EVENTS ORGANIZINGHow to Organize & PromoteEvents (Programs, Meetings, Seminars…)

The Event and YouWhat, what are you organizing?Why, why are you doing this

event, fundraising, workshop, guest lecturer, celebration, why?

Who do you want to attend?(T.A.)Where will the event be held? (T.P)When will it be held? (T.D)How will you let people know the

event is taking place? (P)

The Event ChecklistDo you need to reserve a room?Are you serving food/ drinks?Will there be live music?Do you need a master of ceremonies?How will waste be handled?How are you planning to promote the

event?Are you selling tickets or is admission

free?Child care? is that a concern?What if it rains and the event is outdoors?

Communications Reservation of room/hall/gymInviting SpeakersInviting special GuestsSolicitations/ Fundraising

(Can be handled by a separate committee/point person to ensure best follow-up)

*Tip: Be Humble on Requests.

The Committee

Communications CommitteeTechnical Group (Sound, Lights,

Electronic)Head Director/ Event head/

LeaderUshers*/ Assistants

(Tickets/Gate/Security)

ResourcesBudget?-Group funds-SolicitationBE RESOURCEFUL! Look at the

right places, for the right people!

Promotion/ MarketingMedia (Print/ Radio/TV)New Media (Facebook, Twitter, Texts)Old Traditional Media (Posters,

Streamers, Boards)

* EXACT VENUE/ EXACT TIME* Exploit community event boards/

space/ columns