Enforcement:Reports & Queries

FMCSA Portal

CSA Phase II Release, Month Year v1.2

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Training ObjectivesTraining Objectives

• Searching, accessing and viewing Prioritized Companies for Assignment, Companies with FMCSA Letters, and Companies with Investigations using the ‘Reports/Queries’ menu

• The ‘Reports/Queries’ functionality includes: Searching for a list of Prioritized Companies for Assignment, providing

additional functionality to: Save one or more customized queries Customize the company results grid view Download query results into an Excel Spreadsheet Print the query results Access Company Information and Company Activity details

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Training Objectives (Cont’d)Training Objectives (Cont’d)

Searching for a list of Companies that have received FMCSA Letters, providing additional functionality to:

Download query results into an Excel Spreadsheet Print the query results

Searching for a list of Companies that have Investigations, providing additional functionality to:

Access Company Information and Company Activity details Access Documents that contain additional details about the Investigation Print query results Download query results into an Excel Spreadsheet

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Introduction to Query Prioritized CompaniesIntroduction to Query Prioritized Companies• The query for ‘Prioritized Companies’ functionality allows Enforcement

users to search for Companies who require an assignment based on FMCSA rule makings and policy

• The Prioritized Companies functionality allows Enforcement users to search for Companies by: Prioritization Lists

Assignment Type Selecting a pre-defined Prioritization List with or without optional filters

Company Assignment Type Simple or Advance Search functionality

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Introduction to Query Prioritized Companies (Cont’d)Introduction to Query Prioritized Companies (Cont’d)

• The ‘Prioritized Companies’ functionality includes: Saving one or more customized queries Customizing the company results grid view Accessing Company Information and Company Activity details Printing query results Downloading query results into an Excel Spreadsheet

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Accessing Query Prioritized CompaniesAccessing Query Prioritized Companies

• Enforcement users may access the ‘Prioritized Companies’ functionality under the ‘Reports/Queries’ menu on the Home Page

• To access the ‘Prioritized Companies’ functionality Select “Reports/Queries” Select “Prioritized Companies”

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• Performance, Characteristic and Action based specific searches resulting in a list of companies can be conducted using the Search by Prioritization List functionality

• Enforcement users have the capability to search for companies by selecting multiple Assignment Types and Prioritization Lists

• To search by Prioritization List Select tab “Search for Companies” Select the option button “Search by Prioritization List”

Query Prioritized Companies – Search by Prioritization ListQuery Prioritized Companies – Search by Prioritization List

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Query Prioritized Companies – Search by CompanyQuery Prioritized Companies – Search by Company• Enforcement users have the option to search for one or more

companies that require Corrective Action Plan Review, Intervention or Safety Audit Assignments

• Enforcement users who would like to search for one particular company can bypass the Prioritization List search options and simply search for a company by its USDOT# or Company Legal Name

• To search by Company Select tab “Search for Companies” Select the option button “Search by Company”

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• Enforcement users may utilize the Optional Filter Criteria fields at the bottom of the page to apply additional search criteria to further constrain the search results

• The available search fields at the bottom of the page will change according to the type of Assignment and Prioritization List selected

Search by Prioritization List – Optional Filter CriteriaSearch by Prioritization List – Optional Filter Criteria

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Optional Filter Criteria - LocationOptional Filter Criteria - Location

• The Location tab allows Enforcement users to constrain their search results to companies within a specific geographical location

• To enter Filter Criteria for a Location Select the tab “Location” Select the desired criteria

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Optional Filter Criteria - BASICsOptional Filter Criteria - BASICs

• The BASICs tab allows Enforcement users to constrain their search results to companies by their Safety Performance and Ratable Reviews

• To enter Filter Criteria for ‘BASICs’ Select the tab “BASICs” Select/enter the desired criteria

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Optional Filter Criteria - Company OperationsOptional Filter Criteria - Company Operations• The Company Operations tab allows Enforcement users to constrain

their search results by company operation specifics

• To enter Filter Criteria for Company Operations Select the tab “Company Operations” Select the desired criteria

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Optional Filter Criteria - AssignmentOptional Filter Criteria - Assignment• The Assignment tab allows Enforcement users to constrain their

search results based on existing assignments

• To enter Filter Criteria for an Assignment Select the tab “Assignment” Select the desired criteria

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Optional Filter Criteria - Cargo TankOptional Filter Criteria - Cargo Tank• The Cargo Tank tab allows Enforcement users to constrain their

search results by a company’s registered cargo tank facility information

• To enter Filter Criteria for a Cargo Tank Select the tab “Cargo Tank” Select the desired criteria

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Optional Filter Criteria – Corrective Action PlanOptional Filter Criteria – Corrective Action Plan• The Corrective Action Plan tab allows Enforcement users to constrain

their search results by the date a Corrective Action Plan was received or an Extension Request granted

• To enter Filter Criteria for a Corrective Action Plan Review Select the tab “Corrective Action Plan” Select the desired date

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Customize Search QueriesCustomize Search Queries• As Enforcement users select

Prioritization Lists and Optional Filter Criteria, the selections are listed in the Criteria Summary view

• Enforcement Users have the option to create and save one or more reusable customized queries to search for companies requiring an assignment

• Enforcement Users can also set a customized query as their default

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Customize Search Queries (Cont’d)Customize Search Queries (Cont’d)

• To display saved queries Click the button “List”

• To save a customized query Click the button “Save” Enter a name for the customized query

• To make the customized query the default query to search for a list of companies requiring an assignment Check the box “Default”

The system will automatically retrieve the default criteria when navigating to the make assignment functionality and will bypass the step to search for companies

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Query Prioritized Companies - Search ResultsQuery Prioritized Companies - Search Results• On the Prioritized Companies tab, the companies matching the search

criteria entered are displayed

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Customize the Search ResultsCustomize the Search Results• Enforcement users have the option of customizing the view of the

company results grid

• The customized view can be saved as the Enforcement user's default view for future Portal sessions

Click Column Title to Sort

Click and drag dotted rectangle to resize column

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Customize the Search Results (Cont’d)Customize the Search Results (Cont’d)

• Enforcement users can show or hide the columns they would like to appear in the companies results grid

• The default and optional columns that are available for selection, varies by Assignment Type (Intervention, Safety Audit, Corrective Action Plan Review)

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Query Prioritized Companies - Viewing Company InformationQuery Prioritized Companies - Viewing Company Information

• Enforcement users can view information about a Company’s USDOT Registration, Cargo Tank Facility, Hazardous Materials, Operating Authority, BASICs Safety Measurement, and Inspection Selection Systems (ISS) Information Click “Company Information” icon

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Query Prioritized Companies - Viewing Company ActivityQuery Prioritized Companies - Viewing Company Activity

• Enforcement users can view information about a Company’s Crash, Inspection, IEP Inspection and Intervention activity Click “Company Activity” icon

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Download the Search ResultsDownload the Search Results• Enforcement users have the option of downloading the list of

companies to an Excel spreadsheet To download the list with only those columns currently selected for

viewing in the Company results grid Click “Selected Columns” under the Download menu

To download the list with all columns (even those optional columns not currently selected for viewing in the Company results grid)

Click “All Columns” under the Download menu

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Print Company Search ResultsPrint Company Search Results

• Enforcement users have the option of printing the list of matching companies To print the current list of assignments displayed (up to 100 records) with

only those columns currently selected for viewing in the Company results grid

Click “Selected Columns” under the Print menu

To print the current list of assignments displayed (up to 100 records) with all columns (even those optional columns not currently selected for viewing in the Company results grid)

Click “All Columns” under the Print menu

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Introduction to Query LettersIntroduction to Query Letters

• The ‘Query Letters’ functionality allows Enforcement users to search for Companies who have received letters from FMCSA using multiple search criteria options

• The ‘Query Letters’ functionality additionally includes: Printing query results Downloading query results into an Excel Spreadsheet

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Accessing Query Letters Accessing Query Letters • Enforcement users may access the ‘Query Letters’ functionality under

the ‘Reports/Queries’ menu on the Home Page

• To access the ‘Query Letters’ functionality: Select “Reports/Queries” Select “Query Letters”

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Query Letters – Search CriteriaQuery Letters – Search Criteria• Enforcement users have the ability of querying a list of Companies that

have received a Letter by entering search criteria and clicking “Search” The Letter Date Range is a required search parameter

• To search for Companies who have received a FMCSA Letter Select the search criteria Select “Search”

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Query Letters – Search Results (Cont’d)Query Letters – Search Results (Cont’d)

• Enforcement users can view the list of companies which matched the entered search criteria within the Company results grid

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Print and Download Query Letters – Search Results Print and Download Query Letters – Search Results • Enforcement users have the option of printing the query results or downloading

the query results into an Excel spreadsheet

• To Print query results Click the button “Print List”

• To Download the query results into an Excel Spreadsheet Click the button “Download List”

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Introduction to Query InvestigationsIntroduction to Query Investigations• The query for ‘Investigations’ functionality allows Enforcement users

to search for Companies who have Completed an Investigation with FMCSA using multiple search criteria options

• The ‘Investigations’ functionality includes: Accessing Company Information and Company Activity details Accessing Documents that contain additional details about the

Investigation Ability to show and hide columns that contain detailed information about

the Investigation Printing query results Downloading query results into an Excel Spreadsheet

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Accessing Query InvestigationsAccessing Query Investigations

• Enforcement users may access the ‘Investigations’ functionality under the ‘Reports/Queries’ menu on the Home Page

• To access the ‘Investigations’ query functionality Select “Reports/Queries” Select “Investigations”

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Query Investigations – Search CriteriaQuery Investigations – Search Criteria• Enforcement users have the ability of querying a list of Companies that

have completed an Investigation with FMCSA by entering search criteria and clicking “Search”

• To search for Companies who have completed an Investigation with FMCSA Select the search criteria Select “Search”

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Query Investigations – Show Detailed ColumnsQuery Investigations – Show Detailed Columns

• Enforcement users can select to display more detailed information about a Company in the Company results grid

• To view more detailed Company information in the Company results grid: Select “Show Detailed Columns”

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Query Investigations – Search ResultsQuery Investigations – Search ResultsClick the icon to view Company

Information

Click the icon to view Company Activity Click ‘Detailed Docs’ to

view Detailed Documents

Click the Magnifying Glass to view

additional information

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Query Investigations - Viewing Company InformationQuery Investigations - Viewing Company Information

• Enforcement users can view information about a Company’s USDOT Registration, Cargo Tank Facility, Hazardous Materials, Operating Authority, BASICs Safety Measurement, and Inspection Selection Systems (ISS) Information Click “Company Information” icon

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Query Investigations - Viewing Company ActivityQuery Investigations - Viewing Company Activity

• Enforcement users can view information about a Company’s Crash, Inspection, IEP Inspection and Intervention activity Click “Company Information” icon

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Query Investigations - Viewing Company Detailed DocumentsQuery Investigations - Viewing Company Detailed Documents

• Enforcement users can view detailed documents about a Company’s Investigation Click “Detailed Documents” icon Select to “Open with” or “Save File” Click “Ok”

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Query Investigations – Additional Company DetailsQuery Investigations – Additional Company Details

• Enforcement users can view additional Company details Click the “Magnifying Glass” icon located in the column

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Print and Download Investigations – Search Results Print and Download Investigations – Search Results

• Enforcement users have the option of printing the query results or downloading the query results into an Excel spreadsheet

• To Print query results Click the button “Print List”

• To Download the query results into an Excel Spreadsheet Click the button “Download List”

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ReviewReview

• Enforcement users can query for a list of prioritized Companies for assignment including: Entering Search Criteria to narrow the query results Saving one or more customized queries Customizing the company results grid view Accessing Company Information and Company Activity details Downloading query results into an Excel Spreadsheet Printing the query results

• Enforcement users can query for a list of Companies that have received a Letter including: Entering Search Criteria to narrow the query results Printing query results Downloading query results into an Excel spreadsheet

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Review (Cont’d)Review (Cont’d)

• Enforcement users can query for a list of Companies that have completed an Investigation with FMCSA Entering Search Criteria to narrow the query results Accessing Company Information and Company Activity details Accessing Documents that contain additional details about the

Investigation Printing the query results Downloading query results into an Excel Spreadsheet

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ENDEND

End of Training Module

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