EVRPD Board Meeting Process - Colorado Board... · A staff-prepared budget was delivered to the Board on October 14, 2016, and a Public Hearing was held at the October 18. th, 2016,

EVRPD Board Meeting Process (adopted 1/22/2013; updated 10-2015)

Board president:

1. Calls Meeting to Order

2. Leads the Pledge of Allegiance

I pledge Allegiance to the flagof the United States of Americaand to the Republic for which it stands,one nation under God, indivisible,with Liberty and Justice for all.

3. Conflict of Interest

Before the meeting commences, the Board President asks:

“Are there any Board Members who need to disclose a conflict of interestrelated to the agenda items?”

[If there is a conflict, the Board member explains the conflict and thenrecuses himself/herself from the meeting before the Board discusses thatagenda item.]

REGULAR BOARD MEETING AGENDA Tuesday February 21, 2017 – 7:00 P.M.

1480 Golf Course Road, Estes Park, CO 80517

The mission of the Estes Valley Recreation and Park District is to plan, direct, organize, and implement recreational programs, manage facilities, and provide public park and recreation opportunities for residents of the District and visitors to the community. The District will implement programs that offer a wide variety of recreational opportunities for all age groups, including both active and passive experiences. The District will provide recreational services and facilities within the financial limitations and scope of the District.

1. CALL TO ORDERA. Pledge of AllegianceB. Moment of ReflectionC. Conflict of Interest Disclosures

2. CONSENT AGENDAA. Board Minutes:

1. November 29, 2016 Special Board Meeting2. December 8, 2016 Special Board Meeting3. January 17, 2017 Regular Meeting4. January 24, 2017 Special Meeting5. February 13, 2017 Board Work Session

B. Trails Committee Minutes1. January 3, 2017 Trails Committee Meeting (Review)

C. Staff Reports:1. Golf Operations2. Recreation Operations3. Aquatic Operations4. Golf Maintenance5. Parks/Trails Maintenance6. Campground Operations7. Human Resources8. Marketing and Communications9. Financial Reports10. Paid Bills

3. APPROVAL OF AGENDA4. CITIZEN & BOARD COMMENTS

A. Estes Park Gun & Archery Club Presentation5. EXECUTIVE DIRECTOR REPORTS

A. Executive Director ReportB. Project Manager ReportC. Finance Director Report

6. OLD BUSINESSA. Community Center Project - Owner’s Rep. Update (Discussion)

7. NEW BUSINESSA. Approval of Contract Change Order for Estes Valley Community Center (Approval)B. Approval of Joint Sewer Maintenance Agreement for Estes Valley Community Center (Approval)C. Discussion regarding funding for Fall River Trail Extension Project (Discussion/Approval)D. Consideration of new District logosE. Disposal of District Property (Approval)

8. FURTHER BUSINESSA. Meetings to Schedule

9. ADJOURNMENT

The Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. Stanley C. Gengler, Board Secretary

AGENDA TITLE: CONSENT AGENDA

SUBMITTED BY: TOM CAROSELLO

February 21, 2017

AGENDA ITEM: 2

BACKGROUND INFORMATION: The consent agenda for the February 21, 2017, Board meeting includes:

A. Board Minutes:1. November 29, 2016 Special Board Meeting2. December 8, 2016 Special Board Meeting3. January 17, 2017 Regular Board Meeting4. January 24, 2017 Regular Board Meeting5. February 13, 2017 Board Work Session

B. Trails Committee Minutes:1. January 3, 2017 Trails Committee Meeting (Review)

C. Staff Reports:1. Golf Operations2. Recreation Operations3. Aquatic Operations4. Golf Maintenance5. Parks/Trails Maintenance6. Campground Operations7. Human Resources8. Marketing and Communications9. Financial Reports10. Paid Bills

CONSENT AGENDA PROCEDURE:

The consent agenda is considered a single item on the agenda and is approved by a single vote, as follows: Board member 1: I move to approve the consent agenda, as presented. Board member 2: I second the motion. Board president: There is a motion and a second to approve the consent agenda. All in favor, signify by saying “Aye.”

A request to remove an item from the consent agenda sounds like this: Board member: I would like to request that the Item ‘xx” be pulled from the Consent Agenda for discussion and placed under the “__” portion of the regular agenda. Board president: All in favor of approving the Consent Agenda, minus Item ‘xx’ signify by saying Aye.

If the vote passes, Item “xx” is discussed as a regular discussion item after the vote. ONLY items moved off the consent agenda are held out for discussion.

CONSENT AGENDA OPTIONS:

1. Consent agenda items requiring clarification or for which a board member has a question:Before the meeting is held, the board member requests clarification from the Executive Director and

clarification is sent to all board members before the meeting. (At the meeting itself, an item cannot be pulled from the consent agenda just to have a question answered.)

2. Consent agenda items that a Board member disagrees with or wants to discuss in the meeting:Before voting to approve the consent agenda at the meeting, the board member requests that the item inquestion be removed from the consent agenda and moved to the regular agenda as an item to bediscussed. The remainder of the consent agenda is voted on and approved, and only that single item isheld out for discussion.

ATTACHMENTS: ___ Resolution ___ Report ___ Contract

___ Letter___ Minutes ___ Map

_X_ Other:

STAFF RECOMMENDATION:

BOARD ACTION NEEDED:

A motion to (approve or remove an item from) the consent agenda, as presented.

Marie Richardson Yes No Ron Duell Yes No

Ken Czarnowski Yes No Dave Kiser Yes No

Stan Gengler Yes No

RECORD OF PROCEEDINGS

MINUTES OF SPECIAL BOARD MEETING OF THE BOARD OF DIRECTORS OF

ESTES VALLEY RECREATION AND PARK DISTRICT

Tuesday November 29, 2016 – 12:00pm Estes Park Golf Course Clubhouse

1480 Golf Course Road. Estes Park, CO 80517

Present: Ken Czarnowski, Stan Gengler, Ron Duell, Dave Kiser, Marie Richardson

Absent: None

Staff: Tom Carosello, Mary Davis, Heather Drees Others: David Batey (Estes Park). Chuck Jordon (RLH Engineering, Inc.)

Prior notice of this meeting was given by posting a notice at the Town of Estes Park’s Municipal Building, the Estes Park Public Library, Estes Valley Recreation and Park District’s Administration Office, the Larimer County Clerk’s Office in Estes Park, and the Boulder County Clerk’s Office in Boulder. The meeting was called to order at 12:01 p.m. Board President Czarnowski began the meeting with the Pledge of Allegiance and a moment of reflection. Mr. Czarnowski asked if any Board members had conflict of interests related to the agenda. No conflicts of interest were disclosed.

CONSENT AGENDA

The consent agenda for the meeting included: A. Board Minutes:

1. October 14, 2016 Board Work Session 2. October 18, 2016 Regular Board Meeting 3. October 19, 2016 Special Board Meeting 4. November 10, 2016 Board/Budget Work Session Moved by Ron Duell, seconded by Dave Kiser, to approve the Consent agenda, as presented.

No discussion. Ayes –4 Motion carried unanimously. (Board Member Richardson had not yet arrived to the meeting)

Approval of Agenda

Moved by Stanley Gengler, seconded by Dave Kiser, to approve the agenda, as presented.

No discussion. Ayes –4 Motion carried unanimously. (Board Member Richardson had not yet arrived to the meeting)

Land Conveyance Agreement from Estes Park School District R-3 Executive Director Tom Carosello started with an introduction of the Conveyance documents which led to the discussion. Prior to the November 3, 2015 election, EVRPD and Estes Park School District R-3 executed a memorandum of understanding outlining the process for conveying approximately 6.49 acres of school district land (plus the aquatics center) to EVRPD in the event the community center ballot initiative passed. The resulting conveyance documents, which include a restrictive covenant, facility use and development agreement and conveyance agreement, were jointly developed during the past year and approved by the Estes Park School District R-3 Board of Directors Nov. 18. When approved, the documents will ratify the pre-election decision to transfer ownership of 6.49 acres of school district land and the aquatics center to EVRPD for development, construction and operation of the Estes Valley Community Center. Discussion: Board Member Duell asked if EVRPD’s Legal Team and Administration is happy with the wording in the Conveyance documents. Mr. Carosello replied yes, the Legal Team has reviewed all of the documents and they have approved the wording. Board Member Gengler asked for clarification in regards to discounts and resident and non-residential rates.


Mr. Carosello replied that we recognize the Schools contributions and will offer discounts and yes we will have residential and non-residential rates. Moved by Stanley Gengler, seconded by Dave Kiser to approve the restrictive covenant, facility use and development and conveyance agreements with Estes Park School District R-3 for development, construction and operation of the Estes Valley Community Center. No further discussion. Ayes –4 Motion carried unanimously. (Board Member Richardson had not yet arrived to the meeting) Bank of Colorado Financial Agreement Executive Director Tom Carosello gave an update on the status of the agreement with the Bank of Colorado. Stating that now that the Land Conveyance has been approved, the next step is obtaining the Guaranteed Maximum Price as this is needed before going forward with the agreement, noting that the GMP target date is December 8th, 2016. Discussion of EVCC Alternates and GMP Chuck Jordan, RLH Engineering, Inc. started with a project summary noting that the GMP is now currently 21.9 million dollars. Stating 80% to 90% of the bids have been received by A&P. The target date to sign the GMP is December 8th, 2016. Other Executive Director Tom Carosello introduced Teresa Jackson. Teresa as EVRPD’s Manager of the Community Center. Meeting adjourned at 12:58p.m.

Ken Czarnowski, Board President Stanley Gengler, Board Secretary

Recorded by Heather Drees, EVRPD Senior Administrative Assistant




Thursday December 8th, 2016 – 12:00pm Estes Park Golf Course Clubhouse


Present: Ken Czarnowski, Stan Gengler, Ron Duell, Dave Kiser, Marie Richardson

Absent: None

Staff: Tom Carosello, Mary Davis, Heather Drees, Mark Miller, John Feeney Others: David Batey (Estes Park), Chuck Jordan (RLH Engineering, Inc.), Jason Heustis (Adolfson &

Peterson Construction)

Prior notice of this meeting was given by posting a notice at the Town of Estes Park’s Municipal Building, the Estes Park Public Library, Estes Valley Recreation and Park District’s Administration Office, the Larimer County Clerk’s Office in Estes Park, and the Boulder County Clerk’s Office in Boulder. The meeting was called to order at 12:03 p.m. Board President Czarnowski began the meeting with the Pledge of Allegiance and a moment of reflection. Mr. Czarnowski asked if any Board members had conflict of interests related to the agenda. No conflicts of interest were disclosed.

Approval of Agenda

Moved by Stanley C. Gengler, seconded by Dave Kiser, to approve the agenda, as presented.

No discussion. Ayes –5 Motion carried unanimously. New Business

2017 Budget and 2016 Supplemental Budget

Mary Davis, Financial Director and Budget Officer, reported that staff has converted the 2017 Proposed Budget from the working document to the legal requirements of the Colorado Division of Local Government. The required documentation for implementation of the 2017 Budget are as follows: • Resolution 2016-05 to Adopt the Budget • Resolution 2016-06 to Appropriate Sums of Money • Resolution 2016-07 to Set Mill Levies for Larimer County • Resolution 2016-08 to Set Mill Levies for Boulder County • Resolution 2016-09 to Adopt the Supplemental Budget for 2016 Overview of the Budget Process A staff-prepared budget was delivered to the Board on October 14, 2016, and a Public Hearing was held at the October 18th, 2016, regular Board meeting. One written citizen comment was received and was taken into consideration in the final budget. A budget work session was held with the Board and managers on November 10, 2016. Tom Carosello, Executive Director, introduced each Resolution, and as a point of clarification informed the Board that they can approve each budget resolution individually or the Board can approve all the budget resolutions presented at the meeting as one group if there are no questions or further discussion regarding the budget or the resolutions. The Board decided to approve all resolutions by one motion. Discussion: Board member Gengler voiced many concerns in regards to leasing new golf carts in lieu of making repairs to the Districts current golf carts. Board Member Richardson also asked questions regarding the cost to maintain the current golf carts, and if all the carts needed their batteries replaced. Mark Miller, Manager of Golf Operations, replied to make all the current golf carts operational for the coming season – all the batteries in each cart would need to be replaced. The cost to replace all the batteries would be $118,000.00. Board Member Czarnowski voiced his concern


with going to a gas cart, stating that the District had to have made a substantial investment in the “Electrical Barn” when we purchased the current electrical carts. Mr. Czarnowski also mentioned the decline in golf, which is also a concern. Board Member Czarnowski also mentioned he would like to see the Estes Valley Recreation and Park District to work on setting more specific goals and objectives for 2018. He would also like to see an area in the budget that specifically included Seniors. Board Member Duell, in regards to the Parks and Trails section of the 2017 Budget, asked why there wasn’t any mention of the Stanley Park Bike Park. Executive Director Tom Carosello replied that the District was still waiting for the final cost from Todd Plummer. Moved by Stanley Gengler, seconded by Dave Kiser to approve Resolutions 2016-05, 2016-06, 2016-07, and 2016-08, to Adopt the 2017 Budget, Appropriate Sums of Money, and Set the Mill Levies for Larimer and Boulder Counties; and Resolution 2016-09 to Adopt the Supplemental Budget for 2016. No further discussion. Ayes –5 Motion carried unanimously. EVCC Guaranteed Maximum Price (GMP)

Executive Director Tom Carosello reported, with the issuance of a building permit from the Town of Estes Park expected in the near future and the financial agreement with Bank of Colorado nearly in final form, it is time to approve the guaranteed maximum price (GMP) for the Estes Valley Community Center. Approving the guaranteed maximum price not only locks in pricing that falls approximately $494,000 under budget, but will also allow the next phase of construction to begin. Chuck Jordan (RLH Engineering, Inc.) and Jason Heustis (Adolfson & Peterson Construction), presented the Site GMP prepared by Adolfson & Peterson Construction. They went over the “Project Summary Sheet” in detail, they also stated that $187,000.00 of A&P’s contingency funds had been recently released. Discussion: Board Member Duell asked for clarification and/or more information on the following items on the Detailed Cost Estimate: Special Construction – Swimming Pool, Earthwork – Vehicle tracking pad, and Mobilization, Planting – Planting and Irrigation, and Concrete – Pad Ftg. Both Mr. Jordan and Mr. Heustis provided more information and clarification on the items listed. Board Member Gengler asked what the options were in regards to landscaping. Mr. Heustis answered that all estimates provided in the GMP in regards to landscaping, were done minimally, but to the high requirements set by the Town of Estes Park. Board Member Czarnowski asked if landscaping could be done in house. Mr. Jordon replied it could, but he would not recommend it - because of time and cost. Board Member Kiser asked about the Upper Thompson Sanitation utility fee’s/costs. Tom Carosello replied he has spoken to Chris Bieker, District Manager, Upper Thompson Sanitation District, they are currently reassessing their fees. Board Member Gengler asked David Batey if he had any comments and thanked Mr. Batey for all of his help and work on this project. Mr. Batey replied that this is an exciting step for the project.

Moved by Stanley C. Gengler, seconded by Ken Czarnowski, to approve the guaranteed maximum price and associated bid packages for the Estes Valley Community Center project as Change Order #002 in an amount not to exceed $16,226,995. No further discussion. Ayes –5 Motion carried unanimously. Discussion Bank of Colorado Financial Agreement

Executive Director Tom Carosello gave an update on the status of the agreement with the Bank of Colorado. Stating that now that the Land Conveyance and the Guaranteed Maximum Price has been approved, the final step is obtaining the building permit from the Town of Estes Park to move forward with the agreement. Noting that a draft copy of the Bank of Colorado Financial Agreement was included in the Board Packet for today’s meeting for further review. Mr. Carosello also stated that this agreement will be an action item at the next Regular Meeting of the Board of Directors, scheduled for January 17th, 2017.


Further Business Cancelation of the 12/20/2016 Regular Board Meeting

Moved by Stanley C. Gengler, seconded by Dave Kiser, to cancel the December 20th, 2016 Regular Meeting of the Board of Directors. No discussion. Ayes- 4; Nays-1. (Richardson) Motion carried by majority Meetings to Schedule

• Next regular Board Meeting: Tuesday, January 17, 2017 – 7:00 p.m. – 18-hole Golf Course Clubhouse

• Trails Committee Meeting: Tuesday, January 3, 2017 – 6:00 p.m. – 18-hole Golf Course Clubhouse

Other Executive Director Tom Carosello invited the Board Members for a tour of the worksite at 2:00pm, which Board Members Duell, and Czarnowski stated they would attend.

Meeting adjourned at 1:38p.m.




MINUTES OF REGULAR BOARD MEETING OF THE BOARD OF DIRECTORS OF


Tuesday January 17, 2017 – 7pm Estes Park Golf Course Club House


Present: Ron Duell, Stan Gengler, Dave Kiser, Marie Richardson

Absent: Ken Czarnowski, (Excused Absence)

Staff: Tom Carosello, Mary Davis, Heather Drees, Kim Slininger, Mark Miller, Teresa Jackson

Others: Sharyn Gartner (Estes Park), Chuck Jordan (RLH Engineering, Inc.), David Batey (Estes Park), Todd Plummer (Estes Park Cycling Coalition)

Prior notice of this meeting was given by posting a notice at the Town of Estes Park’s Municipal Building, the Estes Park Public Library, Estes Valley Recreation and Park District’s Administration Office, the Larimer County Clerk’s Office in Estes Park, and the Boulder County Clerk’s Office in Boulder.

The meeting was called to order at 7:00 p.m.

Board Vice President Duell began the meeting with the Pledge of Allegiance and a moment of reflection. Mr. Duell asked if any Board members had conflict of interests related to the agenda. No conflicts of interest were disclosed.

CONSENT AGENDA

The consent agenda for the meeting included:

A. Board Minutes: 1. November 15, 2016 Regular Board Meeting Trails Committee Minutes 2. November 1, 2016 Trails Committee Meeting (Approval)

B. Staff Reports: 1. Golf Operations 2. Recreation Operations 3. Aquatic Operations 4. Golf Maintenance 5. Parks/Trails Maintenance 6. Campground Operations 7. Human Resources 8. Financial Reports 9. Paid Bills

Moved by Marie Richardson, seconded by Stanley Gengler, to approve the consent agenda as presented. No discussion. Ayes – 4 Motion carried unanimously.

APPROVAL OF REGULAR (ACTION) AGENDA

Moved by Stanley Gengler, seconded by Dave Kiser, to approve the regular (action) agenda, as presented.

No discussion. Ayes – 4 Motion carried unanimously.

CITIZEN & BOARD COMMENTS Citizen Comments: Sharyn Gartner (Estes Park Gun and Archery Club) invited the Board and EVRPD staff to their annual meeting. This year’s meeting will be held in Longmont at the Moose Lodge on Thursday January 19, 2017 at 6:00pm. Board Member Duell asked how many members the Estes Park Gun and Archery Club has. Mrs. Gartner answered 170, the max was 600 before the flood in 2013. The club would like to see membership grow to 400, but with the closure of Highway 34 it is making things difficult. Board members thanked Mrs. Gartner. Board Comments: Board Member Duell asked why only 10-12 people were currently playing adult basketball, he can remember when this was very popular and many adults played in a league. Executive Director Tom Carosello replied, that he will have the new marketing manager Dawn Wilson work on this, noting that the District has not had an adult basketball league in 8 years.


Board Members also asked about the cleanliness of the Middle School gym noted in the report provided by the Recreation Department. Executive Director Tom Carosello replied, the Middle School has had an inspection from the Health Department which they did not do so well. The school reported that short staffing was to blame and they are currently working on a solution. Board Member Duell asked if the District was able to sell the Dozer and if so, how much it sold for. Mr. Carosello replied that after delivery and auction fees, the District netted about $9,000.00. Board Member Duell then stated that the District might want to look at purchasing a backhoe in the future for plowing. Board Member Gengler asked about the allocation of $200,000 for the completion of the Fall River Trail which was noted in the Trail Committee Meeting Minutes. Executive Director Tom Carosello replied, that the Trails Committee approved a motion to recommend the allocation of these funds, but we have not committed as a Board to allocate the $200,000.

Board Vice President Duell closed the Citizen & Board Comments portion of the meeting.

EXECUTIVE DIRECTOR REPORT Tom Carosello, Executive Director, supplied a written report prior to the meeting.

Mr. Carosello referred to his written report, and provided updates on the community center project. Mr. Carosello stated that the official building permit was issued on December 28th, 2016 and picked up December 30th, 2016. Adolfson and Peterson Construction is proceeding with plans to begin pouring concrete on Thursday, weather permitting. Noting that rain has been more of an impact than snow. In regards to utility fee’s Mr. Carosello reported that $96,135 has been paid to Upper Thompson Sanitation District which is significantly less than the originally calculated amount. In regards to Utility Credits, the Town of Estes Park is still verifying the estimated utility credits. Mr. Carosello also reported that the District went live with the new POS system last week, and will go live with the new website by the end of the month. Other updates provided by Executive Director Carosello included the addition of Dawn Wilson as the new Marketing and Communications Manager, stating she has already released a few press releases and has been working hard on the website and keeping our Facebook page updated. Discussion: Board Member Richardson stated that she believes that having online registration now will increase participation.

Board Member Gengler asked in regards to the Utility Credits from the Town of Estes Park, if we will have enough credits for the total costs of the utilities, or if we end up having more credits would we receive a refund. Executive Director Tom Carosello replied, he believes we will have enough credits from the Town of Estes Park and if we did exceed credits there would not be a refund, it would be a wash. Board Member Gengler also stated that he is seeing some savings in credits. PROJECT MANAGER REPORT Kim Slininger, Project Manager, supplied a written report prior to the meeting.

Mr. Slininger in addition to his report stated that he is expecting the Stanley Park parking lot design in a few weeks, and he would like to use sandstone as a design element there and also at the Estes Park Golf Course on hole #17. Mr. Slininger also stated that he has been working on the IDIQ Contract, he is morphing our current Construction Contract into the new IDIQ Contract. The first task order that will take place on the new contract will be the ADA restroom at the campground. Mr. Slininger also wanted to make a recommendation on the potential MacGregor / Devils Gulch trail. He recommends that we have an initial survey done, to get a definite location for easements / right of ways, and utilities. Discussion: Board Member Gengler asked what SEMA was. Mr. Slininger explained that SEMA is a construction company, and they have been awarded the contract for the Fish Creek Trail project by Larimer County.

Board Member Duell asked how much extra material is out at the EVCC jobsite. Mr. Slininger replied about 1,000 yards. Noting that John Feeney has taken some material for the 18 hole golf course, but they are hoping to sell the remaining material. Board Member Duell also stated that Mr. Slininger and Rocky Mountain Waterworks did a nice job on the East Portal waterline.

Board Member Richardson asked how Mr. Slininger found out about SEMA taking material from the EVCC jobsite. Mr. Slininger replied he saw them do it, he then did a little investigating and confronted them nicely!

Board Member Gengler asked about the berm on the #16 hole at the Estes Park Golf Course. Mr. Slininger replied that they are working on the #16 hole, they are building a berm to plant trees as they were hitting bedrock at only a few feet.

Board Member Duell asked why the re-route of the Homer Rouse Trail was rejected. Mr. Slininger replied that the reroute was discussed at a Land Trust meeting, but ultimately one land owner was not in agreement with the re-route.

FINANCE DIRECTOR REPORT Mary Davis, Finance Director, supplied a written report prior to the meeting.

Mary Davis, Finance Director stated that this time of the year is a balancing act. Mrs. Davis briefly reviewed the status of year-to-date vs. budgeted revenues and expenses, and cash flow noting that she has added a new report to the Regular Board Meeting Packet. Mrs. Davis also reported that she will be talking to the Auditors soon, and field work will be the first week of April, noting Jeanne Bauer is great, and she is helping very much. Discussion: None


OLD BUSINESS

Community Center Project - Owner’s Rep Update (Discussion) Mr. Jordan gave a verbal report in addition to his written report that he had at the meeting, the report detailed all the meetings and design activities that have happened from December, 2016 through January 17th, 2017. Mr. Jordan also reported that they are at 100% design as of last week. Mr. Jordan passed out an updated Alternate list with costs. Discussion: Board member Richardson commented that the cost for the Whirlpool / Hot Tub (#7) on the Alternate list still concerns her, and she does not understand why it costs so much.

Board Member Gengler asked if the numbers for the Mechanical items for the pool were close. Mr. Jordan replied yes.

Board Member Duell thanked Mr. Jordan.

Bank of Colorado Financial Agreement (Discussion/Acton) Tom Carosello, Executive Director, introduced the Action Item.

Tom Carosello, Executive Director stated that with the issuance of a building permit from the Town of Estes Park prior to Jan. 1, the District can move forward with the approval of the financial agreement (ground lease) with Bank of Colorado. Approving the agreement will allow for $3 million in construction funds to be available “up front” at a low interest rate by using the town’s Ballot Measure 1A funding stream for the community center, which is payable to the District, as a means for payback through 2023. To finalize the financial agreement a resolution will be needed.

Discussion: None

Moved by Stanley C. Gengler, seconded by Dave Kiser, to Approve Resolution 2017-1 A resolution stating that the Estes Valley Recreation and Park District has the authority to enter into lease transactions to lease property, buildings, equipment or other property used, or to be used, for District purposes. No further discussion. Ayes – 4. Motion carried unanimously. Moved by Stanley C. Gengler, seconded by Dave Kiser, to approve the financial agreement (ground lease) with the Bank of Colorado in the amount of $3 million for the Estes Valley Community Center project. No further discussion. Ayes – 4. Motion carried unanimously.

Stanley Park Bike Park Phase I Construction Proposal (Discussion/Acton)

Todd Plummer (Estes Park Cycling Coalition) introduced the construction proposal for Phase I of the Stanley Park Bike Park. The Estes Park Cycling Coalition has worked with EVRPD staff and has funds to proceed with Phase 1. Mr. Plummer gave a quick overview of Phase I, which is the single track portion of the bike park and asked if the Board had any questions. Discussion: Board Member Gengler asked if the safety issues around the playground had been resolved. Mr. Plummer replied yes, there will be a fence placed by the playground to provide a physical separation, which will be installed in Phase 1. Board Member Richardson asked to see the site design again. Mr. Plummer provided another overview using the large site design document. Executive Director Tom Carosello noted that the construction and/or design for the perimeter track is subject to staff and equipment availability and may have to be altered in the future due to potential paving of the Stanley Park parking lot. Moved by Dave Kiser, seconded by Marie Richardson to approve Phase I of the Stanley Park Bike Park proposal construction of the aerobic single track. No further discussion. Ayes – 4. Motion carried unanimously.

NEW BUSINESS

Estes Park Gold Course, Five-Year Lease of 76 Golf Carts

Mark Miller, Manager of Golf Operations, presented the Five-Year Lease of 76 Golf Carts proposal. Mr. Miller stated on they had received three bids in response the RFP for the Estes Park Golf Course Cart Fleet Lease. All bids were opened, reviewed, and evaluated individually by the selection committee consisting of John Feeney, and Mark Miller. The selection committee would like to recommend to the EVRPD Board of Directors that the Estes Park Golf Course Cart Lease Bid be awarded to Masek Golf Cars of Colorado, Option #1: 151,515.00 for five years, $30,303.00 each year, with the $1350.00 per cart trade in of our existing fleet. The following reasons were cited for the recommendation: • It is the lowest bid for the premium carts offered. • It is the quietest gas powered cart on the market • It is the most fuel efficient and environmentally cleanest cart on the market. • During our testing of the proposed carts, the Yamaha was the unanimous top pick of the dozen individuals that tested all three companies’ carts. Discussion, Board Member Gengler voiced his concerns. One concern was leasing new carts rather than fixing the fleet the District presently owns. The decline in golf also concerns him. Board Member Gengler asked if we leased these carts would it affect our ability to finance the future golf course irrigation project. Financial Director Mary Davis replied no, it would not affect our ability to finance the future project. Board Member Gengler also stated that he preferred electric carts over the


new gas carts that are being proposed. Mark Miller explained to the Board that the cost to bring the current golf cart the District presently owns up to par for the golf season would be about $118, 000.00 and by going to a gas cart it would greatly reduce maintenance costs. Board Member Richardson asked if we would have a choice of color for the new carts, stating she would like to have purple carts. Mr. Miller replied, these carts only come in basic colors such as white and off-white. Moved by Ron Duell, seconded by Marie Richardson to award the bid to Masek Golf Cars of Colorado, Yamaha “Drive2” Quietech Gas Cart: $30,303.00 each year, with the $1350.00 per cart trade in of our existing fleet subject to annual appreciation. No further discussion. Ayes -3; Nays -1. (Gengler) Motion carried by majority.

Status of the Hangar Restaurant RFP for Concessionaire

Tom Carosello, Executive Director, reported that the District received 3 separate proposals. They will be doing interviews with each potential concessionaire on Friday. A Special Board Meeting will be held on Tuesday January 24, 2017 to award the Concessionaire Bid.

Devil’s Gulch Trail Design Proposal

Tom Carosello, Executive Director, reported that the Town of Estes Park is planning for the construction of a trail which would parallel MacGregor Avenue between Wonderview Ave. and approximately St. Bartholomew’s Church and has proposed financial cooperation on behalf of the Trails Committee and District to lower overall potential design and construction costs. EVRPD has received an estimate from Cornerstone Engineering regarding an extension of the town’s anticipated work, which would include the engineering/design of the Devil’s Gulch Trail from the from the Town of Estes Park limits on McGregor Avenue to Lumpy Ridge Drive. This trail segment is part of a top-10 priority in the Trails Master Plan and was also voted as a high priority by the Trails Committee last fall. Mr. Carosello stated, he agrees with Kim Slininger, there are some clarifications and confirmations regarding easements and other alignment issues that need to be addressed prior to recommending full approval. Discussion: Board Member Gengler stated that he would like to see the District look into grant opportunities to fund this project. Moved by Stanley C. Gengler, seconded by Dave Kiser to approve obtaining a design plan not to exceed $30,000. No further discussion. Ayes – 4. Motion carried unanimously. MOU with Library District for EVCC Amenities

Tom Carosello, Executive Director, reported that the Estes Valley Public Library District has approved a memorandum of understanding which outlines the plans for implementing library amenities within the Estes Valley Community Center, including a multiservice kiosk on the EVCC lower level and a digital community calendar on the upper level. The library district will be responsible for funding the amenities, while members of the EVCC design team will collaborate with library staff on the design, location and construction schedule. Moved by Stanley C. Gengler, seconded by Marie Richardson to approve the memorandum of understanding with the Estes Valley Public Library District for the implementation of public library amenities in the Estes Valley Community Center. No further discussion. Ayes – 4. Motion carried unanimously. Trails Committee Meeting Times and Locations

Tom Carosello, Executive Director, stated that the District formally posts meeting notices and agendas 24 hours before Trails Committee meetings. In 2017, the committee will meet on the first Tuesday of every month, beginning at 6:00 p.m., unless otherwise posted. The District is not required by law to post an official notice of EVTC meetings, however, it is a best practice that EVRPD has adopted to ensure transparency and to encourage public participation. The annual meeting notice designates posting locations for EVTC meetings – which are the same as EVRPD Board meeting posting locations. Moved by Stanley C. Gengler, seconded by Marie Richardson to approve the 2017 Notice of Estes Valley Trails Committee Meetings as the first Tuesday of every month, beginning at 6:00 p.m., and establishing the locations for meeting postings. No further discussion. Ayes – 4. Motion carried unanimously. Trails Committee Meeting Times and Locations

Tom Carosello, Executive Director, stated By law, at the first Board meeting of the new calendar year, the Board must designate the place for posting the Board’s agenda notice 24 hours in advance of each Board meeting. Most boards also designate the three additional posting places (in addition to the County Clerk’s office) for posting notices of special meetings and/or regular meeting dates that may have changed.


Moved by Stanley C. Gengler, seconded by Marie Richardson to approve the to approve the 2017 Notice of Regular Board Meeting Dates as the third Tuesday of every month, beginning at 7:00pm, and establishing the posting locations for Board meetings in addition to the County Clerk’s office as the EVRPD District Office, Estes Valley Public Library, and Estes Park Town Hall, No further discussion. Ayes – 4. Motion carried unanimously. FURTHER BUSINESS

Meetings to Schedule • Special Board Meeting: To Award the Hangar Concessionaire Bid.

Tuesday, January 24 – 12:30p.m. – Lake Estes Golf Course Pro Shop

• Next regular Board Meeting: Tuesday, February 21, 2017 – 7:00 p.m. – 18-hole Golf Course Clubhouse

• Trails Committee Meeting: Tuesday, February 7 – 6:00 p.m. – 18-hole Golf Course Clubhouse

Meeting adjourned at 9:02 p.m.

Kenneth Czarnowski, Board President Stanley C. Gengler, Board Secretary





Tuesday January 24, 2017 – 12:30pm EVRPD Administration Office

690 Big Thompson Avenue, Estes Park, CO 80517

Present: Ron Duell, Dave Kiser, Marie Richardson

Absent: Ken Czarnowski, Stan Gengler (Excused Absences)

Staff: Tom Carosello, Mary Davis, Heather Drees, Suzanne Landkamer, Mark Miller Others: None

Prior notice of this meeting was given by posting a notice at the Town of Estes Park’s Municipal Building, the Estes Park Public Library, Estes Valley Recreation and Park District’s Administration Office, the Larimer County Clerk’s Office in Estes Park, and the Boulder County Clerk’s Office in Boulder. The meeting was called to order at 12:35 p.m. Board Vice President Duell began the meeting with the Pledge of Allegiance. Mr. Duell asked if any Board members had conflict of interests related to the agenda. No conflicts of interest were disclosed.

Approval of Agenda Moved by Dave Kiser, seconded by Marie Richardson, to approve the agenda, as presented. No discussion. Ayes –3 Motion carried unanimously.

Operation of the Hangar Restaurant Bid Award Executive Director Tom Carosello started the discussion. The District has received 3 bid proposals for the Operation of the Hangar Restaurant. Each Board member was able to review each proposal prior to the meeting. A copy of the Hangar Restaurant Concessionaire Pros/Cons sheet complied by Austin Logan after the interviews was provided to each Board member. Proposals were received from Dave Oehlman, Smokin’ Dave’s BBQ, Rob Corey, and Marianne Casey Discussion: Board Members discussed each proposal’s pros and cons.

In regards to Marianne Casey’s proposal, Board Members commented on her great customer service and golf knowledge. Board Member Richardson stated that she personally likes Marianne Casey. She would like to give her a chance, but noted it would be a risk. Board Member Kiser commented he also likes Marianne Casey personally, but agrees that without prior experience running a restaurant it would be risky.

In regards to Rob Corey’s proposal, Board Members commented on how professional and complete the proposal was. Board Member Duell commented that he likes that Mr. Corey does have some golf knowledge. Board Member Kiser commented that the menu and items might not work well at the Hangar Restaurant. Other concerns discussed included Mr. Corey’s ability to find staffing in the Estes Park area.

In regards to Dave Oehlman, Smokin’ Dave’s BBQ, Board Members commented on the success of his other restaurants. Cons discussed included the proposed hours of operation, and the percentage proposed. Executive Director Tom Carosello responded that he had have given Mr. Oehlman incorrect information before he completed his proposal. Board Member Duell commented on the lack of a breakfast menu and golf knowledge. Mr. Carosello noted that he has spoken to Mr. Oehlman, and Mr. Oehlman is open to changing his proposed hours of operation to include breakfast. Pros discussed in addition to the success of his other restaurants included the ability to recruit staff, and already having accounts with vendors. Moved by Marie Richardson, seconded by Dave Kiser to award the Operation of the Hangar Restaurant Bid to Dave Oehlman, Smokin’ Dave’s BBQ dependent on our contract agreement. No further discussion. Ayes –2, Nays – 1 (Duell) Motion carried by majority.


Allocating Funds for Fall River Trail Completion Executive Director Tom Carosello gave an overview the proposed Fall River Trail Competition project. The Town of Estes Park is proposing to construct a ten-foot wide, approximately 2.5-mile concrete extension of the Fall River multi-use trail that will connect the existing trail, near Castle Mountain Lodge, to Rocky Mountain National Park. East of Fish Hatchery Road, the new trail would likely be located along the south side of Fall River Road. West of Fish Hatchery Road, trail locations will be along Fish Hatchery Road. The Estimated cost for the project is 6millon dollars. This project would be split into 3 phases, each phase costing 2millon dollars. The Town of Estes Park will apply for grant funding with an 80/20 ratio for each phase. The local match would be $400,000 per phase. The Town of Estes Park in their 5-Year Capital Improvement Plan has set aside $200,000 each year for the local match funding. The Trails Committee was asked to consider teaming up with the Town on this project, and setting aside the same amount. On November 1, 2016 the Estes Valley Trails Committee passed a motion to recommend to the EVRPD Board of Directors to allocate $200,000 for three years (2017, 2018, 2019) from the Estes Valley Trails fund for pooled local match dollars for future grant applications to build the Fall River Trail in 3 phases. Mr. Carosello stated that this will be brought to the Board of Directors at a future date as an action item. Discussion: None – information only Additional Discussion Board Members along with Mark Miller discussed the need for specifics to be placed in the Hangar Concessionaire Agreement regarding hours of operation to insure breakfast is provided by the concessionaire.

Meeting adjourned at 1:12p.m.




MINUTES OF BOARD WORK SESSION OF THE BOARD OF DIRECTORS OF


February 13, 2017 11:30 A.M.

EVRPD Recreation Office 380 Community Drive Estes Park, CO 80517

Present: Ken Czarnowski, Ron Duell, Dave Kiser, Marie Richardson

Absent: Stan Gengler (Excused Absence)

Staff: Tom Carosello, Heather Drees, Mary Davis, Teresa Jackson, Jill Schladweiler, Matt Enrietta, Kim Slininger.

Others: Chuck Jordan (RLH Engineering, Inc.), Travis Guerette (RLH Engineering, Inc.), David & Joan Batey (Estes Park)

Prior notice of this work session was given by posting a notice at the Town of Estes Park’s Municipal Building, the Estes Park Public Library, Estes Valley Recreation and Park District’s Administration Office, the Larimer County Clerk’s Office in Estes Park, and the Boulder County Courthouse in Boulder.

The Work Session started with a tour of the Estes Park Aquatic Center at 11:30am.

The purpose of this work session was for the Board to discuss the Estes Valley Community Center’s alternate priority list and to review path to “buy back” alternates and address required maintenance for the existing Aquatics Facility. Alternates discussed in regards to the new EVCC Building included:

Finishing the Community Rooms $ 343,339.00 Waterslide Concept #1 $ 260,057.00 2 sided Fireplace $44,277.00

Alternates discussed in regards to required maintenance on the existing Aquatics Facility included: Reroof Existing High Sloped Roof $ 95,202.00 Reroof existing flat roof $ 196,668.00 Replacement of roof hatch $ 2,583.00 Repair or replace existing skylights $ 34,906.00 Repair or replace existing roof drain leaks $ 9,184.00 Refinish overhead glu-lam beams, ductwork $ 138,662.00 Replace existing acoustic wall panels $ 76,138.00 Provide new fans $ 29,513.00 Replace existing light fixtures with LED's $ 84,819.00 Replace HM doors & frames $ 25,290.00 Refinish bleachers $ 2,125.00 Repair pool deck surfacing $ 20,000.00 Exterior skin repair/replacement stucco $ 252,386.00

“Buying back” alternates and performing required maintenance on aquatic facility as discussed and reviewed at this work session will be packaged by RLH, A&P and OLC for review and approval from the District at a future Board Meeting.

This was a work session; no decisions were made by the Board.

Meeting adjourned at 12:51 p.m.

___________________________ ___________________________ Ken Czarnowski, Board President Stanley Gengler, Board Secretary

Recorded by Heather Drees

ESTES VALLEY TRAILS COMMITTEE MEETING MINUTES

Tuesday, January 3, 2017 6:00 PM

Estes Park 18-Hole Golf Course Clubhouse 1480 Golf Course Road, Estes Park, CO 80517

PRESENT: Voting Members: Amy Plummer, Hal Dalzell, Ken TeSelle, Lisa Plaut, David Larson, Ed Hayek, Marlene Borneman Non-voting Members: Greg Muhonen (Town of Estes Park Liaison), Ron Duell (EVRPD Board Liaison) Staff: Tom Carosello (EVRPD Executive Director), Heather Drees (EVRPD Administrative Assistant), Herb Loveall (EVRPD Parks-Trails Maintenance Manager) ABSENT: Voting Members: Danny Basch, Dick Putney, Dan Marshall. (Excused Absences) Non-Voting Members: Audem Gonzales (Town of Estes Park Liaison), Vaughn Baker (EVLT Liaison) Kim Slininger (EVRPD Project Manager) - (Excused Absences)

Guests: None Prior notice of this meeting was given by posting a notice at the Town of Estes Park’s Municipal Building, the Estes Park Public Library, Estes Valley Recreation and Park District’s Administration Office, the Larimer County Clerk’s Office in Estes Park, the Boulder County Clerk and Recorder’s Office in Boulder. Trails Committee President, Amy Plummer, called the meeting to order at 6:00pm APPROVAL OF MEETING MINUTES Moved by Ed Hayek, seconded by Ken TeSelle, to approve the November 1, 2016, Trails Committee meeting minutes as presented. Ayes –7. No discussion. Motion carried unanimously. TREASURER’S REPORT Moved by, Marlene Borneman, seconded by Amy Plummer, to approve the November 30, 2016, financial report, as presented. Ayes –7. No discussion. Motion carried unanimously. EVRPD UPDATES – EXECUTIVE DIRECTOR REPORT

Tom Carosello, EVRPD Executive Director, provided the following updates.

- EVRPD GENERAL UPDATES EVRPD Executive Director Tom Carosello, reported that he has meet with Todd Plummer and the head coach of the High school bike team in regards to the Stanley Park Bike Park. Mr. Plummer will be approaching the Estes Valley Recreation and Park District’s Board of Directors at the January 17th, 2017 Regular Board Meeting for approval for the “Single Track” portion of the bike park. With many In-Kind donations they would like to start construction this spring. Mr. Carosello also reported that they have walked the Homer Rouse Trail with Joe Lockhart (Estes Park Light and Power). They looked at the grades but parts of the trail were very icy. They will revisit the trail this spring. Mr. Carosello also stated that there is maintenance needed on the Lake Estes Trail. There is need for plank work on the bridges. Herb Loveall, EVRPD Parks & Trails Maintenance Manager will start replacing planks when the weather allows. Also the ADA Fishing Nook is in need of repair, but the repairs needed will need to be done next fall.

- ESTES VALLEY COMMUNITY CENTER UPDATE EVRPD Executive Director Tom Carosello, reported that the Estes Valley Recreation and Park District has closed on the School’s property for the Community Center and they have also received the building permit from the Town of Estes Park. Mr. Carosello also reported that the GMP (Guaranteed Maximum Price) which included the multipurpose rooms and kitchen in the base bid, has been signed. TOWN OF ESTES PARK LIAISON UPDATES Greg Muhonen, Public Works Director for the Town of Estes Park, provided a written report with updates on the listed projects.

- FISH CREEK PUBLIC INFRASTRUCTURE PROJECT (Fish Creek Phase 2) Stakeholders meet weekly with SEMA Construction. Cast in concrete box culverts and retaining wall construction continues on schedule. Trail repair work will not start until warm weather returns in the spring/summer. Repair work is scheduled to be completed in September 2017.

- SCOTT PONDS NATURAL AREA DAM MODIFICATIONS Scott Ponds Dam and trail repair work is completed. - DRY GULCH ROAD REHABILITATION PROJECT

Dry Gulch Road Rehabilitation work and the underpass connection to the Lake Estes trail is complete and opened to the public.

- ESTES PARK TRANSIT FACILITY PARKING STRUCTURE At the request of the EVRPD, we built a temporary trail connection between the Visitor Center pedestrian bridge and the Lake Trail to accommodate trail access and use during construction. Concrete footings for the parking structure are under construction. Project is expected to be complete summer 2017.

- MORAINE BRIDGE Design work by RockSol Consulting Group is underway. 30% plans expected for public open house in January 2017. Options for separate pedestrian and bike trails under Moraine Ave are will be discussed.

- DOWNTOWN ESTES LOOP Project approved (again) by Town Board. Final design and ROW acquisitions to be conducted in 2017. Construction delayed by funding agency until 2021. Town and CDOT will request acceleration.

- MACGREGOR AVE/LUMPY RIDGE ACCESS TRAIL. PW is contracting with Cornerstone Engineering & Surveying to design this attached concrete trail. Invitation for EVRPD to partner with the Town still stands. In order to start construction in June we need final plans completed by early April. Need to start design now.

Discussion: Amy Plummer stated that in the November meeting the Committee selected their top three trails (Fish Creek, Fall River, and the MacGregor/Devils Gulch Trail) She believes that piggybacking onto the Towns MacGregor Ave/Lumpy Ridge Access Trail would be a great idea. Lisa Plaut added that she has spoken to the visually impaired women that walks along MacGregor Avenue daily. She believes that it would be very beneficial for her to come to a Trails Committee meeting and share her thoughts about current and future projects and share her perception as a person who is visually impaired. Also discussed was the desire for Dan Marshall to be involved in the re-design and changes to the Homer Rouse Trail. Tom Carosello, EVRPD Executive Director stated that he would add the Fall River Trail Completion to the January agenda of the EVRPD Board of Directors Regular Meeting. He will ask for a formal motion to work with the Town of Estes Park and allocate $200,000 each year for the local match funding. Greg Muhonen, Public Works Director for the Town of Estes Park, stated that he would like to work together in regards to finding grants, and to please let them know if we find an opportunity that the Town is not aware of.

COMMITTEE UPDATES

Otie’s Trail – Amy Plummer started the discussion, by stating that she has spoken to Nancy Gregg. She was able to clarify what the Pratt’s actually own. She stated when the Pratts bought the property they bought all the rights to the land, which included the road and the areas of the old easement in question. Amy Plummer stated that Mrs. Gregg does not feel like they have any weight to take a stance against the Pratts. Ken TeSelle stated that with this new information he believes that the Committee should move onto another trail. The property is legally theirs and with the installation of a fence, elaborate landscaping, and receiving no responses to numerous letters, we should assume that they are not interested in allowing people onto their property to access Otie’s Trail. Committee members agreed, and alternative trails were discussed including the MacGregor / Devils Gulch trail that Mr. Muhonen had previously presented. Meeting adjourned at 6:40pm _____________________________________ ___________________ Amy Plummer, President Date Recorded by Heather Drees

Recreation Division Summary

Program Wrap-Up’s • NVAA Youth Basketball

o The final tournament was February 4. There is no tournament for 3rd and 4th grade, however we had 3 other teams in the tournament.

• Frost Giant o The 38th Annual Frost Giant was held on Sunday, January 29, 2017. o Participant Numbers: 5K - 113 10k-61 Total 174 o Race Additions: New day of registration floor plan helped ease the ingress and egress,

free post-race beer from Rockcut Brewing, PA system and music, event tents, post-race snacks, pizza, and food, updated design for medals and shirts, and digital maps.

o We received many compliments on the event including the flow of registration, the music, shirt design awards and the beer garden.

o Our goal for 2018, is to exceed 200 racers. o 2018 Race Date: Sunday, January 28, 2018 (Super Bowl is Sunday, February 4, 2018).

Programs Currently in Progress

• Adult Pickleball o Pickleball plays 3 days a week. Rental Fee from the town is $600/month

• Adult Open Gym Basketball o There is a consistent group of 10-12 players playing on Monday nights.

• Adult Volleyball 4v4 Co-rec League: This is our second successful session of adult volleyball both sessions had 8 teams

o 8 teams o Team registration revenue = $1,848

• Youth Rec Basketball (Co-rec) o For 2017 we partnered with CARA and the Junior Nuggets. This partnership with the

Denver Nuggets has helped increase participation with more teams than we’ve had in 6 years. Each child has received a Junior Nuggets reversible basketball jersey and two tickets to a Nugget’s game.

Divisions Teams Players Little Hoopsters (3 & 4 year olds)

Instructional; 1 group

19

Junior Jammers (K-1st) Instructional; 1 group

25

Miners (2nd-3rd) 5 50 Prospectors (4th-5th) 5 50 Gold (6th-8th) 3 26 2017 Totals: 13 league teams/2

inst groups 170

2016 Totals: 10 league teams/1 inst group

91

Percentage Change 87% increase in total participation

Cancelled Programs • Denver Nuggets Skills Challenge

o There was a gym conflict and the event date conflicted with 3 other programs occurring at the same time (Frost Giant, hosting NVAA basketball games Jan 21, and final registration for youth rec basketball January 23).

Upcoming Programs and Events Youth

• Youth Spring Soccer o Early registration starts February 20-March 20. Late registration is March 21-27.

We can accommodate 8, K-1st grade teams, and 4 teams each in 2nd-3rd and 4th-6th grade. All uniforms will have a Colorado Rapids logo on it.

• Youth Flag Football o Early registration starts February 20-March 20. Late registration is March 21-27.

We can accommodate 4 teams in each division for 2nd-3rd and 4th-6th. All uniforms will have a Denver Broncos logo on it.

Adult • Adult League

o Options include indoor kickball, soccer, volleyball or dodgeball. o Dates: April 5-May 10, 2017

Special Events

• Breakfast with the Easter Bunny & Egg Hunt o Easter is just around the corner and the Easter Bunny will be visiting Estes Park! Back by

popular demand, the Lions Club will be serving the pancake breakfast with sausage, coffee, and orange juice. Breakfast is at 9 a.m. Come on over to the Presbyterian Community Church of the Rockies on Saturday, April 8, 2017 and join us for an “all you can eat” pancake breakfast and an Easter Egg Hunt starting at 10 a.m. **No pancakes will be served after the egg hunt. Pancake prices are: 3 years old and under, Free; 4 years old and older, $5/plate, and families of 4 or more are $20. The Egg Hunt will start at 10 a.m. and there will be separate areas cordoned off for age groups. The age groups are: 0-4 year olds, 5-8 year olds, and 9+ year olds. Each age group will go at separate times so parents can see all of their kids. All candy filled eggs are peanut free. Of course the Easter Bunny will be walking around for you to take your own pictures with; just be sure to bring your phone or camera to take pictures!

Projects • Our registration, POS, online registration software and our new website projects have been

completed and are live. Currently Recreation and Aquatics are utilizing this new tool for the district. Other areas of the district will be utilizing it in the future.

Staffing

• We have hired an additional adult sports official for volleyball, who is also being utilized as a youth basketball official. We have a substantial list of paid and volunteer referees and site supervisors for youth basketball this year. We have one lead program/gym supervisor, two gym

supervisors and 7 referees for covering all youth basketball games and programs in two gyms on Saturday mornings.

Program Planning We will be begin planning our Summer softball tournaments in the coming months utilizing our program plan model.

Estes Park Aquatic Center, a new year.

Here we go. 2017 has come and we are moving nothing shy of warp speed. The Aquatic Center is under a special time crunch with the closure for summer coming. Currently our goals are getting a dumpster so we can start purging and then moving things into storage. Storage will have two waves. The first will be the things we will need when we re-open after the summer closure and the other will be things we will need when the center opens. We still have quite a few variable out there, but I do know that the whole building, including cleaning products and pool chemicals need to be out of the building by our closure date in May. Once that all happens Caitlin and I will move over to the youth center and do our work from there during the duration of the closure. Our time will be spent focuses on emergency action plans, pool needs and prep for the post summer opening, including lifeguard training.

Teresa and I have been working together on fees and use for the pool area and the school district. We have had a variety of meetings to address who and how folks will be allowed to use the pool.

WaterCats hosted their second meet of the season and we had around 35 swimmers join us! These events are great for the young athletes and promotes parents to come watch their kiddos. Boys season will begin their official season soon and quicker than we know it we will be closing up.

I am pursuing some other places to maybe hold some of our fitness classes over the summer but have not had much success yet. During our closure, last year, it was most places off season, so it was easier.

Overall our fitness classes are doing great and seeing steady attendance.

We are in full swing with the POS system and I would say overall things are going great. We are issuing passes and getting folks in the system. Our patrons seem excited about us moving into this new phase.

Board Report February 2017

18 HOLE GOLF COURSE Erik Riffelmacher, District Mechanic, will be leaving EVRPD for another golf course opportunity in Westminster. Maintenance staff would like to thank Erik for his hard work since joining the district in 2014, and wish him and his family luck with their future endeavors. Priorities and scheduled PM of some equipment changed upon news of Erik’s departure. Full time staff, along with assistant mechanic, Brain Praiswater, are confident essential equipment will be ready for spring season. With the aid of Suzanne Landkammer, the search to fill the positon began the last week of January. Several qualified applications have been received. We hope to fill the positon by the last week of March.

The construction of the new rec center has produced excess of fill material. The opportunity presented itself in early January, to acquire about 800 cu yards of good fill material. Golf maintenance staff took the opportunity to create mounds on the right side of hole #16. The mounds, once established with trees and native grasses, will serve two functions. The primary function is to provide screening of the maintenance area from hole #16. This will ultimately make the hole more aesthetically pleasing. The second function is to improve playability by keeping some errant tee shots in play. Once established the mounds will require very little irrigation. When a new irrigation system is installed, discussions can take place to convert the mounds to turf. Costs associated with this project are Fuel: $350.00. Equipment use: $2000.00 and man hours: $3000.00.

After a very dry October and November, snow finally came and gave the turf good protection through most of January. This should help conditions in the spring. One drawback to the extended snow cover is the presence of the turf disease known as snow mold. Turf in Colorado is susceptible to two types of snow mold, Pink and Gray. All greens are treated for this disease with a preventative application of fungicide in the fall. This year we are seeing Gray snow mold (pictured) in fairways, roughs and tees. Staff will be raking heavily damaged areas to remove dead leaf blades and increase oxygen flow to the crown of the plants. With normal snow cover throughout the rest of the winter and spring, the disease should have minimal impact on playability.

Other projects completed at the 18 hole are as follows.

• Tree pruning • Snow removal when necessary • Refurbished benches • Hazardous material disposal • Greens cover repair and maintenance

9 HOLE GOLF COURSE The 9 hole course opened for play the second week of February. Greens and tee areas were cleared of several weeks’ worth of accumulating debris. Winter golf course maintenance will occur while weather permits. The turf seems to be surviving the winter well. The major concern is Gray Snow Mold. Tree pruning and refurbishing benches are projects that have taken place while the 9 hole course was under snow.

Mounds beeing capped with topsoil

Mounds construction hole #16 Asphalt removal for mounds hole #16

FEBRUARY GOLF COURSE BOARD REPORT

Wind damage to green’s cover hole #15

Preventative maintenance on Ransome fairway unit Gray snow mold #10 tee

FEBRUARY GOLF COURSE BOARD REPORT

February Board Report 2017 Staff has been cleaning up after the strong winds. A large spruce tree snapped and landed across the

road in Cherokee Draw. One of the trees we moved from the aquatics center next to the Fish creek arm of Lake Estes blew over. We used the backhoe to set it up and added more stakes we hope it will

survive. Baseball starts soon so we have been busy working on the ball fields rebuilding the batters/catchers boxes and the pitching mound with clay. We are adding tons of infield mix to the

ballfields getting ready for baseball and softball. Staff has been making repairs and working on general maintenance around the park and the lake trail. Staff has been repairing, painting and staining benches and tables for the park. Two signs around the lake are starting to rot, one at Cherokee Draw and one at

Wapiti so we ordered lumber from the saw mill by Drake to make the repairs.

Parks/Trails Staff

Campgrounds Report February 2017

Campground revenue for 2017 is off to a great start … as we enter our 3rd season of management, we are seeing significant gains each season. January combined revenue for both parks is up 36% from 2016, 161% from 2015, and 457% from 2014 which was the last year the parks were managed of Larimer County Department of Natural Resources. We have created quite a positive buzz on many websites such as Yelp, Trip Advisor, and Google which is perhaps part of the reason we are seeing such an increase in early bookings. Many hours have been spent adding photos and detailed information to numerous online websites which helps “capture” customers who are diligently planning their vacations and are comparing our facilities to others in the Estes Valley. I am excited to have Dawn on board as our new marketing specialist and know that she will create even more ways to improve our online presence which will result in even higher occupancy stats in the future.

So to prepare for the influx of visitors who will begin arriving in May, we have been focused this past month primarily on inventory orders for the camp stores. It is a time-consuming task opening boxes of souvenirs, camping supplies, and apparel items and getting all of the items entered into our POS system, tagged, and displayed. Our new storage space in the camp store (which was previously the maintenance room) allows us to back stock inventory this season. This will free up time during the season for the management team to focus on staff development and customer service rather than spending valuable time reordering and restocking store inventory. Each season we find new distributors who carry unique items that we feel will be appreciated by our guests.

Our maintenance staff has completed numerous projects this past month even with inclement weather. Improvements were made to the upstairs camp office including the installation of a new floor. Many organizing projects have been completed that will enable the maintenance crew to operate more efficiently. Pads have been constructed for the addition of 24 more bear-resistant food lockers. And Joe has completed SOPs which will make training new staff easier each year. As weather permits, we are planning to renovate more tent pads with new landscaping timbers at the Mary’s Lake Campground. East Portal is currently blanketed by a couple feet of snow, but will soon be a hotspot of activity as we begin bringing in material for the new shower house which is scheduled to arrive in the spring.

We have a lot of big projects coming up very soon which I am hoping run on schedule and allow the campgrounds to open on time on May 15th. In addition to the new shower house at East Portal, we will be simultaneously replacing a critical section of sewer line at Mary’s Lake and adding a new and improved dump station. These are all great improvements to the properties and will provide many years of problem-free infrastructure.

Campgrounds Revenue

Mary's Lake Campground2014 2015 2016 2017

January 4,243.56$ 13,476.45$ 31,701.45$ 42,163.30$ February 7,870.75$ 14,736.00$ 27,777.29$ March 10,753.05$ 27,780.70$ 47,656.40$ April 14,769.58$ 36,958.38$ 46,783.13$ May 38,329.39$ 54,422.81$ 89,748.31$ June 66,657.92$ 110,045.52$ 137,350.69$ July 77,292.78$ 133,147.70$ 127,997.09$ August 48,574.83$ 110,921.09$ 91,720.92$ September 27,822.94$ 63,155.12$ 57,857.29$ October 4,216.11$ 14,441.27$ 4,548.54$ November 128.75$ 533.85$ 928.75$ December 762.50$ 5,845.10$ 7,816.25$

301,422.16$ 585,463.99$ 671,886.11$ 42,163.30$

Total To Date 4,243.56$ 13,476.45$ 31,701.45$ 42,163.30$

East Portal Campground2014 2015 2016 2017

January 7,754.74$ 12,111.45$ 17,325.60$ 24,704.55$ February 10,144.93$ 16,069.15$ 21,651.10$ March 10,318.29$ 18,721.95$ 28,516.50$ April 14,086.61$ 28,629.70$ 31,246.05$ May 26,474.62$ 39,975.76$ 50,711.23$ June 40,261.90$ 57,407.94$ 50,634.11$ July 42,256.59$ 44,332.01$ 50,702.49$ August 29,531.64$ 36,992.33$ 37,439.86$ September 17,149.30$ 26,035.06$ 24,293.30$ October 3,641.94$ 3,982.13$ 2,429.48$ November -$ 362.60$ 466.25$ December 2,327.50$ 3,546.25$ 4,342.50$

203,948.06$ 288,166.33$ 319,758.47$ 24,704.55$

Total To Date 7,754.74$ 12,111.45$ 17,325.60$ 24,704.55$

2014 2015 2016 2017Combined Totals To Date 11,998.30$ 25,587.90$ 49,027.05$ 66,867.85$ Annual Revenue Budget 401,910.00$ 473,993.00$ 741,525.00$ 937,256.00$

Board Report February 2017 HUMAN RESOURCES

• Recruitment We began recruitment for a new District Mechanic on January 27th. The search will end on February 21st, followed by interviews for the top candidates. As of today, we have 11 qualified applicants that have applied for this position. We hope to have the new employee selected and on board with us by the end of March.

• Total Benefits Calculator

HR has finished designing the EVRPD Total Compensation Tool. This tool (Excel-based) is a decision-making tool for prospective employees that are considering a career with the EVRPD. Compensation is bigger than just the salary you earn and this tool acknowledges how much we are subsidizing insurance, contributing to their retirement plan, providing paid-out holiday, sick and vacation time, giving with discount perks, and more. Prospective employees can simply plug in their salary offer amount and select the health insurance package they desire. The calculator then adds in all paid time off, employee discounts, and the health and retirement numbers for a final grand total. This total compensation calculator provides a comprehensive view of everything included in the overall compensation for the new hire, and allows them to see the many thousands of dollars that they will receive in addition to their base salary, if they decide to work for us and accept our employment offer.

Marketing Monthly Report

DATE: February 21, 2017

Social Media

EVRPD now has three social media pages: Facebook (@EVRPD), Twitter (@EVRPD) and the newest page, Instagram (evrpd). There is also a dedicated Facebook page for the golf courses (Estes Park Golf Course), which

is managed by the golf department. Since starting in December, the activity on Facebook has increased tremendously. We now have posts either daily or every other day during the work week. Content focuses on announcing news, promoting events and opportunities for recreation in the District, and photographs from around the District. The most recent Facebook report showed a 28% increase in page visits, a 785% increase in the total reach of viewers, and a 587% increase in people engaged over the previous week. This has mostly been due to the quality of content, adding hashtags, and incorporating links to other facebook pages related to Estes Park (ie., Estes Park Vacationland, Visit Estes Park, Adolfson and Peterson Construction, etc.). I will continue to use these online marketing tools as a means to reach our audience.

Email and Newsletters

We are in the process of switching our promotional email service provider from iContact to mailchimp. There will be a slight cost savings to do this while improving the quality of our emails with interactive and effective features, such as newsletter sign ups, targeted emails, modern email and newsletter templates, and marketing automation. We will use this system to launch our monthly electronic District newsletter, with the first issue anticipated to go out March 9.

Website

The new EVRPD website integration was completed and the launch happened in mid-January. After a couple of hiccups in rollout with links not working (which is often the case as

search engines refresh cached URLs), the site is working great with several compliments coming in from our audience. The new site also includes a bi-monthly blog. Two articles have already been posted with a third one coming this month. A schedule of article topics has been outlined for the year to align with events and activities happening throughout the District. New photos were added to the scrolling images on the homepage to feature various seasonal opportunities around the District. These will be updated as seasons progress to reflect the current season. New photos will also be taken of just about all activities and locations within the District to incorporate throughout the website.

Public Relations

Since December, I have written (or edited) and distributed five press releases, which have all appeared in Estes Park Trail Gazette and Estes Park News. Topics included receipt of building permit for the community center, new staff at EVRPD, senior advisory committee for the community center, public meeting for the community center, and the latest release announcing Smokin’ Dave’s at the Hangar.

Smokin’ Dave’s at The Hangar

I will be working closely with Cat Oehlman from Smokin’ Dave’s and Mark Miller to promote the new restaurant. The press release announcing the partnership was distributed on February 14. It appeared on Estes Park Trail Gazette’s website and Facebook pages, and within a day had several comments from eager patrons excited about the news. The release was also distributed to Visit Estes Park, the Town of Estes Park, Estes Park News, and through our social media pages. We will be updating the content on our website as well and will continue to promote the upcoming opening on April 1 through our social media pages.

District Branding

We have finalized the new District logo along with a set of six department logos. This will give the District not only a new image but a consistent brand across all our recreation opportunities while allowing

each department the flexibility to promote their property. Once approved, we will incorporate the logo into new District brochures, incorporate it on our website, update ads for visitor guides, and create new District stationary, employee shirts, nametags, and monument signs. A brand manual will also be developed so that a consistent use of the new logos will be easily and efficiently adhered to throughout the District.

Future Projects

In addition to maintaining and further implementing the above projects, new opportunities will also be identified for marketing the District. Discussions have started with Visit Estes Park to see how we can better partner to promote Estes Valley together. Marketing plans are being developed to help steer us to the right opportunities for marketing our golf courses, the community center and the District. In addition to new photos of District properties, plans are also in the works for a set of District stock images as well as staff and Board head shots.

2/16/2017 at 8:16 AM Page: 1

Month of January Year to Date

Last YearMonth Actual

Current YearMonth Actual

Current YearMonth Budget

Month Variance

Current YearYear to Date

Actual


BudgetCurrent Year

Annual Budget

ADMINISTRATIONTotal Revenues 7,865 754 12,669 (11,915) 754 12,669 725,268Operating Expenses 41,181 45,401 42,953 2,448 45,401 42,953 574,251Non-Operating Exp 1,120 0 479 (479) 0 479 5,743Total Expenses 42,301 45,401 43,432 1,969 45,401 43,432 579,994

Net Income (34,436) (44,647) (30,763) (13,884) (44,647) (30,763) 145,274

RECREATIONTotal Revenues 9,693 14,066 13,694 372 14,066 13,694 80,200Operating Expenses 10,491 18,046 25,781 (7,735) 18,046 25,781 236,023Non-Operating Exp 0 0 492 (492) 0 492 5,900Total Expenses 10,491 18,046 26,273 (8,227) 18,046 26,273 241,923

Net Income (798) (3,980) (12,579) 8,599 (3,980) (12,579) (161,723)

COMMUNITY CENTERTotal Revenues 3,462 16,365 47,834 (31,469) 16,365 47,834 24,824,963Operating Expenses 42 14,031 19,293 (5,262) 14,031 19,293 270,487Non-Operating Exp 0 28,551 1,913,309 (1,884,758) 28,551 1,913,309 24,510,073Total Expenses 42 42,582 1,932,602 (1,890,020) 42,582 1,932,602 24,780,560

Net Income 3,420 (26,217) (1,884,768) 1,858,551 (26,217) (1,884,768) 44,403

LAKE ESTES GOLFTotal Revenues 4,591 5,453 3,494 1,959 5,453 3,494 252,322Operating Expenses 15,930 22,333 18,598 3,735 22,333 18,598 359,719Non-Operating Exp 0 0 750 (750) 0 750 18,000Total Expenses 15,930 22,333 19,348 2,985 22,333 19,348 377,719

Net Income (11,339) (16,880) (15,854) (1,026) (16,880) (15,854) (125,397)

ESTES PARK GOLFTotal Revenues 17,215 4,790 14,122 (9,332) 4,790 14,122 1,016,867Operating Expenses 33,703 42,507 43,428 (921) 42,507 43,428 844,931Non-Operating Exp 19,443 12,060 12,506 (446) 12,060 12,506 79,237Total Expenses 53,146 54,567 55,934 (1,367) 54,567 55,934 924,168

Net Income (35,931) (49,777) (41,812) (7,965) (49,777) (41,812) 92,699

Estes Valley Recreation & Park DistrictPeriod Income Statement

Compared with Budget and Last YearFor the One Month Ending January 31, 2017

2/16/2017 at 8:16 AM Page: 2

Last YearMonth Actual

Current YearMonth Actual

Current YearMonth Budget

Month Variance


Actual


BudgetCurrent Year

Annual Budget

MARINATotal Revenues 260 349 255 94 349 255 424,775Operating Expenses 4,958 7,639 8,758 (1,119) 7,639 8,758 267,502Non-Operating Exp 0 0 557 (557) 0 557 39,688Total Expenses 4,958 7,639 9,315 (1,676) 7,639 9,315 307,190

Net Income (4,698) (7,290) (9,060) 1,770 (7,290) (9,060) 117,585

PARKS/TRAILSTotal Revenues 88,057 330 1,871 (1,541) 330 1,871 1,089,945Operating Expenses 12,642 15,974 21,822 (5,848) 15,974 21,822 278,814Non-Operating Exp 96,261 2,928 73,321 (70,393) 2,928 73,321 918,705Total Expenses 108,903 18,902 95,143 (76,241) 18,902 95,143 1,197,519

Net Income (20,846) (18,572) (93,272) 74,700 (18,572) (93,272) (107,574)

CAMPGROUNDSTotal Revenues 45,594 74,775 48,054 26,721 74,775 48,054 1,266,556Operating Expenses 25,966 20,649 34,087 (13,438) 20,649 34,087 593,614Non-Operating Exp 0 14,500 1,237 13,263 14,500 1,237 455,690Total Expenses 25,966 35,149 35,324 (175) 35,149 35,324 1,049,304

Net Income 19,628 39,626 12,730 26,896 39,626 12,730 217,252

AQUATICSTotal Revenues 6,168 6,527 4,949 1,578 6,527 4,949 108,037Operating Expenses 17,480 25,305 25,914 (609) 25,305 25,914 316,533Non-Operating Exp 0 6,363 5,264 1,099 6,363 5,264 8,165Total Expenses 17,480 31,668 31,178 490 31,668 31,178 324,698

Net Income (11,312) (25,141) (26,229) 1,088 (25,141) (26,229) (216,661)

DISTRICT TOTALSTotal Revenues 182,905 123,409 146,942 (23,533) 123,409 146,942 29,788,933Operating Expenses 162,393 211,885 240,634 (28,749) 211,885 240,634 3,741,874Non-operating Exp 116,824 64,402 2,007,915 (1,943,513) 64,402 2,007,915 26,041,201Total Expenses 279,217 276,287 2,248,549 (1,972,262) 276,287 2,248,549 29,783,075

Net Income (96,312) (152,878) (2,101,607) 1,948,729 (152,878) (2,101,607) 5,858

2016 2017CASH RECEIPTS: JANUARY JANUARY

General Fund 7,866$ 754$ Recreation 9,693 14,066Community Center 3,462 16,365Lake Estes 9-Hole Golf Course 4,592 5,453Estes Park 18-Hole Golf Course 17,215 4,790Marina 260 349Parks/Trails 88,057 330Campgrounds 45,594 74,775Aquatic Center 6,175 6,527Flood Recovery Projects 0 0

TOTAL REVENUE 182,914 123,409(Increase)/Decrease in Receivables/Inv (53,438) 109,696

Total Cash Receipts 129,476$ 233,105$

CASH DISBURSEMENTS:General Fund 43,383$ 45,401$ Recreation 10,492 18,046Community Center 42 42,582Lake Estes 9-Hole Golf Course 15,938 22,333Estes Park 18-Hole Golf Course 50,700 54,567Marina 4,959 7,639Parks/Trails 104,989 18,902Campgrounds 26,494 35,149Aquatic Center 17,481 31,668Flood Recovery Projects 4,663

TOTAL EXPENSES 279,141 276,287(Increase)/Decrease in Payables (13,766) 667,111

Total Cash Disbursements 265,375$ 943,398$

NET CASH INFLOW (OUTFLOW) (135,899)$ (710,293)$

CASH IN BANK:AVAILABLE CASH: Bank of Estes Park - Checking 361,073$ 287,635$ Bank of Estes Park - Credit Cards 14,756 11,152 ColoTrust - General Fund 648,680 1,165,142 CSafe - General Fund 9,160 8,015 Bank of Estes Park - DOW POS 439 1,261 Bank of CO - Money Market 194,799 194,898 Petty Cash 1,570 977 PayPal Cash 1,073 1,000

Sub-Total - Available Cash 1,231,550$ 1,670,080$

OTHER CASH: Bank of Estes Park - Parks & Trails 470,273$ 470,321$ ColoTrust - Lottery Funds(CTF) 190,077 237,946 ColoTrust - Community Center Fund 75,917 76,443 ColoTrust - Comm Ctr Proj Acct 9,741,103 20,719,212 Bank of Estes Park - GIF 6,950 6,951 CSafe - Maintenance Fund 58,746 59,090 CSafe - Tabor Reserve 41,380 42,822 CSafe - Debt Service Fund 0 60,733 Bank of EP - Youth Center 31,888 31,891

Sub-Total - Other Cash 10,616,333$ 21,705,408$

TOTAL CASH IN BANKS 11,847,883$ 23,375,488$

* Includes Jr Golf, Youth Activity & Marina Improvement

ESTES VALLEY RECREATION AND PARK DISTRICTJANUARY CASH FLOW REPORT

FEBRUARY 14, 2017

2/16/2017 at 8:17 AM Page: 1

Check # Date Payee Cash Account Amount142070 1/5/17 Air-O-Pure 1-0000-101-1001 110.00142071 1/5/17 Antigua Group, Inc 1-0000-101-1001 53.56142072 1/5/17 Atlas Disposal & Recycling 1-0000-101-1001 195.00142073 1/5/17 Callaway Golf 1-0000-101-1001 111.39142074 1/5/17 Colorado Employer Benefit Trust 1-0000-101-1001 29,213.94142075 1/5/17 CEM 1-0000-101-1001 345.00142076 1/5/17 CenturyLink 1-0000-101-1001 269.24142077 1/5/17 Club Prophet Systems 1-0000-101-1001 225.00142078 1/5/17 Productivity Plus Account 1-0000-101-1001 130.99142079 1/5/17 Heather Drees - Petty Cash 1-0000-101-1001 198.58142080 1/5/17 Dynamic Brands 1-0000-101-1001 99.30142081 1/5/17 Estes Park Lumber 1-0000-101-1001 130.62142082 1/5/17 Estes Valley Networks, Inc 1-0000-101-1001 80.00142083 1/5/17 K & K Supply 1-0000-101-1001 182.00142084 1/5/17 Konica Minolta 1-0000-101-1001 188.25142085 1/5/17 Larimer County Engineering Dept 1-0000-101-1001 231.99142086 1/5/17 Larimer Co Environmental Health 1-0000-101-1001 575.00142087 1/5/17 Miracle Recreation Equipment 1-0000-101-1001 38.68142088 1/5/17 Mountain Valley Plumbing & Heating1-0000-101-1001 296.35142089 1/5/17 OfficeMax Incorporated 1-0000-101-1001 517.91142090 1/5/17 Protect Youth Sports 1-0000-101-1001 95.85142091 1/5/17 Rocky Mountain Water Works, LLC 1-0000-101-1001 6,814.05142092 1/5/17 Sun Mountain 1-0000-101-1001 300.12142093 1/5/17 Supplyworks 1-0000-101-1001 664.69142094 1/5/17 TDS 1-0000-101-1001 61.86142095 1/5/17 Titleist 1-0000-101-1001 2,682.21142096 1/5/17 Van Horn Engineering 1-0000-101-1001 15,895.00142097 1/5/17 Verizon Wireless 1-0000-101-1001 88.72142098 1/5/17 Xcel Energy 1-0000-101-1001 887.15142099 1/5/17 Park Supply Co 1-0000-101-1001 981.70142100 1/5/17 Town of Estes Park 1-0000-101-1001 1,935.83142101 1/12/17 CEM 1-0000-101-1001 700.00142102 1/12/17 CO Spec Districts Prop & Liab Pool 1-0000-101-1001 1,597.45142103 1/12/17 Christy Crosser 1-0000-101-1001 300.00142104 1/12/17 Estes Park Sanitation 1-0000-101-1001 255.00142105 1/12/17 Estes Valley Networks, Inc 1-0000-101-1001 50.00142106 1/12/17 Hobert Office Services 1-0000-101-1001 231.00142107 1/12/17 Master Graphics Printing/Shipping 1-0000-101-1001 32.50142108 1/12/17 Mark Miller 1-0000-101-1001 59.40142109 1/12/17 Mountain Valley Plumbing & Heating1-0000-101-1001 438.85142110 1/12/17 NAPA 1-0000-101-1001 626.00142111 1/12/17 OfficeMax Incorporated 1-0000-101-1001 738.64142112 1/12/17 Park School District R-3 1-0000-101-1001 380.00142113 1/12/17 Supplyworks 1-0000-101-1001 35.40

Estes Valley Recreation and Park DistrictCheck Register

For the Period From January 1, 2017 to January 31, 2017

2/16/2017 at 8:17 AM Page: 2

Check # Date Payee Cash Account Amount142114 1/12/17 TDS 1-0000-101-1001 49.95142115 1/12/17 Upper Thompson Sanitation District 1-0000-101-1001 55.20142116 1/12/17 Bank of Colorado - VISA 1-0000-101-1001 5,755.83142117 1/12/17 Bank of Colorado - VISA 1-0000-101-1001 5,937.94142118 1/18/17 Bank of Colorado 1-0000-101-1001 28,301.00142119 1/19/17 A-1 Transfer 1-0000-101-1001 312.00142120 1/19/17 Ace Hardware 1-0000-101-1001 353.41142121 1/19/17 CenturyLink 1-0000-101-1001 1,206.07142122 1/19/17 Colorado Code Consulting, LLC 1-0000-101-1001 937.50142123 1/19/17 Colorado Activity Centers 1-0000-101-1001 785.00142124 1/19/17 Simpleview (DTN) 1-0000-101-1001 201.50142125 1/19/17 Estes Park News 1-0000-101-1001 100.00142126 1/19/17 Estes True Value/Radioshack 1-0000-101-1001 32.35142127 1/19/17 GCR Tires & Service 1-0000-101-1001 228.00142128 1/19/17 K & K Supply 1-0000-101-1001 171.62142129 1/19/17 Lyons Gaddis 1-0000-101-1001 235.00142130 1/19/17 O'Keefe Publishing 1-0000-101-1001 1,500.00142131 1/19/17 Ohlson Lavoie Collaborative 1-0000-101-1001 196,743.26142132 1/19/17 Prairie Mountain Publishing 1-0000-101-1001 413.68142133 1/19/17 R&R Products, Inc 1-0000-101-1001 520.80142134 1/19/17 Range View Security, Inc. 1-0000-101-1001 210.00142135 1/19/17 RLH Engineering, Inc. 1-0000-101-1001 6,257.16142136 1/19/17 Safeway Stores, Inc 1-0000-101-1001 38.14142137 1/19/17 Jill Schladweiler 1-0000-101-1001 98.44142138 1/19/17 TORO NSN 1-0000-101-1001 145.00142139 1/19/17 US Postal Service 1-0000-101-1001 112.00142140 1/19/17 Warnaco Inc - Swimwear 1-0000-101-1001 1,731.73142141 1/19/17 Xcel Energy 1-0000-101-1001 508.91142142 1/26/17 A One Stop Print Shop 1-0000-101-1001 1,591.00142143 1/26/17 Bank of Colorado 1-0000-101-1001 6,997.37142144 1/26/17 BSN Sports Inc. 1-0000-101-1001 615.36142145 1/26/17 CPRA-Colorado Parks & Recreation A1-0000-101-1001 100.00142146 1/26/17 Daphne's Headcovers 1-0000-101-1001 16.20142147 1/26/17 Home Depot Credit Services 1-0000-101-1001 1,383.44142148 1/26/17 Larimer County Clerk 1-0000-101-1001 1.00142149 1/26/17 Miles Marketing Destinations 1-0000-101-1001 510.00142150 1/26/17 Nina DeFrange 1-0000-101-1001 45.57142151 1/26/17 Northend Self Storage 1-0000-101-1001 100.00142152 1/26/17 OfficeMax Incorporated 1-0000-101-1001 310.98142153 1/26/17 Cheryl Sarnwick - Petty Cash 1-0000-101-1001 500.00142154 1/26/17 TDS 1-0000-101-1001 45.25142155 1/26/17 Verizon Wireless 1-0000-101-1001 88.65Total $334,290.53

2/16/2017 at 8:17 AM Page: 3

Check # Date Payee Cash Account AmountElectronic/Other Transactions:Transfer to Csafe Debt Service Account $8,576.12Payroll & Payroll Taxes $115,417.20Additional 3rd Qtr SUTA $795.56Sales Tax Remittance $547.00

Total Disbursements from Operating Account $459,626.41

Adjustments to reconcile to cash flow report:Credit Card Fees withdrawn from CC account $577.04Construction payment to A&P wired directly from Colotrust $487,331.00Petty Cash Transfer $500.00DOW withdrawals for fishing licenses $0.00Transfers (see above) ($8,576.12)Other changes in receivables and payables $3,939.67

Cash Disbursements per Cash Flow Report $943,398.00

Updated 2/14/2017

Actual Actual Actual Actual Actual Actual ActualWeek Starting 12/26/2016 1/2/2017 1/9/2017 1/16/2017 1/23/2017 1/30/2017 2/6/2017

Beginning bal - Operating & Credit Card Accts 629,336 597,598 559,034 504,217 349,252 280,202 242,913

Estimated cash receipts - user fees 7,471 15,841 3,875 7,648 1,537 18,773 70,188

Estimated cash receipts - prop taxes 15,031 148,209

Estimated cash receipts - BOR

Estimated cash receipts - flood recov, grants, othe 3,730 10,319 125 657 2,400 412

Transfers in from CC proj acct, (out) to debt svc 16,339 79,199 2,097

Estimated A/P disbursements (1,206) (11,992) (17,243) (8,904) (5,307) (7,258) (17,365)

Estimated payroll, including retirement contrib. (57,662) (56,479) (796) (58,939) 191 (61,026)

Health, Life and Dental insurance monthly prem (29,214) (27,485)

Lease Payments (6,997)

Fish Creek Trail Rebuild (4,451) (4,513)

Mary's Lake Sewer

BOR ADA Restrooms (14,685)

Community Center (232,239)

Other disbursements (capital purch., etc.) (410) (23,518) (6,871) (3,351)

Estimated ending balance general operating accts 597,598 559,034 504,217 349,252 280,202 242,913 375,468

Estimated ending balance non-designated investment accts (Colotrust, Csafe, Bank of CO) 538,418 538,418 538,418 538,418 538,418 538,418 556,500

Total cash available for operations 1,136,016 1,097,452 1,042,635 887,670 818,620 781,331 931,968

Cash Flow Analysis

Updated 2/14/2017

Week Starting

Beginning bal - Operating & Credit Card Accts

Estimated cash receipts - user fees

Estimated cash receipts - prop taxes


Estimated cash receipts - flood recov, grants, othe

Transfers in from CC proj acct, (out) to debt svc

Estimated A/P disbursements

Estimated payroll, including retirement contrib.

Health, Life and Dental insurance monthly prem

Lease Payments

Fish Creek Trail Rebuild

Mary's Lake Sewer

BOR ADA Restrooms

Community Center

Other disbursements (capital purch., etc.)

Estimated ending balance general operating accts

Estimated ending balance non-designated investment accts (Colotrust, Csafe, Bank of CO)

Total cash available for operations

Cash Flow Analysis Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated2/13/2017 2/20/2017 2/27/2017 3/6/2017 3/13/2017 3/20/2017 3/27/2017 4/3/2017

375,468 267,376 194,177 183,777 823,917 438,021 363,180 341,410

7,038 5,891 26,935 54,085 17,120 2,891 28,948 108,294

661,443

(88,334) (385,825)

(9,886) (17,591) (9,850) (13,888) (17,191) (14,733) (23,232) (24,214)

(61,500) (61,500) (63,000) (65,000)

(27,485) (27,485)

(16,910)

267,376 194,177 183,777 823,917 438,021 363,180 341,410 360,490

556,500 556,500 556,500 556,500 556,500 556,500 556,500 556,500

823,876 750,677 740,277 1,380,417 994,521 919,680 897,910 916,990

Updated 2/14/2017

Week Starting










Lease Payments


Mary's Lake Sewer

BOR ADA Restrooms

Community Center





Cash Flow Analysis Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated4/10/2017 4/17/2017 4/24/2017 5/1/2017 5/8/2017 5/15/2017 5/22/2017 5/29/2017

360,490 574,201 357,977 13,925 159,021 707,554 310,254 215,595

43,019 13,759 13,657 81,312 20,221 21,949 35,626 182,057

195,674 550,935

147,300 50,000

(114,138) (321,365)

(17,817) (50,845) (23,227) (15,516) (22,623) (27,884) (30,285) (23,505)

(65,000) (68,000) (70,000) (80,000)

(27,485) (27,485)

(7,165) (6,997)

(100,000)

(300,000)

574,201 357,977 13,925 159,021 707,554 310,254 215,595 316,662

556,500 556,500 556,500 556,500 556,500 556,500 556,500 556,500

1,130,701 914,477 570,425 715,521 1,264,054 866,754 772,095 873,162

Updated 2/14/2017

Week Starting










Lease Payments


Mary's Lake Sewer

BOR ADA Restrooms

Community Center





Cash Flow Analysis Estimated Estimated Estimated Estimated Estimated6/5/2017 6/12/2017 6/19/2017 6/26/2017 7/3/2017

316,662 586,544 404,535 469,793 466,484

74,386 68,385 87,642 160,762 267,382

222,167

(129,592)

(26,671) (28,955) (22,384) (46,587) (21,931)

(85,000) (90,000)

(27,485)

(6,847)

586,544 404,535 469,793 466,484 711,935

556,500 556,500 556,500 556,500 556,500

1,143,044 961,035 1,026,293 1,022,984 1,268,435

FEBRUARY 21, 2017AGENDA ITEM: 3

__________________________________________________________________________________________

AGENDA TITLE: APPROVAL OF REGULAR (ACTION) AGENDA

SUBMITTED BY: TOM CAROSELLO

THE ACTION AGENDA INCLUDES:

4. CITIZEN & BOARD COMMENTSa. Estes Park Gun & Archery Club Presentation

5. ADMINISTRATIVE REPORTSa. Executive Director Reportb. Project Manager Reportc. Finance Director Report

6. OLD BUSINESSa. Community Center Project – Owner’s Rep. Update (Discussion)

7. NEW BUSINESSa. Approval of Contract Change Order for Estes Valley Community Center (Approval)b. Approval of Joint Sewer Maintenance Agreement for Estes Valley Community Center (Approval)c. Discussion regarding funding for Fall River Trail Extension Project (Discussion/Approval)d. Consideration of new District logose. Disposal of District Property (Approval)

8. FURTHER BUSINESSa. Meetings to Schedule

BOARD ACTION NEEDED: A motion to (approve or modify) the action agenda, as presented.

AGENDA TITLE:SUBMITTED BY:

FEBRUARY 21, 2017

AGENDA ITEM:

BACKGROUNDINFORMATION:

ATTACHMENTS:

STAFFRECOMMENDATION:

BOARD ACTION NEEDED:

Estes Park Gun & Archery Club PO Box 982, Estes Park, CO 80517 2017 Board Member Directory (1-19-2017) President Sharyn Gartner [email protected] 1yr. term 2185 Ridge Road 970-586-2426 Estes Park, CO 80517 [email protected] 1st Vice Pres. William (Bill) Conger [email protected] 1yr. term 1792 Hummingbird Dr. 970-577-9393 Estes Park, CO 80517 [email protected] 2nd Vice President Douglas Miller [email protected] 1yr. term 2007 Upland Circle 303-875-0624 Estes Park, CO 80517 Secretary William (Bill) Howell [email protected] 1yr. term 3025 Sioux Court 970-586-5455 home Estes Park, CO 80517 970-481-1243 cell Treasurer 1yr. Term OPEN Board Member Rick Tekulve [email protected] 1yr. term 1028 Tranquil Lane 970-577-8588 Estes Park, CO 80517 Board Member James Cozzie [email protected] 3yr. term 450 Lakefront Street 970-586-1191 Estes Park, CO 80517

Board Member Randy Buchanan [email protected] 2yr. term 2941 Aspen Dr 970-577-9287 Estes Park, CO 80517 Board Member Doug Tabor [email protected] 2yr. term 1861 Raven Ave I-3 970-577-1157 Estes Park, CO 80517 [email protected] Special Committee Chairmen--------------------------------------------------------------------------------------------- Web Master Doug Tabor [email protected] Membership Chr. Bob Mitchiner [email protected] 2422 Steppe Dr. 303-746-0965 cell Longmont, CO 80504 303-772-7438 home [email protected]

mailto:[email protected]














2016 Annual Report of Clean-up Days at the Indoor Range & Work Days at the Outdoor Range

The Indoor Range had listed 4 clean-up days to complete for 2016. The last date was scheduled for October 6th, a Thursday, but the board decided to change this Indoor

Range date for a work day at Common Point Outdoor Range. There were 33 dedicated members contributing 71.35 hours to our In-Kind Service hours in those

three days.

The Indoor Range received its usual sand backstop cleaning, removing the solid lead build up to be recycled. We were trained on how to use the HEPA Filter vacuums and

cleaned the floor and fabric covered chairs. Repair and replacement of an outside gutter drain and the constant cleaning & separating of the brass, steel & aluminum casings to be recycled, are always jobs to be done. Dumpster bins are emptied.

With the signing of the Concession Agreement with the Estes Valley Recreation and Park District, September 26, 2016, it became apparent that work days were needed to

allow our Club Members to comfortably use the pistol & rifle ranges.

There was a total of 109 people working (this includes members who came to work multiple times) with a total of 239.26 hours of work on the Common Point ranges in

order to make it safe and ready to use. The dates involved where: Sept. 29th, Oct. 1st, Oct. 6th, Oct. 15th, Oct. 20th and all worked to locate firing lanes, building target stand &

holders at each position.

Then for two days straight, Nov. 19th & 20th, Bill Howell, Sharyn Gartner & myself met with Mountain Concrete, Scott Miller’s crew to landscape & excavate for the side berm improvements. Sharyn was able to stay the entire day while Bill Howell and I planned

out new placement of signs for the range, removal of “dead” trees, and the management of the berm extensions to both pistol & rifle ranges. Another parking area

was also established.

The last work day was on December 3rd, as we had hoped to compact around the Shot Curtain Barrier Poles before the snow started to build up. We were able to remove and salvage our protective rubber at the bottom of the poles with hopes of adding more soil and protect this area from any soil erosion in the future. It may take another Spring day

before we get back to this project.

Thank you for all your efforts to get the outdoor range open. We are lucky to have such a helpful group of members.

William L. Conger, 1st Vice-President

Executive Director’s Report (Feb. 2017) Community Center – Recent developments include:

• Development Review/TOEP Inspection Process – To date, town officials have been impressed with the quality and organization exhibited by Adolfson & Peterson Construction during paperwork submittals and also during on-site inspections. No delays have resulted from any failed inspections.

• Vertical Construction – Adolfson and Peterson Construction is has nearly finished pouring concrete footers and foundations, and is now pouring vertical walls. CMU block will arrive before the end of the month, and structural steel is scheduled to arrive in mid-March.

• Sewer Line IGA with School District – *See separate agenda item. • Utility Credits – Town staff are still verifying the estimated utility credit of approximately

$851,000 (from the old elementary school) and have indicated further credits may be possible. • Senior Services –EVRPD staff and town senior services personnel are in frequent communication

regarding the transition of senior services and will work through the winter to develop a plan for integration of programming and staff. A solicitation for members to serve on the Senior Advisory Board has been published.

• Aquatics Center Upgrades – *Covered in separate agenda item (Contract Change Order for EVCC).

• Partnerships –Library district staff continue to work with the design team on plans to implement public library amenities in the lower and upper lobbies. No funding has been committed, to date, but the library district has applied for grant funding.

• Operational Study –Staff recently discussed updated fee and operational projections with Jeff King of Ballard King; the final draft operational study should be completed before the end of next month.

• Media – Press releases regarding the upcoming EVCC public meeting (Feb. 23, 6 p.m. in Town Hall) and the online survey soliciting public feedback were issued over the past two weeks; releases will continue to be issued on a regular basis to highlight milestones in the project timeline and clear up any public controversy.

• Budget – *See related agenda item (Contract Change Order for EVCC). Web Site and Point-of-Sale System Upgrades – Matt Enrietta, Dawn Wilson and Heather Drees continue to lead the effort to manage the new web site, which was launched in late January. Matt continues to lead staff training sessions on the District’s new point-of-sale and programming software (eTrak Plus), which was also launched in late January. Public feedback on both initiatives has been largely positive. Policy – The administrative team will continue to create, update and enforce a wide range of personnel/safety policies and procedures. Policy adoptions and changes in draft form will be presented for Board review on a regular basis as they become finalized. *Please do not hesitate to contact me at any time via cell phone at (970) 382-1356 with questions, comments and suggestions.

EVRPD Project Status Brief

- 1 -

Friday, February 17, 2017 Prepared by: Kim Slininger - Project Manager Active Project(s) Listing East Portal CG Shower House Site Construction Fish Creek Corridor Construction Mary’s Lake Campground Sewer Line RFQ for Design- Update Clubhouse Staircase Replacement and Railing Repair

East Portal CG Shower House Site Construciton

• Solicitation is on street. Bid Opening is scheduled for March 7 a little after noon • Construction timeline is a 60-day performance period with a 45-day construction period • Work is scheduled to be substantially complete by May 15. • Estimated cost is $40,000 • Contracts still to be issued include: Electrical Service Install and Under Slab Plumbing Install

Fish Creek Corridor Construction

• Work is progressing on stream crossings, retaining walls and sub-grade drainage structures. • Requests for reimbursements are being generated • EVRPD’s cost share for Phase II construction, overhead, planning to date is approximately $482,000 • Approximately $60,000 is expected to be requested for reimbursement from GOCO

Marys Lake Campground Sewer Line Rehabilitation-Phase I Construction

• Cornerstone Eng. is developing plans and contract specifications and project is currently being solicited to various construction websites and local advertising

• Prospective bids are due Tuesday, March 7 • Construction timeline is a 60-day performance period with a 45 day construction period • Work is scheduled to be substantially complete by May 15. • Estimated cost is $80,000

18 Hole GC Clubhouse Stair Replacement

• Invitation to bid for Stair Replacement and Railing Repair is currently being advertised locally • Closing of RFP is scheduled for Friday, February 24 • Construction timeline has the project completed by April 15 • Estimated cost is $20,000

IDIQ Contracting Proposal

• Lawyer review of this type of contract has determined the IDIQ type of contracting is not legal for Special

Districts. This avenue of construction contracting has been abandon • Future construction contracts and solicitation will be issued on an individual basis for any contract over

$5,000.

Finance Director Report February, 2017 Operating Revenues and Expenses The 2017 budget year will bring challenges as we prepare for start-up of the Community Center and transition all Aquatic Center operating expenses to the District. Our annual budget does not allow much margin for revenue shortages or expense overruns, so we will be monitoring both very closely throughout the year. We came out of the gate in January a little behind in revenue, but also slightly under budget for operating expenses.

Debt Service

Debt service property tax collections remain on track to fund the next bond interest payment due on June 1.

Other Updates • Accounting staff are continuing to close out 2016 and prepare for audit. Jeanne and I attended the

RubinBrown “Public Sector” seminar in Denver on February 3rd, during which we learned about new financial disclosure requirements for valuation of investments and for reporting the impact of tax abatements.

• The Recreation, Aquatics and Administration Departments are up and running on our new Recreation Management software, eTrak, and we are working through formatting reports to electronically transfer revenue and cash receipts information to our accounting software. It is a welcome improvement to be able to pull data directly from the software and to eliminate hand-written, manually calculated revenue/deposit reports – great progress for the District!

• Along with the launch of the District’s new website, we added a “Financial Information” page under the “About the District” section of the site. This page includes a brief description of our financial structure and goals, and provides links to the 2017 budget and our most recent audited financial statements.

__________________________________________________________________P.O. Box 1379, 690 Big Thompson Avenue [email protected] 970-586-8191 PhoneEstes Park, CO 80517 http://www.evrpd.com 970-586-8193 Fax

DATE: February 21, 2017

TO: Tom Carosello, Executive Director EVRPD and EVRPD Board of Directors

FROM: Chuck Jordan & Travis Guerette, EVRPD Owner’s Representative

SUBJECT: Progress Report #11 covering November 15, 2016 to February 21, 2017.

1. Weekly Owner-Architect-Contractor (OAC) meetings held on Tuesdays at A&P jobsite trailer.

2. February 21, 2016 75%CD estimate preview conference call held to review status of project estimate before presentation to District.

3. February 21, 2016 review of fitness equipment type and layout conference call held to review initial layout.

4. February 29, 2016 EVRPD Board Meeting held to approve conveyance. Conveyance approved.

5. February 29, 2016 OfficeScapes onsite to review proposed furniture layouts for EVCC.

6. December 8th, 2016 EVRPD Board meeting held to review GMP, address questions and sign GMP amount. OCO #2 GMP amount $16,226,995.00; previously approved amounts are preconstruction $73,500.00 + site/grading work $5,429,148.00. Total contract amount now $21,729,643.00.

7. December 28, 2016 checks prepared and delivered for plan reviewer (CCC), ToEP Light & Power, and UTSD.

8. December 28th, 2016 EVCC Building Permit complete per Will Birchfield, CBO, CFM, Division of Building Safety Town of Estes.

9. January 17th, 2017 EVRPD Board meeting – no construction related items on agenda.

10. January 31st, 2017 meeting with initial.it/Jack Smith to discuss District wide IT needs and appropriate solutions for EVCC. Jack has been sent list of what items that are not covered by OLC IT designer and A&P contract, he will develop a scope of what is needed for EVCC facility.

http://www.evrpd.com/


11. February 7th, 2017 100%CD bid and buyout construction cost update review with A&P withthe following costs and proposed GMP contract adjustments:

Description AmountCurrent GMP 21,729,643.00$ PDU 1 344,784.00$ Waterslide Concept #1 260,057.00$ Fireplace - 2 sided 44,277.00$ Other Adjustments at 100%CD (260,597.00)$

proposed GMP 22,118,164.00$

12. February 13th, 2017 EVRPD Board Workshop to review path to “buy back” alternates andaddress required maintenance for the existing Aquatics Facility. It was agreed upon toproceed with “buying back” alternates and performing required maintenance on aquaticfacility as discussed and reviewed at the workshop. RLH, A&P and OLC will package theseitems for review and approval from the District:

FIRST STEP:Current GMP 21,729,643.00$ PDU 1 344,784.00$ Waterslide Concept #1 260,057.00$ Fireplace - 2 sided 44,277.00$ Other Adjustments at 100%CD (260,597.00)$ proposed GMP 22,118,164.00$ Finish Community Rooms 343,339.00$ after OCO #3 22,461,503.00$

Owner Contigency 2,274,681.00$Community Rooms (343,339.00)$ Owner Contigency 1,931,342.00$



SECOND STEP2a. Reroof Existing High Sloped Roof (Sarnafil) 95,202.00$ 2b. Reroof existing flat roof 196,668.00$ 3. Replacement of roof hatch 2,583.00$ 4. Repair or replace existing skylights 34,906.00$

5. Repair or replace existing roof drain leaks 9,184.00$ 6. Refinish overhead glu-lam beams, ductwork 138,662.00$ 7. Replace existing acoustic wall panels (fabric is peeling off in many locations) 76,138.00$ 8. Provide new fans 29,513.00$ 9. Replace existing light fixtures with LED's 84,819.00$ 10. Replace HM doors & frames 25,290.00$

11. Refinish bleachers 2,125.00$ 12. Repair pool deck surfacing 20,000.00$

715,090.00$

Owner Contigency 1,931,342.00$AQ maint/repair (715,090.00)$

Owner Contigency 1,216,252.00$

THIRD STEP (maybe occurs at end of steel erection)1. Exterior skin repair/replacement stucco (currently pricing Hardie siding) 252,386.00$

Acoustic Panels 63,747.00$ Whirlpool 241,130.00$

557,263.00$

Owner Contigency 1,216,252.00$AQ Exterior/Whirlpool/Acoustic (557,130.00)$

Owner Contigency 659,122.00$


FEB. 21, 2017

AGENDA ITEM: 7.A

______________________________________________________________________________

AGENDA TITLE: CONTRACT CHANGE ORDER FOR ESTES VALLEY COMMUNITY CENTER SUBMITTED BY: TOM CAROSELLO

BACKGROUND INFORMATION: Updated EVCC contract contingency amounts were presented during the February 13th EVRPD Board Workshop to review the path to “buy back” alternates and address necessary improvements for the existing aquatics facility. During the workshop, it was evident there is enough funding now available in the EVCC budget to proceed with “buying back” some alternates and performing extensive improvements on the existing aquatics facility. The contract change order (“owner change order No. 3”) necessary to pursue these items requires Board approval.

ATTACHMENTS: ___ Resolution ___ Report_ _ Contract

___ Letters/Scope ___ Minutes ___ Maps

_X__ Other: Budget Table

Current GMP $ 21,729,643.00 PDU 1 for existing aquatics facility $ 344,784.00 Waterslide Concept #1 $ 260,057.00 2-sided fireplace $ 44,277.00 Other Adjustments at 100%CD $ (260,597.00) proposed GMP $ 22,118,164.00 Finish Community Rooms $ 343,339.00 after owner change order No. 3 $ 22,461,503.00

STAFF RECOMMENDATION: My recommendation is for the Board to approve owner change order No. 3 for the Estes Valley Community Center project.

BOARD ACTION NEEDED: A motion to approve owner change order No. 3, increasing the guaranteed maximum price of the Estes Valley Community Center to $22,461,503, which includes the following alternates: PDU No. 1 for the existing aquatics facility, waterslide concept No. 1, the two-sided fireplace and finishing of the community multipurpose rooms.

Stan Gengler Yes No Ron Duell Yes No


Marie Richardson Yes No

FEB. 21, 2017

AGENDA ITEM: 7.B

______________________________________________________________________________

AGENDA TITLE: JOINT SEWER MAINTENANCE AGREEMENT FOR EVCC SUBMITTED BY: TOM CAROSELLO

BACKGROUND INFORMATION: The Estes Park School District has approved the required joint sewer maintenance agreement for the Estes Valley Community Center, which outlines the respective responsibilities of EVRPD and the school district once the community center sewer line is connected to the existing sewer main. The joint agreement is a project requirement stipulated by the Upper Thompson Sanitation District and requires EVRPD Board approval.



__X_ Other: Agreement

STAFF RECOMMENDATION: My recommendation is for the Board to approve the joint sewer maintenance agreement.

BOARD ACTION NEEDED: A motion to approve the joint sewer maintenance agreement for the Estes Valley Community Center with Estes Park School District R-3.

Stan Gengler Yes No Ron Duell Yes No



FEB. 21, 2017

AGENDA ITEM: 7.C

______________________________________________________________________________

AGENDA TITLE: FUNDING FOR FALL RIVER TRAIL EXTENSION PROJECT SUBMITTED BY: TOM CAROSELLO

BACKGROUND INFORMATION: When construction funding is secured, the Town of Estes Park proposes to construct a 10-foot wide, approximately 2.5-mile concrete extension of the Fall River Trail, which will connect the existing trail near Castle Mountain Lodge to Rocky Mountain National Park. Town officials approached the Estes Valley Trails Committee last fall regarding a potential partnership for funding the project, and the trails committee voted unanimously to “earmark” $200,000 of the trails fund for the project, pending EVRPD Board approval and identification of grant opportunities to help fund the trail. Great Outdoors Colorado recently announced a trail-funding program titled the “Connect Initiative,” and town officials would like the Board to consider ratifying the trails committee’s vote to commit $200,000 as the District’s match toward a potential Connect Initiative grant application this year; the town would then be expected to match the District’s pledge. This trail segment is part of a top-10 priority in the Trails Master Plan and was also voted as a high priority by the trails committee last fall.



___ Other:

STAFF RECOMMENDATION: Staff does not object to considering the $200,000 match or assisting with a grant application, but believes the town should be the lead entity if a Connect Initiative grant application is pursued.

BOARD ACTION NEEDED: *Dependent upon discussion during meeting.

Stan Gengler Yes, No Ron Duell Yes No



FEB. 21, 2017 AGENDA ITEM: 7.D

______________________________________________________________________________ AGENDA TITLE: CONSIDERATION OF DISTRICT LOGOS SUBMITTED BY: DAWN WILSON BACKGROUND INFORMATION: One of the first tasks assigned to me in the new role of Marketing and Communications Manager was to develop and implement a new Estes Valley Recreation and Park District logo. After discussions with Executive Director, Tom Carosello, and Finance Director/Associate Executive Director, Mary Davis, we determined that the best path would be to create a District logo that could then be modified into six variations for the different District departments (Golf Courses, Aquatics, Recreation, Marina, Community Center, Campgrounds). This would allow the logo to maintain the look and feel of the District logo while giving some branding for each of the departments. Ultimately this allows us to brand the District with a consistent and uniform message throughout the valley and to all of our customers. We evaluated logos seen in Estes Valley as well as logos from other park and recreation departments in Colorado and the U.S. to look for trends and clear messaging. We determined that incorporating the recognizable elements of Estes Park (elk, fishing, camping) along with earthy, natural tones worked for our brand as well as offered the opportunity to update the look and feel to a more modern design. ATTACHMENTS: ___ Resolution ___ Report _ _ Contract


_X_ Other: Logo Designs

STAFF RECOMMENDATION: Staff recommends approving the new District and department logos. (District and six department logos along with consideration of concept for Estes Valley Community Center monument sign and Estes Valley Recreation and Park District branding palette; see attached PDF: EVRPD_District_Logos_v5.pdf) BOARD ACTION NEEDED: Motion to approve the new Estes Valley Recreation and Park District logos for incorporation into District marketing and promotional materials starting immediately. Stan Gengler Yes, No Ron Duell Yes No Ken Czarnowski Yes No Dave Kiser Yes No Marie Richardson Yes No

ESTES VALLEY RECREATION & PARK DISTRICT EVRPD Branding v5: 02/14/17

JONATHAN SMITHDirector of Operationsand Facilities

690 Big Thompson AvenueEstes Park, Colorado 80517

OFFICE: (970) 586-8191 x123MOBILE: (970) 586-8192 EMAIL: [email protected]

ESTES VALLEY

ESTES VALLEYRecreation & Park District

ESTES VALLEYRecreation & Park District

Recreation & Park District





Estes Valley Recreation & Park District


P A R KE S T E S

GOLF COURSES

GOLF COURSES P A R KE S T E S


GOLF COURSESE S T E S P A R K












AQUATICSV A L L E YE S T E S

V A L L E YE S T E S

AQUATICS


AQUATICSE S T E S V A L L E Y

AQUATICSV A L L E YE S T E S


AQUATICS


AQUATICSE S T E S V A L L E Y







RECREATION

RECREATIONV A L L E YE S T E S



RECREATIONE S T E S V A L L E Y







MARINAE S T E SL A K E

E S T E SL A K E

MARINA


MARINAL A K E E S T E S







COMMUNITYCENTER

COMMUNITY CENTER




COMMUNITY CENTERE S T E S V A L L E Y







CAMPGROUNDS

P A R KE S T E S

CAMPGROUNDS


P A R KE S T E S

CAMPGROUNDSE S T E S P A R K


Monument Sign


EVRPD Primary Colors

EVRPD Color Palette

PMS 541CMYK: 100 42 0 65

RGB: 0 54 95HEX: #00365f

PMS 577CMYK: 41 18 63 0RGB: 160 179 124

HEX: #a0b37c

PMS 130CMYK: 0 35 85 0RGB: 251 176 64

HEX: #fbb040

PMS 159CMYK: 0 78 100 19

RGB: 201 79 27HEX: #c94f1b

PMS 541CMYK: 100 42 0 65

RGB: 0 54 95HEX: #00365f

PMS 2171CMYK: 69 17 0 10RGB: 48 154 204

HEX: #309acc

PMS 575CMYK: 55 9 95 45RGB: 76 115 41HEX: #4c7329

PMS 577CMYK: 41 18 63 0RGB: 160 179 124

HEX: #a0b37c

AGENDA TITLE: DISPOSAL OF DISTRICT PROPERTY

February 21, 2017 AGENDA ITEM: 7.E

SUBMITTED BY: JOHN FEENEY, MANAGER OF GOLF MAINTENANCE

BACKGROUND INFORMATION: The Estes Valley Recreation and Park District would like to dispose of the following items:

Item: Note: Estimated Value:

2000 Jacobsen Rough unit Bad gear pump/bad hydraulic pump. Has not run in 2 years Scrap

1972 Cushman truckster with spray rig Does not run. 3 wheel Configuration is not safe for operation $300.00

1975 jeep ball picker Does not run. Bad engine timing (EVRPD will have 2 ball picker vehicles in the fleet after jeep is sold)

$300.00

ATTACHMENTS: Resolution Letters/Scope Other: Report Minutes Contract Map

STAFF RECOMMENDATION: Dispose of the property/items listed above.

BOARD ACTION NEEDED: Motion to (approve, deny, modify) the disposal of the 2000 Jacobsen Rough Unit, 1792 Cushman Truckster with spray rig, and the 1975 Jeep Ball Picker via public auction or notice, scrap value as presented/amended. If sold or transferred, property will be sold “as is” and will be accompanied by a liability release waiver.

Marie Richardson Yes No Ron Duell Yes No


Stan Gengler Yes No

February 21, 2017

AGENDA ITEM: 8A

______________________________________________________________________________

AGENDA TITLE: Meetings to Schedule

SUBMITTED BY: TOM CAROSELLO, EXECUTIVE DIRECTOR

BACKGROUND INFORMATION:

Next Regular Board meeting:Tuesday March 21 – 7:00pm – 18-hole Golf Course Clubhouse

Trails Committee Meeting:Tuesday March 7 – 6:00pm – 18-hole Golf Course Clubhouse

Documents

EVRPD Board Meeting Process - Colorado Board... · A staff-prepared budget was delivered to the Board on October 14, 2016, and a Public Hearing was held at the October 18. th, 2016,