Updates from PDE

ESL Program Area UpdatesLinda LongPennsylvania Department of EducationDivision of CurriculumNovember 20131Mission for the Education of ELLsProvide for the maintenance and support of a thorough and efficient system of education which includes the provision of quality, culturally responsive, and equitable educational programs for English language learners and assurance of their appropriate participation in all aspects of the educational system. Ensure that its programs will address the needs and rights of English language learners in all its initiatives throughout the entire process of planning and implementation.

2Vision for the Education of ELLsPromotes the recognition of English language learners and their parents as cultural and linguistic assets to the Commonwealths global initiatives. Is committed to using its Standards Aligned System to ensure that English language learners receive core curriculum instruction and achieve high levels of academic success.

3ContentsESL Program RequirementsInstructional Delivery Models Program EvaluationLEP DataNovember PrecodeNew for 2013-14ACCESS for ELLs AssessmentRoles & ResponsibilitiesTest Administrator Requirements for 2013-14New for 2013-14Title III & AccountabilityAMAO 3 Calculations for 2012-13 Data ESL Professional Development Technical Assistance 4ESL Toolkit dynamic, user-friendly, readily available, centralized, online repository of information and resources regarding mandated supports and programming for English language learners

legal referencesmodel documents and formsrecommended strategies and tools PDE guidance and communications timetables and contact informationlinks to additional resources

Accessible on the ESL Portal at http://www.eslportalpa.info

August 2013: releasedNovember 2013: Resources added to Assessment tab under Summative Assessments

5ESL Program Requirements6Identification, Placement, & Exit of ELLsIdentified, placed, exited

LEP status updated in SIScurrent ELLmonitor 1 monitor 2 no longer monitored never an ELL

Parent notifications sent

LEP status reported to PIMS in October 1 District and School Enrollment Collection.

Students reported as current English language learners in the PIMS October District and School Enrollment Collection cannot exit the English language instructional program from October until June.

7Planned Instruction 8Language Instruction Educational Program (LIEP)Every school district shall provide a program for each student whose dominant language is not English for the purpose of facilitating the student's achievement of English proficiency and the academic standards under 4.12 (relating to academic standards). Programs under this section shall include appropriate bilingual-bicultural or English as a second language (ESL ) instruction. 22 Pa. Code 4.269Basic Education CircularEach LEA must have a written program plan that includes: a detailed description of the instructional models implemented by the LEA, the process for identification of ELLs, the criteria for program exit, and the monitoring process after exit from a language instructional program.

To access the BEC on the PDE website, click on the link:http://www.portal.state.pa.us/portal/server.pt/community/pa_codes/7501/educating_students_with_limited_english_proficiency_(lep)_and_english_language_learners_(ell)/507356

10Instructional Models

The Program model(s) that the LEA adopts for ELLs must be: 1) based on an educational theory recognized as sound by some experts in the field or considered by experts as a legitimate experimental strategy; 2) reasonably calculated, including provisions for resources and personnel, to implement the theory effectively; and 3) evaluated and adjusted where needed to ensure language barriers are actually being overcome. Castaeda v. Pickard, 648 F.2d 989 (1981)

Program administrators planning the instructional models should consider LEA demographics, and student characteristics. Options for English language instructional programs are charted in the following: Characteristics of Major Program Models for LEP Students (PDF)

NEW for 2013-14Bilingual/ESL Program models are reported in PIMS in the programs fact template.Program codes are listed and described in PIMS Manual volume 2 appendix F.Collaboration between ESL Program Coordinators and PIMS Coordinators is essential.LIEP Defined The term "program" refers to: (1) planned instruction by a qualified ESL /Bilingual teacher, (2) adaptations/modifications in the delivery of content instruction by all teachers based on the students language proficiency level and the Pennsylvania Language Proficiency Standards (PA ELPS) for ELLs as well as the Pennsylvania academic standards. Educating Students With Limited English Proficiency (LEP) and English Language Learners (ELL)13Program EvaluationEach LEA must periodically evaluate its language instructional program to ensure all components are aligned and working effectively to facilitate the acquisition of the English language and academic achievement defined by the PA academic standards. 22 Pa. Code 4.52, Castaeda v. Pickard, 648 F.2d 989 (1981) and 20 U.S.C. 6841 Data reported to LEAs from state level assessments of ELP and academic achievement (ACCESS for ELLs and PSSA) must be used in program review and improvement.

Challenges for ELLs and their EducatorsImprove the academic achievement of ELLsPromote high levels of content and language learningHold all students to the same high standards

Need to learn content while becoming proficient (double the work)Meet the academic standards Graduate and be equipped for college and career

15Opportunities for ELLs and their EducatorsRe-envision the education of ELLs

Re-define language acquisition and proficiency to include academic literacy

Re-examine your program

Re-align curriculum, instruction, and assessments

Effective ESL Programs: Meeting the Challenges and Embracing the Opportunities (August 21, 2013 webinar)Recording and power point available on the ESL Portal at the link below:http://www.eslportalpa.info/index.cfm?pageid=5255

16Title III MonitoringUSDOE will monitor PDEs oversight of Title III Part AScheduled for 4 days March-September 2014.2-3 subgrantees/consortia will be monitored by USDOE as part of this process.For subgrantees/consortia it will involve:On site visitSubmission of documentation 1 month prior to visitSelected LEAs will be notified and planning conference calls will be scheduledeMetric Data Interaction ToolNovember 15, 2013: eMetric has been updated to include the 2012-13 ACCESS for ELLs data

E-metric is a dynamic online data tool that houses assessment results and LEA/student data for the WIDA Consortiums English language proficiency assessment, ACCESS for ELLs. Please note: This tool is accessible only through a secure website (https://solutions.emetric.net/paaccess/) and users are reminded of the confidentiality of the system. Permission to access this data tool comes through the superintendent or program administrator. Superintendents/program administrators may contact snovakovic@state.pa.us for user ID and password information.

18LEAs, charter schools, and comprehensive CTCs can perform queries to obtain both individual and group summary assessment information. With e-Metric, users can perform the following activities: Create reports, graphs, or data files Disaggregate data Drill down from summaries to individual students Print or export reports Track students' performance from year to year Analyze performance on ACCESS for ELLs Useful information for providing appropriate instructional support and program evaluation!To access a recorded webinar and power point materials addressing the eMetric Data Interaction Tool, click on the following link:http://www.eslportalpa.info/index.cfm?pageid=5255

ACCESS for ELLs Growth ChartsMeasuring growth helps you see how far students have come compared to where they started. Planning opportunities for language learning and utilizing strengths in one domain to support other domains. Helps look at trends or patterns to make improvementsResources: Focus on Growth (attached)WIDA Percentile Growth Charts (attached)http://wida.us/assessment/ACCESS/index.aspx?growthreport=1#scores Annual subscription available for ACCESS for ELLs Growth Reports to show district- and school-level growth trends.Your students English language proficiency (ELP) growth over two years is compared to the growth of students WIDA-wide. Contact Metritech at 800-747-4868 (WIDA Support)LEP Data Collection21Data Related to LEP StudentsAccurate data is essential for federal reporting, accountability and data analysis purposes

LEAs are responsible to report accurate data to PIMS and LEP System

LEAs signature on Accuracy Certification Statement (ACS) attests that the data contained in PIMS or LEP System is true and accurate

222013-2014 Required LEP Data CollectionsDetailed calendar can be accessed on the PDE Website in Programs >> Programs O-R >> PIMS - Pennsylvania Information Management System.at:Data CollectedWindowTemplates RequiredPurposeImpactStudent DataOctoberDistrict SnapshotSchool EnrollmentPrograms FactStudentStudent SnapshotCollects data on LEP students in programs designed for LEP students. This data is used for federal reporting purposes.Title III LEP & Immigrant Children & Youth funding determined by this reportPreCode NovemberSchool EnrollmentProgram FactStudentStudent SnapshotProvides student precode labels for the ACCESS for ELLs, Alternate ACCESS for ELLs, PSSA and Keystone test booklets.Labels for WIDA ACCESS for ELLs and Alternate ACCESS for ELLs assessments are generated from this collection.ACCESS for ELLs Reporting CollectionFebruaryStudentStudent SnapshotProgram FactDistrict Fact Collects data on LEP and Title III LEP students who are administered the ACCESS for ELLs English Language Proficiency Assessment during the ACCESS for ELLs test window. This snapshot is used for federal reporting purposes and for accountability purposes.

Collects counts of Title III nonpublic students served. This data is used to determine Title III allocations.ACCESS Test Files are matched to reported LEP students. Test booklets that do not match demographic data in PIMS are invalidated for federal reporting and accountability purposes. Data MUST be accurate.

Failure to report a count of nonpublic students served may negatively impact Title III funding. LEP SystemMarchNAApplication is online and accessed through the PDE Portal.Collects data on LEP students in programs designed for LEP students. This data is used for federal reporting purposes and program compliance monitoring. Based on compliance reviews, PDE provides technical assistance to LEAs. ELL End of Year CountJuneStudent SnapshotSchool EnrollmentProgram FactStudentDistrict Fact Collects data on LEP, ICY, and Title III students who were enrolled in a school at any time during the school year. This snapshot is used for federal reporting purposes.Reported to Congress. Impacts federal decisions concerning policy and funding for LEP and Immigrant students.23New for 2013-14PIMS October 1 Student Enrollment SnapshotNonpublic student count in district fact templateTitle III Professional Development Survey12-13 Title III PD activities in district fact templatePrecode Instructional delivery codes for ESL/Bilingual Education Program (Core) in programs fact templateInstructional delivery codes for Title III Supplemental Program in programs fact template in PIMS June End of Year Collection Code for daily English language development instruction provided by the ESL teacherProgram codes in PIMS Manual Vol. 2 appendix FESL Coordinators and PIMS Coordinators must collaborate

24ACCESS for ELLs Assessment25Communications to LEAs2014 Administration of ACCESS for ELLs and Alternate ACCESS for ELLs2014 ACCESS for ELLs Test OrderingPennsylvania Criteria to Determine Participation in the Alternate ACCESS for ELLsAlternate ACCESS for ELLs Test Administrator Eligibility RequirementsDocuments are posted in ESL Toolkit under the Assessment tab, Summative Assessments: http://toolkit.eslportalpa.info/index.cfm?pageid=5338

Professional DevelopmentThe following professional development webinars were delivered on November 5 and 7, 2013. Administering ACCESS for ELLs KindergartenAdministering ACCESS for ELLs Grades 1-12Administering Alternate ACCESS for ELLsTest Ordering, Administrative, and Security Procedures

Archived recordings, power point materials, and supporting documents are available on the ESL Portal (www.eslportalpa.info) within the ESL Toolkit under the Assessment tab, Summative Assessments.

2013-2014 Testing Schedule TaskStart DateEnd DateLEA Test Administrator Training Window--01/26/14LEAs Order Test Materials11/11/1312/13/13PIMS Precode Data Collection period for ACCESS for ELLs11/14/1311/28/13LEAs Receive Test Materials--01/13/14Test Window01/27/1403/07/14Order Additional Materials Deadline--02/21/14PIMS ACCESS for ELLS Data Collection Snapshot Date--03/07/14PIMS ACCESS for ELLs Data Collection Period03/07/1403/14/14LEAs Ship Completed Materials to MetriTech--03/14/14MetriTech Data Validation website open for corrections 04/22/1404/25/14PIMS ACCESS for ELLs Correction Window04/22/1404/25/14PIMS ACCESS for ELLs data corrections (only for LEAs notified by PDE)05/12/1405/15/14Reports Shipped to District* Week of 06/09/14**Subject to change depending on timeliness of materials returned to Metritech and accuracy of demographic data in PIMS & Metritech. 28NEW for 2014: Test Administrator Certification RequirementsAll test administrators must certify or recertify on the group module, which addresses the significant changes to the administration and delivery of the listening component. Training requirements for 2014 test administration must be completed between October 7, 2013 and January 26, 2014.

29NEW for 2014: Alternate ACCESS for ELLsAlternate ACCESS for ELLs will be operational in PA for administration during the 2014 ACCESS for ELLs Testing Window (January 27March 7, 2013)Alternate ACCESS is designed for ELL students who are significantly cognitively impairedProfessional development webinar took place November 7, 2013. Recording and materials posted in ESL Toolkit under the Assessment tab, Summative Assessment: http://toolkit.eslportalpa.info/index.cfm?pageid=5338 Penn*Link is forthcoming30ACCESS 2.0 2013-14 Field TestMarch 1-June 30, 2014Administer 1 domain (reading)2 hour administration per grade clusterSelected LEAs identified by CAL and WIDA to participate have been contactedAdditional LEAs may volunteer to participate in the field testTraining webinars: December 2013 -February 2014Contact Pakou Vang at pakouvang@wisc.edu2015-16 Fully Operational31Title III & Accountability322012-13 AccountabilityESEA Flexibility Waiver targetsIn a State that received a waiver of the requirement to make AYP determinations, an LEA is still held accountable for AMAO 3. However, that accountability is now based on whether the subgroup of English Learners met its AMOs for reading/language arts and mathematics, the 95% participation rate requirement, and, if the LEA includes one or more high schools, the States graduation rate goal or annual target.(ESEA Flexibility Frequently Asked Questions Addendum, March 5, 2013)AMAO 1 and 2N count is 11 (decreased from 40)AMAO 3 Indicators:Participation (95% for ELL subgroup)4 year graduation rate cohort (85% or 10 % improvement)Percentage advanced/proficient of aggregate reading/Keystone literature for ELL subgroup (will include flep monitors 1 and 2, if their inclusion raises score)Percentage advanced/proficient of aggregate math/Algebra 1 for ELL subgroup (will include flep monitors 1 and 2, if their inclusion raises score)Targets: pending

2012-13 AMAO Status Reports pending

332012-2013 AMAO Improvement Planning Based on 10-11 AMAO Status Reports and 11-12 AMAO Status Reports 5 subgrantees in 2 year AMAO IP

AMAO Improvement Plan Development:

Notification of the Requirement to develop and implement an AMAO Improvement Plan based on preliminary 11-12 AMAO Status ReportsJanuary 2013Professional developmentMarch 2013Submission of AMAO Improvement PlanMay 2013Submission of Assurance Statement--June 2013Release of 11-12 AMAO Status ReportsJuly 2013 Implementation of plans & continued technical assistanceAttend Data RetreatApril 2013 or January 2014Complete Progress CheckFebruary 2014Ongoing implementation & evaluationAugust 2014

342013-2014 Annual Measurable Achievement Objectives (AMAOs)Annual Measurable Achievement ObjectiveTargetAMAO 1Annual increases in the number or percentage of children making progress towards learning English.

Definition: gain of > 0.6 ACCESS for ELLS composite proficiency level score61%AMAO 2Annual increases in the number or percentage of children attaining English proficiency.

Definition: ACCESS for ELLs composite proficiency score of > 4.5 on a Tier B or C assessment or Kindergarten assessment26%AMAO 3Adequate yearly progress (AYP) for LEP students.OR PA ESEA Flexibility Waiver indicators AYP Targets OR PA ESEA Flexibility Waiver targets35Professional Development362013-2014 ESL Professional Development PlanLEP Databy PDE staff and WIDA PD SpecialistsTitle IIIby ESL TA Facilitators and PDE staffImprovement Planningby ESL TA Facilitators, PDE staff, WIDA PD SpecialistsAssessmentby PDE staff and WIDA PD Specialists Instructional Practice by PDE staff, ESL TA Facilitators, and WIDA PD Specialists

Event descriptions and registration are available at www.eslportalpa.info

37Data Collection WebinarsCollectionDateTopicEnrollmentSeptember 17, 18, 24, October 3PIMS Enrollment Snapshot TrainingPrecodeNovember 4, 5PIMS PSSA/ACCESS for ELLs Precode TrainingACCESSFebruary 19, 25PIMS ACCESS for ELLs Snapshot Training LEPFebruary 27

LEP System Data Collection TrainingEnd of YearJune 10, 18ESL End of Year Snapshot TrainingTarget Audience: PIMS Administrators, PIMS Coordinators, District Test Facilitators 38Title III Webinar SeriesTarget Audience: Title III subgrantees and consortia

The following recorded webinars and powerpoints are available on the ESL Portal at www.eslportalpa.info :Title III Application and Approved ActivitiesTitle III Requirements for Translation/Interpretation, Equitable Services for Nonpublic Students, Supplement v. SupplantTitle III Requirements for Effective Applications, Use of Immigrant Children and Youth Funds, and Parental EngagementTitle III Monitoring & Compliance ReviewDate TimeTopicMay 8, 2014 10 am-12 pm1:30-3:30 pmEffective Instruction for Students with Limited or Interrupted Formal Education September 25, 201310 am-12 pmeMetric Data Interaction Tool for ACCESS for ELLsBasic UserSeptember 24 January 21 http://www.pdewebinars.org/viewwebinar.php?id=269

Advanced UserNovember 19 March 25 http://www.pdewebinars.org/viewwebinar.php?id=2683-4pm

TransACT: An overview of the Online Tool for Compliance and Parent Notification39Assessment WebinarsDateTimeTopicAugust 21, 20131:30-3:30 pmUse of the W-APT for Identification and PlacementNovember 5, 20131:30-3:30 pmAdministering Kindergarten ACCESSNovember 5, 201310 am-12 pmAdministering ACCESS Grades 1-12November 7, 201310 am-12 pmAdministering Alternate ACCESSNovember 7, 20131:30-3:30 pmACCESS Test Ordering & SecurityMay 22, 201410 am-12 pmACCESS for ELLs Score InterpretationTarget Audience: ACCESS Test Facilitators, ELL Coordinators, ACCESS Test Administrators40Instruction of ELLs: WebinarsTarget Audience: ELL Coordinators, IU ESL Contacts, classroom, content, ESL, and special education teachersDateTime TopicAugust 21, 201310 am-12 pmEffective ESL Programs: Meeting the Challenges and Embracing the OpportunitiesJanuary 22, 2014March 12, 2014April 10, 201410-11:30 amImplementing the PA ELL Overlays Series

41Instruction of ELLs: On site TrainingsTarget Audience: ELL Coordinators, IU ESL Contacts, classroom, content, ESL, and special education teachersDate & SiteTopicSeptember 4-5, 2013(PaTTAN Pittsburgh)September 9-10, 2013(PaTTAN Harrisburg)September 12-13, 2013(PaTTAN King of Prussia)ELD Standards in Action: CollaborationOctober 7, 2013 (videoconference)(PaTTAN Pittsburgh)(PaTTAN Harrisburg)(PaTTAN King of Prussia)ESL Program Development and Compliance Training for Charter SchoolsOctober 25, 2013 (PaTTAN Pittsburgh)October 23, 2013(PaTTAN Harrisburg)October 22, 2013 (PaTTAN King of Prussia)Data DiscoveryNovember 15, 2013 (videoconference)(PaTTAN Pittsburgh)(PaTTAN Harrisburg)(PaTTAN King of Prussia)PDEs New ELL Overlays: Supporting Rigor

42Technical Assistance43ESL Technical Assistance ProtocolLevel #1: ESL Toolkit

Level #2: IU ESL Contact

Level #3: ESL Technical Assistance Coordinator

Level #4: PDE

44ESL Technical Assistance CoordinatorAfter October 1, 2013

the provision of technical assistance with primary focus on priority schools and those Local Educational Agencies (LEAs) in Title III AMAO Improvementworking with PDE staff to develop and implement ESL training opportunities and supportive resource materialssupport PDE staff by providing technical assistance, conducting site visits, coordinating professional development opportunities, gathering information and producing ESL tools and resources to assist in the provision of instruction to English Language Learners (ELLs).

45PDE Staff Division of Curriculum Linda Long | State Title III DirectorESL/Bilingual Education Advisorlilong@pa.gov

Tami Shaffer l Education Administration Associatetshaffer@pa.gov

Division of Federal Programs Jesse Fry |Regional Coordinatorjefry@pa.gov 46