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European Athletics Convention 2017Workshop on EU Funding
Thursday 12 October 2017, Vilnius
Outline
1) Erasmus+ funding Programme: general
information
2) Erasmus+ Call 2018
3) Advice for applicants
1. Erasmus+ Programme
• EU funding Programme for Education, Training, Youth
and Sport 2014-2020
• For sport: 266 Mio EUR over 7 year period (around 1,8%
of overall budget)
1. Erasmus+ Programme
• Funding opportunities for sports organisations
(e.g. athletics federations):
1) Large collaborative partnerships (projects)
2) Small collaborative partnerships (projects)
3) Not-for-profit European sport events
1. Erasmus+ Programme
• Activities under collaborative partnerships (projects):
Seminars,
Conferences,
Meetings and
events
Exchange of
good practices
Development
of education
and training
modules or
tools
Collection of
data
Awareness-
raising
activities
Networking
1. Erasmus+ Programme
• Activities under not-for-profit European sports events:
Events
Legacy
activities
Side activities
Educational
activities
Not eligible:
• Sports
competitions
regularly
organised by IF,
EF, NF and
leagues
• Professional sport
competitions
1. Erasmus+ Programme
Who applies? (Figures for Large CoPa’s)
1. Erasmus+ Programme
Who applies? (Figures for Small CoPa’s)
1. Erasmus+ Programme
Types of sport organisations in small CoPa’s
1. Erasmus+ Programme
Since 2017: Simplified Grants (!)
= New simplified Financing System (reduced administrative burden)
• Project Management and Implementation (fixed amounts per month)
• Transnational project meetings (fixed amount per participant)
• Project co-financing included in the calculation of the EU grant
• Simplified application forms: No check of financial and operational capacity and no financial audit to be provided
2. Erasmus+ call 2018
1) Small collaborative partnerships: Priorities
• Social inclusion and equal opportunities
• Promotion of traditional sports and games
• Mobility of volunteers, coaches, referees, managers
and staff
• Protection of athletes (health and safety)
• Promotion of education in and through sport
2. Erasmus+ call 2018
1) Small collaborative partnerships: Budget and
Requirements
Small Collaborative Partnerships Call 2018
Total budget 2018 6,5 Mio EUR
Budget per project 60 000 EUR (EU funding)
Total number of projects Around 110
Partner requirements 3-5 organisations from at least
3 Programme Countries
Duration 1-2 years
2. Erasmus+ call 2018
2) Large collaborative partnerships: Priorities
• Participation in sport, physical activity, European Week of
Sport (25%)
• Education in and through sport, volunteering and Dual
careers of athletes (25%)
• Anti-doping, fight against match-fixing and good
governance (20%)
• Combating violence, racism discrimination and encouraging
social inclusion and equal opportunities (30%)
2. Erasmus+ call 2018
2) Large collaborative partnerships: Budget and
Requirements
Large Collaborative Partnerships Call 2018
Total budget 2018 26,38 Mio EUR
Budget per project 400 000 EUR (EU funding)
Total number of projects Around 93
Partner requirements 5-10 organisations from at
least 5 Programme Countries
Duration 1-3 years
2. Erasmus+ call 2018
3) European sport events: Priorities
• Volunteering in sport (e.g. EYOF Györ 2017)
• Social inclusion in and through sport
• Gender equality in sport
• Health-enhancing physical activity
• European Week of Sport (30% of budget)
2. Erasmus+ call 2018
3) European sport events: Budget and
Requirements
Not-for-profit European sport events Call 2018
Total budget 2018 4,5 Mio EUR
Budget per project 500 000 EUR (EU funding) or
300 000 EUR (European Week of
Sport)
Total number of projects Around 14
Partner requirements No partners, but participants from
at least 12 Programme countries
Duration 12 months
2. Erasmus+ call 2018
Special priority: European Week of Sport
• Part of the Erasmus+ Sport budget
(no specific or separate budget line)
• Opportunity for projects and events
• Linked to physical activity
• No separate deadline or call for
proposals
• European Athletics is official partner
of the European Week of Sport
2. Erasmus+ call 2018
General information
• Call for proposals will be open soon (October 2017)
• Deadline in April 2018 (only 1 each year)
• All relevant information in “Programme Guide 2018”
• Managed by the Executive Agency EACEA of the European
Commission
https://eacea.ec.europa.eu/erasmus-plus/funding_en
3. Advice for applicants
Application process
Project ideaFinding
partners
Prepare
application
Submit
applicationSelection
process
Publication
results
Grant
AgreementPROJECT
START
3. Advice for applicants
Step 1: Project idea
• Aim
• Timetable
• European added value
• Innovative aspects
• Results and dissemination
• Financial aspects
3. Advice for applicants
Erasmus+ Results Database
http://ec.europa.eu/programmes/
erasmus-plus/projects/
3. Advice for applicants
Step 2: Partner search
• Number of partners (required and feasible)
• Countries (Programme vs Partner countries)
• Type of organisations and expertise
• Roles and distribution
• Previous projects (results database)
• Not only sport organisations (important in selection
process)
3. Advice for applicants
Step 3: Prepare the application
• Need to register your organisation (PIC Registration)
• eForm (online form)
• Project description (Word document)
• Budget (Excel document)
• Registration documents (e.g. Declaration of Honour)
3. Advice for applicants
Step 3: Prepare the application: the budget
1. Project Management and implementation
2. Transnational project meetings
3. Exceptional costs (subcontracting)
4. Intellectual outputs
5. Multiplier events
Unit costs are calculated on an 80% basis!
3. Advice for applicants
Step 3-4: Prepare and submit application
• Start early
• Only use the official forms
• Be consistent
• Be realistic
• Be clear and precise
• Repartition of tasks
• Sustainability
• Respect the deadlines
3. Advice for applicants
Step 5: Selection process
• External experts according to Award criteria
Award Criteria Projects Events Thresholds
Relevance of the project 30 p 30 p 15 p
Quality project design and
implementation
20 p 40 p 10 p / 20 p
Quality project team and
cooperation arrangements
20 p / 10 p
Impact and dissemination 30 p 30 p 15 p
Total 100 p 100 p 60 p
3. Advice for applicants
Step 6-7: Publication of results and Grant
Agreement
• Notification: result (including score) + feedback
• Grant Agreement = binding document
• Amendments are possible
• Pre-financing and final payment
• All documents need to be archived for at least 5 years
• Simplified grants
3. Advice for applicants
Application process: Timing
Project idea:
Oct-Dec 2017
Finding
partners
Jan-Feb 2018Prepare
application
Jan-Mar 2018
Submit
application
April 2018Selection
process
May-Jun 2018
Publication
results
July 2018
Grant
Agreement
Aug-Sep 2018
PROJECT
START
Jan 2019
Concluding remarks
Conclusion = worth to apply
• Funding Programme for sport organisations
• Better conditions than earlier years
• Simplified grants
• Higher success rate
• More funding available
• Small collaborative partnerships
• Feedback in case of non-selection
• International experience and network
Concluding remarks
Conclusion = worth to apply
• Examples of sport federations in Projects:
– FIBA Europe Dual Careers project with national federations and university (TIME-OUT Project)
– National Rugby Federations project onsocial inclusion in rugby
– National Swimming Federations projecton “lifelong swimming” campaign
– Ice Hockey project to set-up “EuropeanRookie Cup” (linked to integrity)
– National Golf Federations project on golf coaches (GoGolf Project)
Questions?
Matthias Van Baelen
EOC EU Office
Avenue de Cortenbergh 71
B-1000 Brussels
Thank you for your
attention!
