EOI_PDIL_Services.pdf

7/23/2019 EOI_PDIL_Services.pdf

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INVITATION FOR EXPRESSION OF INTEREST (EOI) FOR ENLISTMENT

OF AGENTS FOR PROMOTION AND DEVELOPMENT OF PDIL’sSERVICES

1.0 INTRODUCTION :

Projects & Development India Limited (PDIL), a Category-I Mini Ratna Company ownedby the Government of India, under Ministry of Chemicals & Fertilizers, and having ISO9001:2008 Certification, is a premier consultancy organization of India, having experienceof over 60 years in Planning, Design, Engineering, Procurement, Project Management,Construction & Commissioning of large scale Fertilizer, Chemical and other IndustrialProjects like City Gas Distribution, Hydrogen Generation, Refinery Units, LPG BottlingPlants, etc. in India and abroad.

2.0 INVITE FOR EOI:

PDIL is looking for dynamic and efficient Agent(s) for promotion and development of ourEngineering Consultancy business in Mozambique / Tanzania / Nigeria / Congo / Sudan andMiddle East.

3.0 SCOPE OF WORK OF AGENT/AGENTS:

The Broad Scope of work i s as follows:

i) Act as representative of PDIL and liaison with Owners / Clients, related authorities,Consultants etc. for the opportunity identified.

ii) Provide the following information to PDIL as and when asked by PDIL i.e.

a) The prevailing Market Scenariob) Competitionc) Local Information relevant theretod) Requirements of Clientse) Local laws, ordinances, regulations, applicable rules, taxes and proceduresf) Documentation issued by Client, Consultants, Government, Ministries, and

other bodies relating thereto.

iii) Promote PDIL’s Engineering and Project Management Consultancy Services (for Ammonia-Urea, Oil & Gas, Refinery and Pipeline Projects) with clients with

necessary support provided by PDIL.

iv) Dealing with clients and other concerned parties right from procurement of enquirydocument for conversion of enquiries into Purchase Order in favor of PDIL.

v) Provide assistance to PDIL for following activities as and when asked by PDIL. AnyFee to be paid to concerned authorities / departments / government agencies / legaland regulatory bodies for rendering below mentioned services shall be borne byPDIL at actuals.



a) Arranging Visa Invitation letters for staff of PDIL visiting the destination countryb) Obtaining work permits for PDIL staff and personnel as necessary.c) Legal and regulatory services.

vi) Liaison with clients for smooth execution of the orders.

vii) Assist in timely release of payments to PDIL in conformity with contractual terms andconditions.

viii) Assist in release of all Bank Guarantees on completion of contractual obligations byPDIL.

ix) Any other liaison service required by PDIL, if possible, not specifically mentioned inthe scope of work.

The agent will do their best in good faith to serve the interest of PDIL and will assist PDIL inall matters as per the broad scope of work stated above.

4.0 PRE QUALIFICATION REQUIREMENTS:

PDIL invites Expression of Interest (EOI) from interested parties for enlistment of agentshaving good contacts and understanding of the working with major Ammonia - Urea, Oil &Gas, Refinery and Pipeline Projects in these nations and meeting the followingprequalification criteria:

4.1 Past track record of business done in the countries under consideration by the Party witheither of the following:

a) Target customer for similar services

b) Target customer for different servicesc) Other companies for similar services

4.2 Reference / Recommendation from either of the following

a) Embassy / High Commission of respective countries in Indiab) Customer, Trade Associations, Local chambers of commerce in respective countriesc) Ministries / Govt. agencies in the respective countriesd) Ministries / Govt Agencies from India.e) Consultants who have worked in these countriesf) Business Partnersg) Indian Embassies of respective country

5.0 OTHER INFORMATION:

5.1 The agent/agents shall be appointed initially for a period of 2 years which may be renewedfurther for one year at a time depending upon satisfactory performance of the Agent.

5.2 Willing parties meeting the above criteria may kindly submit their EOI to PDIL along withdetails as required at Clause 4.1 and 4.2 above of PQ criteria and with following mandatorydocuments:



a) Letter addressed to PDIL under the Letter Head of the interested party stating their

interest in being considered for enlistment as Agent

b) Disclose the countries where the party has operations. The party also to state thecountries they can serve for PDIL (among Mozambique/ Tanzania/ Congo/ Nigeria/

Sudan and Middle East)

c) Copy of Registration / Certificate of Incorporation of the Company

d) Bank Account statement / Bankers certificate duly endorsed by auditor /Chamber ofCommerce / Bank

d) Office address proof

f) Affidavit / Confirmation on letter head duly vetted by Chamber of Commerce inattached Format from the Party that:

i) They shall adhere to the local laws of the countries they operate/ Lawsgoverning the agency agreement

ii) They have not been blacklisted / banned by any other Company /Country

iii) There is no conflict of interest with the business of PDIL with their presentbusiness

iv) There are no legal cases pertaining to anti-bribery outstanding against themand they have never been convicted for such offences.

g) Whether Mozambique/ Tanzania/ Congo/ Nigeria/ Sudan and Middle East Countries

have laws / guidelines prohibiting appointment of agents (Party to submit certificatefrom legal firm of that country in attached format)

h) Audited Balance Sheet and Profit & Loss Account statememt of last three years.

5.3 This EOI is only for enlistment of prospective agent and enlistment in no way would amountto any claim or legal right of any Party for appointment as PDIL’s agent in Mozambique/Tanzania/ Congo/ Nigeria/ Sudan and Middle East. PDIL reserves the right to cancel thisEOI in whole or part without assigning any reason whatsoever.

5.4 PDIL also keeps the option for appointing a single agent for these countries or a separateagent for each one of them.

6.0 HOW TO APPLY:

6.1 The EOI with all required documents may be submitted by post/email at the followingaddress:

Mr. Vikas Gaur Additional General ManagerPDIL Bhawan



A-14, Sector-1Noida, Distt. Gautam Budh NagarUttar Pradesh -201301, IndiaE-mail : [email protected]@pdilin.com

6.2 The Expression of Interest is to be submit ted within 45 days from the date of issue ofnotice inviting EOI.

6.3 For submission by post / personal delivery, the envelopes may be superscribed with “EOIfor enlistment of agent” . The same may be used as subject line while sending the EOIthrough email for services.

6.4 For any information please contact:

i) Mr. Sunil K.Gupta, Group General ManagerPhone: 0120-2529930, Mobile: (0) 9818917235

ii) Mr. Vikas Gaur Addl.General Manager (BD)Phone: 0120-2529917, Mobile: (0) 9891333442

Enclosures:

Annexure-1 – Affidavit Annexure-2 – Certificate from Legal Firm



Annexure‐I

AFFIDAVIT

(ON NON‐JUDICIAL STAMP PAPER)

I, ___________________ S/o.__________________, aged about _____years, having office at

_________________ do hereby solemnly affirm and state as under:‐

That I am working as _______________ in the ________________ Company and I am authorized by the

Company to execute the present documents and actions and I am well acquainted with the prevalent

procedures governing the project and I am competent and duly authorized to swear and depose this

affidavit in my official capacity.

That the contents herein are true to the best of my knowledge and legal submissions made therein (if any)

are based on the advice of counsel / licensed practitioner.

1. That I, on behalf of M/s.___________________ (name of the agent Company), declare under my

responsibility that with reference to the operation / execution and / or smooth functioning of the

prospective order, including but not limited to activities prior, we shall adhere to the laws of the

__________________(country of prospective business) and the laws of the ___________________

(country governing the agency agreement) and in the event of conflict between the two, shall

forthwith inform PDIL in order to resolve such issue.

2. That we have not been blacklisted / banned by any other Company / Country.

3. That there is no conflict of interest with the business of PDIL and we shall act in favour of PDIL at

all

times

hereafter.

4. That there are no legal cases pertaining to anti‐bribery outstanding against us.

5. That we are legal compliance with the local laws of _________________ (Country of prospective

business) till date.

6. That our obligations extend to keep PDIL informed of any change in Local Laws of

____________________ (Country of prospective business) that is worthy of consideration by way of

issuances through a law firm which is a licensed registered practitioner in the

___________________(Country of prospective business).

DEPONENT

VERIFICATION

Verified at _____________ on this the _____ day of ________ that the contents of the above affidavit are

true and correct to the best of my knowledge. No part of it is false and nothing material has been concealed

therefrom.

DEPONENT



Annexure‐II

CERTIFICATE FROM LEGAL FIRM FOR LAWS NOT PROBIBITING APPOINTMENT OF AGENTS

This is to certify that ______________ (Country of prospective Business) does not have any law prohibiting

Appointment of agents.

We hereby certify / declare that __________ (name of the legal Firm) is a licensed registered practitioner in

___________ (Country of prospective Business).

(Authorized Signatory of the legal Firm)

Please note: The above certificate is to be issued by a Legal Firm in the Country of Prospective business

on their

letter

head

with

signature

&

seal.

Documents

EOI_PDIL_Services.pdf