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EVERYTHING YOU
NEED TO KNOW ABOUT Authority Control and RDA
La Donna Riddle Weber
Cataloging Librarian and Trainer
February 26, 2014
Purdue University Libraries
The Bible
• O.T and N.T. are dropped if specific books are
named
• AARC2 25.18A …. RDA 6.23.2.9, 6.30.22
• Bible. O.T. Ruth becomes Bible. Ruth
• Bible. N.T. Jude becomes Bible. Jude
• Bible. N.T. Gospels becomes Bible. Gospels
• If no specific book names use:
• Bible. Old Testament
• Bible. New Testament
• LC control no.: n 79139441
• LCCN permalink: http://lccn.loc.gov/n79139441
• HEADING: Bible. Ruth
• 000 01091cz a2200325n 450
• 001 1897602
• 005 20130312132130.0
• 008 800320n| azannaabn |b ana
• 010 __ |a n 79139441
• 040 __ |a DLC |b eng |e rda |c DLC |d DLC |d OCoLC |d DLC
• 130 _0 |a Bible. |p Ruth
• 430 _0 |w nnea |a Bible. |p O.T. |p Ruth
• 430 _0 |a Bible. |p Old Testament. |p Ruth
• 430 _0 |a Ruth (Book of the Old Testament)
Koran
• Koran becomes Qur’an
• And not just this scripture but any …
• RDA 6.23.2.5
• “Choose as the preferred title … the title by which it is most
commonly identified in reference sources in the language preferred
by the agency creating the data that deal with the religious group …
to which the scripture belongs.”
• Part of the move away from U.S. / Christianity-centric
rules and interpretations
• Again … has been changed in the NAF but local catalogs
need to be updated.
Some other tweaks
Dump the Dept.
• RDA changes Dept. to
Department
• This affects subject,
name, and series
authorities
What does that
mean??
• fl. (for flourished) in name
authorities changed to
“active”
• ca. (for circa) in
authorities changed to
“approximately
USDA example
• LC control no.: n 79008243
• LCCN permalink: http://lccn.loc.gov/n79008243
• HEADING: United States. Department of Agriculture
• 010 __ |a n 79008243 |z sh 85140824
• 040 __ |a DLC |b eng |e rda |c DLC |d DLC |d DGPO |d DLC |d MH |d DNAL |d WU |d DLC
• 110 1_ |a United States. |b Department of Agriculture
• 377 __ |a eng
• 410 1_ |a United States. |b Agriculture, Department of
• 410 1_ |a United States. |b Commissioner of Agriculture
• 410 1_ |w nnea |a United States. |b Dept. of Agriculture
• 410 1_ |a United States. |b Secretary of Agriculture
• 410 2_ |a USDA
Twist on “active”
• 010 __ |a n 84052543
• 035 __ |a (DLC)n 84052543
• 040 __ |a InU |b eng |e rda |c DLC |d DLC
• 046 __ |s 09
• 100 0_ |a Hildegard, |c Saint, |d active 10th century
• 368 __ |c Saint
• 400 0_ |a Agatha-Hildegard, |c Saint, |d active 10th
century
• 400 0_ |w nnea |a Hildegard, |c Saint, |d 10th cent.
• 400 0_ |a Hildegard, |c von Stein, |d active 10th century
“Ca.” become “approximately”
• 010 __ |a nr 97000030
• 040 __ |a NjP |b eng |e rda |c NjP |d DLC
• 046 __ |f 0300~ |g 0350 |2 edtf
• 100 0_ |a Paul, |c Saint, Bishop of Constantinople, |d
approximately 300-350
• 368 __ |c Saint
• 400 0_ |a Paul, |c of Constantinople, Saint, |d
approximately 300-350
• 400 0_ |w nnea |a Paul, |c Saint, Bishop of
Constantinople, |d ca. 300-350
• These changes called for a major clean up in the NAF • To avoid split files, Library of Congress and
OCLC made global changes to these headings when RDA was adopted
• In March 2013 Library of Congress upgraded about 400,000 authority records making this change
• AND associated bibliographic records changed
• Took about thirteen days … 30,000 per day!!
Fictional entities
• I knew Geronimo Stilton wrote those books!!
• Fictional entities can be considered creators
• Code as person
• Families too, BTW
• RDA chapter 10
000 01090nz a2200193n 450
008 130420n| azannaabn |n aaa c
010 __ |a no2013042861
035 __ |a (OCoLC)oca09455309
040 __ |a ICrlF |b eng |e rda |c ICrlF
100 1_ |a Stilton, Geronimo
372 __ |a Children’s fiction |a Journalism
374 __ |a Author |a Journalist
375 __ |a male
377 __ |a ita
670 __ |a Stilton, Geronimo. Rumble in the jungle, ©2013: |b t.p. (Geronimo
Stilton) p. facing t.p. (a learned and brainy mouse; editor of the Rodent
Gazette) back cover (lives in New Mouse City) t.p. verso (original title Grosso
guaio in Mato Grosso)
670 __ |a Wikipedia website, Apr. 15, 2013 |b (Geronimo Stilton is a best-
selling children’s book series …. Although the series credits its title character
as the author, the idea was originally thought of by Elisabetta Dami.)
678 __ |a Geronimo Stilton is a mouse and fictitious author.
(Fictitious character)
• Now you see it, now you don’t
• 9.19.1.2 instructs to add it whether or not there is a
conflict. This contradicts the fact that it is not a core
element at 9.6
• The British Library has made another JSC proposal to
address this contradiction and it will be discussed at the
JSC meeting in DC in November 2013. ...
Name Authorities
• Titles and terms associated with surnames can now be
used
• AACR2 22.15C, 22.19B – don’t use Jr., Sr., III …
• GONE! Now we use them … most of the time …
• RDA 9.2.2.9.5
• Birth and death dates
• Option to add even when not needed to break conflict
• LC-PCC PS for 9.19.1.3: New Authority Records
LC practice/PCC practice for Optional addition: Add a date of birth
and/or date of death to new authority records, even if not needed to
distinguish between access points.
MLK #1
• LC control no.: n 80078476
• LCCN permalink: http://lccn.loc.gov/n80078476
• HEADING: King, Martin Luther, 1899-1984
• 000 00562cz a2200157n 450
• 005 20001026104504.0
• 008 800825n| acannaab |n aaa
• 010 __ |a n 80078476
• 040 __ |a DLC |c DLC |d DLC
• 100 1_ |a King, Martin Luther, |d 1899-1984
• 670 __ |a His Daddy King, 1980: |b t.p. (Martin Luther
King, Sr.) CIP galley (became 21 yrs. old in 1920)
MLK #2
• 005 20121024140500.0
• 010 __ |a n 79084324 |z no 98011560
• 040 __ |a DLC |b eng |c DLC |e rda |d DLC |d SG-SiILA |d UPB |d DLC |d Uk |d UPB |d DLC
• 100 1_ |a King, Martin Luther, |c Jr., |d 1929-1968
• 370 __ |a Atlanta, Ga. |b Memphis, Tenn.
• 373 __ |a Morehouse College |t 1948
• 373 __ |a Crozer Theological Seminary |t 1951
• 373 __ |a Boston University |t 1955
• 373 __ |a Southern Christian Leadership Conference |s 1957
• 374 __ |a Pastor |a Civil rights activist
• 375 __ |a male
• 377 __ |a eng
MLK #3
• 000 00954cz a2200181n 450
• 001 5161492
• 005 20130319070227.0
• 008 000803n| azannaabn |a aaa c
• 010 __ |a no 00061618
• 040 __ |a GU-AV |b eng |e rda |c GU-AV |d DLC
• 100 1_ |a King, Martin Luther, |c III
• 400 1_ |a King, Marty
010 __ |a nb2012009181
035 __ |a (Uk)008442734
040 __ |a Uk |b eng |e rda |c Uk |d Uk
046 __ |s 20
100 1_ |a Lane, Katie |c (Western love story
writer)
370 __ |c U.S. |e Albuquerque, N.M.
372 __ |a Love stories |a Western stories |2
lcsh
374 __ |a Novelists |2 lcsh
375 __ |a female
377 __ |a eng
3xx fields • 3XX fields contain additional information about
characteristics of the heading entities in fields 100-185.
• All new 2009 through 2013
• Only 378 and 384 are not repeatable
• 336 – CONTENT TYPE The form of communication
through which a work is expressed. Field 336 information
enables expression of content types from various lists
when the authority is for a title or name/title
• 336 ## $a two-dimensional moving image $b tdi $2 rdacontent
• 336 ## $b prm $2 rdacontent
• 336 ## $a text $2 rdacontent $3 liner notes
368 Other Attributes of Person or
Corporate Body (R)
• Any attribute that serves to characterize a person or
corporate body or that may be needed for differentiation
from other persons or corporate bodies and for which
separate content designation is not already defined.
• For a person: Can include designations of the title of a
person or other attributes.
• For a corporate body: Can include designations indicating
the type of corporate body or jurisdiction, or other
attributes.
368 ## $a Television station
368 ## $a Firm
368 ## $b County
368 ## $b Village
368 ## $c Holiness
368 ## $c Seventh Day
368 ## $c Spirit
368 ## $c Saint
368 ## $d Princess
Content designator history
• Field 370 - Associated Place [NEW, 2009] 9.10
• Field 371 - Address [NEW, 2009]
• Field 372 - Field of Activity [NEW, 2009] 9.15
• Field 373 - Associated Group [RENAMED, 2011] Prior to
2011 was named "Affiliation“ 9.13
• Field 374 - Occupation [NEW, 2009] 9.16
• Field 375 - Gender [NEW, 2009] 9.7
• Field 376 - Family Information [NEW, 2009] 10.3, 10.6
• Field 377 - Associated Language [NEW, 2009] 9.14
• Field 378 - Fuller Form of Personal Name [NEW, 2011]
9.5
010 __ |a no2013039964 |z sh 85061506
035 __ |a (OCoLC)oca09448939
035 __ |a (DLC)9241382
035 __ |a (DLC)no2013039964
040 __ |a MnU |b eng |e rda |c MnU |d DLC |d WaU
046 __ |f 18540106
100 1_ |a Holmes, Sherlock
368 __ |c Fictitious characters |2 lcsh
370 __ |c Great Britain |c England |2 naf
372 __ |a Criminology |a Bee culture |2 lcsh
374 __ |a Detectives |2 lcsh
374 __ |a Detective |2 dot
375 __ |a male
377 __ |a eng
400 1_ |a Holmes, Sherlock |c (Fictitious character)
378
• Field 378 - Fuller Form of Personal Name [NEW, 2011]
• $q in pre-RDA records
• “grandfathered” in – leave if already in the record
• RDA / NACO uses field for conflict breaking
• LC-PCC PS for 9.19.1.4 [Fuller form of name]: New
Authority Records
• LC practice for Optional addition: Do not apply.
• PCC practice for Optional addition: Decision on application of the
optional addition is pending.
010 __ |a n 79063642 |z sh 87007968
040 __ |a DLC |b eng |e rda |c DLC |d DLC |d OCoLC |d
DLC |d OCoLC |d DLC |d UPB |d DLC
046 __ |f 19320917 |g 20100118
053 _0 |a PS3566.A686
100 1_ |a Parker, Robert B., |d 1932-2010
370 __ |a Springfield, Mass. |b Cambridge, Mass. |c Calif.
374 __ |a author
375 __ |a male
377 __ |a eng
378 __ |q Robert Brown
400 1_ |a Parker, Robert B. |q (Robert Brown), |d 1932-
2010
EXAMPLE 1
AACR2: 100 1 $a Bailey, R. Y. $q (Richmond Young), $d b. 1893
RDA: 100 1 $a Bailey, R. Y., $d 1893- 400 1 $a Bailey, R. Y. $q (Richmond Young), $d b. 1893 $w nnea
a) Use of abbreviation “b.” in subfield $d not valid under RDA
b) Subfield $q removed because subfield $d was being changed— Subfield $q not needed since there is no conflict
c) Make a see reference for the old valid form of heading, with $w nnea, unless the reference itself is a valid RDA variant access point, in which case use $w nne. In case of doubt, use $w nnea
Example 2
AACR2:
100 1 $a Walter, David, ‡d 1948-
RDA:
100 1 $a Walter, David, ‡d 1948-2012
400 1 $a Walter, David, ‡d 1948- $w nne
a) Date of death added and record recoded to RDA
b) Reference is valid under RDA
Example 3
AACR2:
100 1 $a Ryan, Robert S. $q (Robert Samuel), $d 1925-
RDA:
100 1 $a Ryan, Robert S. $q (Robert Samuel), $d 1925-
400 1 $a Ryan, Robert S. $q (Robert Samuel), $d 1925-
a) Normalizes to the same form as 1XX
b) Note that subfield $q retained at the time of recoding
in this case since no other changes are being made to
the 1XX
Example 4
AACR2:
100 1 $a Smith, John, $c pianist
RDA:
100 1 $a Smith, John $c (Pianist)
400 1 $a Smith, John, $c pianist
a) Normalizes to the same form as 1XX
• Field 380 - Form of Work [NEW, 2010]
• Field 381 - Other Distinguishing Characteristics of Work
or Expression [NEW, 2010]
• Field 382 - Medium of Performance [NEW, 2010]
• Field 383 - Numeric Designation of Musical Work [NEW,
2010]
• Field 384 - Key [NEW, 2010]
• Field 385 - Audience Characteristics [NEW, 2013]
• Field 386 - Creator/Contributor Characteristics [NEW,
2013]
010 __ |a n 79066095
035 __ |a (OCoLC)oca00298999
040 __ |a DLC |b eng |e rda |c DLC |d CSt |d DLC |d
WaU |d DLC
046 __ |k 1939
130 _0 |a Gone with the wind (Motion picture : 1939)
380 __ |a Motion picture
380 __ |a Epic films |a War films |a Romance films |a
Historical films |a Feature films |a Fiction films |a Film
adaptations |2 lcgft
430 _0 |a G.W.T.W.
430 _0 |a GWTW
500 1_ |w r |i Motion picture adaptation of (work): |a
Mitchell, Margaret, |d 1900-1949. |t Gone with the wind
Examples of Authority Records
• http://www.rdatoolkit.org/sites/default/files/examples_of_rd
a_authority_records_041113.pdf
Problems to watch for
• 667 |aTHIS 1XX FIELD CANNOT BE USED UNDER
RDA UNTIL THIS RECORD HAS BEEN REVIEWED
AND/OR UPDATED
This is aimed at BIBCO/NACO/SACO libraries who
have the power to upgrade records
• Deleted authorities with “status” d
These remain in the authority file
|
FAST
• What will you do?? Keep? Or Delete?
• You can change your loading profiles so that FAST
headings automatically get removed as you load them.
(What do you do with 2nd indicator 1-7).
• You can change your authority maintenance options to
ignore FAST headings in bib records. Whether and how
you could do either of these depends on your ILS.
• If deleted or suppressed, you need not worry about
verification and would not clutter up the authority file.
VIAF
•Virtual International Authority File
•Transitioning from shared-governance
to VIAF Council with OCLC having
primary maintenance responsibility
•Now an OCLC service
•http://viaf.org/