EXECUTIVE COMMITTEE AGENDA...Executive Committee Expenditure Report - Summary Through June 30, 2014 (58.3% YTD, 57.69% Payroll)

LAUZEN, *Frasz Allan, Auger, Barreiro, Castro, Ford, Hoscheit, Kojzarek, Laesch, Pollock,Silva, Smith, Taylor, Wojnicki

EXECUTIVE COMMITTEEAGENDA

Wednesday, August 6, 20149:00 a.m.

County Board Room

1. Call to Order

2. Roll Call

3. Pledge of Allegiance

4. Approval of Minutes: July 2, 2014

5. Monthly Financial Report (attached)

6. Monthly Community Outreach Report

7. August 12, 2014 County Board Agenda (attached)

8. Committee Reports

9. Executive Session

10. Adjournment

Kane County Purchasing Card Information

Executive Committee

June 2014 Statement

Transaction Date Merchant Name Additional Information Transaction Amount

Department Total

Committee Total

Page 1 of 17/7/2014

Current Month Transactions

Total Amended Budget

YTD Actual Transactions

Total % Received

010 County Board 10,776 6,957,549 4,061,950 58.38%001 General Fund 8,284 239,000 175,334 73.36%120 Riverboat 2,008 5,613,049 3,281,219 58.46%430 Farmland Preservation 485 1,105,500 605,397 54.76%

Grand Total 10,776 6,957,549 4,061,950 58.38%

Executive Committee Revenue Report - SummaryThrough June 30, 2014 (58.3% YTD)




YTD Encumbrances

Total % Used

010 County Board 160,073 8,035,795 5,450,444 27 67.83%001 General Fund 90,846 1,317,246 693,881 27 52.68%120 Riverboat 69,227 5,613,049 4,752,985 0 84.68%430 Farmland Preservation 1,105,500 3,578 0 0.32%

Grand Total 160,073 8,035,795 5,450,444 27 67.83%

Executive Committee Expenditure Report - SummaryThrough June 30, 2014 (58.3% YTD, 57.69% Payroll)




YTD Encumbrances

Total % Used

010 County Board 160,073 8,035,795 5,450,444 27 67.83%001 General Fund 90,846 1,317,246 693,881 27 52.68%

Personnel Services- Salaries & Wages 66,032 920,802 502,774 0 54.60%Personnel Services- Employee Benefits 19,647 268,294 143,973 0 53.66%Contractual Services 5,000 47,000 46,260 0 98.42%Commodities 167 11,150 875 27 8.09%Contingency and Other 0 70,000 0 0 0.00%

120 Riverboat 69,227 5,613,049 4,752,985 0 84.68%Personnel Services- Salaries & Wages 5,015 59,760 31,140 0 52.11%Personnel Services- Employee Benefits 12,696 166,097 33,094 0 19.92%Contractual Services 51,516 1,252,488 554,347 0 44.26%Commodities 0 300 0 0 0.00%Transfers Out 0 4,134,404 4,134,404 0 100.00%

430 Farmland Preservation 0 1,105,500 3,578 0 0.32%Contractual Services 0 19,000 3,578 0 18.83%Capital 0 800,000 0 0 0.00%Contingency and Other 0 286,500 0 0 0.00%

Grand Total 160,073 8,035,795 5,450,444 27 67.83%

Executive Committee Expenditure Report - DetailThrough June 30, 2014 (58.3% YTD, 57.69% Payroll)

Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 001 - General Fund

Department 010 - County BoardSub-Department 010 - County Board/Liquor

Account 50150 - Contractual/Consulting Services9377 - Joseph S. Contorno 2014 March-

MayKane County Connected Contractor Work

Paid by EFT # 22853

05/27/2014 05/27/2014 05/27/2014 06/02/2014 11,538.30

9378 - Richard Nagel 5 Community Outreach Initiative May 1- May 15, 2014

Paid by EFT # 22921

05/15/2014 05/20/2014 05/20/2014 06/02/2014 2,500.00

9378 - Richard Nagel 4 Community Outreach Initiative April 16- April 30, 2014

Paid by EFT # 22921

04/30/2014 05/20/2014 05/20/2014 06/02/2014 2,500.00

9378 - Richard Nagel 6 Community Outreach May 16-31, 2014

Paid by EFT # 23311

05/31/2014 06/25/2014 06/25/2014 06/30/2014 2,500.00

9378 - Richard Nagel 7 Community Outreach June 1-15,2014

Paid by EFT # 23311

06/15/2014 06/25/2014 06/25/2014 06/30/2014 2,500.00

Account 50150 - Contractual/Consulting Services Totals Invoice Transactions 5 $21,538.30Account 60000 - Office Supplies

8930 - Impact Networking, LLC 370234 Contract 5/28-6/27/14 Paid by EFT # 22897

05/12/2014 05/20/2014 05/20/2014 06/02/2014 12.04

3578 - Warehouse Direct Office Products 2340027-0 County Board Office Supplies

Paid by EFT # 23167

06/04/2014 06/10/2014 06/10/2014 06/16/2014 134.38

8930 - Impact Networking, LLC 379493 Monthly Maintenence 6/18-7/17/14

Paid by EFT # 23273

06/10/2014 06/17/2014 06/17/2014 06/30/2014 15.76

Account 60000 - Office Supplies Totals Invoice Transactions 3 $162.18Account 60010 - Operating Supplies

9378 - Richard Nagel 5 Community Outreach Initiative May 1- May 15, 2014

Paid by EFT # 22921

05/15/2014 05/20/2014 05/20/2014 06/02/2014 10.00

1024 - Ice Mountain Direct 14E8104502649 8104502649 County Board Water May 2014

Paid by EFT # 23090

06/04/2014 06/10/2014 06/10/2014 06/16/2014 17.14

Account 60010 - Operating Supplies Totals Invoice Transactions 2 $27.14Sub-Department 010 - County Board/Liquor Totals Invoice Transactions 10 $21,727.62

Department 010 - County Board Totals Invoice Transactions 10 $21,727.62Fund 001 - General Fund Totals Invoice Transactions 10 $21,727.62

Fund 120 - RiverboatDepartment 010 - County Board

Sub-Department 020 - RiverboatAccount 45420 - Tuition Reimbursement

9020 - Christopher Janovsky 1405-01 CAHC 500 Professional Identity and Ethics in Counseling

Paid by Check # 338898

05/12/2014 06/10/2014 06/10/2014 06/16/2014 1,026.99

4463 - Julie Wiegel 1404-01 MPH 611 Public Health Biology


05/12/2014 06/10/2014 06/10/2014 06/16/2014 2,360.00

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Executive Accounts Payable by GL DistributionPayment Date Range 06/01/14 - 06/30/14

Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 120 - Riverboat

Department 010 - County BoardSub-Department 020 - Riverboat

Account 45420 - Tuition Reimbursement4565 - Anthony Franklin Sr. 1304-01 SEC-592 IT

GovernancePaid by EFT # 23247

06/18/2014 06/24/2014 06/24/2014 06/30/2014 2,298.00

8315 - Isabel Ocon 1409-01 CRJ 5070-Criminal Justice Administration


05/24/2014 06/24/2014 06/24/2014 06/30/2014 2,400.00

9007 - Michael Roehr 1403-01 PP8060-Group Psychotherapy


06/09/2014 06/24/2014 06/24/2014 06/30/2014 2,400.00

Account 45420 - Tuition Reimbursement Totals Invoice Transactions 5 $10,484.99Account 55010 - External Grants

3521 - Ecker Center for Mental Health 13-28-01 Riverboat Grant #13-28, Resolution #13-219

Paid by EFT # 22861

04/23/2014 05/27/2014 05/27/2014 06/02/2014 7,500.00

5688 - Fox River Study Group 13-30-02 Riverboat Grant #13-30, Resolution #13-219

Paid by EFT # 22873

05/23/2014 05/27/2014 05/27/2014 06/02/2014 64,893.39

1119 - Gordon Flesch Company Inc 13-03-07 Riverboat Grant #13-03, Resolution #13-219

Paid by EFT # 22879

05/22/2014 05/27/2014 05/27/2014 06/02/2014 29,500.00

1260 - Mutual Ground Inc 13-44-02 Riverboat Grant #13-44, Resolution #13-219

Paid by EFT # 22920

05/16/2014 05/27/2014 05/27/2014 06/02/2014 1,427.36

3018 - Friends of Aurora's After School Program

13-32-01 Riverboat #13-32, Resolution #13-219


05/30/2014 06/06/2014 06/06/2014 06/16/2014 15,000.00

3727 - The Literacy Connection 13-54-03 Riverboat grant #13-54, Resolution #13-219

Paid by EFT # 23156

05/29/2014 06/06/2014 06/06/2014 06/16/2014 5,170.00

5854 - The Salvation Army 13-50-02 Riverboat Grant #13-50, Resolution #13-219

Paid by EFT # 23157

06/04/2014 06/06/2014 06/06/2014 06/16/2014 4,700.00

5792 - Community Foundation of the Fox River Valley

12-22-04 Riverboat Grant #12-22, Resolution #12-85

Paid by EFT # 23220

06/17/2014 06/24/2014 06/24/2014 06/30/2014 22,470.40

3777 - Village of Maple Park 13-41-02 Riverboat Grant #13-42, Resolution #13-219

Paid by EFT # 23379

06/23/2014 06/24/2014 06/24/2014 06/30/2014 4,175.22

Account 55010 - External Grants Totals Invoice Transactions 9 $154,836.37Sub-Department 020 - Riverboat Totals Invoice Transactions 14 $165,321.36Department 010 - County Board Totals Invoice Transactions 14 $165,321.36

Fund 120 - Riverboat Totals Invoice Transactions 14 $165,321.36Grand Totals Invoice Transactions 24 $187,048.98

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Executive Accounts Payable by GL DistributionPayment Date Range 06/01/14 - 06/30/14

AGENDACOUNTY BOARD, COUNTY OF KANE

TUESDAY, AUGUST 12, 20149:45 A.M.

PRELIMINARY

CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE & PRAYER4. APPROVAL OF MINUTES: July 8, 2014

5. NEW AND UNFINISHED BUSINESS(A) PRESENTATIONS/DISCUSSION:

• Res. #14-230: Recognizing the 85th Anniversary of the Elbum Lion's Club

• Res. #14-231: Recognizing the 60th Anniversary of Marklund

Interpreter Demonstration (Chief Judge Brawka)

(B) SPEAKERS (Agenda Items):

(C) ZONING PETITIONS

Petition #4317Petitioner:Location:

Proposed:

2040 Plan:Objectors:Recommendations:

GENEVA TOWNSHIPOld Second National Bank Trust #6309 (Windy Acres Farm)On property located at 37W446 Fabyan Parkway, Section 17,Geneva Township (12-17-100-018).Rezoning from F-District Farming and F-2 District - Agriculturalrelated sales, service, processing, research, warehouse andmarketing to PUD - Planned Unit Development to accommodateseveral existing residences, farmer's market and existingagricultural uses (18.76 acres)Resource ManagementNoneStaff: ApproveReg ional Planning Comm.: Not ApplicableZoning Board Recommendation: Approve with the followingKane County Division of Transportation recommendedstipulations:

1. Existing accesses to Fabyan Parkway shall be utilizedonly for land uses as indicated on the petition's site plan: thewest access to serve the cell tower and owner's residence,the middle access to serve the original farm house andduplex, and the east access to serve the farm stand.2. To improve the operation and safety of the farm standaccess, the petitioner shall acquire a permit from the KaneCounty Division of Transportation for certain modifications toFabyan Parkway. This permit will require left turnchannelization on Fabyan Parkway for the Windy Acresaccess and for Janet Lane and other related improvements.These improvements are to be completed and accepted bythe County no later than December 31, 2014.

DeveloDment Committee Recommendation: Approve with theabove mentioned stipulations as well as the additional KDOTrecommended stipulation:

1) Along the entirety of the property's frontage to FabyanParkway, the petitioner shall dedicate a 10 foot wide bike

COUNTY BOARD AGENDA -2- AUGUST 12, 2014

path easement outside of (and adjacent to) the FabyanParkway right-of-way. The easement document will beprepared by the petitioner for review and approval by theKane County Division of Transportation. All costsassociated with the preparation and recording of theeasement will be the responsibility of the petitioner. Theeasement shall be recorded by the petitioner within 6months of the approval of the petition.

(D) RESOLUTIONS & ORDINANCES..........CONSENT AGENDA

Administration -

#14 - Authorizing a Contract for Carpet Replacement

Development -

#14 - Authorizing the Execution of an Intergovernmental Agreement toFund Improvements at Settler's Hill Golf Course

Energy & Environmental -

#14 - Authorizing and Adopting an Electrical Power Aggregation Plan ofOperation and Governance for Unincorporated Kane County,Illinois

Executive -

#14 - Authorizing Certain Actions Relative to the Tax Agent

#14 - Reappointment of Supervisor of Assessments (Mark D.Armstrong, CIAO)

#14 - Appointment of Member of Board of Review (Timothy J. Sullivan,MAI, SRA)

Finance/Budget -

#14 - Authorizing Contract for Court Case Management System

#14 - Amending the 2014 Fiscal Year Budget - Supplemental BudgetRequest (Public Defender)

#14 - Authorizing FY2014 Emergency Management Program Grant(EMPG) - Office of Emergency Management

#14 - Amending the FY14 Budget for a Cost of Service Study

Human Services -

#14 -

Transportation -

#14-

#14-

#14-

Amending the Personnel Policy Handbook (Driving Vehicles Whileon County Business)

Approving Adopt-A-Highway Program Participation Applicants

Appropriation for Chicago Metropolitan Agency for Planning(CMAP)

Approving County of Kane - Union Pacific Railroad CompanyWayside Horn Agreement (LaFox Road)

COUNTY BOARD AGENDA -3- AUGUST 12, 2014

#14 - Approving County of Kane - Blackberry Township Road District -Union Pacific Railroad Company Wayside Horn Agreement(Brundige Road)

#14 - Approving Contract for Construction, 2014 County GuardrailProject, Section No. 1 4-00443-00-GR

#14 - Approving Contract for Construction, Virgil Township RoadDistrict, Section No. 14-16000-01-GM

#14 - Approving an Amendment with the State of Illinois for Phase IIIConstruction and Construction Engineering Services for AndersonRoad, Kane County Section No. 01-00274-00-BR

....END OF CONSENT AGENDA........................................

(E) APPOINTMENTS:

6. EXECUTIVE SESSION

7. #14- - Appointment of Animal Control Administrator (NOI-INCLUDED)

8. SPEAKERS (Non-Agenda Items):

9. ADJOURNMENT to Tuesday, September 9, 2014, at 9:45 a.m.

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 14-230

RECOGNIZING THE 85TH ANNIVERSARY OF THE ELBURN LION'S CLUB

WHEREAS, this year the Elbum Lion's Club is celebrating its 85th year of service to KaneCounty and to the surrounding area including DuPage, DeKaIb, and part of McHenry counties; and

WHEREAS, the Elburn Lion's Club has grown to become the largest Lion's Club Organization inthe State of Illinois; and

WHEREAS, services of the Elburn Lion's Club to Kane County and surrounding area residentsinclude providing service dogs to youngsters in the Kaneland School District at a typical cost of $15,000each, equipping and maintain a popular 26-acre park in Elburn including the recent installation of$15,000 worth of new playground equipment, and $10,000 donated to Gifford, IL following the severetornado damage to that village last fall; and

WHEREAS, the International President of Lion's Club International will visit the Elburn Lion'sClub on August 9, 2014, to commemorate the occasion of their 85th Anniversary; and

WHEREAS, the County of Kane wishes to express its appreciation for the many services of theElbum Lion's Club over the past 85 years and to congratulate this volunteer group on this milestoneanniversary.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that congratulations andbest wishes be extended to the leadership and volunteers of the Elburn Lion's Club along with oursincere thank you.

Passed by the Kane County Board on August 12, 2014.

John A. Cunningham

Christopher J. LauzenClerk, County Board

Chairman, County BoardKane County, Illinois

Kane County, Illinois

Vote:YesNoVoiceAbstentions8Lionsclub

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 14-231

RECOGNIZING THE 60TH ANNIVERSARY OF MARKLUND

WHEREAS, Marklund was organized as a result of nurse Claire and Stan Haverkampf providingfoster care for a newborn baby born with Down Syndrome and severe cardiac issues on December 26,1954; and

WHEREAS, Claire and Stan Haverkampf began taking more medically fragile babies into theirNorthlake home, eventually seeing the need to expand and built Marklund Children's Home inBloomingdale in 1957; and

WHEREAS, as time went on, children were living longer than doctors predicted due tospecialized care being provided, and now outgrew their Bloomingdale location; and

WHEREAS, group homes were established in various suburbs; and

WHEREAS, adult clients were brought together in one location and twenty-five acres werepurchased on the western edge of Geneva; and

WHEREAS, Marklund at Mill Creek was opened in 2002 and today cares for ninety-sixresidential clients in addition to green space, a Miracle League ball field, Marklund Hyde Centerbuilding including developmental training classrooms, therapy rooms, an aquatic therapy pool, andadministrative offices; and

WHEREAS, Marklund employs 225 employees at the Geneva campus, making everyday lifepossible for individuals with profound disabilities.

NOW, THEREFORE, the Kane County Board extends its gratitude and appreciation to GilbertFonger, President and CEO of Marklund, and recognizes Marklund for its sixty years of distinguishedand dedicated service to those in need, from infancy to adulthood.


John A. Cunningham




Vote:YesNoVoiceAbstentions8Marklund

AGENDA ITEM EXECUTIVE SUMMARY Agenda Item # 114-

vz CO

Resolution Name AUTHORIZING A CONTRACT FOR CARPET REPLACEMENT

.4 01,GANI MXOrdinance

Presenter/Sponsor: P°'1 Biggs Operations Staff ExecutiveI

Budget Information: Was this item budgeted? M Yes LI No LI N/A Appropriation Amount: 1$50,000.00 I

If not budgeted,explain fundingsource

SUMMARY: Bid opening was held in the Kane County Purchasing office on May 9th at 3:00 PM. There were three bidders, the lowestresponsible bidder was family Flooring at a rate of $5.69 per square foot for Carpet, Labor and Material.

There were three vendors that participated in the bid opening;

Family Flooring of St. Charles, Illinois Rate $5.69 per square foot

Douglas Flooring of Aurora, Illinois Rate $7.29 per square foot

Tile in Stile of Naperville, Illinois Rate $8.52 per square foot

Attachments: Resolution, Procurement Synopsis from the Purchasing Office

Detailed information available from:Staff Name: Don Biggs Phone: 1630 208-5175

Resolution/Ordinance Tracking:

Assigned Committee: FAdministration Passed Sentto:Executive on: j07/17/2014

If Other, specify:

Committee Remarks:

Next Committee: Executive I I Sent to:ICounty Board on: 108/06/2014

If Other, specify:

Committee Remarks:

Next Committee:

Sentto: I on:

Committee Remarks:

County Board Date: 108/12/2014

President

MMMM--- [.11111 iTTi1 I .14t4110

Where Frieneds send Friends!

To: Kane County Purchasing UepanmcntFrom; Gary it Titiner. President. Family fl-ini AmericaDate: 7-15-2014Re: Contractor Disclosure

This is to certify that. neither our company. rtor any officer of the company made any contributions toany Kane County elected officers within the previous 12 months (Calendar year 2013.)

The Officer list includes:ss 4 owncrshi

Narnc Addre Gary it Tiliner 2236 Brookside Court Aurora IL 60502 tOO

Ourmain Contact person for this contract with Katie County is

Carlos Martinez 2015 Dean, St., Unit L, St. Charles,. IL 60174

630-701-1500

We do hereby swear that we have withheld no disclosures as to economic interests in any business

conducled, or will conduct! with Kane County.

7i ic i'-1

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 14-

AUTHORIZING A CONTRACT FOR CARPET REPLACEMENT

WHEREAS, bids have been solicited and received for the Replacement Carpeting Service forCarpet, Labor and material per square foot, for all County Government Facilities; and

WHEREAS, the lowest responsible bidder as per specifications was Family Flooring 2015 DeanStreet, St Charles, IL. includes all Kane County Facilities for a two year (2) year contract with Mutualoption to extend for additional three (3) one year renewal periods if agreed on by both parties, at a rateof $5.69 per square foot for Carpet, Labor and Material; and

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman of theBoard is authorized to enter into a contract with Family Flooring at a rate of Five dollars and sixty-nineCents ($5.69), including Carpet, Labor and Material per square foot. Funds to be paid out from theCapital and General fund.

Line Item Line Item Description Was Are funds currently If funds are notpersonnel/item/service available for this currently available in

approved in original personnel/item/service in the specified line item,budget or a subsequent the specific line item? where are the funds

budget revision? available?001-080-080-52110 Contractual Yes Yes N/A001-080-081-52110001-080-082-52110001-080-083-52110001-080-084-52110001-080-085-52110001-080-086-52110500-800-805-72010


John A. Cunningham




Vote:YesNoVoiceAbstentions8CrptRp1cmnt

AGENDA ITEM EXECUTIVE SUMMARY I Agenda ltem# 114-co Name AUTHORIZING THE EXECUTION ON

I

AN INTERGOVERNMENTAL AGREEMENT TO FUNDI GANI2EO\; j Resolution

OrdinanceIMPROVEMENTS AT SETTLER'S HILL GOLF COURSE

Sri

rL

Presenter/Sponsor: [Kenneth N. Anderson, Jr.

Budget Information: Was this item budgeted? X Yes F1 No N/A 1$550,000.00Appropriation Amount:

If not budgeted, Iexplain funding I

source

SUMMARY: This resolution authorizes the Forest Preserve District of Kane County "District and the County of Kane "County" to enterinto an Intergovernmental Agreement to transfer funds from the County's Enterprise General Fund in the amount of$550,000.00 to be utilized by the District in the redesign and construction of various holes and other improvements locatedon Settler's Hill Golf Course.

Funds are available within the County's Enterprise General Fund and were budgeted within the 2014 Budget.

Attachments:

Detailed information available from: I

Staff Name: Kenneth N. Anderson, Jr. Phone: 16302083179Resolution/Ordinance Tracking:

Assigned Committee:IDevelopment Passed I Sent to: F 1tie on: 07/09/2014

If Other, specify:

Committee Remarks:

Next Committee: Executive I I Sent to:ICounty Board on: 108/06/2014

If Other, specify:

Committee Remarks:

Next Committee: Sentto: I

on: I

Committee Remarks:


STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 14-

AUTHORIZING THE EXECUTION ON AN INTERGOVERNMENTAL AGREEMENT TO FUNDIMPROVEMENTS AT SETTLER'S HILL GOLF COURSE

WHEREAS, the Forest Preserve District of Kane County ("District"), and the County of Kane("County") desire to enter into an Intergovernmental Agreement; and

WHEREAS, the District owns and licenses certain property on Fabyan Parkway, Geneva,Illinois, known as Settler's Hill Golf Course, which is also the location of the closed Midway Landfill andSettler's Hill Landfill; and

WHEREAS, the County holds certain funds intended to be used for improvements at the LandfillSites under the "Landfill Fund"; and

WHEREAS, the District and County are authorized to enter into this Agreement by Article VII,Section 10 of the Illinois Constitution of 1970, and the Illinois Intergovernmental Cooperation Act, 5ILCS 200/1 et seq., provisions of the County Code, and the Downstate Forest Preserve Act; and

WHEREAS, said Intergovernmental Agreement further calls for the County to contribute funds inthe amount of Five Hundred Fifty Thousand Dollars ($550,000.00) to the District for improvements tothe golf course at the Landfill Sites.

NOW, THEREFORE, BE IT RESOLVED by the County of Kane Board that the Chairman of saidBoard be, and hereby authorized to execute and deliver on be behalf of the County of Kane thisIntergovernmental Agreement, which is on file with the County Clerk.

BE IT FURTHER RESOLVED by the County of Kane Board that this contribution come from theCounty's Enterprise General Fund and is budgeted in the County's 2014 budget.


approved in original person nellitem/service in the specified line item,budget or a subsequent the specific line item? where are the funds

budget revision? available?651.670.671.55000 Miscellaneous Contractual FY2014 FY2014 N/A

Expense

Page 2 of 2, Res. #14-


John A. Cunningham Christopher J. LauzenClerk, County Board Chairman, County BoardKane County, Illinois Kane County, Illinois

Vote:YesNoVoiceAbstentions

8IGA-SettlersHill

p;iY- COUj-.

'à4'F• •••0GAN10 \'i.;I

GENDA ITEM EXECUTIVE SUMMARY I 114- IAgenda Item# IAuthorizing and Adopting an Electrical Power Aggregation Plan of Operation andGovernance for Unincorporated Kane County, IllinoisLI Resolution Name

Ordinance

Presenter/Sponsor: Kenneth N. Anderson, Jr.

Budget Information: Was this item budgeted? Yes LI No L N/A Appropriation Amount:


SUMMARY: The Illinois Power Agency Act, Chapter 20, Illinois Compiled Statutes, Act 3855, added Section 1-92 entitled Aggregation ofElectrical Load by Municipalities, Townships, and Counties (hereinafter referred to as the "Act"), under the Act, the County ofKane, Illinois may operate the aggregation program under the Act as an opt-out program for residential and smallcommercial retail customers in the unincorporated areas of Kane County (not including Aurora and Dundee Townships) thatare supplied electricity by Commonwealth Edison Company.

A referendum was passed on March 18, 2014, by a majority vote of the unincorporated residents pursuant to therequirements under the Act. A draft Electrical Power Aggregation Plan of Operation and Governance was developed andavailable for public review and comment. Two public hearings (June 24, 2014 and June 25, 2014) were held in accordancewith the Act.

refore the Kane County Board should find that it is in the best interest of the County to operate the aggregationgram under the Act as an opt-out program and to implement the program according to the terms of the Act.

Attachments:

available fromStaff Name: Kenneth N. Anderson, Jr. Phone: 16302083179 7771


Assigned Committee: Energy/Environmental II Passed Sentto: Executive I on: 107/10/2014 IIf Other, specify:

Committee Remarks:

Next Committee:

If Other, specify:

Committee Remarks:

Next Committee:

Committee Remarks:

County Board Date:

lExecutive I Sent to: rcounty Board I on: 108/06/2014 I

III IISentto: on:l I

108/12/2014 I

STATE OF ILLINOIS

COUNTY OF KANE

ORDINANCE NO. 14-

AUTHORIZING AND ADOPTING AN ELECTRICAL POWER AGGREGATION PLANOF OPERATION AND GOVERNANCE FOR UNINCORPORATED KANE COUNTY, ILLINOIS

WHEREAS, the Illinois Power Agency Act, Chapter 20, Illinois Compiled Statutes, Act 3855,added Section 1-92 entitled Aggregation of Electrical Load by Municipalities, Townships, and Counties(hereinafter referred to as the "Act"), under the Act, the County of Kane, Illinois ("County" of "KaneCounty") may operate the aggregation program under the Act as an opt-out program for residential andsmall commercial retail customers in the unincorporated areas of Kane County (not including Auroraand Dundee Townships) that are supplied electricity by Commonwealth Edison Company (hereinafterreferred to as "unincorporated areas of the County"), if a referendum is passed by a majority vote of theunincorporated residents pursuant to the requirements under the Act; and

WHEREAS, the County submitted the question in a referendum on March 18, 2014, and amajority of the electors voting on the question voted in the affirmative; and

WHEREAS, the Kane County Board ("County Board") herby finds that it is in the best interest ofthe County to operate the aggregation program under the act as an opt-out program and to implementthe program according to the terms of the Act; and

WHEREAS, the Act requires that prior to the implementation of an opt-out electrical aggregationprogram by the County; the County must adopt an electrical power aggregation plan of operation andgovernance and hold not less than two (2) public hearings. The County held the required PublicHearings for the Electrical Power Aggregation Plan of Operation and Governance on June 24, 2014and June 25, 2014, and provided the required public notices; and

WHEREAS, the County Board of the County of Kane hereby are authorized to aggregate inaccordance with the terms of the Act residential and small commercial retail electrical loads locatedwithin the unincorporated areas of Kane County with the exception of Aurora and Dundee Townships,that are supplied electricity by Commonwealth Edison Company, and for that purpose may solicit bidsand enter into service agreements to facilitate for those loads the sale and purchase of electricity andrelated services and equipment; and

WHEREAS, the County Board is granted the authority to exercise such authority jointly with anyother municipality, township or county and, in combination with two or more municipalities, townships orcounties, may initiate a process jointly to authorize aggregation by a majority vote of each particularmunicipality, township or county as required by the Act; and

WHEREAS, the County Board with the assistance from the Illinois Power Agency hasdeveloped a plan of operation and governance for the Aggregation Program and has conducted suchpublic hearings and provided such public notices as required under the Act. The Electrical PowerAggregation Plan of Operation and Governance shall provide for universal access to all applicable

Page 2 of 2, Ord. #14-

residential customers and equitable treatment of applicable residential customers, shall describedemand management and energy efficiency services to be provided to each class of customers andshall meet any requirements established by law concerning aggregated service offered pursuant to theAct; and

WHEREAS, as an opt-out program, the County Board shall fully inform residential and smallcommercial retail customers in the unincorporated areas of the County (with the exception of Auroraand Dundee Townships), in advance that they have the right to opt-out of the Aggregation Program.The disclosure and information provided to the customers shall comply with the requirements of theAct; and

WHEREAS, the electrical aggregation shall occur automatically for each person owning,occupying, controlling, or using an electrical load center proposed to be aggregated in theunincorporated areas of the County (with the exception of Aurora and Dundee Townships), subject to aright to opt-out of the program as described under this ordinance and the Act.

NOW, THEREFORE, BE IT ORDAINED the County Board hereby adopts the Electrical PowerAggregation Plan of Operation and Governance for unincorporated Kane County (with the exception ofAurora and Dundee Townships) as set forth in Exhibit "A" which is on file with the County Clerk. Thisordinance shall be in full force and effect after its passage, approval and publication in pamphlet formas provided by law.


John A. Cunningham





8ElectricAg

AGENDA ITEM EXECUTIVE SUMMARY I I

c

1Agendaltem# 114-

j Resolution II Name Authorizing Certain Actions Relative to the Tax Agent

Ordinance

Presenter/Sponsor:

Budget Information: Was this item budgeted? Yes No N/A I Appropriation Amount:


SUMMARY: The County has undertaken a program to collect delinquent taxes and to perfect titles to real property in cases where thetaxes on the same have not been paid. This authorizes the execution of a deed of conveyance of the County's interest orauthorizes cancellation of the appropriate certificate of purchase on the real estate described in the exhibit attached to theresolution.

Attachments:

Detailed information available from: I [41044

Staff Name: Della Winckler Phone:


Assigned Committee: Executive I Sent to: Founty Board on: 08/06/2014

If Other, specify:

Committee Remarks:

Next Committee: I I Sent to: on:

If Other, specify:

Committee Remarks:

Next Committee: lI Sentto: F on:

Committee Remarks:


STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 14-

AUTHORIZING CERTAIN ACTIONS RELATIVE TO THE TAX AGENT

WHEREAS, the County of Kane has undertaken a program to collect delinquent taxes and toperfect titles to real property in cases where the taxes on the same have not been paid pursuant to 35 ILCS200/21-90; and

WHEREAS, pursuant to this program the County of Kane, as trustee for the taxing districts involved,has acquired an interest in the real estate described on the attached exhibit; and

WHEREAS, it appears to the Kane County Board that it would be to the best interest of the taxingdistricts of Kane County to dispose of this interest in said property.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereof beand hereby is authorized to execute a deed of conveyance of the County's interest or authorize thecancellation of the appropriate certificate of purchase, as the case may be, on the real estate described inthe attached exhibit for the sums shown and to be disbursed as shown and according to law.


John A. Cunningham Christopher J. LauzenClerk, County Board

Chairman, County BoardKane County, Illinois Kane County, Illinois


8TaxAgent

Kane County Monthly Resolution List August 2014

Resolution Item Type Of Total County Recorder! CountyNumber Number Parcel# Transaction Account Name Collected Clerk Auctioneer Sec. of State Agent Treasurer

14- 0913115C 15-28-281-013 SAL Scott D Papendick 492.00 0.00 0.00 42.00 250.00 200.00

492.00 0.00 0.00 42.00 250.00 200.00

Clerk Fees 0.00

Sec. of State / Recorder Fees 42.00

Total To County 242.00

8TaxAgentList

AGENDA ITEM EXECUTIVE SUMMARY Agenda Item # 14- I

I Name 'REAPPOINTMENT OF SUPERVISOR OF ASSESSMENTSPfl Resolution I

I II(Mark D. Armstrong, CIAO)

Eli OrdinanceI0 Presenter/Sponsor: Christopher J. Lauzen, Chairman, County Board I

Budget Information: Was this item budgeted? LI Yes No N N/A I IN/AAppropriation Amount: I

If not budgeted, N/Aexplain funding source

SUMMARY: Reappointment of Mark D. Armstrong, CIAO, as Kane County Supervisor of Assessments for a four-year term as provided bythe Illinois Property Tax Code.

Attachments:

Detailed information available from: I il I

Staff Name: I Phone:


Assigned Committee: [Executive Sentto: County Board on: 08/06/2014

If Other, specify:

Committee Remarks:

Next Committee: Sentto: on:

If Other, specify:

Committee Remarks:

Next Committee:ol

flsentto: on:

Committee Remarks:

County Board Date: 108/12/2014 I

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 14-

REAPPOINTMENT OF SUPERVISOR OF ASSESSMENTS(Mark D. Armstrong, CIAO)

WHEREAS, the current four year term of Kane County Supervisor of Assessments Mark D.Armstrong, CIAO, expires September 30, 2014; and

WHEREAS, the Illinois Property Tax Code provides that "In counties with less than 3,000,000inhabitants and not having an elected county assessor or an elected supervisor of assessments, theoffice of supervisor of assessments shall be filled by appointment by the presiding officer of the countyboard with the advice and consent of the county board" (35 ILCS 200/3-5); and

WHEREAS, the Illinois Property Tax Code provides that in order to be appointed supervisor ofassessments, a person must be certified by one of several professional organizations, have had atleast 2 years' experience in the field of property sales, assessments, finance or appraisals and musthave passed an examination conducted by the Illinois Department of Revenue; and

WHEREAS, Mark D. Armstrong, is a Certified Illinois Assessing Officer, has additional trainingas required under section 4-10 of the Illinois Property Tax Code, has 29 years of experience as a realestate appraiser, and has passed an examination conducted by the Illinois Department of Revenue.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that Mark D. Armstrong ishereby reappointed as Supervisor of Assessments for Kane County for a term of office of four years,such reappointment to be effective October 1, 2014.

Passed by the Kane County Board on August 12, 2014

John A. Cunningham




Vote:YesNoVoice -Abstentions -8Appt.-Sup.Assess

COi1T7<, .....

,_ ff 0GANIZ0 \\

\ qk I6.l%3.j

GENDA ITEM EXECUTIVE SUMMARY Agenda Item # J14- I

APPOINTMENT OF MEMBER OF THE BOARD OF REVIEW:Timothy J. Sullivan, MAI, SRA)Resolution Name

LI Ordinance

Presenter/Sponsor:

Budget Information: Was this item

If not budgeted, WAexplain fundingsource

Christopher J. Lauzen, Chairman, County Board

LII Yes No Pfl N/A I Appropriation Amount:

SUMMARY: lReappointment of Timothy J. Sullivan, MAI, SRA, to the Kane County Board of Review for a two-year term as provided by theIllinois Property Tax Code.

Attachments:

Detailed information available from:Staff Name: Phone:


Assigned Committee: Executive Sentto: County Board on: j0810612014 I

If Other, specify:

Committee Remarks:

Next Committee: II Sentto: on:-=IIf Other, specify:

Committee Remarks:

Next Committee: III11 Sentto: on:

Committee Remarks:

County Board Date: 108/12/2014 I

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 14-

APPOINTMENT OF MEMBER OF THE BOARD OF REVIEW(Timothy J. Sullivan, MAI, SRA)

WHEREAS, the current two-year term of Kane County Board of Review member Timothy J.Sullivan, MAI, SRE, expired June 1,2014; and

WHEREAS, the Illinois Property Tax Code provides that "In counties under townshiporganization with less than 3,000,000 inhabitants in which no board of review is elected under Section6-35, there shall be an appointed board of review"; the appointment is to be made by the chairman ofthe county board, with the approval of the board (35 ILCS 200/6-5); and

WHEREAS, the Illinois Property Tax Code provides that in order to be appointed the a Board ofReview, a person must be qualified by experience and training in property appraisal and property taxadministration, and must have passed an examination conducted by the Illinois Department ofRevenue; and

WHEREAS, Timothy J. Sullivan, MAI, SRA is an Illinois Certified General Real Estate Appraiser,and has passed an examination conducted by the Illinois Department of Revenue.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that Timothy J. Sullivan,MAI, SRA, is hereby reappointed as a member of the Kane County Board of Review for a term of of twoyears, such reappointment to be effective June 1, 2014.

Passed by the Kane County Board on August 12, 2014

John A. Cunningham




Vote:Yes -No -Voice -Abstentions -BAppt.-BrdReview

AGENDA ITEM EXECUTIVE SUMMARY Agendaltem# 14-Coll 09.ok Resolution Name AUTHORIZING A CONTRACT FOR COURT CASE MANAGEMENT SYSTEM

Ordinance

Presenter/Sponsor: F. Keith Brown and Roger Fahnestock

Budget Information: Was this item budgeted? X Yes EJ No N/A Appropriation Amount: 12014 -$3,000,000

If not budgeted, Funding for this project is from the Judicial and Public Safety Sales Tax Fund 127.explain fundingsource

SUMMARY: Over the past several years, Kane County has been working on a solution for replacement of its current JANO court casemanagement system which has reached its end of life. The Judicial and Public Safety Strategic Planning and TechnologyCommission was formed to review technology-related decisions and to make recommendations to the County Board. ThisCommission is currently comprised of the Circuit Clerk, Public Defender, State's Attorney, the Chief Judge, a judge in the16th Circuit, the County Board Chairman, the Chairs of the Finance, Judicial and Public Safety Committees, 2 additionalCounty Board members, the Sheriff, a member of the Kane County Bar Association, and 2 public members.

After a review that has taken almost an entire year since the issuance of the RFP in August of 2013, the Commission isproposing that Tyler Technologies, Inc. be selected as the single vendor to provide a court case management system foreach of the offices. This has resulted in savings of millions of dollars and will include an 18-month implementation scheduleat a cost not to exceed $6,866,582.

Attachments: Software Licensing Agreement and related attachments

Detailed information available from:Staff Name: Roger Fahnestock Phone: F630-444-1003

Resolut ion/Ord inance Tracking:

Assigned Committee:[Judicial/Public Safety Passed Sentto: Finance/Budget on: 07/11/2014

If Other, specify:

Committee Remarks:

Next Committee: Finance/Budget Passed Sent to: [Executive on: 07/30/2014

If Other, specify:

Committee Remarks:

Next Committee: Executive Sent to: Fou nty Board on: 108/06/2014

Committee Remarks:


I,. tyler• technologies

5101 Tennyson ParkwayPiano, Texas 75024

P 9727133770F 972.713.3777

w.trrteC hcor

July 2, 2014

Ms. Karen GraneyKane County Purchasing Department719 South Batavia Ave.Geneva, IL 60134

RFP #27-013

Dear Ms. Graney,

By signing below, Tyler Technologies, Inc. affirms the following disclosures and information

accurate and current pursuant to the terms of the Contractor Disclosure requirements.

Tyler Technologies has not made any political contributions to any current officer or

County elected official in association with or benefiting from REP #27-013. Tyler

cannot make any representations regarding the status of any individual employee but

is unaware of any political contributions associated with Kane County.

hA Tyler Technologies is publicly traded on the NYSE under the symbol "TYL" and all

disclosures are filed in accordance with SEC regulations.

118 Tyler has not retained the services of any lobbyists with regard to the County. Tyler has

had, and expects to have continued contact between its various sales employees and

the County as part of the RFP and possible contract process. Numerous support and

administrative staff are likely to have contact with the County as part of any contract

process or in the provision of services. This information will be updated as applicable.

IIC Tyler Technologies is publicly traded on the NYSE under the symbol "TYL" and all

disclosures are filed in accordance with SEC regulations.

4 tyrlea technologies

5101 Tennyson ParkwayPlano, Texas 75024

P: 972.713.3770F: 972.713.3771

ww(ytrtoch cam

lID Tyler Technologies agrees to abide by all the terms and conditions as specified in this

Contractor Disclosure.

Vendor: Tyler Technologies

Signature of AuthorizedRepresentative:Printed Name ofAuthorizedRepresentative: Jeff Puckett

Title of AuthorizedRepresentative: Vice President of Sales - Courts & Justice Division

Date: July 2, 2014

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 14-

AUTHORIZING CONTRACT FOR COURT CASE MANAGEMENT SYSTEM

WHEREAS, the current court case management system utilized by the Circuit Clerk, the 16th JudicialCircuit, the Public Defender's and State's Attorney's Office has reached its end of life and will requirereplacement and updated capability to meet the current demands of those offices; and

WHEREAS, on August 30, 2013, the County issued RFP-27-013 for Justice Case ManagementSystems for each of the Circuit Clerk/Judiciary, Public Defender, and State's Attorney's Offices; and

WHEREAS, the Judicial and Public Safety Strategic Planning and Technology Commission wasformed to review and make recommendations on court technology issues; and.

WHEREAS, after reviewing the various bids, going through extensive demonstrations, site visits,evaluations, and review of the various office requirements of the system, the Public Defender, State'sAttorney, Circuit Clerk, and Judiciary in conjunction with the balance of the Commission found it in the bestinterests of the County to select a single vendor to resulting in significant cost savings; and

WHEREAS, Tyler Technologies, Inc. was selected as the vendor that could provide a court casemanagement system for each of those offices that best meet their requirements.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the County authorize theChairman of the Kane County Board to execute an agreement with Tyler Technologies, Inc. for an amount notto exceed $6,025,925 plus project-related travel expenses and a 10% project contingency of $602,592 for atotal of $6,866,582.

Line Item Line Item Description Was Are funds currently If funds are not currentlypersonnel/item/service available for this available in the specified

approved in original personnel/item/service line item, where are thebudget or a subsequent in the specific line funds available?

budget revision? item?127.800.812.7020 computer Software - capital127.800.812.70030 Computer Software - License Cost Yes Yes N/A


John A. Cunningham Christopher J. LauzenClerk, County Board Chairman, County Board

Kane County, Illinois Kane County, Illinois

Vote:YesNoVoiceAbstentions8CMS

AGENDA ITEM EXECUTIVE SUMMARY I I

Resolution

Agenda Item # j14-co

tionI Name Amending the 2014 Fiscal Year Budget SupplementalBudget Request (PublicI

- OrdinanceDefender)

Presenter/Sponsor: lKelli Childress

Budget Information: Was this item budgeted? Yes X No N/A Appropriation Amount: 1$10,736.16

If not budgeted, IContingency Fundsexplain funding Isource

SUMMARY: The Chief Judge of the Sixteenth Judicial Circuit, and AFSCME Local 3966 have completed collectivebargaining agreement ("CBA") negotiations concerning wages, hours and other terms and working conditions ofemployment in relation to Court Services, Judiciary and Public Defender Bargaining Units and seeks to adjust wages andsalaries for union staff.

Attachments: Resolution

Detailed information available from: [Staff Name: [Kelli Childress Phone: 16302325847 I


Assigned Committee: Judicial/Public5 l55ed Sentto: Finance/Budget on: I

If Other, specify:

Committee Remarks:

Next Committee: Finance/Budget Passed Sent to: Executive on: 107/30/2014

If Other, specify:

Committee Remarks:

Next Committee: Executive II l[Sett0: lCountyBoald l on: 08/06/2014

Committee Remarks:


STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 14-

AMENDING THE 2014 FISCAL YEAR BUDGET - SUPPLEMENTAL BUDGET REQUEST(PUBLIC DEFENDER)

WHEREAS, The Chief Judge of the Sixteenth Judicial Circuit, and AFSCME Local 3966 have beenengaged in collective bargaining agreement ("CBA") negotiations concerning wages, hours and other termsand working conditions of employment in relation to Court Services, Judiciary and Public DefenderBargaining Units; and

WHEREAS, The parties have reached an agreement concerning wages, hours and other terms andconditions of employment which include certain step adjustments and wage increases which were notbudgeted in the Public Defender budget for 2014; and

NOW, THEREFORE, BE IT RESOLVED that the fiscal year 2014 budget of the Kane County PublicDefender be increased by $9,034, and that FICA and IMRF adjustments be made accordingly.

001.900.900.85000 Contingency Allowance for Budget Expense001.360.360.40000 Salaries and Wages001.800.808.99000 Transfer to Other Funds

111.800.803.45100 FICA111.800.000.39000 Transfer to Other Funds110.800.802.45200 IMRF110.800.000.39000 Transfer to Other Funds

(10,736)+ 9,034+ 1,702

+ 691+ 691+ 1,011+ 1,011



budget revision? available?001.360.360.40000 Salaries and Wages No No 001.900.900.85000




Vote:YesNoVoiceAbstentions -8Bdgt-PubDefender

c.....AGENDA ITEM EXECUTIVE SUMMARY I IAgenda Item# 114-

Name AUTHORIZING FFY2014 EMERGENCY

•. cou

RGENCY MANAGEMENT PROGRAM GRANT (EMPG): Resolution (OFFICE OF EMERGENCY MANAGEMENT)Ordinance

Presenter/Sponsor: IDon Bryant _771Budget Information: Was this item budgeted? N Yes No N/A IAppropriation Amount: I IIf not budgeted, I

explain funding I

source

SUMMARY: This resolution authorizes the Chairman to accept the FFY2014 Emergency Management Program Grant from the State ofIllinois in the amount of $93,903.50.

Attachments:


Staff Name: Don Bryant I Phone: F630.208.2051 IResolution/Ordinance Tracking:

Assigned Committee: [public Health

Passed Sent to: Finance/Budget on: I07'15'2014

If Other, specify:

Committee Remarks:

Next Committee: Finance/BudgetPassed Sent to: Executive on: 107/30/2014

If Other, specify:

Committee Remarks:

Next Committee:[Executive Sentto: FO unty Board on: I08'06'2014

Committee Remarks:


STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 14-

AUTHORIZING FFY20I4 EMERGENCY MANAGEMENT PROGRAM GRANT (EMPG)(OFFICE OF EMERGENCY MANAGEMENT)

WHEREAS, the State of Illinois has been awarded an Emergency Management Program Grant(EMPG) through the U.S. Department of Homeland Security; and

WHEREAS, the objective of the EMPG program is to provide financial assistance for thedevelopment of effective, integrated emergency management programs within the State of Illinois; and

WHEREAS, an Emergency Management Program Grant for FFY2014 has been awarded toKane County in the amount of $93,903.50 (Ninety Three Thousand Nine Hundred Three Dollars andFifty cents) for reimbursement of eligible administrative costs as outlined in the Illinois AdministrativeCode Title 29, part 301.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereofis hereby authorized to enter into said grant agreement with the State of Illinois as part of theEmergency Management Assistance Grant Program..


John A. Cunningham




Vote:YesNoVoiceAbstentions8Bdgt-OEMgrant

AGENDA ITEM EXECUTIVE SUMMARY Agenda Item # 14- I12 / O GANfZE0\ '

Resolution Name Amending the FY14 Budget for a Cost of Service Study

fl Ordinance

Presenter/Sponsor: lJoe Onzick

Budget Information: Was this item budgeted? LI Yes Z No LI N/A Appropriation Amount: I$23,500

If not budgeted, Funding for this project will be from the Contingency account.explain fundingsource

SUMMARY: The County will be entering into a contract with Fiscal Choice Consulting to perform a cost of service study for certainservices for which user fees are collected. Based on an analysis of the proposals received, Fiscal Choice was chosen due totheir experience in the requirements of developing such governmental cost determination studies. This independent studywill determine whether the user fees are sufficient to cover the cost of providing the related services. The results of thestudy will provide the justification required by state statute for any increases in user fees that may be deemed necessary tocover the cost of providing the related services.

The cost of this "Cost of Service Study" is fixed at $23,500. This resolution will authorize a budget transfer of $23,500 fromthe contingency account to the county-wide contractual and consulting line item.

Attachments:

Detailed information available from:Staff Name: FiosephOnzick Phone: 16302085113


Assigned Committee: Finance/Budget III Passed Sent to: IExetie on: 07/30/2014

If Other, specify:

Committee Remarks:

Next Committee: • lExecutive Passed Sent to: County Board on: I08106'2014

If Other, specify:

Committee Remarks:

Next Committee: . ISentto: on:

Committee Remarks:


FISCAL CHOICEC 0 N S U L 7 I N S

790 West Frontage Road - Suite 110

Office (847) 4414175Northfield, IL 60093

Fax (847) 441-4174

July 23, 2014

Ms. Karen GraneyPurchasing Department719 S. Batavia AvenueBuilding A - Room 210Geneva, Illinois 60134

RE: RFP 27-014 - Fee Study - Request for Certificate of Insurance andContractor Disclosure

Dear Ms. Graney:

This letter is in response to your July 23rd email to Bruce Cowans for a COI and a disclosurestatement

I have attached a COI in accordance with your instructions.

Regarding the Contractor Disclosure, Fiscal Choice Consulting (FCC) affirms the following:

1 FCC has never made any campaign contributions to candidates or officials ofKane County. It is our policy to not contribute to any political campaigns.

2 Disclosure of specific information:a. Bruce Cowans and Jerrold Wolf each hold a 50% interest in FCC. Our

corporate address is as shown on this letterhead. Our personal addressesare:

Bruce Cowans

Jerrold Wolf376 Lincoln

1301 WendyGlencoe, IL 60022

Northbrook, IL 60062

b. We do not retain any lobbyists.c. Does not apply. Messrs. Cowans and Wolf are the sole owners of FCC.d. I affirm that we have not withheld any pertinent information.

3

As of this date, the above information is current and correct. FCC agrees toinform Kane County of any changes during the term of the contract.

4

Please contact Mr. Cowans or me should the County require additionalinformation to achieve full disclosure.

5

NA

FISCAL CHOICECONSULTING

We look forward to working with Kane County. Please do not hesitate to contact Bruce orme at 847-441-4175 if you have additional questions.

FISCAL CHOICE CONSULTING, LLC

old [email protected]

Enclosure - Certificate of Insurance

FISCA-1 OP ID: MWJ4WRL CERTIFICATE OF LIABILITY INSURANCE OATE(MMIODYYY)

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THISCERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIESBELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZEDREPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject tothe terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to thecertificate holder in lieu of such endorsement(s).

PRODUCERInc. Woodman

7th Fir

INSURER(S) AFFORDING COVERAGE

INSURER A: Hartford - Multiple CompaniesENSURED

Fiscal Choice Consulting, LL( INSURER B:Bruce Cowans790 Frontage Road, Suite 110Northfield, IL 60093

0:

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIODINDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THISCERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR AUIJIL POLICY w POLICY EXPLTR TYPE OF INSURANCE POLICY NUMBER IMMS)OrE'YYV) IMMJDDIYYWI LIMITSGENERAL LIABILITY EACH occu p c 1,000,00

A K MMEROAL GENERAL LIABILITY X 83S8ATP4680 0611712014 0611712015 $ 1,000,00t_CLAIMS-MADE [111 OCCUR MED EXP (Any one peon( It 10,00

PERSONAL & nOV INJURY $ 1,000,00

GENERAL AGGREGATE 2,000,00GENt AGGREGATE LIMIT APPLIES PER: PRODUCTS. COMP/OP AGO 2,000,00

- 11 POLICY P1 f [T LOC $

AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,00(Ea accident) $A ANY AUTO X 83SBA1P4680 0611712014 06117/2015 BODILY INJURY (Per person) $

IALL OWNED {] SCHEDULED BODILY INJURY (Per accident) SAUTOS

rx

NON-OWNED PROPERTY DAMAGE HIRED AUTOS AUTOS (PER ACCIDENTI

X UMBRELLA LIAB [çj OCCUR - EACH OCCURRENCE 1,000,001A EXCESS UAE CLAIMS-MADE X I3SBATP4680 07103/2014 0611712015 AGGREGATE $ 1,000,0- DED I X I RETENTIONS 10000 11S

t.,ycERS COMPENSATION - - x WC STATU.

AND EMPLOYERS LIABILITY TORY LIM1I$jYINA ANY PROPRIETORIPARTNERJEXECUTIVE 83WECBV3420 0710712014 07107/2015 EL. EACH ACCIDENT 500,00(OFFICERIMEMBER EXCLUDED' N I A(Mandatory In NH) E.L. DISEASE - EA EMPLOYEE $ 500,001If yes, describe underDSCRIPT IONOR OPERATIONS below - - EL, DISEASE - POLICY LIMIT I S 500,001

DESCRIPTION OF OPERATIONS; LOCATIONS I VEEfCLES tAIESthACOJE) 101, Additional Rem.$e Schedule, it more apace Is require

Kane County is added as additional insured with respects to the General,Auto and Excess Liability policies per written contract.

KANECTY

Kane CountyMs. Karen Graney-Purchasing De719 S. Batavia AvenueBuilding A - Room 210 I _4;4.c

6)1988-2010 ACORD CORPORATION. All rights reserved.ACORD 25 (2010105)

The ACORD name and logo are registered marks of ACORD

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED INACCORDANCE WITH THE POLICY PROVISIONS.

AUTHORIZED REPRESENTATIVE

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 14-

AMENDING THE FY14 BUDGET FOR A COST OF SERVICE STUDY

WHEREAS, the County is interested in studying the cost of certain services for which user feesare collected in order to determine whether the user fees are sufficient to cover the costs of providingthe services; and

WHEREAS, the County solicited proposals for the professional services required to conduct thiscost of service study; and

WHEREAS, based on the analysis of the proposals received, Fiscal Choice Consulting hasbeen selected to perform the cost of service study for a fixed cost of $23,500; and

WHEREAS, no funding is available for this study other than the County's contingency account.

NOW, THEREFORE, BE IT RESOLVED that the following FY14 budget adjustment be made toprovide funding for this cost of service study:

001.800.808.50150 Contractual & Consulting +$23,500001.900.900.85000 Contingency - Allowance for Budget Expense -$23,500

Line Item Line Item Description Was Are funds currently If funds are not currentlypersonnel/item/service available for this available in the specified

approved in original personnel/item/service line item, where are thebudget or a subsequent in the specific line item? funds available?

budget revision?001.800.808.501 50 Contractual & Consulting No No 001.900.900.85000

Contingency


John A. Cunningham




Vote:YesNoVoiceAbstentions8Bdgt-CostServStudy

n... •••••,_ff 0GANI20

\\

qN

j Resolution I Name

El] Ordinance

Presenter/Sponsor:

Budget Information: Was this item budgeted?


GENDA ITEM EXECUTIVE SUMMARY I Agenda Item # 114 - I

Amending The Personnel Policy Handbook (Driving Vehicles While on CountyBusiness)

Sheila McCraven

LI Yes LI No Li N/A Appropriation Amount:

SUMMARY: IThe Driving Vehicles while on County Business policy is being amended:

1 )to be consistent with Res. No. 14-215 that was adopted by the County Board on July 8, 2014 and that prohibits employeesfrom carrying a concealed firearm in their private vehicle while in the course of their employment with the County; and

:o permit student interns or volunteers to drive County vehicles or their own personal vehicle on County business as longthey possess a valid driver's license from Illinois or another state.

Attachments:

Detailed information available from:Staff Name: Sheila McCraven Phone: 630-232-5932


Assigned Committee: Fuma Services Passed Sent to: Ftie on: 107/16/2014

If Other, specify:

Committee Remarks:

Next Committee:

If Other, specify:

Committee Remarks:

Next Committee:

Committee Remarks:

County Board Date:

lExecutiveII I

Sent to: County Board ji on: I08106'2014 I

II =1 Sent to: I I

on: I I

108/12/2014 I

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 14—

AMENDING THE PERSONNAL POLICY HANDBOOK(DRIVING VEHICLES WHILE ON COUNTY BUSINESS)

WHEREAS, from time to time, the Human Services Committee, recommends that policiesaffecting employee conduct, behavior and adherence to certain rules are promulgated and published inthe Kane County Personnel Policy Handbook; and

WHEREAS, the Human Services Committee deems it appropriate to recommend amendmentof the Driving Vehicles While on County Business Policy.

NOW, THEREFORE, BE IT FURTHER RESOLVED by the Kane County Board that the DrivingVehicles While on County Business policy be approved as amended and published in the Kane CountyPersonnel Policy Handbook as set forth below.

DRIVING VEHICLES WHILE ON COUNTY BUSINESS

It shall be the policy of the County to check driving records and proof of auto liability insuranceof all employees hired on or after June 1, 2008. The Department of Human Resource Managementshall conduct the initial check when the employee is first hired; thereafter driving records and proof ofinsurance shall be randomly checked one time each year by the Department of Human ResourceManagement from a pool comprised of employees that have submitted travel reimbursement requestsand employees who have driven a County-owned vehicles within the past 12 months.

The County's insurance rates are highly affected by the employee's driving record. The Countymay consider an acceptable driving record to be no more than two (2) accidents and/or convictions formoving violations in the previous year and no convictions within the prior year for the offenses ofreckless homicide, reckless driving, driving with a suspended or revoked license, hit and run, drivingwhile under the influence of intoxicants or fleeing or attempting to elude a police officer.

An employee or student intern/volunteer who does not have a valid Illinois driver's licenseissued by the Illinois Secretary of State or the authorized official from another state will not be allowedto drive a County vehicle or an employee's personal vehicle on authorized County business. Anemployee's use of a vehicle for authorized County business is a privilege, not a right. The Countyreserves the right to prohibit an employee's use of a vehicle for authorized County business in cases ofrepeat violations of this policy or for an unacceptable driving record.

The County cannot list rules to cover every situation. The County requires all employees whodrive a County vehicle or an employee's personal vehicle, volunteers, consultants, vendors and anyother person on authorized County business to:

• Abide by all traffic laws• Heed all traffic signs and signals• Practice defensive driving• Abstain from smoking in all County-owned vehicles

Page 2of3, Res. #14-

• Abstain from operating a vehicle while impaired by or under the influence of alcohol orconsuming alcoholic beverages in proximate time to the employee's reporting time for workAbstain from consuming illegal drugs or prescription medicines that can impair driving ability

• Refrain from cell-phone use while driving the vehicle. Pull over to the side of the road to send orreceive telephone calls

• Refrain from carrying non-employee passengers in the vehicle, unless required• Lock unattended vehicles at all times to prevent theft of County and/or personal property.• Make sure that the vehicle is equipped with proof of insurance, current registration, and state

inspection reports• Pay any tickets, fines or other penalties assessed against the employee• Refrain from establishing personal [-PASS accounts using the County-owned vehicle• Refrain from carrying a concealed firearm in the County-owned or the employee's personal

vehicle

Reporting Accidents and InjuriesAll accidents and injuries that occur while the employee is on authorized County business

should be immediately reported to the employee's supervisor, to the employee's insurance companyand to the Department of Human Resource Management within 48 hours of the occurrence. Workerscompensation and incident report forms are available from the Department of Human ResourceManagement or may be downloaded from the County's intranet site. Any damage to the vehicle orinjury to the employee must be noted on the report forms.

Insurance Coverage and Expense ReimbursementThe County provides workers' compensation insurance on every employee to protect the

employee for loss of pay and time and for the cost of medical care for injuries sustained while onauthorized County business.

An employee required to use their own vehicle on authorized County business must have anautomobile liability policy issued in amounts no less than the minimum amounts set for bodily injury ordeath and destruction of property under the 625 ILCS 5/7-601 and 625 ILCS 5/7-203 of the IllinoisVehicle Code. It is the responsibility of each employee to maintain coverage as specified and bydriving a personal vehicle while on authorized County business, it is presumed that coverage is in force.

In Illinois, insurance follows the vehicle as it is titled. Therefore, if an accident occurs when theemployee is driving their personal vehicle, the employee's personal insurance coverage shall beprimary. The defense and indemnity by the County will be, in all cases, secondary to the coveragemandated by Illinois law.

An employee who drives their personal vehicle on authorized County business will bereimbursed according to the County's Travel Expenses policy as set forth in Sec. 2-72 of the KaneCounty Code. Travel expenses between home and the workplace are not reimbursable. If anemployee driving their own vehicle on authorized County business has an accident that damages theemployee's vehicle, the County will reimburse the insurance deductible that is paid by the employee torepair the employee's vehicle.

Statements Re garding Accidents/LitigationIn the event that any employee is involved in a motor vehicle accident while on authorized

County business, the employee may furnish such information as his name, address and the registrationnumber of the vehicle, and may exhibit his driver's license upon request to any other person involved in

Page 2of3, Res. #14-

the accident or to law enforcement officers. Obtain all information relating to the accident in aprofessional manner, including the names and addresses of any witnesses. Do not negotiate thesettlement of any claim, promise payment for any injury or damage, or admit liability.

Except as required by law, the County requires that employees do not give any written, verbal orsigned statement about liability at any time, regarding:

1. Any accident that involves a Kane County employee of agent, or property which is owned, controlledor maintained by Kane County.

2. Any treatment of any inmate or prisoner under the care or control of any Kane County employeeincluding a Sheriffs correctional officer or deputy Sheriff.

3. Any incident directly or indirectly associated with pending or threatened litigation, to any personexcept with the knowledge or consent of the State's Attorney's Office.

Operation of Emergency VehiclesNotwithstanding the preceding language, the County recognizes that some employees of the

Sheriff's Department, Coroner's Office or Office of Emergency Management may drive County vehicleswhile in pursuit of an actual or suspected violator or while engaged in an emergency response. Whileengaged in these type of activities, employees are required to adhere to all statutory regulations andany policies, procedures, or general orders promulgated by the Kane County Sheriff, County Coroner orDirector of Emergency Management. At all other times, the employees are expected to adhere to thispolicy.

An employee's failure to adhere to this policy or violations of this policy while on authorizedCounty business can result in the loss of driving privileges or the denial of reimbursement of vehicleinsurance deductibles.


John A. Cunningham





8Policy-Driving

AGENDA ITEM EXECUTIVE SUMMARY Agenda Item # 1 14- IcoResolution Name Approving Adopt-A-Highway Program Participation Applicants

LI Ordinance

Presenter/Sponsor: from Rickert, Deputy Director of Transportation

Budget Information: Was this item budgeted? Yes No X N/A Appropriation Amount: N/A


SUMMARY: Pursuant to Kane County Board Ordinance No. 13-267 (Kane County Adopt-A-Highway Program), staff requestsconsideration of the attached resolution which approves the Adopt-A-Highway applicants (whose names are set forth in theattached resolution).

RENEWAL APPLICATIONS:1.Central High School-National & German Honor Societies - Plato Rd from Rt 47 to Dittman Rd, both sides, 1.5 miles2.The Levita Family - Bunker Rd from Keslinger Rd to Hughes Rd, both sides, 1.5 miles

Attachments: Adopt-A-Highway Resolution, Application Agreements (Page 1), & Adopt-A-Highway Map

Detailed information available from:Staff Name: Glenda Starcevich Phone: (630) 584-1171


Assigned Committee: [Transportation Passed Sent to: Fecu tive I on: 107'09'2014

If Other, specify:

Committee Remarks:

Next Committee: Executive I I I Sent to: County Board on: 108/06/2014

If Other, specify:

Committee Remarks:

Next Committee: . I I I Sentto: on:

Committee Remarks:


STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 14-

APPROVING ADOPT-A-HIGHWAY PROGRAM PARTICIPATION APPLICANTS

WHEREAS, the Illinois Highway Code of the Illinois Compiled Statutes (605 ILCS 120/1 et seq.)

provides for the establishment of Adopt a Highway Programs by Counties and various units ofgovernment throughout the State of Illinois to support anti-litter efforts by allowing groups of privatecitizens to adopt a segment of highway for the purpose of litter and refuse collection; and

WHEREAS, the County has enacted and otherwise established pursuant to Kane County BoardOrdinance No. 13-267, the Kane County Adopt-A-Highway Program in conformance with the IllinoisHighway Code, which program is intended to assist the County in its efforts to remove refuse and litterfrom County highway right of way and otherwise beautify the County Highway System; and

WHEREAS, those groups whose names are set forth in the exhibit attached hereto (a copy ofwhich is on file in the office of the Kane County Clerk) have submitted applications for participation inthe Kane County Adopt-A-Highway Program; and

WHEREAS, each of the groups' applications have been reviewed and approved by the CountyEngineer of Kane County and have subsequently been approved by the Transportation Committee ofthe Kane County Board; and

WHEREAS, the approval of the applicants for participation in the Kane County Adopt-A-Highway Program will facilitate the County's litter collection efforts on County highways and will aid inthe beautification of all County highways whether in urban or rural areas of the County.

NOW, THEREFORE, BE IT RESOLVED by the County Board of Kane County that eachapplicant for participation in the Kane County Adopt-A-Highway Program that is set forth on the exhibitattached to this Resolution is hereby approved.

BE IT FURTHER RESOLVED that the County Engineer of Kane County is hereby directed tonotify all renewal applicant(s) of the approval of their application and to execute, on behalf of theCounty of Kane, the Kane County Adopt-A-Highway Program Agreement with said renewalapplicant(s).




Vote:YesNoVoiceAbstentions8ADPT-A-HWYAPPLCNTS.4LH


EXHIBIT

Applicant Road Distance

Renewal:Central High School - Nationaland German Honor Societies Plato Road from IL 47 to Dittman Road 1.5 miles - both sides

Bunker Road from Keslinger Road to 1.5 miles - both sidesI ^ The Levita Family

Hughes Road

AGENDA ITEM EXECUTIVE SUMMARY Agenda Item# 114- I

Resolution Name Appropriation for Chicago Metropolitan Agency for Planning (CMAP),3 osGANIZ&D

Ordinance

Presenter/Sponsor: [Tom Rickert - Deputy Director of Transportation

Budget Information: Was this item budgeted? X Yes D No fl N/A Appropriation Amount: 1$30,853.37


SUMMARY: The Chicago Metropolitan Agency for Planning (CMAP) is responsible for regional land use and transportation planning fornortheastern Illinois, including Kane County. Kane County is a voting member of CMAP and a partner agency inimplementing CMAP's 2040 long range land use and transportation plan and numerous other planning and programminginitiatives. These activities are essential in order to receive federal funding in the region, including Kane County.

CMAP is primarily funded by the federal Unified Work Program (UWP), State of Illinois, and local agency contributions. Thecontribution from each of the collar counties is $25,000.00 to support planning and programming services. An additional$5,853.37 is requested from the Kane Kendall Council of Mayors which is staffed by the Division of Transportation andprimarily funded with federal funds disbursed through the UWP process.

CMAP is currently responsible for developing the regions GO TO 2040 plan. The plan guides growth for Cook. DuPage, Kane,Kendall, Lake, McHenry, and Will Counties. GO TO 2040 also addresses the full range of quality-of-life issues, including thenatural environment, economic development, housing, and human services. The implementation of the 2040 regionalvision will be important to the sustainability of our regions future prosperity. All stakeholders in the region - including KaneCounty - have a vested interest in ensuring this effort is successful.

Attachments: Resolution

Detailed information available from:Staff Name: Tom Rickert, Deputy Director Phone: (630) 406-7305 I


Assigned Committee:[Transportation Passed Sent to: FXetie I on: L07/09/2014]

If Other, specify:

Committee Remarks:

Next Committee: Executive I I Sent to: County Board on: j6/2014

If Other, specify:

Committee Remarks:

Next Committee: I I Sentto: on:

Committee Remarks:


STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 14—

APPROPRIATION FOR CHICAGO METROPOLITAN AGENCY FOR PLANNING (CMAP)

WHEREAS, the Chicago Metropolitan Agency for Planning (CMAP) and the region'sMetropolitan Planning Organization (MPO), which CMAP assists, are responsible for regional land useand transportation planning for the northeastern Illinois, including Kane. County, (hereinafter the"region"); and

WHEREAS, CMAP and the MPO have completed the region's 2040 long range land use andtransportation plan called Go To 2040 and are in the process of updating the plan; and

WHEREAS, CMAP recognizes that partnerships and coordination with units of local government iscritical to the successful implementation of the integrated, long range land use and transportation plan for2040 and other planning initiatives and activities for the region; and

WHEREAS, Kane County is a partner agency of CMAP and the MPO in the development andimplementation of the long range 2040 plan and other planning activities and initiatives for the region; and

WHEREAS, Kane County recognizes the importance of CMAP in sustaining the long-term vitalityof the region and desires to continue a cooperative and productive relationship with CMAP; and

WHEREAS, CMAP has requested funding from each of the seven counties in the CMAP region inthe amount of Twenty Five Thousand Dollars ($25,000.00) and Five Thousand Eight Hundred Fifty Threeand 37/100 Dollars ($5,853.37) from the municipalities of Kane and Kendall Counties to support theplanning and programming services provided by CMAP to the region.

NOW, THEREFORE, BE IT RESOLVED that the Kane County Board appropriate the sum ofThirty Thousand Eight Hundred Fifty Three and 37/100 Dollars ($30,853.27) from County Highway Fund#300, Line Item #50330 (Northeast IL Plan & Metro Servs) to assist with funding CMAP services for KaneCounty.


approved in original personnel/item/service the specified line item,budget or a subsequent in the specific line where are the funds

budget revision? item? available?300.520.520.50330 Northeast IL Plan and Metro Srvs Yes Yes





8CMAPAPPRP.4LH

AGENDA ITEM EXECUTIVE SUMMARY Agendaltem# 1 14- Ioil

0............

Resolution Name of Kane - Union Pacific Railroad Company Wayside Horn

Ordinance

Presenter/Sponsor: I Stee Coffinbargar - Assistant Director of Transportation

Budget Information: Was this item budgeted? Yes No X N/A Appropriation Amount: N/A


SUMMARY: The Department of Commerce & Economic Opportunity (DCEO) awarded a grant of $250,000 to Kane County to assist infunding the construction of two fully operational Wayside Horn Systems at LaFox Road and Brundige Road at their gradeintersections with the Union Pacific Railroad (UPRR). The project will benefit the public by reducing the amount of noisepollution created by train horns along the rail corridor.

On June 17th, an Illinois Commerce Commission (ICC) hearing took place between Kane County and the UPRR in regards tothese proposed improvements and the ICC order.

Attached for your consideration is an agreement with the UPRR detailing the duties and responsibilities of each party. TheCounty will have sole financial responsibility for the project and will reimburse the UPRR for thier costs or expenses incurred.The County shall be responsible for maintenance, insurance protection, and shall indemnify the UPRR in regards to the work,project and the Wayside Horn System.

Attachments: Resolution, Agreement, Location Map

Detailed information available from:Staff Name: Iste'e Coffinbargar, Assistant Director Phone: 1(630) 406-7170


Assigned Committee: Transportation Passed Sent to: Executive on: L07/09/2014]

If Other, specify: I

Committee Remarks:

Next Committee: [Executive I Sent to: ICounty Board on: l08/06'2014

If Other, specify:

Committee Remarks:

Next Committee: II IJsett I I on:

Committee Remarks:

County BoardDate:108/12/2014

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 14-

APPROVING COUNTY OF KANE - UNION PACIFIC RAILROAD COMPANYWAYSIDE HORN AGREEMENT

(LAFOX ROAD)

WHEREAS, Kane County Highway No. 81 ,also known as LaFox Road, intersects with the west linetracks of the Union Pacific Railroad Company (UP) in Blackberry Township in the Kane County; and

WHEREAS, the west line tracks of the UP carry approximately 111 trains per day, with each trainblowing its locomotive horn at all hours of the day and night as the trains approach LaFox Road from boththe east and the west; generally upsetting the rural peace of Blackberry Township, disturbing resident's livesand causing many to complain about the noise level of the locomotive horns; and

WHEREAS, Federal Regulations and the Rules of the Federal Railway Administration permit theinstallation and operation of wayside horns at approved highway/railroad track crossings to cause thelocomotive to not blow their horns as they approach said crossings; and

WHEREAS, the County of Kane has sought approval of the Illinois Commerce Commission to installwayside horns at the crossing of LaFox Road and the UP railroad tracks in LaFox, Illinois; and

WHEREAS, wayside horns are a fixed automatic system at a railroad/road crossing that soundsstationary crossing horns for approaching trains which provide a localized horn blast that is designed andintended to have an audio impact only within approximately a thousand feet of the crossing and thereforeheard only by those people in the immediate vicinity of the crossing; and

WHEREAS, In order for the County to design, build and operate the wayside horn system, the UPrequires the Country to enter into a Wayside Horn Agreement (a copy of which is on file in the office of theKane County Clerk) which agreement includes various subsidiary agreements for right of entry andpreliminary engineering.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereof isauthorized and directed to sign a Wayside Horn Agreement along with its associated agreements with UnionPacific Railroad Company to provide for the design, installation, operationand maintenance of a waysidehorn system at the Union Pacific Railroad's crossing of LaFox Road in LaFox Illinois.




Vote:YesNoVoiceAbstentions8WYSDHRNSLFXUPRR.4PJ

AGENDA ITEM EXECUTIVE SUMMARY Agenda Item # 14-co

EI Resolution Name Railroad Company Wayside Horn Agreement (Brundige Rd) - Union PacificOrdinance

Presenter/Sponsor: iSteve Coffinbargar - Assistant Director of Transportation 1Budget Information: Was this item budgeted? Yes No XN/A Appropriation Amount: N/A


SUMMARY: The Department of Commerce & Economic Opportunity (DCEO) awarded a grant of $250,000 to Kane County to assist infunding the construction of two fully operational Wayside Horn Systems at LaFox Road and Brundige Road at their gradeintersections with the Union Pacific Railroad (UPRR). The project will benefit the public by reducing the amount of noisepollution created by train horns along the rail corridor.

On June 17th, an Illinois Commerce Commission ([CC) hearing took place between Kane County, Blackberry Township RoadDistrict, and the UPRR in regards to these proposed improvements and the ICC order.

Attached for your consideration is an agreement with the UPRR and Blackberry Township Road District detailing the dutiesand responsibilities of each party. The County and Township will have financial responsibility for the project and willreimburse the UPRR for thier costs or expenses incurred. The Township shall be responsible for maintenance, insuranceprotection, and shall indemnify the UPRR in regards to the work, project and the Wayside Horn System.

Attachments: Resolution, Agreement, Location Map

Detailed information available from:Staff Name: ISteve Coffinbargar, Assistant Director Phone: 1(630) 406-7170


Assigned Committee: Fransportation :11Passed Sent to: lExecutive on: 07/09/2014

If Other, specify:

Committee Remarks:

Next Committee: Executive I Sent to: County Board on: 08/06/2014

If Other, specify:

Committee Remarks:

Next Committee: I Sentto: F on:

Committee Remarks:


STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 14-

APPROVING COUNTY OF KANE - BLACKBERRY TOWNSHIP ROAD DISTRICT - UNION PACIFICRAILROAD COMPANY WAYSIDE HORN AGREEMENT

(BRUNDIGE ROAD)

WHEREAS, the Illinois Constitution of 1970, Article VII, Section 10 and 5 ILCS 220/1 et seq.authorizes the County of Kane (hereinafter "Kane") and the Blackberry Township Road District(hereinafter "District) to cooperate in the performance of their respective duties and responsibilities bycontract and other agreements; and

WHEREAS, Brundige Road, a township road under the jurisdiction of the Blackberry TownshipRoad District, intersects with the west line tracks of the Union Pacific Railroad Company (UP) east ofLaFox, Illinois within Blackberry Township in Kane County; and

WHEREAS, the west line tracks of the UP carry approximately 111 trains per day, with eachtrain blowing its locomotive horn at all hours of the day and night as the trains approach Brundige Roadfrom both the east and the west; generally upsetting the rural peace of Blackberry Township, disturbingresident's lives and causing many to complain about the noise level of the locomotive horns; and

WHEREAS, Federal Regulations and the Rules of the Federal Railway Administration permitthe installation and operation of wayside horns at approved highway/railroad track crossings to causethe locomotive to not blow their horns as they approach said crossings; and

WHEREAS, with the agreement of the Blackberry Township Highway Commissioner, theCounty of Kane has sought approval of the Illinois Commerce Commission to install wayside horns atthe crossing of Brundige Road and the UP railroad tracks east of LaFox, Illinois; and

WHEREAS, wayside horns are a fixed automatic system at a railroad/road crossing that soundsstationary crossing horns for approaching trains which provide a localized horn blast that is designedand intended to have an audio impact only within approximately a thousand feet of the crossing andtherefore heard only by those people in the immediate vicinity of the crossing; and

WHEREAS, in order for the County to design and build, and for the District to own, operate andmaintain the wayside horn system at Brundige Road, the UP requires the County and the District toenter into a Wayside Horn Agreement (a copy of which is on file in the office of the Kane County Clerk)which agreement includes various subsidiary agreements for right of entry and preliminary engineering.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereofis authorized and directed to sign a Wayside Horn Agreement with its associated agreements withUnion Pacific Railroad Company and the Blackberry Township Road District to provide for the designand installation by the County and the ownership, operation and maintenance by the District of awayside horn system at the Union Pacific Railroad's crossing of Brundige Road east of LaFox Illinois.





8BRNDGBLKBRYUPRR.4PJ

: I GIN ZEb ' Resolution I Name lApproving Contract for Construction, 2014 County Guardrail Project, Section No.tion I Ii 4-00443-00-GR

AGENDA ITEM EXECUTIVE SUMMARY Agenda Item# 14

LI Ordinance

IL?.., Presenter/Sponsor: Steve Coffinbargar, Assistant Director of Transportation•sfl.

Budget Information: Was this item budgeted? X Yes No N/A 1$174,102.88Appropriation Amount:


source -

SUMMARY: On June 25th, construction bids were opened at KDOT for the 2014 County Guardrail project which will remove and replaceexisting guardrail at various locations along Allen, Bowes, Corron, Ellithorpe, Lees, Muirhead and McGough Roads.

The apparent low bidder is Northern Contracting, Inc. of Sycamore, IL with a proposed contract amount of $174,102.88,which is approximately 10.5% below the engineer's estimate of $194,517.50.

Attachments: Resolution, As-Read Bid Tab, Maps

Detailed information available from: IStaff Name: Steve Coffinbargar, Assistant Director Phone: (630) 406-7170


Assigned Committee: [Transportation:1Pd Sent to: Executive on: 107/09/2014 IL

If Other, specify: FCommittee Remarks:

Next Committee: Executive I Sent to: [County Board on: 08/06/2014

If Other, specify:

Committee Remarks:

Next Committee: I15tt0: I on:

Committee Remarks:

County Board Date: 108/12/2014 l

Northern Contracting, Inc.1851 Coltonville RoadSycamore, IL 60178

Phone: (815) 895-5855Fax: (815) 895-2117

7/22/14

To: Kane County Government CenterPurchasing Department, Bid. A719 South Batavia AvenueGeneva, IL 60134

Re: Contractor DisclosureKane County Code, Art. H, Div. 3, Sec. 2-211Northern Contracting, Inc.

To Whom it May Concern:

In compliance with the Kane County Code Referenced above this letter will serve as ourdisclosure of:

A. Cainpain contributions for the last 12 monthsB. Individuals having more the 5% ownership of shares in theC. Names and contact information of lobbyists, agents and representatives andD. A statement under oath that we have not withheld any disclosures as to the economic

interst.

- Campaign Contributions, Northern Contracting, Inc has not made campaigncontributions in the past 12 month.- Ownership Interest in Northern Contracting, Inc, There is one individual that holdsmore than 5% of shares in Northern Contracting, Inc who holds 100% of shares.- Northern Contracting, Inc does not have any lobbyist, agents or representatives whoare or would be having contact with Kane County Employees or officials in relationto contracts or bids.- Northern Contracting, Inc has no withheld nor reserved any information regardingeconomic interest in the firm as required by County Code for this disclosure.

Tard R RoeschPresident

Subscribed and sworn to before me this 22 d day of July 2014

OFFICIAL SEALRYAN J WEISHAAR

NOTARY PUBLIC- STATE OF ILLINOISMY COMMISSION EXPIRES:07123118

(,w

07/21/2e14 15:53 635845265 KDOT PAGE 03 (

LPrIarto award, every contractor or vendor who is seeking or who has obtainedcontracts or change orders to contracts or two (2) or more Individual cOntractswith Kane County resulting in n amount greater than Fifteen ThouSand Dollars($15,000) shall disclose to the Kane County Purchsllig Department, in writing allcumUlative campaign contributions (which includes multiple cafldidates) madewithin the previous twelve (12) months of awarding of the contract made by thatcontractor, union, or vendor to any current officer or countywide elected officerwhose office the contract to be awarded will benefit. Disclosure shall be updatedannually during the tertti of a muiti'ear contract and priorto ang change orderof renewal requiring Board level approval. For purposes of this disclosurerequirement, "contractor or vendor" shall Include owners, officers, managers,Insurance brokers, lobbyists, agents consultants, bond counef and underwriterscounsel, subcontractors corporations, partiiershlps, associations, business trusts,estates, trustees, and/or beneficiaries under the tontroI of the contractingperson, and political action committees to which the contracting person hasmade contributions.

2. All contractors and vendors who have obtained or are seeking contracts withKane County must disclose the following information which shalt be certified and

i 07f21/2014 15:53 6305845265 KDOT PAGE 04

Special Provisions 10

ajthed to the apjiIcatibn or dousflet* penalties for knowingly violatingdisclosure requirements will potentially result in Immediate cancellaVon of the

contract; and possible disbarment from future County contracts;

A. NamO address and percentage of ownership Interest of each individual

or entity having a legal or a beneficial IntereSt of More than five. percent(5%) in the applicant. Any entity requited by law to file a statementproviding substantially the information required by this paragraph withany other government agency may file a duplicate of such statement;

B. Names and contact Information of their lobbyists; agents andrepresentatives and all individuals who are or will be having contact withCounty employees or officials in relation, to the contract or bid. Thisinformation disclosure must be updated when any changes to the.Information occurs.

C. Whenever any interest required to be disclosed In paragraph (a) above is

held by an agent or agents; or a nominee or nominees, the piindpals forwhom such agents or norriluees hold such Interest shall also be disclosed.The application of a spouse or any other party, if constructivelycontrolled by another person, or legal entity as set forth above, shallstate the name and address and percntage of beneficial Interest of suchperson or entity possessing such 'constructive control and the relationshipunder which such control Is being or may be exercised. Whenever a stockor beneficial Interest is held by a corporation or other legal entity, suchshareholder or beneficiary shall also make disclosure as required byparagraph (a) above.

D. A statement under oath that the applicant has withheld no disclosures asto economic Interests in the undertaking nor reserved any information,data or plan as to the Intended use or purpose for which it seeks CountyBoard ot other county agency action,

3. All disclosures and information shall be current as of the date upon which theapplication is presented and shall be maintained current until such t ime- as KaneCounty shall 'take action on the application. Furthermore, this information shallbe maintained in a database by the Purchasing Department, and made availablefoe public viewing.

4. Notwithstanding any of the above provisions, the County PurchasingDepartment with respect to contiacts awarded may require any such additionalInformation from any applicant which 'is reasonably intended to achieve fulldisclosure relevant to the application for action by the County Board or anyother County agency.

Special Provisions 11Kane Cowity

07/21/2014 15:53 6305845265 KDOT PAGE 05

S. Any failure to comply with the provisions of this section shall render any

ordinance, ordinance amendment, County Board approval or other Countyaction in behaltof the applicant failing to comply voidable at the option of theCounty Board or other County agency involved upon the reeommendattOn of theCounty Board Chairman or the majority of the County Board.

6. Contractor Disclosure information shall be sent to the Kane County Purchasing

Department and the Kane County Division of Transportatiort at the followingaddress, or via email, prior to transportation Committee of the Kane Cou)tyBoard:

Kane County Government centerPurchasing Department, Bldg A719 S Batavia Ave. Geneva, IL [email protected]

Kane County Division of transportationlinda Haines41W011 Burlington RoadSt. th&Ies, IL [email protected]

Company Name:

Contact Person; --

Address: 51 C01 PJ)

Crty:

State;

Zip Code:

Phone:

Signature of Officer

punt Name

Title

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 14-

APPROVING CONTRACT FOR CONSTRUCTION2014 COUNTY GUARDRAIL PROJECT

KANE COUNTY SECTION NO. 14-00443-00-GR

WHEREAS, the Kane County Division of Transportation has solicited and received bids for the workand/or construction described as:

KANE COUNTY SEC. NO. 14-00443-00-GR2014 COUNTY GUARDRAIL PROJECT

(hereinafter the "Project")

WHEREAS, the lowest responsible bidder for the Project is:

NORTHERN CONTRACTING, INC. OF SYCAMORE, ILLINOISwith a low bid of

$174,102.88

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that a contract for theProject described hereinabove shall be awarded to the lowest responsible bidder in the amount as indicatedhereinabove and that the County Board Chairman is hereby authorized and directed to execute a contractand contractor's bond therefor.

BE IT FURTHER RESOLVED that there is hereby appropriated the sum of One Hundred SeventyFour Thousand One Hundred Two and 88/100 Dollars ($174,102.88) from Local Option Fund #304, Line Item#52060 (Repairs and Maintenance - Guardrails) to pay for the Project.



budget revision? available?304.520.524.52060 Repairs and Maintenance - Yes Yes

Guardrails




Vote:YesNoVoiceAbstentions8APCN201 4GRDRAI L.4LH

AGENDA ITEM EXECUTIVE SUMMARY FAgencla ltem# 14-coResolution Name Approving Contract for Construction, Virgil Township Road District, Section No.

14-16000-01-GMOrdinance

Presenter/Sponsor:Steve Coffinbargar, Assistant Director of Transportation

Budget Information: Was this item budgeted? X Yes 0 No N/A 1$105,803.15Appropriation Amount:


source

SUMMARY: On June 25th, construction bids were opened at KDOTfor the 2014 Virgil Township Road District Paving ImprovementProject which will involve placement of a chip and seal treatment on portions of Winters Road, Pin Oak and Landrose Lanes.

The apparent low bidder for this project is A C Pavement Striping Co., of Elgin, IL with a proposed contract amount of$105,803.15, which is approximately 17.71% below the engineer's estimate of $128,570.00.

Attachments: Resolution, As-Read Bid Tab, Township Commissioners bid approval memo, location maps

Detailed information available from:I ii

Staff Name: [Steve Coffinbargar, Assistant Director Phone: (630) 406-7170


Assigned Committee: Transportation Passed Sentto:IExetie on: I07/09'2014

If Other, specify:

Committee Remarks:

Next Committee: Executive Sentto: County Board on: 108/06/2014

If Other, specify:

Committee Remarks:

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-— — —__-- —PAVEMENT STRIPING CO.695 Church Road • Elgin, Illinois 60123

March 13, 2014.

Kane County Purchasing Department719 S. Batavia Ave.Geneva, IL 60134Attn: Jim Hansen

Re: Contractors Disclosure Statement

Dear Mr. Hansen:

Phone: (847) 214-9500 • Fax: (847) 214-9078

We hereby submit the following disclosures.

AC Pavement Striping Co., as a contractor for Kane County, has not made any campaign contributions inthe previous twelve months to any current officer or county wide elected officer of Kane County.

The percentage of ownership interest of AC Pavement Striping Co. is as follows:

Scott Kline 54%Jeffrey Bergquist 36 %William Brinati 10 %

We hereby affirm, under bath, that we have withheld no disclosures as to the economic interests in theundertaking nor reserved any information, data, or plan as to the intended use or purpose for which weseek County Board or other County agency action.

We have no lobbyists, agents, or representatives that will be having contact with county employees orofficials in relation to contracts or bids.

Sincerely,

William Br, i,C. F.O.AC Pavement Striping Co.

1\ INotarized:"__ __

Date:

OFFICIAL SEAL"THERESE J. TABOR

Notary Public, State of IllinoisCommission Expires 3-29-2016

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 14-

APPROVING CONTRACT FOR CONSTRUCTIONVIRGIL TOWNSHIP ROAD DISTRICT

SECTION NO. 14-16000-01-GM

WHEREAS, the Kane County Division of Transportation has solicited and received bids for thework and/or construction described as:

VIRGIL TOWNSHIP ROAD DISTRICT SECTION NO. 14-16000-01-GM2014 TOWNSHIP RESURFACING

(hereinafter the "Project")

WHEREAS, the lowest responsible bidder for the Project is:

A C PAVEMENT STRIPING COMPANY OF ELGIN, ILLINOISwith a low bid of

$105,803.15

WHEREAS, the Project shall be paid for from the Township Motor Fuel Tax Fund.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that a contract for theProject described hereinabove shall be awarded to the lowest responsible bidder in the amount asindicated hereinabove and that the County Board Chairman is hereby authorized and directed toexecute a contract and contractor's bond therefor.


John A. Cunningham





8APCNVRGLTWPRSRFC.4LH

A Agenda Item # 14-AGENDA ITEM EXECUTIVE SUMMARY I I

c.

J Resolution

1 I .....I Name lApproving an Amendment with the State of Illinois for Phase III Construction andtion I I Construction Engineering Services for Anderson Road, Kane County Section No.

Ordinance 01-00274-00-BR

Presenter/Sponsor: ISteve Coffinbargar, Assistant Director of Transportation ]Budget Information: Was this item budgeted? EJ Yes No X N/A I IN/AAppropriation Amount: 1If not budgeted, Iexplain funding I

source

SUMMARY: Construction is underway for the Anderson Road grade separation over the Union Pacific Railroad. IDOT requested that thelocal agency funding agreement be amended to show the Illinois Commerce Commission (ICC) reimbursement funds for aportion of the cost of the bridge structure and approaches associated with this project. (housekeeping item)

Attachments: Resolution, Amended Intergovernmental Agreement, Maps


Staff Name: [Steve Coffinbargar, Assistant Director Phone: 1(630) 406-7170 IResolution/Ordinance Tracking:

Assigned Committee:[TransPortation I Passed Sent to: F ti eon: L07/09/2014

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Next Committee: Executive Sentto: Founty Board on: 108/06/2014

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STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO. 14-

APPROVING AN AMENDMENT WITH THE STATE OF ILLINOIS FOR PHASE III CONSTRUCTIONAND CONSTRUCTION ENGINEERING SERVICES FOR ANDERSON ROAD

KANE COUNTY SECTION NO. 01-00274-00-BR

WHEREAS, the Illinois Constitution of 1970, Article VII, Section 10 and the Illinois CompiledStatutes, (5 ILCS 220/1, et seq.) authorizes the County of Kane (County) and the State of Illinois (State)to cooperate in the performance of their respective duties and responsibilities by contract and otheragreements; and

WHEREAS, pursuant to Resolution No. 12-233, the County and the State (through its IllinoisDepartment of Transportation) entered into a Phase III Construction and Construction Engineeringagreement (hereinafter the "Agreement") for the construction of the Anderson Road extension(hereinafter referred to as the "Improvement"); and

WHEREAS, the IDOT has requested an amendment to the Agreement (hereinafter"Amendment") that will provide the Illinois Commerce Commission (ICC) funds for reimbursement forthe cost of the bridge structure and approaches associated with this Improvement (a copy of which ison file in the office of the Kane County Clerk).

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereofis hereby authorized to execute an Amendment with the State of Illinois acting through the IllinoisDepartment of Transportation to provide the Illinois Commerce Commission funds for reimbursementfor the cost of the bridge structure and approaches for the Improvement


John A. Cunningham





8ANDRSNPHI Il-I DOTAMNDTOIGA.4LH

Documents

EXECUTIVE COMMITTEE AGENDA...Executive Committee Expenditure Report - Summary Through June 30, 2014 (58.3% YTD, 57.69% Payroll)