Excel Introduction and Referencing

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Excel

Lecture 1



Course Competencies

International Business Managementaccounting and financial management



Course overview (provisional) Week 1

What is it, How to use it, Copy-pasting, cell referencing Week 2

Functions (COUNT, SUM, AVERAGE, IF, VLOOKUP)

Week 3

Formatting (borders, background, alignment, merge cells, etc.) Week 4

Conditional formatting and Data Validation

Week 5

Diagrams Week 6

Trial exam

Week 7

Review



Course material

PowerPoint Slides

Excel Manual

Additional exercises handed out in class

All available on BlackBoard



Your grade

Final exam during exam week on thecomputer = Your Grade

Attendance is not compulsory



Types of software Text editors e.g. MS Word

For creating documents that can be printed forreading.

Database e.g. MS Access To store large amount of non-numerical data

Spreadsheet e.g. MS Excel To calculate, analyse, graph numerical data

Lots of others….



What is a spreadsheet?

1. A piece of paper with rows andcolumns for recording financial data for

use in comparative analysis.

2. Computer Science. An accounting or

bookkeeping program that displays datain rows and columns on a screen



History



History



Excel 2007 main new features

Toolbars and menu‟s => Ribbons

255 columns => 16,384 columns

65,536 rows => 1,048,576 rows

16.7 million cells => 17 billion

cells

Old things made easier



Excel 2010 main new features

Better functionality of „PivotTables‟ (not

part of this course)



MS Excel – Basic window

Columns

Rows

Column + Row = Cell



Small exercise….

In which Column is

“Peter”?

In which Row is“Carl”?

In which Cell is ‟12‟?



Computer thinking

Example: Program Wash Hair



The rest of the window

Title bar

Ribbon(s)

Formula bar Sheet Tabs

Status bar



Typing text

The active cell has athick black border

The values typed inwill show while typing,also in the formulabar

The location of thecell is shown in theformula bar.



Simple exercise

Is cell D3 the activecell?

Is cell D3 empty? Is cell D4 empty?

What is the activecell?

Is it empty?



Excel as calculator

Basic mathematical operations:

Addition => +

Subtraction => -

Multiplication => *

Division => /

Power => ^ (e.g. 32 = 3*3 => 3^2)



Text or formula

Excel does not know if you want to do amathematical operation or want to show

text. E.g. if you type in 2+5 Excel does not

know if you want to see the result (7) or

the equation itself (2+5)

If you want to see the result of anequation/formula start with „=„



Example using „=„

Let‟s say we want

Excel to calculate 5+8

for us. Type in: =5+8

Press enter

If we type in 5+8 andpress enter we get



Small note

If you use the equalsign you will see theresult in the cell.

You will still see theformula in the formulabar.

To alter the formula: click on the formula in

the formula bar; press F2 on the

keyboard or

double-click in the cell



The power of Excel (part 1)

CELL REFERENCING

Makes it possible that if one original value

changes, all other values changeaccordingly



Non-cell referencing example

A course has two grades

Each grade has a

different weight The final grade is

therefor 8.5

Disadvantage:If we change the gradeor the weight we have toretype this long equation



Cell reference example

If however we type in:

If we now change any

of the four originalvalues, the final gradewill automatically bere-calculated



Small note on cell reference

To let Excel know that you want to refer toa cell, use again the „=„ sign.

L6 => will show the text L6=L6 => will show the value of the cell L6

Excel will use colors to make it easy to see

what cells are referred to You can alter the formula/reference in the

same way as discussed for formula‟s



Your turn

Additional exercise 1See blackboard – IBMS Diemen 2011-

2012 – Full time – Year 1 – Term 1 – Excel – Lecture slides and other materialused in class



Ways to copy paste A quick demonstration in class showing

the following methods

Use Ribbon

Use right-click

Use keyboard

AutoFill



Copy-paste and cell reference

If you copy paste a cell with a cell reference,Excel will alter the reference accordingly



Your turn

(= now and hmewrk) Additional exercise 1 (see blackboard, if

not already finished)

Excel – Test your skillsBB – IBMS Diemen 2011-2012 – Full Time

– FT Year 1 - Term 1 – Excel – Extramaterial

Documents

Excel Introduction and Referencing