view

65050EOY 3: Online Adding Student Discipline InformationEnd of Year 2 & 3 Training v1.5, May 29, 2014

7bAdd a new discipline offense to the students history or edit an existing record7a5151EOY 3: Online Adding Student Discipline InformationEnd of Year 2 & 3 Training v1.5, May 29, 2014

RequiredConditional895252EOY 3: Severity-of-Offense HierarchyEnd of Year 2 & 3 Training v1.5, May 29, 2014Related offense codes103 Brandishing a Knife500 Caused Physical Injury504 Used Force or Violence506 Harassment or IntimidationDestructive/explosive device (bomb threat included)Possession of paraphernaliaUse of drugs/alcoholPossession/sale of alcoholPossession of drugs for saleSale or furnishing of drugsSexual offenses (other than forcible rape)Possession of a weaponBatteryAssault with a deadly weaponRobbery/extortionForcible rapeHomicide (use code 500)IncidentShoved another student (504)Punched another student (500)Brought chainsaw to school (204)Taunted another student (506)Most severeSee the Student Offense code set in the CALPADS Code Sets document on the Resources slide near the end of the presentation for the full code list5353EOY 3: Online - Adding a Discipline IncidentEnd of Year 2 & 3 Training v1.5, May 29, 2014

3124b4a4cAdd a new incidents, edit existing incidents, or maintain the list of students associated with an incident.5454

EOY 3: Online Adding a New Discipline Incident

End of Year 2 & 3 Training v1.5, May 29, 2014RequiredConditionalEvery offense for every student needs to be entered; only the final Disciplinary Action Taken should be reported215555EOY 3: Online Editing an IncidentEnd of Year 2 & 3 Training v1.5, May 29, 2014

If editing an existing record, delete button will be available.2a2b1Required5656EOY 3: Online Maintain Student ListEnd of Year 2 & 3 Training v1.5, May 29, 2014

Add a student to the incident or edit an existing record1b1a5757EOY 3: Online - Adding or Editing Student Offense RecordEnd of Year 2 & 3 Training v1.5, May 29, 2014

5858EOY 3: Error HighlightsEnd of Year 2 & 3 Training v1.5, May 29, 2014Error Code SeverityRuleSDIS0069FMismatch of SSID DemographicsSDIS0072FRetired SSID -- Mismatch of SSID DemographicsSDIS0090FInvalid Disciplinary Incident Occurrence Date - Academic Year combinationSDIS0091FInvalid Student Offense Code and Weapon Category CombinationSDIS0093FDisciplinary Incident Occurrence Date Greater Than Current DateSDIS0094FMismatch of Disciplinary Incident AttributesSDIS0096FMissing Incident Disciplinary Action Duration DaysSDIS0097FInvalid Incident Disciplinary Action Taken CodeSDIS0153FMissing Disciplinary Action Authority CodeSDIS0154FMissing Student Instructional Support IndicatorSDIS0208FMissing Expulsion Modification Category CodeSDIS0212FDuplicate discipline records exist for the same studentSDIS0245WStudent not enrolled on Disciplinary Incident Occurrence DateSDIS0251FMismatch of Student's Disciplinary AttributesError Code SeverityRuleCERT071WNo Discipline Data Submitted for a SchoolCERT101WMissing Student Address record with a valid Primary Residency Category CodeRejected RecordsCertification Errors5959EOY 3: ReportsEnd of Year 2 & 3 Training v1.5, May 29, 20147.1 Discipline Incidents Count by Most Severe Offense7.2 Discipline Incidents Student List7.3 Discipline Actions Count7.4 Discipline Actions Count by Offense7.5 Discipline Offenses Student List7.6 Discipline Actions Persistently Dangerous Offense Expulsions6060EOY 3: 7.1 - Discipline Incidents Count by Most Severe OffenseEnd of Year 2 & 3 Training v1.5, May 29, 2014School CodeSchool NameMost Severe OffenseIncident Count5814530FCMAT High103-Brandishing a Knife3201-Possession of Controlled Substance12512-Property Damage8513-Bullying21TOTAL445814531CSIS Middle201-Possession of Controlled Substance6403-Sexual Harassment4513-Bullying10TOTAL20TOTAL - Selected Schools103-Brandishing a Knife3201-Possession of Controlled Substance18403-Sexual Harassment4512-Property Damage8513-Bullying31TOTAL64Student Discipline (SDIS) data6161EOY 3: 7.3 - Discipline Actions - CountEnd of Year 2 & 3 Training v1.5, May 29, 2014School CodeSchool Name Gender Ethnicity/Race# of Students That Committedan Offense (unduplicated)5814530FCMAT HighTotal50FTotal12Hispanic4White8MTotal38Hispanic20White18Student Discipline (SDIS) dataDisciplinary Action Taken# of OffensesCommitted# of Suspensions(100)# of Expulsions(200)# of In SchoolSuspensions (110)# of No Suspension of Expulsion (300)12996852632311011111621201036454504333532121

Click to expand the view of the data

6262EOY 3: 7.4 - Discipline Actions - Count by OffenseEnd of Year 2 & 3 Training v1.5, May 29, 2014School CodeSchool NameOffense Code Gender Ethnicity/Race# of Students That CommittedOffense (unduplicated)5814530FCMAT High509-HazingTotal21FTotal2Hispanic1White1MTotal19Hispanic10White9Disciplinary Action Taken# of TimesOffense Occurred# of Suspensions(100)# of Expulsions(200)# of In SchoolSuspensions (110)# of No Suspension of Expulsion (300)45815168202641012410143761310204125172015

Student Discipline (SDIS) data Click to expand the view of the data

6363EOY 3: 7.6 - Discipline Actions - Persistently Dangerous Offense ExpulsionsEnd of Year 2 & 3 Training v1.5, May 29, 2014Expulsions for Persistently Dangerous OffensesOf Expulsions per Offense Code, Used to Determine At Risk Schools (listed in order of most severe offense) **503103500505100105600200401400At Risk School ? **151020223316482046155Y01210100013Y 0000000011NStudent Discipline (SDIS) dataExpulsions for Persistently Dangerous OffensesSchool CodeSchool NameTotal CertifiedPrimary EnrollmentTotal # ofExpulsions# of Expulsions / 100 Enrolled Students5814530FCMAT High370138510.45814531CSIS Middle921181.91234567123 Elementary51620.4** Refer to User Manual Glossary definition for Persistently Dangerous Offense and At Risk School A school is determined to be At Risk of Becoming Persistently Dangerous when:It has fewer than 300 students and expulsions are greater than threeORIt has more than 300 students with more than one expulsion per one-hundred enrollments

Based on Fall 1 enrollment (report 1.1)6464EOY 3: Reminders

All Special Education students who committed an offense (defined in Ed Code 48900 or 48915) are reported regardless of outcomeAll students who committed firearm offenses (codes 100, 101, 103, 104 & 105) reported regardless of outcomeDeciding the most severe offense is a local decision. Use the hierarchy as a guide not a rule.Truancy reporting is not included in discipline reporting to CALPADS this year.End of Year 2 & 3 Training v1.5, May 29, 20146565Wrap UpEnd of Year 2 & 3 Training v1.5, May 29, 2014Wrap-Up

6666Full Replacement FilesEnd of Year 2 & 3 Training v1.5, May 29, 2014EOYRec Type Operational Key Fields3SDISSchool of AttendanceAcademic Year ID67Please note EOY 2 does not have replacement files67Programs Used for Report Sub-GroupsEnd of Year 2 & 3 Training v1.5, May 29, 2014ValueUsed InFFiltersRReportN/ANot applicableLegendThese programs are used in reports (R) or report filtering (F) on SSIDs that have met the criteria for inclusion in one or more of the EOY submissions. If displayed in reports, LEAs are expected to assess their accuracy.EOYReportMigrant Ed (135)Socio-Economically DisadvantagedSpecial Ed (144)GATE (127)2-31.0aN/AN/AN/AN/A25.125.4FFF25.2FFFF25.3FFFF25.5F, RF, RF37.137.337.437.637.2F, RF, RF, RF, R37.5FFFF6868End of Year StepsEnd of Year 2 & 3 Training v1.5, May 29, 2014Submit recordsReview and fix certification errors, review warningsReview reports3. Review SnapshotLevel 1 (EOY 1-4 Data Collection Certifier)Level 2 (Superintendent Certifier)4. CertifySISRoles1. SetupFix rejected recordsPost records2. Update the CALPADS ODS6969End of Year 2 & 3 Training v1.5, May 29, 2014Certification Status

Each EOY snapshot must be individually certified at Level-1 and then at Level-27070Certification DetailsEnd of Year 2 & 3 Training v1.5, May 29, 2014

2314Data Processor124Superintendent or Administrator1341271Suggested TimelineEnd of Year 2 & 3 Training v1.5, May 29, 2014

Complete SIS Data Population5/3019daysUpload files and correct errors or discrepancies as needed6/1011daysReview certification reports, correct errors, and fix discrepancies6/2414daysDistribute reports for review and approval7/10*16daysCertify (level 1 and level 2)7/187daysReminder: If you plan to decertify, allow adequate time to make corrections and for snapshots to runReminder: No Amendment Window for EOY submissions* Make sure to adjust dates if your LEA closes earlier for summer7272Certification Reminders

The last day to make changes that will be included in the snapshot is the day before the certification deadlineRemember to review all reports before certifyingMake sure your snapshot is certified at Level 2. If you are not certified at Level 2 on or before the deadline day, none of your work counts..If you are certified and then decertify, you must recertify on or before the deadline date for your data to be pulled.End of Year 2 & 3 Training v1.5, May 29, 20147373End of Year 2 & 3 Training v1.5, May 29, 2014Changes

74752013-2014 ChangesImplementedFunctionalityDescriptionJul - 2013 Code SetNew codes added for the following code sets:Education Program 185 (Transitional Kindergarten)Jul - 2013 Code SetModified Code names and definitions:Disability Category 210 (modified name & definition)Education Program 181 (modified definition)Education Program 182 (modified definition)Sep 2013SupportCALPADS Error List now under Help Menu and PageJul - 2013Validation RuleNew SPRG0263 (Warning) - Validate appropriate age for Transitional Kindergarten Program.End of Year 2 & 3 Training v1.5, May 29, 2014See CALPADS Code Sets document for complete list of changes - http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp75762013-2014 ChangesImplementedFunctionalityDescriptionJul - 2013Validation RuleNew SPRG0264 (Warning) - Validate appropriate Grade Level for Transitional Kindergarten Program.Sept 2013Validation RuleNEW SPRG0270 (Fatal) Invalid Program Membership Start Date with R transaction Sep - 2013Validation RuleNew SINF0269 (Warning) - Student Grade Level is outside the designated grade span for the school Sep - 2013Validation RuleNew CERT107 (Warning) - Invalid Free Meal Program (181) or Reduced Price Meal Program (182) Records End of Year 2 & 3 Training v1.5, May 29, 201476See CALPADS Code Sets document for complete list of changes - http://www.cde.ca.gov/ds/sp/cl/systemdocs.aspSystem Documentationhttp://www.cde.ca.gov/ds/sp/cl/systemdocs.aspResourcesDocumentDescriptionSectionsCALPADS File Specifications (Forms)File layout and requirements for batch submissionSENR, SINF, SPRG, SDIS, SWAV, SDEM, CSRC, SCSC, & SCTE tabsCALPADS Code SetsDetailed state code listsCALPADS Valid Code CombinationsMatches up related codesCALPADS Error ListDetailed error message descriptionsSENR, SINF, SPRG, SDIS, SWAV, SDEM, CSRC, SCSC, SCTE, EOY 1-4 tabsCALPADS Data GuideDetailed requirementsCALPADS Calendarhttp://www.cde.ca.gov/ds/sp/cl/rptcalendar.aspEnd of Year 2 & 3 Training v1.5, May 29, 201477ResourcesEnd of Year 2 & 3 Training v1.5, May 29, 2014Career Technical Education documentshttp://www.cde.ca.gov/re/pn/fd/documents/cteframework.pdfhttp://pubs.cde.ca.gov/CTE/index.aspxCALPADS Training Registrationhttps://www.calpads.ca.gov/Training/Administrator Recommendation of Expulsion Matrixhttp://www.cde.ca.gov/ls/ss/se/expulsionrecomm.asp78SupportEnd of Year 2 & 3 Training v1.5, May 29, 20147979Training Evaluation

End of Year 2 & 3 Training v1.5, May 29, 2014Please complete our surveyhttp://bit.ly/1n1yKOD8080