EXECUTIVE COMMITTEEMEETING May 19, 2016 PROPOSED …...Official Recorder: Rachel Meadors I. CALL TO ORDER: Chair Craig Phillips called the meeting to order at 4:18 p.m. A. Chair Craig

EXECUTIVE COMMITTEE MEETING May 19, 2016

4:00 P.M. until business is concluded 2536 Countryside Blvd., Suite 500

Clearwater, FL 33763

PROPOSED AGENDA

I. CALL TO ORDER

A. Approval of May 19, 2016 Agenda Page 1 B. Approval of March 17, 2016 Executive Committee Minutes Page 1

II. ACTION ITEMS

A. CCEP Application FY 2016-2017 Page 8 B. Anti-Fraud Plan Page 13 C. Proposed Budget FY 2016-2017 Page 22

III. DISCUSSION

A. Tactical Plan 2016-2017 – Role in the Community Page 41

IV. PUBLIC COMMENT In accordance with the Florida Government in the Sunshine, all meetings of the Early Learning Coalition of Pinellas County, Inc. and its committees are open to the public. Those in attendance who wish to address the Coalition must submit a public comment card to the recorder prior to addressing the Coalition.

V. ADJOURNMENT

Next Board of Directors’ Meeting is scheduled for Thursday, May 26, 2016 at 4:00 p.m.: 2536 Countryside Blvd., Suite 500 Clearwater FL 33763 Next Executive Committee Meeting is scheduled for Thursday, July 21, 2016 at 4:00 p.m.: 2536 Countryside Blvd. Suite 500, Clearwater, FL 33673

*This meeting will be recorded for the purpose of composing the meeting minutes.

A copy of the recording can be made available, please contact Eva Mathews at 727.400.4446

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Unapproved Minutes—March 17, 2016

EXECUTIVE COMITTEE MEETING March 17, 2016

Unapproved Minutes 4:00 P.M. until business is concluded

5735 Rio Vista Drive Clearwater, FL 33760

Attendance: Committee Members: Craig Phillip –Chair, Patsy Buker, Jack Geller, Jim Madden, Elliott Stern Coalition Staff: Lindsay Carson, Merita Kafexhiu Official Recorder: Rachel Meadors

I. CALL TO ORDER:

Chair Craig Phillips called the meeting to order at 4:18 p.m.

A. Chair Craig Phillips called for the approval of the March 17, 2016 agenda.

A motion was made by Jim Madden and seconded by Elliott Stern to:

Approve the March 17, 2016 agenda

The motion passed unanimously.

B. Chair Craig Phillips called for the approval of the January 21, 2016 minutes.

A motion was made by Jim Madden and seconded by Jack Geller to:

Approve the January 21, 2016 minutes


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II. ACTION ITEMS:

A. School Readiness Provider Enforcement 16.03.01E

Lindsay Carson presented the School Readiness Enforcement. The Statewide School Readiness (SR) Provider Contract (Contract) establishes the requirements providers must meet for delivery of the SR Program. The Contract also establishes the Coalition’s authority to enforce the provisions of the Contract and grants the ability to take action for noncompliance under certain circumstances. The Coalition’s SR Provider Enforcement Policy establishes local authority and outlines specific enforcement actions the Coalition will take for SR Contract noncompliance.

A motion was made by Elliott Stern and seconded by Jim Madden to:

Approve the revised SR Provider Enforcement Policy (ELCPC-61.2)

Discussion: Patsy Buker asked if it is legal for an insurance company to back date. Jack Geller replied as long as there is not a claim, the insurance company has the right to do so.


B. Volunteer Prekindergarten Provider Enforcement Policy 16.03.02E

Lindsay Carson presented the Voluntary Prekindergarten Provider Enforcement Policy. The Statewide Voluntary Prekindergarten (VPK) Provider Contract (Contract) establishes the requirements providers must meet for delivery of the VPK Program. The Contract also establishes the Coalition’s authority to enforce the provisions of the Contract and grants the ability to take action for noncompliance under certain circumstances. The Coalition’s VPK Provider Enforcement Policy establishes local authority and outlines specific enforcement actions the Coalition will take for VPK Contract noncompliance.

A motion was made by Elliott Stern and seconded by Patsy Buker to:

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Approve the revised VPK Provider Enforcement Policy (ELCPC-71.2).

Discussion: Elliott Stern asked if the state could decline a termination. Lindsay Carson replied they can. The Coalition responds according to Office of Early Learning’s (OEL) instructions. Elliott Stern made the statement that before the Coalition sends anything to OEL the Coalition must be absolutely confident of the findings. Patsy Buker asked if the five (5) year is still statue. Lindsay Carson replied it still stands. Craig Phillips asked how frequent does terminating a VPK provider occur. Lindsay Carson replied it is not common. The most recent term occurred due to lapse in insurance coverage, and the other was due to suspected fraud. Patsy Buker asked if the Coalition terms a contract and the parents must obtain a transfer, does that use up the child’s one transfer. Lindsay Carson replied there is some “good cause” flexibility. And it can be looked at situational; but it does count as their transfer.


C. Pinellas County School Board- Florida First Start Program Contract SR16-01

16.03.03E

Lindsay Carson presented the Pinellas County School Board- Florida First Start Program Contract DR16-01. The Coalition has a contract with the Pinellas County School Board for the Florida First Start Program. Florida First Start program is a home visitation program designed to give young children school readiness skills and to give parents strategies to be their child’s first and lifelong teacher. Certain members of the Board of Directors of the Coalition are mandated by the “School Readiness Act”. The mandated members consist of executive directors of child care providing agencies or government agencies. As a result, in order to achieve its objectives, the Coalition enters into related-party transactions with

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the organizations in which the Coalition’s Board Members are actively involved. The related-party members include Assistant Superintendent for Elementary & Special Education of Pinellas County. Section 1002.84(20), Florida Statutes (F.S.) provides instructions each entity must comply with before contracting with governing board members, employees, or relatives of either group. “Such contracts may not be executed without the prior approval of the office.” The Florida First Start contract is considered related party contract and is required to be presented to the coalition’s entire governing board for a vote. In addition, the Coalitions are prohibited from entering into contracts equal to or greater than $25,000 without prior approval from the Office of Early Learning (OEL) when the contract is with employees, governing board members or relatives of either group. In addition, the minutes must discuss the vote on this contract too and the conflicts of interest must be disclosed. The member must be abstaining from the vote. Also, the details of how each member voted must be provided to the OEL.

A motion was made by Jim Madden and seconded by Elliott Stern to:

Approve the contract with PCSB for the Florida First Start Program for $230,220. The contract term is July 1, 2016 - June 30, 2017.


D. Approve Budget Amendment #3 16.03.04E

Chair Craig Phillips presented the Budget Amendment #3 action item. Total budgeted revenue has increased from $47,915,946.00 to $48,018,596.00 equaling an overall increase of $102,650.00 as follows: The OEL/SR Program: The Coalition Notice of Grant Award has been revised to incorporate additional funding as result of the restitution obligation in the amount of $13,850. The University of Florida /Pay for Performance grant in the amount of $88,800. The grant funds are used to cover expenditures (based on a set dollar amount paid) related to the CLASS pre-observations and CLASS post-observations conducted by the Coalition staff or contracted vendor. In addition the Coalition is required to use thei r Web-based Early Learning System that serves as the early learning classroom support system where CLASS observers upload CLASS assessment data.

A motion was made by Elliott Stern and seconded by Jim Madden to:

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Approve Budget Amendment # 3 as presented by the Coalition staff


E. 2016 Sliding Fee Schedule 16.03.05E

Chair Craig Phillips presented the 2016 Sliding Fee Schedule. Important issue families often face when they transition from being a recipient of the School Readiness funds to economic self-sufficiency is the adjustment of having to pay the full cost of child care. The Coalition strives to support families in moving toward economic self-sufficiency and supports the efforts to help families gradually increase their proportional share of their children child care costs in order to ensure a smooth transition for services for these families. The Child Care Development Block Grant of 2014 (658E (c) (5)), requires that the sliding fee scale that provides for cost sharing is not a barrier to families receiving assistance. The Department of Health and Human Services, Administration for Children and Families, 45CFR, Part 98 and 99, issued on July 24, 1998 suggests a benchmark of ten percent of eligible family’s income for copayment. This benchmark continues to be consistent with the new law. The 2016 Federal Poverty Guidelines have been released. The Coalition will be implementing the new sliding fee scale based on the 2016 Federal Poverty Guidelines. Implementing a graduated sliding fee scale helps better prepare families as they move toward economic self-sufficiency.

A motion was made by Jack Geller and seconded by Elliott Stern to:

Approve the updated 2016 Sliding Fee Schedule for implementation June 1, 2016


III. DISCUSSION:

A. Legislative Update

Lindsay Carson presented the Legislative Update beginning with the passing of the Child Care Development Fund (CCDF). The Budget has also passed. No increases to VPK, and ten million dollars have been added to School Readiness; five hundred twenty-seven thousand dollars

6


slated for Pinellas County. The additional funding is for specific providers to hold slots; and the Coalition send children to those specific slots. More guidelines and requirements will be given at a later date by the state. The VPK Readiness Rate is being taken from the 2012 – 2013 data. Teaching Strategies Gold will not be required for 2016 – 2017. It is still a requirement for the 2015 – 2016.

IV. PUBLIC COMMENT:

No public comments were made.

V. ADJOURNMENT: The meeting adjourned at 4:45 p.m.

Next meeting: Scheduled for Thursday, May 19, 2016 at 4:00 p.m. at the Early Learning Coalition Training Room, 2536 Countryside Blvd., Clearwater, FL 33763 until the conclusion of business.

Please see the Coalition’s meeting calendar on the ELC website for more information.

____________________________ _______________ Craig Phillips, Committee Chair Date

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16.05.01E

Early Learning Coalition of Pinellas County, Inc.

May 19, 2016

Subject: CCEP Application

BACKGROUND

The Florida CCEP program operates under the statutory authority of Section 1002.94, Florida Statutes, which provides the board and participating partners staff support through Florida’s Office of Early Learning. Child Care Executive Partnership Act expands child care assistance for low-income working families by using state and federal funds as incentives for matching local funds from local governments, employers and other sources. Through the program, federal and state funding is matched with contributions from local governments, charitable foundations and private businesses on a dollar-for-dollar basis to provide early education and care services to participating families. The Florida Legislature appropriates state funding through the use of federal Child Care and Development Fund (CCDF) dollars. The Coalition has completed the application for the CCEP funding for the year 2016-2017 in the amount of $1,040,000. JWB has provided the required match. In addition the Coalition is required to establish a community child care task force to support and manage the child care purchasing pool.

PROPOSED COALITION ACTION To approve Coalition applications for the CCEP grant funding for the year 2016-2017. Supporting Documents: CCEP Application; JWB Commitment Letter

Approval ______________________________ Executive Committee Chair Signature ______________________________ Date

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STATE OF FLORIDA

FLORIDA OFFICE OF EARLY LEARNING

CHILD CARE EXECUTIVE PARTNERSHIP (CCEP) PROGRAM PLAN

2016- 2017 CCEP Program Plan

Coalition Name Early Learning Coalition of Pinellas County, Inc.

CCEP Plan Requested Match $1,040,000

Award Amount (OEL Use)

Coalition Contact Name Merita Kafexhiu

Contact Phone 727.400.4424

Contact Email [email protected]

County Pinellas

Section I: Use of Funds

CCEP Private Business

Contributor Name

Number of Children to

be Served

Indicate Age of

Children to be

Served

Number of New

Children to Be

Served

Indicate Age of

New Children to

Be Served

Contribution Amount

Provided as Community

Benefit Match

Contribution Amount

Provided as Employee

Benefit Match

Total Contribution

Amount

Contributor

Expenditure

Restrictions

Employee Benefit

Match Contributor

Restrictions

Totals 0 0 -$ -$ -$

CCEP Non-profit Organization

Contributor Name


be Served

Indicate Age of

Children to be

Served

Number of New

Children to Be

Served

Indicate Age of

New Children to

Be Served

Contribution Amount


Benefit Match

Contribution Amount


Benefit Match

Total Contribution

Amount

Contributor

Expenditure

Restrictions

Employee Benefit

Match Contributor

Restrictions

Totals 0 0 -$ -$ -$

1. Section 1002.94(3)(e), Florida Statutes, requires each coalition board to develop a plan for the use of child care purchasing pool funds. Child care purchasing pools are established by county. For each participating county, please provide the information

3. Please attach a copy of each contribution commitment.

2. Please provide the following information by contributor.

Page 1 of 3Form OEL-CCEP 01 (April 2014)9

mailto:[email protected]

STATE OF FLORIDA



CCEP Public Entity Contributor

Name


be Served

Indicate Age of

Children to be

Served

Number of New

Children to Be

Served

Indicate Age of

New Children to

Be Served

Contribution Amount


Benefit Match

Contribution Amount


Benefit Match

Total Contribution

Amount

Contributor

Expenditure

Restrictions

Employee Benefit

Match Contributor

Restrictions

Juvenile Welfare Board 220 Birth - 3 years 0 Birth - 3 years 594,000.00$ 594,000.00$ Direct Services Only

314 3 to 5 years 0 3 to 5 years 446,000.00$ 446,000.00$ Direct Services Only

Totals 534 0 1,040,000.00$ -$ 1,040,000.00$

Contributions - Summary (For OEL use only. This section will be completed as you complete the detailed information above.)


be Served

Age of Children

to be Served

Number of New

Children to Be

Served

Age of New

Children to Be

Served

Contribution Amount


Benefit Match

Contribution Amount


Benefit Match

Total Contribution

Amount

Private Business 0 0 -$ -$ -$

Non-profit Organization 0 0 -$ -$ -$

Public Entity 534 0 1,040,000.00$ -$ 1,040,000.00$

Other Contributor

Total Contributions 534 0 1,040,000.00$ -$ 1,040,000.00$

Section II: Plans for Attracting New Contributors

Identify employers to be contacted and informed of the CCEP Program.

Identify potential match from corporate community giving programs.

The Community Foundation of Tampa Bay and the Pinellas Community Foundation

List sheduled meetings with employer contacts by date and employer.

TBD Meetings to be held in June 2016

Describe other activities.

Submit to: Electronically via email to:

Florida Office of Early Learning [email protected]

250 Marriot Drive

Tallahassee, Florida 32399

Section 1002.94(3)(e), Florida Statutes, requires each coalition to develop a plan for attracting new employers and their employees to the program. For each participating county, please provide the information below.

Bayfront Medical Center

In addition to this targeted outreach, the CEO of the Coalition has increased participation in both the St. Petersburg Chamber of Commerce and the Clearwater Regional Chamber of Commerce in an effort to reach out to new businesses. The Coalition's CEO has made and will

continue to make presentations to chambers and other private businesses, and community not for profits regarding the CCEP program.



STATE OF FLORIDA



Section III - CCEP Task Force

Employer(s) - must comprise the majority of task force members

Name Name

Employer Name Employer Name

Phone Phone

Email Email

Parent(s)

Name Name

Phone Phone

Email Email

Private Child Care Provider(s)

Name Name

Provider Name Provider Name

Phone Phone

Email Email

Children's Services Council Representative (one member, if a council exists in the county)

Name

Council Name

Phone

Email

Submit electronically via email to:

[email protected]

Section 1002.94(3)(d), Florida Statutes, requires each coalition to establish a Community Child Care Task Force (CCCTF) for each child care purchasing pool. Child care purchasing pools are established by

county. For each participating county, please identify the following required CCCTF members. For multi-county coalitions, this form may be copied into additional tabs.

In addition to this targeted outreach, the CEO of the Coalition has increased participation in both the St. Petersburg Chamber of Commerce and the Clearwater Regional Chamber of Commerce



.lwbE lrr"nile Welfare Board

lnvesting in children. Strenqtheninq our communitv

BOARO MEMBERS

Dr. James Sewell, PhD, Chan

Gubernatorial Appointee

Brian J. Aungst, Jr., Vice ChairGubernatorial Appointee

Susan Rolston, SecretaryGubernatorial Appointee

The Honorable Bob Dillinger

Public Defender

Maria Edmonds


Dr. MichaelA. Grego, EdDPinellas County SchoolsSuperintendent

The Honorable Bernie MccabeState Attorney

MichaelG. Mikurak


The Honorable Patrice MooreSixth Judicial Circuit Court

Raymond H. Neri


The Honorable Karen Seel

Pinellas County Commissioner

May 4,2016

Early Leaming Coalition of Pinellas County, Inc.Lindsay Carson, CEO2536 Countryside Boulevard #500Clearwater, FL 33763

Dear Ms. Carson,

On behalf of the Juvenile Welfare Board, I would like to thank you for thevalued services that you provide to children and families in Pinellas County.Attached is the FY16/17 renewal timeline to help guide you through therenewal process and your FY16l17 Provider Certification Form to becompleted and uploaded into your agency specific SharePoint site by May 17,

2016. The Targeted Service Level Proposal form will be sent under separate

cover.

JWB is currently working on a draft frscal201612017 budget for review by theBoard of Directors in July. At this time, we have identified preliminaryprogrirm allocations for the upcoming fiscal year.

The preliminary allocation for your programs are:Program Name -Child Care Executive Partnership MatchSubsidized Child Care (BG8) Match

Preliminarv Allocation$ 1 .040.000$ 720.000

Dr. Marcie A. Biddleman, DM

Executive Director

Preliminary allocations have been input into GEMS system so that you canenter your proposed FY 16/17 program budget. Your Contract Manager will be

in touch with fiscal staffto provide any needed technical assistance throughoutthis process. We ask that preliminary budgets be completed by May 31, 2016to allow for adequate time Io review.

If you have any questions, or would like to discuss the preliminary program

allocation, please feel free to call or email me directly.

Again, thank you for your continued services to children in Pinellas County.

Sincerely,

Paul Runyon 4'--

Juvenile Welfare Boardof Pinellas County

14'155 58th St. N.. Ste. 100

Clearwater. FL 33760P: 727 .453.5600F:727.453.5610JWBPinellas.org

@JWBPinellas Director, Contracts and Out of School time Services

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16.05.02E

Early Learning Coalition of Pinellas County, Inc.

May 19, 2016

Subject: Anti – Fraud Plan

BACKGROUND

Section 1002.91(8), Florida Statutes requires each Coalition to adopt an anti-fraud plan and submit the plan to the Office of Early Learning for approval. The criteria for the anti-fraud plans is described in Rule 6M-9.400, FAC. The Rule also states “The anti-fraud plan must be approved by the Coalition Board prior to submission to the Office of Early Learning. The plan must be sent to the Office of Early Learning’s Office of Inspector General no later than June 30 of each year.” The Coalition has revised its 2016 - 2017 Anti-Fraud Plan to streamline the processes for detecting, reporting, investigating, and preventing fraud. The funds would be returned to the state and eventually be reissued to the Coalition as part of the School Readiness budget. In addition the Coalition is required to submit the plan for approval to the OEL by June 30.

PROPOSED COALITION ACTION To approve the Coalition 2016-2017 Anti-Fraud Plan. Implementation date is July 1, 2016. Supporting Documents: Anti – Fraud Plan


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Anti-Fraud Plan

2016-2017

Coalition Board Approval Date:

OEL Approval Date:

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Table of Contents

I. Plan Statement

II. Plan Definitions

III. Description of Organization Structure with Plan Responsibilities

IV. Plan Procedures

A. ELC Procedures Review

B. ELC Staff Education/Awareness/Training

C. SR and VPK Parent Education and Awareness

D. SR and VPK Provider Education and Awareness

E. Providers, Parents, Employees, and Public Access to Reporting of Potential Fraud

F. ELC Detection and Investigation of Suspected Acts of Fraud, Abuse, or Improper

Payment

G. Benefit Recovery

H. Monthly Reporting Process to OEL

I. Plan Contact

V. Attachments

A. ELCPC-10.1A Provider Grievance and Due Process Policy

B. ELCPC-10.1B Client/Recipient Grievance and Complaint Resolution Policy

C. ELCPC-10.6 Suspected Employee Fraud Policy

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D. ELCPC-50.1 Suspected Provider and Client Fraud and Misrepresentation Policy

I. Plan Statement

The Anti- Fraud Plan addresses the detection and prevention of overpayments, abuse, and

fraud relating to the provision of and payment for the School Readiness (SR) program and

Voluntary Prekindergarten (VPK) program services. The Plan addresses parents or legal

guardians of children enrolled in the SR or VPK programs. Note: provider fraud is a violation of

the terms of the contract and is addressed in the statewide contract rules.

The Anti- Fraud Plan serves to support organizational processes and staff in prevention of

fraud, build on employee knowledge and awareness of fraud prevention and describe the

Coalition’s procedures for detecting and investigating possible acts of fraud, abuse of services

and related overpayment. Due process procedures for suspending or terminating a recipient’s

eligibility for SR or VPK programs and the recipient’s right to appeal the decision are included

in the Plan.

II. Plan Definitions

Recipient- The parent or legal guardian whose child was determined eligible for SR or VPK

Education Program benefits.

Fraud- An intentional deception, omission, or misrepresentation made by a person with

knowledge that the deception, omission, or misrepresentation may result in unauthorized

benefit to that person or another person, or any aiding and abetting of the commission of such

an act. The term includes any act that constitutes fraud under applicable federal or state law.

Suspension- When services are temporarily no longer provided, however, parents do not have

to go to the waiting list when their suspension is finished.

Termination- When services are ended and the recipient would have to return to the waiting

list when their termination is expired.

III. Description of Organization Structure with Plan Responsibilities

The Fraud Analyst position is responsible for implementing the Coalition’s anti-fraud activities.

The Director of Program Operations is responsible for reviewing an initial appeal request by

recipient for decision to uphold or modify the suspension or termination.

The following are responsible for the daily activities related to prevention, detection,

investigation, and reporting of possible overpayment resulting from potential fraud or abuse:

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Internal Means of Notification

External Means of Notification

Family Services Specialist Reimbursement Specialist Contract & Compliance Specialist Program Integrity Specialist Suspected Fraud Tip Line

Child Care Providers Centers & Homes DFS/DPAF DFS/DIF Pinellas County License Board CareerSource Pinellas Office of Early Learning Early Learning Coalitions USDA Food Programs LSF – Head Start/Early Head Start R’Club Child Care – Food Program Juvenile Welfare Board Local/ State Law Enforcement DCF Pinellas County School Board Early Steps/ FDLRS Suspected Fraud Tip Line

IV. Plan Procedures

A. ELC Procedures Review

1. The, Human Resources, Chief Financial Officer, and Chief Executive Officer will annually

review job descriptions and internal processes to confirm appropriate separation of

duties is in place, and review internal controls to reduce risk.

B. ELC Staff Education/Awareness/Training

1. The Family Services Eligibility Staff annually attends training given by Department of

Financial Services, Division of Public Assistance Fraud Unit.

2. Family Services Department holds a staff meeting twice a month to review any changes

or issues that may arise.

3. All departments under Program Operation Services meet twice a month, which consist

of the following departments; Contracts and Compliance, Family Services, and

Reimbursement.

4. The Coalition’s Compliance Specialist continually monitors throughout the year and

holds department meeting on the findings.

C. SR and VPK Parent Education and Awareness

1. Display fraud awareness posters in interview rooms at ELC

2. A fraud awareness statement is included in SR parent packets with ELC phone number

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to report any suspected fraud

3. Family Services will review responsibilities of parent in detail at interview, including

importance of reporting changes in their circumstances with in ten (10) days, which will

include recipient signing an SR Scholarship Participant Agreement and receiving a VPK

Parent Guide, if applicable.

4. Information about the ELC Fraud Tip Line is included on the ELC phone system hold

menu.

D. SR and VPK Provider Education and Awareness

1. Encourage child care providers to report potential fraud to ELC staff through provider

communication venues including email or portal communications, and appropriate

provider group meetings

2. Periodic reminders to providers about having procedures in place to prevent fraud

3. Regular practices of monitoring that occur with providers that also keep providers

aware of ELC’s intention to prevent and/or detect fraudulent practices

4. Use of SR and VPK monitoring tools

E. Providers, Parents, Employees, and Public Access to Reporting of Potential Fraud

1. The Suspected Fraud Reporting form and phone number is on the ELC website; for the

purpose of reporting potential fraud for parents, providers, employees, and general

public.

F. ELC Detection and Investigation of Suspected Acts of Fraud, Abuse or Improper Payment

1. Monthly unscheduled reviews of work products and follow up on questionable

circumstances are conducted by Family Services Training Coordinator, Monitoring and

Compliance Specialist.

2. Monthly review, research, and follow up of data quality reports generated from Office

of Early Learning are completed by Family Services Specialist and Monitoring and

Compliance Specialist

3. Documented verification of child care referrals from other organizations through

manager signature, if required, and periodic cross reference review of children in

service

4. Daily alertness of Family Services Specialist to inconsistencies through regular

operational processes with recipient(s). At initial placement and eligibility

redetermination, the Coalition’s Family Services Specialist reviews the recipient’s

information for “red flags”. If the Specialist believes “red flags” exist, but cannot be

confirmed, then the case is forwarded to the Director of Program Operations and the

Compliance Specialist for further review with an explanation on the ELC Investigation

form. This will include consultation with the Department of Financial Services (DFS), the

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Division of Public Assistance Fraud (DPAF) and/or the Division of Insurance Fraud (DIF).

5. Once inconsistencies are identified through any of the above means, the Coalition’s

Fraud Analyst will conduct a phone interview with recipient(s) (recipient will be told

that the interview is being recorded) and obtain verification from parent or legal

guardian within five (5) business days to resolve inconsistencies, which could include

but not limited to income, residential documentation, or household composition, and

determine if situation is resolved or warrants next steps of due process provisions for

termination or suspension of SR or VPK benefits.

6. The Coalition’s Fraud Analyst will save the recording of the phone call.

7. For those cases in which there is reasonable suspicion that a recipient has committed

fraud in the receipt of SR or VPK services, calculate associated overpaid benefits

amount and follow the due process provisions for termination or suspension of SR or

VPK benefits – Fraud/Benefit Recovery, Family Services, Reimbursement and Finance

Departments

8. After phone interview by Coalition’s Fraud Analyst, a follow up letter with delivery confirmation will be sent by Coalition’s Fraud Analyst requesting all documents to be sent within five (5) business days that will clarify or correct Coalition records.

9. If there is no response by recipient(s), case will be referred to DFS.

G. Benefit Recovery

Cases Below Minimum Threshold

In situations where DFS determines that there is reasonable suspicion fraud has occurred,

but is unable to refer the case to the States Attorney’s Office due to low restitution amount,

the case will be processed through the repayment agreement process.

1. DFS determines that there is reasonable suspicion fraud has occurred, but refuses case due to restitution is below $5,000.00

2. DFS shares findings and supporting documentation with Coalition’s Fraud Analyst. 3. The Coalition’s Fraud Analyst contacts recipient(s) and schedules an in person interview. 4. During the interview with the recipient(s), the Coalition’s Fraud Analyst and another ELC

staff person, the ELC/DFS findings are shared and recipient(s) is given the opportunity to sign a repayment agreement or request a Review Hearing.

5. If the recipient(s) is still qualified for services and signs a repayment agreement, services will continue as long as the terms of the repayment agreement are being met.

6. Payments must be made by money order or cashier’s check and payable to the Early Learning Coalition of Pinellas County.

7. The Coalition’s Fraud Analyst or assigned ELC Staff person will write a receipt for each payment received and document payments in recipient(s) file.

8. All payments will be delivered to the Fiscal Department for further processing. 9. If the recipient fails to meet the terms of the repayment agreement, the ELC may

choose to have the case resubmitted to DFS or file a civil action through Pinellas County

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Clerk of Court. 10. If recipient(s) requests a Review Hearing, the Coalition will follow the procedures

outlined in the Client/Recipient Grievance and Complaint Resolution Policy. Services will continue until the Review Hearing is conducted and a final decision is made by the committee.

11. Coalition’s Fraud Analyst or assigned ELC Staff person will document outcomes of the Review Hearing.

12. If the Review Hearing Committee determines that the evidence supports DFS’s determination that fraud was committed, the recipient will be given the opportunity to sign a repayment agreement.

H. Monthly Reporting Process to OEL

The Coalition’s Fraud Analyst will submit an electronic report monthly reporting the

parents and providers terminated from services as a result of fraud, per Rule 6M.9.400

subsection (b).

Process for Mandatory Reporting Fraud and Abuse through the OEL Fraud Referral System

The Coalition’s Director of Program Operations is the designated administrator for the

Office of Early Learning’s Fraud Referral System.

At the point when potential fraud has been communicated to the recipient, the Coalition’s

Fraud Analyst makes a mandatory referral for potential fraud or abuse investigation using

Office of Early Learning Fraud Referral System. The referral includes the recipient

information, amount of overpayment; discover date and a brief summary of the

allegations, and notifications of any evidencing documents available that substantiate the

allegations.

Note the Coalition’s fraud investigation and appeals procedures outlined in this plan will

complement the OEL referral process to Department of Financial Services through the

Fraud Referral System.

I. Plan Contact:

Merita Kafexhiu

Chief Financial Officer

2536 Countryside Blvd.

Clearwater FL 33763

[email protected]

727.400.4424

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21

16.05.03E

Early Learning Coalition of Pinellas County, Inc. May 19, 2016

Subject: Fiscal Year 2016-2017 Budget

BACKGROUND The Coalition’s budget for School Readiness and Voluntary Prekindergarten combined is approximately $46 million. This budget is funded by a mix of federal, state and local grants. The Coalition is charged with using this funding effectively and efficiently to achieve program goals. However, this budget does not fully cover the identified needs in Pinellas County, as evidenced by the waiting list for financially assisted early care and education services. REVENUE: Factors affecting the Coalition revenues include the impact of the legislature. However, at this time, the proposed budget for the year 2016-17 is being presented based on the SR and VPK grant allocations from the OEL, DCF and the and preliminary program allocations from JWB and PCSB for FY 2016-2017. The revenue will be approximately 46M for the year 2016-2017. The Coalition historically derived nearly all its revenues from the Florida Office of Early Learning at the State level, but over the last few years, revenue maximization efforts have diversified the base through the local sources; Juvenile Welfare Board programs, Pinellas County Schools Teen Parent program, and the LAUNCH program. EXPENDITURES: The proposed funding allocations are focused on the Coalition mission and are recommended by an interdepartmental staff team. They are as follows: The School Readiness (SR) program is part of the state’s early childhood education. It provides the elements necessary to prepare at-risk children for school, including health screenings/referrals and an appropriate educational program. SR services are provided on a full day, full-year, and full-choice basis to the extent possible in order to enable parents to work and be financially self-sufficient. The delivery of SR programs is comprised of child care providers and school-based sites operated by public and nonpublic schools. The total SR program allocation for the year 2016/17 is: $30,250,105. The funds will be expended as follows: Slots 81% or $24,443,876; Quality Programs 7.11% or $2,150,336; Non-Direct 7.60% or 2,298,530, and Administration 4.49% or $1,357,363. The Voluntary Pre-Kindergarten (VPK) program provides that every four-year old child in Florida is eligible for a free, high quality pre-kindergarten learning opportunity that shall be voluntary and delivered according to professionally accepted standards. This program is designed to enhance each child’s ability to make age appropriate progress in the development of language and cognitive capabilities through education in basic skills. The delivery system for the VPK program is comprised of private Pre-Kindergarten providers and of school-based sites operated by public and nonpublic schools.

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2 The total VPK program allocation for the year 2016/17 is: $15,719,611.The VPK funds will be expended as follows: Slots 96% or $15,107,623; Non-Direct and Administration 4% or $611,987. The Juvenile Welfare Board funds will be expended in accordance with the terms of the agreement for slots as follows: Child Care Executive Partnership match: $1,040,000; and Subsidized Child Care (BG8) match: $720,000. The Pinellas County Schools funds for the Teen Parent program will be expended in accordance with the terms of the contract for slots $499,860, and non-direct services $59,658. Current grants that continue for the year 2016-2017 will be 1) The LAUNCH program contract which funds 2FTE. The amount of $145,369 remains the same for the year 2016-17. The Coalition budget includes a personnel staff of 83. Health insurance may increase, so staff has budgeted an increase of 10% for health and other insurance benefits for the year 2016-2017. The Coalition staff is committed to maintenance of effort with operating expenses, but some uncontrollable cost increases may occur in items such as, D&O, liability, and property insurance, and other vendor and IT maintenance contracts. The budget has been prepared based on the funding allocation and revenues discussed above.

PROPOSED COALITION ACTION To approve the Coalition Budget for the year 2016-2017 as presented by the Coalition staff. Supporting Documents: Proposed 2016-2017 Budget Document


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2016-2017

Fiscal Year Budget

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Mission & Vision Mission Statement To lead the community in the development and delivery of a high quality early learning system and family support services that maximize each child's potential and promote the economic self-sufficiency of families.

Vision Statement Pinellas County is a community that embraces the importance of early learning to ensure all children have a foundation for future success.

Strategic Goals Kindergarten Readiness rate for children served by the Coalition programs will increase

from 84% to 90%

VPK enrollment will increase 10%

The average time a child (age 0-5) spends on the School Readiness waiting list will decrease to 8 weeks

The number of VPK and SR children in Gold Seal accredited care will increase from 17% to 40%

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Budget Narrative BACKGROUND The Early Learning Coalition of Pinellas County, Inc.(Coalition) was established in May of 2000, as a private, nonprofit corporation exempt from the federal income tax under Section 501(c)(3) of the Internal Revenue Code. The Coalition administers the School Readiness and Voluntary Prekindergarten programs. The current service area is Pinellas County and the target population includes all eligible children that enroll for School Readiness and Voluntary Prekindergarten services within the county. The Coalition’s budget combined is approximately $48.4 million. This budget is funded by a mix of federal and state grants. Local sources contribute to the Coalition’s budget as well. The Coalition is charged with using this funding effectively and efficiently to achieve program goals. However, this budget does not fully cover the identified needs in Pinellas County, as evidenced by the waiting list for financially assisted early care and educational services.

REVENUE The revenue will be approximately $48,475,894 for the year 2016/17. The total revenue has increased by 2.60%. The calculated revenue increase will be approximately $1,186,459 compare to the FY 15/16 amount of $47,289,435. This year’s revenues have been budgeted at 100% to accurately reflect the actual revenues received. Factors affecting the Coalition revenues include the impact of the State legislature. The Coalition derives nearly 95% of all its revenues from the Florida Office of Early Learning at the State level. The Florida Office of Early Learning is the oversight agency for the federal and/or state grant program funds received from the State of Florida. Over the last few years, revenue maximization efforts have diversified the base through the local sources; Juvenile Welfare Board, Pinellas County Schools, and the Central Florida Behavioral Health Network. Grant Revenue: The overall grant revenue received from the FOEL has increased by 2.60%. The calculated grant revenue increase is $1,186,459. Local Sources/funding: The local funding has remained the same. Juvenile Welfare Board funds remain at the same level as the FY 15/16. The required BG8 match funding remains at the same level of $720,000.

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Also, the Child Care Purchasing Pool match funding remains at the same level of $1,040,000. Other local revenue sources that are budgeted a n d r e m a i n a t t h e s a m e l e v e l include the Pinellas County Schools contract funding of $559,518 for the Teen Parent program. Revenue from CFBHN for the LAUNCH program remains at the same level of $145,369.

EXPENDITURES In order to properly classify expenditures for federal reporting purposes under 45 CFR 98.70 and for day-to-day operations of the Coalition, it is necessary to utilize a cost accounting system to maintain the collection of costs in an organized and systematic manner. To ensure consistency for federal reporting, the Coalition is required to keep cost reporting by Other Cost Accumulators (OCAs) current with the most recent release of the single statewide information system for tracking expenditures to the correct funding source. Proposed Coalition funding allocations are focused on the Strategic Plan, grant requirements and are recommended by an interdepartmental staff team. They are as follows: SCHOOL READINESS PROGRAM (SR) School Readiness grant program is the largest program that the Coalition administers. It is an important part of early learning. The Florida Legislature recognized that when they passed the School Readiness Act to help children from low-income families get the support they need to be successful in school. The SR program offers financial assistance to low-income families for early education and care so they can become financially self-sufficient and their young children can be successful in school in the future. The School Readiness Program has three specific eligibility requirements:

Parent(s)/guardian(s) must be working or participating in an educational activity such as attending college or trade school at least 20 hours per week.

Gross income must be at or below 150 percent of the federal poverty level for family size.

Families must pay a copayment for child care based on income and family size. The SR program is funded primarily by the Federal Child Care and Development Fund Block grant. OEL administers the program at the state level. The Coalition’s SR allocation for the year 2016/17 is $30,250,152 and includes the following areas:

1. DIRECT SERVICES to children are those expenditure/costs that can be identified specifically with providing early education services to eligible children. The State’s cost

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accumulators used by the Coalition to track direct services expenditures are: 97ROO, 97GOO, 97POO, 97PPO, 97GNW, and 97GSD.

During the 2013 session, the Florida Legislature passed early learning legislation; House Bill 7165 which requires the Coalition to use new eligibility priority criteria (listed below) for families applying for the school readiness services.

Section 1002.87 (1), Florida Statutes, lists the following nine priorities.

Priority 1 – Children younger than age 13 whose parents receive temporary cash assistance and are subject to federal work requirements.

Priority 2 – At-Risk children younger than age 9.

Priority 3 – Economically disadvantaged children until eligible to enter kindergarten. Their older siblings up to the age they are eligible to enter 6th grade may also be served.

Priority 4 – Children from birth to kindergarten whose parents are transitioning from the temporary cash assistance work program to employment.

Priority 5 – At-Risk children who are at least age 9 but younger than 13. Those with siblings in priority groups 1-3 are higher priority than other children ages 9-13 in this priority group.

Priority 6 – Economically disadvantaged children younger than 13. Priority in this category is given to children who have a younger sibling in the School Readiness Program under priority 3.

Priority 7 – Children younger than 13 whose parents are transitioning from the temporary cash assistance work program to employment.

Priority 8 – Children who have special needs and current individual educational plans from age 3 until they are eligible to enter kindergarten.

Priority 9 – Children concurrently enrolled in the federal Head Start Program and VPK, regardless of priorities 1-4.

Approximately 81.81 % or $24,443,876 of the SR funding is allocated to direct services/slots to serve children in priorities above. The state requirement is that the Coalition allocates and expends 78% of the total SR funding to the direct services/slots. The Juvenile Welfare Board funding in the amount of $1,760,000 is allocated 100% to the SR direct services as indicated below:

The required, working poor match in the amount of $720,000 is allocated to the direct services, Economically Disadvantage category (97POO).

The required dollar per dollar CCEP local match in the amount of $1,040,000 is allocated to the direct services (97PPO).

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2. QUALITY SERVICES are those costs/expenditures associated with enhancing the overall performance of the state’s School Readiness early education program. The State’s cost accumulators used by the Coalition to track quality services expenditures are 97QOO, 97QCS, 97QTA, 97QPD, 97QI4, 97QIN, AND 97INT.The Coalition’s quality programs includes the following programs/initiatives:

Levels of Excellence and Accreditation for Pinellas (LEAP) as part of the Quality Rating Improvement System (systematic approach that assesses, improves, and communicates quality levels in early care and education programs), helps School Readiness Child Care providers with accreditation process.

Child Screening/Development provides developmental screening using the Ages and Stages Questionnaire (ASQ) at specific intervals, indicating concerns, and follow up. It provides for referral services within a specified time frame.

Professional Development provides trainings to the community of child care providers, tuition and fees to complete a degree in early childhood; the professional development incentive program which assists early childhood professionals in reaching their educational goals in order to meet or maintain standards for accreditation.

Child Care Resource & Referral (CCR&R) provides assistance to identify quality early learning programs; child care referrals that are customized to meet the needs of each family. It also includes promotional activities and offering information about other services in the Pinellas County.

Inclusion Services is responsible for providing the “warm line” for the Coalition that pertains to assisting an early learning program or a school age program that has a child with identified or suspected disability or special health care needs.

Infant and Toddler is responsible for providing professional development and technical assistance, training, on site visits, and provider mentoring; selection of age appropriate materials and the administration of an infant/toddler environmental rating scale and training on the instrument. In addition, the contract with the PCSB for the Florida First Start program is part of the initiative. This is a home visitation program for the infant and toddlers.

Approximately 7.11 % or $2,150,335 of the SR funding is allocated to the quality programs above. The state requirement is that the Coalition allocates and expends a minimum of 4% of the total SR funding to the quality programs and services. 3. PROGRAM SUPPORT SERVICES are program support costs identified in 45 CFR 98.52,

and capture all costs related to determining and re-determining the eligibility of a

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particular person for child care services, and enrollment processes and services, supervision of child care placements, case management, processing provider payments and tracking of attendance records, recruitment of providers, preparation and participation in judicial hearings, program development, and rate setting. The State’s cost accumulators that the Coalition has in use to track those expenditures are: 97BBD and 97BDE.

Approximately 7.60 % or $2,298,530 of the SR funding is allocated to the Coalition support and non-direct services. The Coalition is responsible to comply with 22% of the total SR funding to the administration, non-direct, and quality services.

4. ADMINISTRATIVE costs are those costs associated with the overall management and

administration of the SR program. SR administrative costs include items as identified in 45 CFR 98.52 such as: salaries and related costs of staff engaged in administration and implementation of program planning, development, and design; providing local officials and the public with information about the program; preparing the coalition plan; developing agreements or contracts; monitoring program activities for compliance; fiscal and budgetary activities; human resource activities; procurement; contract management; legal services; resolution of audit findings etc. The State’s cost accumulators that the Coalition has in use to track administrative expenditures are: 97BBA and 97FIR.

Approximately 4.49 % or $1,357,363 of the SR funding is allocated to the Coalition administrative services. The Coalition is responsible for compliance with the 5% administrative cap. Total administrative expenditures may not exceed 5% of the Coalition’s total SR expenditures.

5. CHILD CARE EXECUTIVE PARTNERSHIP is part of the SR allocation. It provides state, federal, and local funds to offer subsidies to low- income working parents whose family income does not exceed the allowable income for any federally subsidies child care program with a dollar for dollar match from the local sources.

The total CCEP amount of $2,080,000 allocated to the Coalition for the CCEP program will be expended 100% to direct child care services/slots. The total School Readiness program allocation for FY 2016/2017 has increased by 1.73 % over the FY 2015/2016. The calculated increase will be approximately $513,264 above the FY 15/16 amount of $29,736,888.

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VOLUNTARY PREKINDERGARTEN (VPK) The Voluntary Pre-kindergarten Education program is part of the state’s early childhood development and education services delivery model. It provides that every four-year old child in Florida is eligible for a free, high quality pre-kindergarten learning opportunity that shall be voluntary and delivered according to professionally accepted standards. The Voluntary Prekindergarten (VPK) Education Program prepares early learners for success in kindergarten and beyond. Children must live in Florida and be 4 years old on or before Sept. 1 of the current school year to be eligible. The program helps build a strong foundation for school using educational materials that are geared to various stages in a child’s development. Parents can choose from different educational settings and various program options as indicated below:

A school-year program provides 540 hours of instruction with class sizes of no more than 20 children.

A summer program includes 300 instructional hours and class sizes no larger than 12 students.

Parents who have 4-year-old children with special needs may choose the VPK Specialized Instructional Services educational program, where certified or licensed professionals provide instruction in individual or small group settings. This option requires the child to have a current individual education plan from a local school district.

Private Child care providers, public schools and specialized instructional services providers offer the VPK program. The VPK program is funded fully with State General Revenue funds. OEL administers the program at the state level. The Coalition’s VPK allocation for the year 2016/2017 is $15,719,611 and includes the following areas:

1. DIRECT SERVICES TO CHILDREN include program services delivered to eligible four year old children enrolled in the Voluntary Prekindergarten Education Program. These expenditures are payments to the private prekindergarten providers and public schools delivering VPK services. Service providers are paid based on enrollment (as shown on a monthly attendance form), which is subsequently reconciled to actual attendance in the following month. The coalition’s staff accumulates this information based on the services provided to each child. Payments to all providers are based on the attendance data submitted. The State’s cost accumulators to track VPK direct child services are VPPRS and VPKSD.

Approximately 96% or $15,107,623 of the VPK funding is allocated to direct services/slots to serve children enrolled in the VPK program.

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The base student allocation program for the year 15/16 for Pinellas is $2,084.78 for the VPK summer program and $2,442.61 for the VPK School year program.

2. ADMINISTRATIVE expenses for the VPK grant program include two categories: 1) VPK

program administration and 2) VPK Enrollment services. Reimbursement to the Coalition for total costs in this category (combined administrative with total costs for VPK Enrollment, and VPK Monitoring) may not exceed 4% of the total costs the Coalition expends for VPK Direct services.

VPK Administrative costs are those costs associated with the overall management and administration of the VPK program, such as: salaries and related costs of staff engaged in administration and implementation of program planning, development, and design; providing local officials and the public with information about the program; developing agreements or contracts; monitoring program activities for compliance; fiscal and budgetary activities; human resource activities; procurement; contract management; legal services; audits and resolution of audit findings etc. The State’s cost accumulators to track VPK administrative services is VPADM.

VPK Enrollment costs are those costs associated with program support and enrollment such as: planning and implementation, local curricula and materials, local training, enrolling and reenrolling children, maintaining and distributing provider profiles, and registering providers, and determining eligibility of providers. The State’s cost accumulators to track VPK enrollment services is VPENR.

Approximately 4.00 % or $611,987 of the VPK funding is allocated to the Coalition VPK administrative and enrollment services.

The VPK program allocation for FY 2016/2017 has decreased by 4.47% compare to the FY 2015/2016. The calculated increase is $673,242 compare to the FY 2015/2016 amount of $15,046,369. VPK OUTREACH & AWARENESS PROGRAM (OA) The VPK Outreach & Awareness grant program provides support funds for continuation of planning and implementation of the VPK program. These costs include the costs of activities for planning, implementation, public awareness, and monitoring of the providers of the Voluntary Prekindergarten Education Program. The VPK OA program allocation for FY 2015/2016 is $41, 291. This has remained unchanged compare to the FY 2015/16 amounts.

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LAUNCH GRANT/PROGRAM LAUNCH (Linking Actions for Unmet Needs in Children’s Health) program supports the social, emotional, behavioral, physical and cognitive aspects of children’s development from birth to age 8. The funding provides early screening and intervention for children; support childcare centers and schools serving these children; assessment; and integration of behavioral health into primary care. Ultimately, the goal is to prevent youth behavioral health disorders and improve family functioning. The focus of the grant is the Lealman Corridor Community of Pinellas County. The LAUNCH program allocation for FY 2016/2017 is $145,369. This has remained unchanged compare to the FY 2015/16 amounts. LAUNCH program is passed through to the Coalition from the Central Florida Behavioral Health Network and funds two positions and the operating expenses necessary to run the program. TEEN PARENT PROGRAM The Teen Parent program is funded by the Pinellas County Schools. The program supports and provides reliable child care for the infants and toddlers of the teenage parents. Providing child care to teenage parents is a critically important component for making the program successful. The Teen Parent program allocation for FY 2016/2017 remains at the same level as FY 2015/16. The Coalition’s allocation for the FY 2016/17 is $559,918 and includes the following areas:

Direct Child Care Services: $499,860

Program Administration and Support: $59,658 As indicated earlier, the Coalition budget for the fiscal year ended June 30, 2017 funds 83 positions. An Organizational chart has been attached illustrating how these positions will be utilized. The Coalition will start a 40 hour week schedule effective July 1, 2016. The proposed changes in salary of 2.5 hours/week were built into the salary schedule as well as the benefits. In addition, health insurance rates will increase, so staff has budget an increase of 10% for health and other insurance benefits for the year 16/17. Staff is committed to maintenance of effort with operating expense, but some uncontrollable cost increases occur in items such as rent, Directors & Officers and liability insurance rate increases, other vendor and IT maintenance contracts.

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EARLY LEARNING COALITION OF PINELLAS COUNTY, INC.

PROPOSED BUDGET

FY 2016-2017

REVENUEOEL- School Readiness Grant 30,250,105$

OEL- Voluntary Prekindergarten Grant 15,719,611$

OEL- Voluntary Prekindergarten O&A Grant 41,291$

JWB Local Match (BG8, CCEP) 1,760,000$

PCSB- Teen Parent Program 559,518$

DCF-LAUNCH Grant 145,369$

Total Revenue: 48,475,894$

EXPENDITURE

Direct Services - Child Care/Slots 41,811,361$

Contractual Services- Subrecipient PCSB-Florida First Start program 239,220$

Coalition Expenses

Administration/Non direct/ Quality

Salaries & Benefits 5,083,061$

Staff Development 6,000$

Professional Services 266,810$

Occupancy 301,278$

Postage and delivery 41,891$

Rentals 55,511$

Office Supplies 41,578$

Communications 57,124$

Insurance 40,548$

Tangible Personal Property 64,200$

Quality 279,513$

Travel 64,599$

Other Expenses 123,200$

Total Coalition Expenses 6,425,313$

Total Expenditurese: 48,475,894$

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REVENUE AND EXPENDITURE SUMMARY

Current Year Budget with Prior Year Comparison

FY FY Increas/Decrease

% of

Revenue/Expense

2015-2016 2016-2017From Prior Year Total

REVENUES

School Readiness Grant 29,736,888 30,250,152 513,264 62.40%

Voluntary Prekindergarten Grant 15,046,369 15,719,611 673,242 32.43%

Outreach & Awarenes Grant 41,291 41,291 - 0.09%

JWB Funding 1,760,000 1,760,000 - 3.63%

PCSB Teen Parent Funding 559,518 559,518 - 1.15%

LAUNCH Grant 145,369 145,369 - 0.30%

REVENUES TOTAL 47,289,435$ 48,475,941$ 1,186,506$ 100%

EXPENDITURES

Administration 1,689,651 1,621,945 (67,706) 3.35%

Non Direct & Support 2,545,901 2,746,884 200,983 5.67%

Quality Programs 1,995,176 2,295,704 300,528 4.74%

Child Care/Slots 41,058,707 41,811,361 752,654 86.25%

EXPENDITURE TOTAL 47,289,435$ 48,475,894$ 1,186,459 100.00%

3.35% 5.67% 4.74%

86.25%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

EXPENDITURES

62.40%

32.43%

0.09% 3.63%

1.15% 0.30% 0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

REVENUE

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REVENUE BUDGET BY FUNDING SOURCE

FY 2016-2017

BUDGET BUDGET

FY 2015-2016 FY 2016-2017

STATE OF FLORIDA- FOEL GRANTS

FOEL/School Readiness Grant 28,696,888$ 29,210,105$

FOEL/School Readiness Grant - CCEP 1,040,000$ 1,040,000$

FOEL/Voluntary Prekindergarten Grant 15,046,369$ 15,719,611$

FOEL/Outreach & Awarenes Grant 41,291$ 41,291$

DCF/LAUNCH Grant 145,369$ 145,369$

Total State Grants 44,969,917$ 46,156,376$

LOCAL FUNDING

JWB - Child Care Executive Partnership Match 1,040,000$ 1,040,000$

JWB - BG8 /Working Poor Match 720,000$ 720,000$

PCSB - Teen Parent Program 559,518$ 559,518$

Total Local Funding 2,319,518$ 2,319,518$

TOTAL REVENUES 47,289,435$ 48,475,894$

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EXPENDITURE BUDGET BY FUNDING SOURCE OCA

FY 2016-2017

FY 2015-2016 FY 2016-2017

Percent of Focus

Area

SCHOOL READINESS 29,736,888$ 30,250,104$ 62.46%

DIRECT SERVICES -- SLOTS 24,331,184$ 24,443,876$ 81%

97GOO - TCA Working, Priority 1 2,849,106$ 2,764,106$ 11%

97GNW - TCA Not working, Priority 1 3,882,709$ 3,480,309$ 14%

97ROO - At Risk, Priority 2 4,553,270$ 4,579,450$ 19%

97POO - Economically Disadvantage, Priotity 3 10,973,134$ 11,004,979$ 45%

97GSD - Gold Seal Quality Care 1,032,965$ 1,047,965$ 4%

97PPO - Child Care Executive Partnership 1,040,000$ 1,040,000$ 4%

NEW - Paid Slots -$ 527,067$ 2%

QUALITY SERVICES 1,849,807$ 2,150,335$ 7.11%

97QOO - Quality 411,320$ 602,440$ 28.02%

97QCS - Child screening/Development & Health 306,613$ 308,152$ 14.33%

97QTA - Technical Assistance to Providers 270,423$ 387,927$ 18.04%

97QPD - Professional Development 300,826$ 269,127$ 12.52%

97Q14 - Child Care Resource & Referral 171,779$ 174,536$ 8.12%

97QIN - Quality Improvement- Inclusion 51,964$ 61,530$ 2.86%

97INT - Quality Improvement - Infant & Toddler 336,882$ 346,623$ 16.12%

NON DIRECT SERVICES 2,165,718$ 2,298,530$ 7.60%

97BBD - Program Support Services 914,329$ 831,920$ 36.19%

97BDE - Program Eligibility 1,251,389$ 1,466,610$ 63.81%

ADMINISTRATION 1,390,179$ 1,357,363$ 4.49%

97BBA - Administration 1,327,191$ 1,321,363$ 97%

97FIR - Fraud Investigation& Restitution 62,988$ 36,000$ 3%

JWB Funding 1,760,000$ 1,760,000$ 3.63%

BG8 Match 720,000$ 720,000$ 40.91%

CCPP MATCH 1,040,000$ 1,040,000$ 59.09%

VOLUNTARY PREKINDERGARTEN 15,087,660$ 15,719,611$ 32%

VPPRS - Direct Program Services 14,467,663$ 15,107,623$ 96.11%

VPADM - Administration 299,472$ 264,582$ 1.68%

VPENR - Enrollment 279,234$ 347,405$ 2.21%

VPK OUTREACH & AWARENESS 41,291$ 41,291$ 0.26%

TEEN PARENT PROGRAM 559,518.00 559,518.00 1.16%

DIRECT SERVICES -- SLOTS 499,860.00 499,860$ 89.34%

SUPPORT SERVICES 59,658.00 59,658$ 10.66%

LAUNCH PROGRAM 145,369$ 145,369$ 0.30%

TOTAL EXPENDITURES 47,289,435$ 48,434,602.00$ 1,145,167.00$

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FTE Total: 23 TOTAL 97QOO 97QCS 97QTA 97QPD 97INT 97INC LAUNCH

I. Revenue - Sources

OEL - School Readiness 1,736,581 602,441 308,152 387,927 269,127 107,403 61,530 0

LAUNCH 145,369 0 0 0 0 0 0 145,369

Total Revenue 1,881,950 602,441 308,152 387,927 269,127 107,403 61,530 145,369

II. Expenses

A. Personnel FTEs

5000 - Salaries 21.00 1,011,417$ 331,259$ 206,167.73 155,221$ 142,261$ 41,957$ 44,237$ 90,314$

Personnel Subtotal 1,011,417 331,259 206,168 155,221 142,261 41,957 44,237 90,314

% of Total % of Salaries 33% 20% 15% 14% 4% 4% 9%

Fringe Benefits 41% 409,675 128,391 96,439 53,380 66,977 18,427 15,362 30,699

5005 - Payroll Taxes 131,080 42,931 26,719 20,117 18,437 5,438 5,733 11,705

5010 Health 157,351 45,750 45,006 14,656 31,486 7,959 4,326 8,168

5020 - Retirement 101,142 33,126 20,617 15,522 14,226 4,196 4,424 9,031

5030 - Life, Disability & Other Benefits 4,223 1,383 861 648 594 175 185 377

7265 - Insurance WC 15,879 5,201 3,237 2,437 2,233 659 695 1,418

Subtotal Personnel and Fringe 1,421,091 459,649 302,607 208,601 209,237 60,383 59,600 121,013

B. Program Costs

6025 - Printing 2,000 2,000 0 0 0 0 0 0

6035 - Professional Services - Other 16,400 10,000 0 5,400 1,000 0 0 0

6040 - Professional Services - Payroll 0 0 0 0 0 0 0 0

7001 - Occupancy 89,416 89,416 0 0 0 0 0 0

7001 - Postage 2,000 2,000 0 0 0 0 0 0

7101 - Rentals - Office Equipment 10,239 9,239 0 0 0 0 0 1,000

7101 - Office Supplies 3,000 2,500 0 0 0 0 0 500

7201 - Communication 12,192 12,192 0 0 0 0 0 0

7401 - Quality & Classroom Materials 123,456 6,200 0 60,000 25,000 14,900 0 17,356

7405 - Training Materials 5,000 0 0 0 5,000 0 0 0

7415 - Grants to Providers 7,000 0 0 0 7,000 0 0 0

7420 - Scholarships 45,960 0 0 40,440 0 5,520 0 0

7421 - Teacher Stipends 8,600 0 0 0 7,000 1,600 0 0

7422 - Provider Stipends 25,000 0 0 0 0 25,000 0 0

7423- Family Engagement Stipends 7,000 0 0 0 7,000 0 0 0

7425 - Wage Incentives 37,500 0 0 37,500 0 0 0 0

7501 - Conference Travel 26,101 1,500 1,945 16,136 3,290 0 730 2,500

7510 - Travel Local 22,000 1,000 3,600 9,600 3,600 0 1,200 3,000

7620 - Dues & Subscriptions 6,745 6,745 0 0 0 0 0 0

7625 - License & Fees 11,250 0 0 10,250 1,000 0 0 0

0 0 0 0 0 0 0 0

Subtotal Operating Cost 460,859 142,792 5,545 179,326 59,890 47,020 1,930 24,356

Total Expenses 1,881,950 602,441 308,152 387,927 269,127 107,403 61,530 145,369

Excess of Revenue over Expenses 0 0 0 0 0 0 0 0

Early Coalition of Pinellas County, Inc.

Line Item Proposed Budget

Quality Programs

Grant Period: July 1, 2016 - June 30, 2017

SCHOOL READINESS PROGRAM

1538

FTE Total: 48 TOTAL 97BBA 97BBD 97BDE 97SYS 97QI4 TPP VPKENR VPKOA


OEL - School Readiness 2,644,112 111,389 793,905 1,466,610 38,015 174,536 59,658 0 0

OEL - Voluntary Prekindergarten 388,696 0 0 0 0 0 347,405 41,291

Total Revenue 3,032,809 111,389 793,905 1,466,610 38,015 174,536 59,658 347,405 41,291

II. Expenses

A. Personnel FTEs

5000 - Salaries #REF! 1,928,920$ 76,907$ 485,415$ 932,481$ 26,941$ 119,954$ 42,002$ 219,624$ 25,597$

Personnel Subtotal 1,928,920 76,907 485,415 932,481 26,941 119,954 42,002 219,624 25,597

% of Total % of Salaries 4% 25% 48% 1% 6% 11% 1%

Fringe Benefits 41% 785,858 32,683 199,203 375,502 11,074 49,582 17,361 90,051 10,403

5005 - Payroll Taxes 249,988 9,967 62,909 120,850 3,492 15,546 5,443 28,463 3,317

5010 Health 304,640 13,496 78,104 142,871 4,353 19,656 6,883 35,260 4,017

5020 - Retirement 192,892 7,691 48,542 93,248 2,694 11,995 4,200 21,962 2,560

5030 - Life, Disability & Other Benefits 8,055 321 2,027 3,894 112 501 175 917 107

7265 - Insurance WC 30,284 1,207 7,621 14,640 423 1,883 659 3,448 402

Subtotal Personnel and Fringe 2,714,779 109,589 684,618 1,307,983 38,015 169,536 59,363 309,674 36,000

B. Program Costs

6025 - Printing 9,600 0 0 8,400 0 0 0 1,200 0

6035 - Professional Services - Other 0 0 0 0 0 0 0 0 0

7001 - Occupancy 127,941 0 62,203 38,877 0 0 0 26,861 0

7001 - Postage 38,129 0 1,096 36,533 0 0 0 500 0

7101 - Rentals - Office Equipment 19,004 0 3,264 15,740 0 0 0 0 0

7101 - Office Supplies 25,354 0 1,592 21,467 0 0 295 2,000 0

7201 - Communication 22,712 0 8,932 9,540 0 0 0 4,240 0

7302 - Equipment >1,000 0 0 0 0 0 0 0 0 0

7302 - Equipment <1,000 6,000 0 2,500 2,500 0 0 0 1,000 0

7410 - Consumer Education & Outreach 0 0 0 0 5,000 0 0 5,000

7501 - Conference Travel 8,430 0 2,700 5,000 0 0 0 730 0

7510 - Travel Local 8,310 1,800 1,800 3,219 0 0 0 1,200 291

7605 - Application Software & Support 28,200 0 13,200 15,000 0 0 0 0 0

7610 - Web Services/Hosting 13,850 0 12,000 1,850 0 0 0 0 0

7615 - Other Employee Expenses 500 0 0 500 0 0 0 0 0

Subtotal Operating Cost 308,030 1,800 109,287 158,626 0 5,000 295 37,731 5,291

Subtotal Expenses 3,032,809 111,389 793,905 1,466,610 38,015 174,536 59,658 347,405 41,291

Total Expenses 3,032,809 111,389 793,905 1,466,610 38,015 174,536 59,658 347,405 41,291

Excess of Revenue over Expenses 0 0 0 0 0 0 0 0



Program Operations

Grant Period: July 1, 2016-June 30, 2017

1639

FTE Total: 12 TOTAL SR ADM VPK ADM


OEL - School Readiness 1,510,557 1,245,974 264,582

LAUNCH 0 0 0

Total Revenue 1,510,557 1,245,974 264,582

II. Expenses

A. Personnel FTEs

5000 - Salaries 21.00 716,495$ 626,851$ 89,643$

Personnel Subtotal 716,495 626,851 89,643

% of Total % of Salaries 87% 13%

Fringe Benefits 32% 230,696 203,346 27,350

5005 - Payroll Taxes 92,858 81,240 11,618

5010 Health 51,948 46,962 4,986

5020 - Retirement 71,649 62,685 8,964

5030 - Life, Disability & Other Benefits 2,992 2,618 374

7265 - Insurance WC 11,249 9,842 1,407

Subtotal Personnel and Fringe 947,191 830,198 116,993

B. Program Costs

5101- Staff Development 6,000 5,000 1,000

6001- Professional Services-Accounting 12,000 9,000 3,000

6002- Professional Services-Auditing 15,750 10,743 5,007

6005- Professional Services-Information Technology 34,405 25,048 9,358

6010- Professional Services-Legal 65,860 50,302 15,558

6035 - Professional Services - Other 110,795 82,600 28,195

7001 - Occupancy 83,921 53,253 30,668

7001 - Postage 1,762 1,162 600

7101 - Rentals - Office Equipment 26,268 19,704 6,564

7151 - Office Supplies 13,224 9,600 3,624

7201 - Communication 22,220 12,720 9,500

7251 - Insurance - Directors &Officers 5,559 4,780 779

7260 - Insurance - General Liability 12,425 8,285 4,140

7270 - Insurance - Property 7,015 4,725 2,290

7275 - Insurance -Other 15,549 12,035 3,514

7301 - Equipment > 1,000 25,500 25,500 0

7302 - Equipment < 1,000 32,700 25,750 6,950

7501 - Conference Travel 6,918 5,218 1,700

7510 - Travel Local 2,840 2,340 500

7601 - Bank Fees 12,828 9,000 3,828

7605 - Application Software & License Support 2,544 1,910 634

7610 - Web Service/Hosting & Support 32,580 24,540 8,040

7620 - Dues & Subscriptions 14,210 12,070 2,140

7625 - Taxes, License & Fees 493 493 0

Subtotal Operating Cost 429,351 415,777 147,589

Total Expenses 1,510,557 1,245,974 264,582

Excess of Revenue over Expenses 0 0 0



Administration Budget

Grant Period: July 1, 2016 - June 30, 2017

17 40

Strategic Focus Area

Goal Strategy Tactic Success Metric

Tactical Timeline

Champion/ Resources

4.Role in the Community

4.1 Build a resource development platform to diversify funding streams

4.1.1 Create a resource development plan

Board member presentation on direct giving strategies Establish direct giving levels. Add feature to website. Apply for 3 grant opportunities Host two fundraising events

Presentation Giving platform Web feature Application two event

7/2016 9/2016 10/2016 6/2017 6/2017

Community Foundation of Tampa Bay Executive Committee; Mary Burns Mary Burns Lindsay Board/Staff

4.1.2 Identify a champion to lead the effort, tap into community resources

Create ELC “elevator cards”

• •

Cards

11/2016 12/2016 9/2016

Board

4.1.3 Identify one major corporate sponsor to assist with funding goal

Engage with chambers and other community groups to build relationships.

Corporate Partner(s) Identified

June 2017 Staff & Board

4.2 Increase the Coalition’s community presence and enhance its reputation

4.2.2 Partner with Law Enforcement Agencies to support relationships between early learning centers and public safety officials

Expand “Officer Friendly’s Book Club”

2 New LEA partners, 70 Centers by 6/2017

9/16 Launch expansion

Carrie, Linda

4.2.3 Internal experts seek additional Staff will 6/2017 Appropriate

41

Strategic Focus Area

Goal Strategy Tactic Success Metric

Tactical Timeline

Champion/ Resources

4. (cont) Role in the Community

Increase visibility of internal ELC staff experts

speaking/presentation opportunities Utilize digital media to increase exposure and build reputation of experts. Feature available speakers on website.

present to at least 6 different groups.

staff

4.2.5 Develop stronger relationships with faith-based organizations

Meet with and receive feedback from faith-based leaders on needs of families

3 meetings March 2017

Matt Bonner

4.3 Develop a legislative advocacy plan

4.3.1 Develop legislative agenda

Develop a short list of key legislative priorities

Agenda passes board

9/2016 Lindsay and Board

4.3.2 Engage board members to meet with legislative leaders and advocate for ELC agenda

Schedule legislative visits to include board members

At least 3 visits prior to 2017 session

Ongoing – as necessary

Lindsay

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