Excel 2007 ® Business and Personal Finances How can Microsoft Excel 2007 help you to be more productive?

2 Excel 2007® Business and Personal Finances

How can Microsoft Excel 2007 help you to be more productive?

2 Lesson 1: Excel Basics

1._______________ in Excel can help you organize and track inventory and sales in business, course schedules and budgets at school, and personal finances at home.


• What are the parts of the Excel screen?• How can I create and close workbooks?• How do I name and save a workbook?• How can I insert and edit cell contents?• How do I calculate a sum?• How can I print a worksheet?• What vocabulary words should I review?

View This Presentation to Answer the Following Questions:

22.________________ are used to maintain schedules, track expenses, and manage large-scale projects in a variety of careers.

Lesson 1: Excel Basics


Credit analysts and financial managers use a wide range of spreadsheet functions to input and assess credit histories,financial portfolios, and budgets.

Computer software engineers and programmers use spreadsheets to analyze problems, write programs, and create software.

2The Excel screen contains


4.

8.

3. 5.

6.7.

2

The 9.______contains tabs and buttons.


At the top of the screen is the Ribbon.

2The tabs display 10._______________also known as commands.


Buttons are organized into 11.___________ that relate to a specific activity, such as formatting and editing text.

Pointing your cursor at a button makes 12.___________ appear, showing you the button’s name.

2

Use the 13.________________ to open a group’s dialog box.


More commands are available in dialog boxes located within the groups.

2There are several ways to change the appearance of the screen.


14. ______________ the zoom percentage to make everything appear larger.

15._____________ the zoom percentage to see more of a worksheet at once.

Another way to see more of the screen is to minimize the Ribbon.

2An Excel file is called a 16.__________________.


A workbook contains one or more sheets called 17._________________, also known as 18._____________.

A worksheet contains data such as 19._______________ and formulas.


When you launch Excel, a new workbook appears 20._____________.

To create a new workbook, start Excel.


Click the 22.________________ to move from one worksheet to another.

When you create a new workbook, it contains 21._____ worksheets.

2A 23._______helps you organize your files so you can find them quickly.


One way to create a new folder is to use the 24.___________ dialog box.

2To save a file, click the

25._____________ and choose 26._______________.


In the dialog box that opens, key in the file name and click 27._____________.

Name your file in the 28.______________.


To open an existing workbook, you need to know the name of the file and in which folder it was saved.

When working with others, give your files appropriate names—your files should be logical to everyone you work with.

2How can you reveal the name of a button or command?

Tech CheckTech Check

Answer:29.


2How can you create a new folder?


Answer:30.


2How do you move up and down or left and right in a document?


Answer:31.


2How could spreadsheet skills improve your chances of obtaining a higher salary?

Academic Skills CheckAcademic Skills Check

Answer:32. Many high-paying jobs in the computer industry, including _________ programmers and computer software engineers, use spreadsheet skills in their work.


2How can you make it easier for others to find files you’re working on together?

Academic Skills CheckAcademic Skills Check

Answer:33.



You can insert or edit data directly into the cell or by using the 35.______bar.

Worksheets are made up of boxes called 34.______ that are organized into horizontal rows and vertical columns.

Cell

2

A cell is named by its 35._________ reference, or its column letter and row number.


For example, cell_____________is in column A, row 1.


If you change your mind or make a mistake while working with Excel, choose 36.______. This will undo, or reverse, your last action.

To revert to the original choice, choose 37._______.


To calculate a sum in Excel 2007, use a 38.________.

A formula is an equation that begins with an equal sign (=) and includes 39._________ or ________ references.


Formulas allow you to perform different actions, such as adding a column of numbers.

The 40.____________ displays the formulas and contents of selected cells.


The 42._______________ dialog box allows choose the printer, the number of copies that will print, and where the document will print.

To print your worksheet, click the Print button to open 41.______________

dialog box.


Use 43._______ to find answers to any questions you have about using Excel.

Click the Help button to open Help window, and search for a topic.

2How can you make everything in a worksheet appear larger or smaller?

Answer:To change the size of things in a worksheet, choose the 44. __________option.



2How can you reverse your last action in Excel if you make a mistake?

Answer:To reverse your last action, choose 45.______.




Vocabulary ReviewVocabulary Review

workbook

An Excel file that contains one or more 46._______________.



worksheet

A sheet of cells organized into 47.________ and __________, sometimes also called a spreadsheet.



sheet tab

A small tab at the bottom of a worksheet that allows you to move from one worksheet to another within the same 48.__________.



ScreenTip

A description that appears when you point to a 49.___________.



cell

The intersection of a 50._____ and a ____________ in a table or worksheet.



cell reference

51. The column ________ and row _____________ of a cell.

2

52. An equation containing values, cell references, or ________.



formula



group

53. An organized set of ___________ that relates to a specific activity.



54._________________ ToolbarAn organized set of commands that relates to a specific activity.

Documents

Excel 2007 ® Business and Personal Finances How can Microsoft Excel 2007 help you to be more productive?