(Enter Agency name or logo)

Pre-Proposal Conference

State of Idaho

RFP0(enter IPRO number)

RFP issued (enter date)

Pre-Proposal Conference (enter date)

Questions Due (enter date)

Closing Date (enter date)

Pre-Proposal Conference (enter date) (enter start – end time a/p.m. MT

(enter start time – enter end time)Welcome and Overview of Procurement Process [Division of Purchasing, RFP Lead (enter name)] Purpose of the Conference: Introduce the state’s procurement

team and representatives of (enter agency) for this Project and provide a forum to record questions from interested Proposers.

(subject to be discussed) (subject to be discussed) All questions asked during the conference must also be

submitted in writing; questions are due (in writing) no later than (enter date); answers will be posted to IPRO in the form of an amendment to the RFP. (if recording during meeting need to inform vendors.)

Division of Purchasing Procurement Overview Continued

Proposals may be submitted manually or electronically via IPRO; technical and cost proposals must be sealed separately, and identified as provided in the RFP document. Proposers are reminded to include a State of Idaho Signature Page, with an original handwritten signature, if submitting manually.

Proposers which condition their proposal on the state’s acceptance of alternative terms and conditions, or proposers which state in their proposal that they do not agree to the terms, conditions, requirements or specifications contained in the RFP may be found non-responsive, as provided in the RFP document.

If you have any questions regarding the specifications, including the State’s Standard Terms and Conditions, the Special Terms and Conditions, the Solicitation Instructions to Vendors, or any other requirements or specifications in the RFP, you need to address those during the question and answer period.

Overview of Project

(example:1:10 – 1:20)

Overview of scope of services and goals of Project [agency initials] (agency acronym) is seeking the services of a contractor to (enter RFP title.) (enter short service description).

Opportunity to ask Questions

(example: 1:20 – 1:50)

Interested Proposers will have an opportunity to submit questions through (enter month, day, year.) Questions must be submitted in writing, to the RFP Lead. Questions and answers will be posted to IPRO in the form of an amendment to the RFP.

Proposers participating in this conference will have an opportunity to ask questions during the conference.

If you have a question, raise your hand, state your name and the company you represent, and ask your question.

If you have your question in written form, please provide it to the RFP Lead before you leave the conference.

If an answer is available at the conference, the question will be answered. If the state is unable to answer the question during the conference, submit your question in writing prior to the deadline for questions.

INTERESTED PROPOSERS ARE CAUTIONED NOT TO RELY ON ORAL RESPONSES PROVIDED BY THE STATE. ONLY QUESTIONS SUBMITTED IN WRITING TO THE RFP LEAD PRIOR TO THE QUESTION DEADLINE WILL BE INCORPORATED IN THE RFP IN THE FORM OF AN AMENDMENT.

Closing Remarks

(example: 1:50 – 2:00)

Proposers are reminded that the sole point of contact for this RFP is the RFP Lead:

(enter leads name)

(agency title)

Ph: 208-xxx-xxxx

Fax: 208-xxx-xxxx

(e-mail address)

Submit all questions in writing prior to (month, day, year.) Review the RFP thoroughly, and respond to all requirements. Submit a State of Idaho Signature Page with a handwritten original signature if you

are submitting your proposal manually. We appreciate your interest in supplying the needs of the state of Idaho.