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ENHANCING THE LEARNING ENVIRONMENT
Darren Varnado, M.P.A
Agenda
Introduction – Why Are We Here?
Learning Environment Concepts
Introduce David Garvin Video
Going Forward
Why is this important?
Healthy learning environments… Garner independent thought Increase ability to manage change Improve quality Develop a more committed work force Give people hope that things can get better Stretch perceived limits Are in touch with a fundamental part of being
human…the need to learn, to improve our environment and to be active actors, not passive recipients
(Karash 1995)
Peter Drucker, 1946
“Any institution has to be organized so as to bring out the talent and capabilities within the organization; to encourage men to take initiative, give them a chance to show what they can do, and a scope within which to grow.”
What can I expect?
How do we get from here…
….To here?
Incremental Progress…
One Step at a Time
Learning Organization DefinedA learning organization is one that… seeks to create its own future; assumes learning is an ongoing and creative
process; one that develops, adapts and transforms
itself in response to the needs and aspirations of people both inside and outside itself
Kenneth Johnson, 1993
David Garvin, Harvard BusinessAbout the video… Presentation on Learning Organizations
to the Wildland Fire Community. Substitute “Child Protection” anytime
Garvin refers to firefighting. Delay between video and sound
AAR’s
After Action Reviews An AAR is a professional discussion of an event, focused on performance standards,
that enables soldiers to discover for themselves What happened, Why it happened and How to sustain strengths and improve on weaknesses.
It is a tool leaders and units can use to get maximum benefit from every mission or task.
OBJECTIVE is to improve individual and collective task performance by providing immediate feedback about how the training or tasks could have been done better.
PURPOSE Guide the unit towards achieving training objectives Identify lessons learned so they can be applied to subsequent training or task
performance Increase confidence in unit leaders Increase proficiency of all participants
Army Study Guide
Think About
Does this sound familiar in our work in child protection?
Ask yourself this question….
Does my organization continually make the same
mistakes?
If so, Why?
3 Building Blocks to An Effective Learning Organization
Leadership that reinforces learning
Concrete Learning Processes – in place and regularly reviewed
Supportive Learning Environment – Learning Culture
Question…
Does my organization support or suppress learning?
Important Points
You don’t only learn from the worst cases
You often learn more from the close calls
Learning is an investment
The most powerful learning is TIMELY – just in time
BUILDING BLOCK #1Leadership That
Reinforces Learning
Willingness to entertain other points
of view
Spends time on problem
ID
Encourages and models transfer of learning
Values time for
reflection
Engages in active
questioning and listening
Generates open-
minded discussion
Learning Org Building BlocksDavid Garvin, Harvard Professor
BUILDING BLOCK #2Concrete Learning
Processes
Generating and
disseminating
information
Experimenting with new
ideas
Gathering info on
technological trends and innovations
Identifying and solving problems
Providing professional
growth opportunities
Developing Staff Skills
The agency
has form
al
process
es
for….
Learning Org Building BlocksDavid Garvin, Harvard Professor
Learning Org Building BlocksDavid Garvin, Harvard Professor
BUILDING BLOCK #3A Supportive Learning
Environment(Organizational Culture)
Staff feels safe
disagreeing with others
Staff own up to mistakes
Staff recognize
the value of opposing
ideas
Staff take risks and
explore the unknown
Staff takes time to
review org. processes
Staff listen to minority viewpoints
Discussion
How well equipped are you and your staff in “knowing what to do?”
Are you and your staff “doing what you know?”
If not, Why?
Important Thought…
The urgent often drives out the important
Important Thought…
Unanticipated consequences are not mistakes
In child welfare, there are often consequences that are not within our span of control
Question….
Is my organization transferring knowledge effectively from division to division, unit to
unit, person to person?
Important Point…
Learning must be clearly aligned with the goals of the
organization.
Clear Vision, Mission and Goals
Critical Task of a Learning Org… Collect intelligence about the
environment Learn from the best practices of other
organizations – benchmarking Learn from its own experiences and
history Experiment with new approaches Encourage systematic problem solving Transfer knowledge throughout the
organization
Discussion
What are the characteristics of a learning culture?
What kinds of behaviors are required in an effective learning culture?
Which of these are most difficult to cultivate in a child welfare agency?
Important Thoughts…
Mistakes are an opportunity to learn
“Good decisions come from wisdom knowledge and experience. Wisdom, knowledge and experience most often come from bad decisions”
We learn the most from our mistakes.
Question…
Does your organization have a “blame culture”?
Learning “Trilogy”
Training Practice Execution
Does your organization allow for practice and feedback on new knowledge and skills?
Quote…
“We have met the enemy, and it is us”
Benchmarking – Learning from Others
Benchmarking as copying – practices that can easily be copied from other organizations
Benchmarking as a catalyst for creative thinking
Leading Learning
Openness to new perspectives Awareness of personal biases Exposure to unfiltered data A sense of humility
Tools for Building a Learning Org…Peter Senge – The 5th Discipline Fieldbook
Personal Mastery Individual committed to lifelong learning
Dialogue Looking at our thoughts from a distance – stepping
back outside of ourselves Shared Vision
What do we want to create? Provides focus and energy
Team Learning Having a goal in mind and working to attain it.
Systems Thinking Ability to see the big picture Going from blaming to owning
Dr. Joyce Wycoff, Transformation Thinking
“An organization can’t transform itself until it transforms thinking. Thinking within an organization is defined as the mental activity of every member of the organization…all the idea generation, learning and skill development, exchange of information, development of strategic directions, project planning, communication, market research, problem-solving, process improvement and quantum leaps that make up the total intellectual activity of the organization.”
The Challenge
Why is all this so difficult to do?
WE ARE HUMAN!!!
FEELINGS
RELATIONSHIPS
OPINIONSVALUES
BELIEFS
WORLD VIEW
There’s NO Silver Bullet….It’s Hard Work
5 Aspects to Address:1. Structure Aspect– distinguishing the difference
between learning by the organization and learning in the organization. What does the structure need to look like to facilitate success?
2. Culture Aspect – what are the normative beliefs and behaviors that will generate productive learning
3. Psychological Aspect – the extent to which individuals buy into the normative behaviors
4. Policy Aspect – specifies how organizational learning will be facilitated.
5. Contextual Aspect – specifies features of the environment that promote or inhibit organizational learning
Lipshitz, Popper and Friedman
As an individual ask yourself… How am I contributing POSITIVELY to the
learning environment in my leadership? How am I contributing NEGATIVELY to the
learning environment in my leadership? Am I leading in a way facilitates a
learning culture? How can I put into action agency
processes that support a learning culture?
Learning Environment AssessmentHarvard Business Learning Organization Assessment