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Executive Post Graduate Programme in e-Governance (EPGP-EG), 2013-14

Project Management

GROUP # 2Pravin Kolhe (eg13KOLHE@iimidr.ac.in) Mob: +91

8806999777M. Jyothi Rani (eg13MJYOTHI@iimidr.ac.in) Mob:

+91 9755500135Chandan Kumar Jha (eg13CHANDAN@iimidr.ac.in) Mob: +91 9589588811Sanjay Singh (eg13SANJAY@iimidr.ac.in) Mob:

+91 9828140518Vivek Srivastava (eg13VIVEK@iimidr.ac.in) Mob:

+91 9229109933

Presented by

WATER RESOURCES PROJECT CONSTRUCTION MANAGEMENT

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Water Resources Project is complex & involves detailed investigation and analysis.

Being a gigantic infrastructure project, it needs huge capital investments and involves high risk.

Different stakeholders are involved in WR project impacting social, cultural and economical aspects of livelihood.

WR project life cycle involves most of the processes defined in PMBOK.

SELECTION OF PROJECT

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Water Resources Project is intended for- Irrigation Water Supply:- Food Security Domestic Water Supply:- Basic Need of life Industrial Water Supply:- Economic Development Hydro-power development:- Renewable sustainable energy Flood Control:- Life Protection.

PURPOSE OF WR PROJECT

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1. INITIATION

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PROJECT CHARTER

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Project Name: Krishnasagar Water Resources Project. Project Purpose: Irrigation Water Supply. Project Duration:- 36 months Project Cost:- Rs. 250 Crore Length of Dam = 900m, Height of Dam=25m, Storage Capacity=75 Mcum Land Required = 1000 Ha, Number of Villages Submerged=2 No Population Affected=6,000 Command Area = 10,000 Ha, Length of Canals =15km

PROJECT NAME & PURPOSE

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SCOPE

Construction of Water Reservoir to store 75 Mcum of water. Construction of 15km of canal to irrigate 10,000 ha of land. Rehabilitation of two villages, affecting population of 6,000

due to acquisition of 1000ha of land. Acquire Government and Private land required for work.

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OUT OF SCOPE

Pollution Control Measures Environmental Impact Assessment Study-Habitat Degradation, Non Native species Hydropower Generation Industrial Establishment Commercial Fishing Tourism Employment of displaced population

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Measurable project objectives:- To supply water to 5000 Ha of Land. 50% increase in crop yield due to assured water supply. To mitigate flood risk

Success Criteria:- At least 75% irrigation even in drought condition.

OBJECTIVE AND SUCCESS CRITERIA

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Assumptions:- 100 mm rainfall, uniformly distributed

on a catchment area. Cash inflows will be as per requirement

throughout the project life cycle. Co-operation from different

stakeholders. Land acquisition/rehabilitation will be

done as per schedule. No sampling error caused due to

limited investigation.

ASSUMPTIONS & CONSTRAINTS Constraints:-

Geographical & environmental complexity.

Limited Fund. Land acquisition and Rehabilitation

acceptance. Integration and cooperation among

different department like-forest, revenue, power, road, railway etc.

Political & Administrative support

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STAKEHOLDER LISTSStakeholder(Individual/Group)

Power/Influence

Interest / impact

Strategy to fulfill/manage

1) Govt. Organizations

High High Manage Key Players

2) Project Affected Low High Keep Satisfied

3) Beneficiaries High High Keep Informed

4) Contractors High High Keep Informed

5) Politician High Low Keep Satisfied

6) Media High Low Keep Informed

7) Administration & Legal

High Low Follow rules

8) NGO Low Low Keep informed & negotiated

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STAKEHOLDER

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Project Affected

Persons/Displace Persons

Government Organizations

, Officials, Contractors, Beneficiaries

NGO, Other Organizations

Local Politicians,

Media, Administration and Legal

System

High Interest

Low Interest

Low Powe

r High Powe

r

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Click for file Org_chart.docx

ORGANISATION CHART

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Water Resources Department, Government of Maharashtra.

PROJECT SPONSOR

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PLANNING & EXECUTION

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1) Project Investigation• Survey (1 month)• Analysis (2 month)

2) Reconnaissance Report• Technical Feasibility

(2.5 month)• Financial Feasibility

(3 month)

3) Detailed Project Report• Hydrology (4 month)• Technical Design (5

month)• Estimate & Costing

(6 month)• Administrative

Approval (8 month)

SUMMARY MILESTONES

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4) Land Acquisition• Dam Seat LA (12 month)• Private Land (30 month)• Government Land (30

month)• Forest Land (30 months)

5) Rehabilitation• Compensation Payment

(20 month)• Rehabilitation Colony

(25 months) • Shifting (30 month)

6) Tendering-Dam/Canal• Design & Estimate (12

month)• DTP Approval (14

month)• Call for Tender (15

month)• Pre-Bid meeting (16

month)• Tender Opening (17

month)• Award of Contract (18

month)

SUMMARY MILESTONES CONTD…

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7) Construction of Main Dam• Foundation (24

month)• Earthwork (28

month)• Concrete (30 month)• Gates (34 month)

8) Construction of Canal• Main Canal (28

month)• Branch Canals (32

month)• Structures (34

month)

9) Project Completion• Record Drawings

(34.5 month)• Testing (35 month)• Completion Report

(35.5 month) • Handover (36

month)

SUMMARY MILESTONES CONTD…

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Click for file WBS-Structure.xlsx

WORK BREAKDOWN STRUCTURE

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WBS DICTIONARY

Click for file WBS_Disctionary.xlsx

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SCHEDULE & NETWORK DIAGRAM

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SCHEDULE, CRITICAL PATH & NETWORK

Click Here for Schedule & Network Diagram (

Schedule&Network.xlxs file)(3 Worksheets in excel)

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PROJECT COST

Click for file Cost.xlsx

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Plan Quality:- Project test Plan: For Dam,

Canal & Structures Decision Process Guidelines:

As per QC Handbook of WRD. Review Meeting:- Once in a

week & during critical activities. Tools & Equipment's used at

worksite should be standard.

QUALITY MANAGEMENT

Quality Assurance:- On site meeting at regular

interval. Laboratory Testing of Materials Field Testing of Materials. Review of implementation of

instructions. Outcomes adhering to Check

List norms

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Perform Quality:- Outcomes adhering to Check List

norms Earthwork Compaction Concrete Strength Remedies for Correction Final Design Review

QUALITY MANAGEMENT Testing of Main Dam

Earthwork Concrete Steel Gates

Testing of Main/Branch Canal Earthworks Concrete

Testing of Structures Steel Concrete

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Project Roles Responsibilities Required skills Reporting

relationshipsStaffing Management

plan

SurveyConduct accurate survey of command

area, submergence area and Catchment area

Survey Instrument Handling abilities

Superintending Engineer

Executive Engineer, Deputy Engineer, Junior Engineer

Design Analysis of Data and design of structures

Mathematical and Analytical skills

Central Design Organization

Executive Engineer, Deputy Engineer, Junior Engineer

Estimating & Costing

Accurately estimate the component cost

Financial and Analytical skills

Executive Engineer

Deputy Engineer, Junior Engineer

Execution Manage Work site and conditions Operational & Field Management

Executive Engineer

Executive Engineer, Deputy Engineer, Junior Engineer

HUMAN RESOURCE MANAGEMENT

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Project Roles Responsibilities Required skills Reporting relationships

Staffing Management plan

Quality Control Perform QC check and Testing Testing and Interpretation

Quality Control Division

Deputy Engineer, Junior Engineer

Finance & Accounting

Control cost over run and ensure cash inflow & budgeting

Budgeting and financial skills

Accounts Officer EE, DE, JE

Procurement Transparent and quality assured procurement

Tender Procedure & Contract Management Knowledge

Executive Engineer

EE, DE, JE

Public Relations Management

Co-ordination and effective communication

Speaker, Listener, Negotiator

Executive Engineer PRO Staff

HUMAN RESOURCE MANAGEMENT

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RACI MATRIX

Activity Responsible Accountable To be consulted To be informed

Project Investigation

SE, IPI Chief Engineer Geologist, surveyor, beneficiaries, affected people

Chief Engineer

Reconnaissance Report

SE, IPI Chief Engineer Geologist, surveyor Chief Engineer

Detailed Project Report

EE, Project Chief Engineer Technical, Legal & financial Experts

Chief Engineer

Land Acquisition Collector Commissioner Affected people, Local Leaders

Affected People

Rehabilitation Collector Commissioner Affected people, Local Leaders

Affected People

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RACI MATRIX

Activity Responsible Accountable To be consulted To be informed

Tendering-Dam/Canal

EE, WRD Chief Engineer Contractors Chief Engineer, Finance Dept.

Construction of Main Dam

EE, WRD Chief Engineer NA Quality Control Wing, Finance Dept.

Construction of Canal

EE, WRD Chief Engineer NA Quality Control Wing, Finance Dept.

Project Completion EE, WRD Secretary NA Media & Society

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COMMUNICATION PLAN

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COMMUNICATION PLAN

Click Here for Communications_Plan.docx) file

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Technical Risks Project Management External Risk Organization Risk

HIGH LEVEL RISKS

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RISK MANAGEMENT

Click Here for Risk_Analysis.xlsx file

(3 Worksheets in excel)

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Plan Procurements:- Decided to Outsource Work to a contractor. Conduct Procurements:-

Partner Contract Guidelines: Prepare Draft Tender Paper and get approved from Competent Authority.

Partner/Vendor Assessment Checklist: Technical & Financial Evaluation Criteria Call for tender: Publication on Website/Newspaper Pre-Bid Meetings: Clarifications as corrigendum Tender Opening and L1 finalisation

Administer Procurements: Transparency and Accountability Close Procurements: Award of Tender by issuing Work Order

PROCUREMENT MANAGEMENT

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MONITORING & CONTROLLING

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Maintenance of water quality to internationally acceptable standards.

Optimal operation of multipurpose reservoirs. Resolution of conflicts between users within and

between interstate river basins Handing over of operation and maintenance of

irrigation systems to the users. Observation of safety of storage dams and other

structures Planning for future development of water

resources.

OPERATION AND MAINTENANCE Preservation and enhancement of environment. Protect the public from the harmful effects of regional

flooding. Provide reliable, high-quality drinking water for the

citizen Contribute to Watershed Health by improving storm

water/urban runoff quality and enhancing community waterways

Ensuring construction, operation and maintenance of medium and large dams in accordance with recognized engineering standards.

Repair for minimizing wastage and improving conveyance efficiency;

Improving the accessibility for Operation & Maintenance

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CLOSURE

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Project Closure

Internal

Administrative Financial

External

Formal Acceptanc

e of Deliverable

s

Procurement

Quality Check

Contract Terminatio

n

PROJECT CLOSURE

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PROJECT CLOSURE CHECK LIST

Click here for Closure Check List (Closure_Check_List.docx)

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Construction of WR is a huge & complex process. We have tried mapping the various stages of WR project with PMBOK.

As per existing Government guidelines for WR projects, there is little focus on Risk Assessment & Communication plan. The application of PMBOK in WR project has highlighted the importance of the same.

CONCLUSION

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PM notes of EPGP-EG class, IIM Indore, 2013-14. MoWR Guidelines for Preparation of Detailed Project Reports of Irrigation and Multipurpose Projects-2010 IS 4008 : 1985 Guide for presentation of project report for river valley projects IS 4186 : 1985 Guide for preparation of project report for river valley projects IS 4877 : 1968 Guide for preparation of estimate for river valley projects. IS 5510 : 1969 Guide for soil surveys for river valley projects IS 7560 : 1974 Guidelines for allocation of cost among different purposes of river valley projects IS 10336 : 1982 Guidelines for Preparation of Completion Reports of Multipurpose River Valley Projects IS 13028 : 1991 Guidelines for overall planning of river basin

REFERENCES

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CONTACT: -

Pravin Kolhe, Executive Engineer

Water Resources Department, Government of Maharashtra

Email:- pravinkolhe82@gmail.comwww.pravinkolhe.com

PPT downloaded from www.pravinkolhe.com

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THANK YOU…!GROUP # 2, EPGP-EG, IIM INDORE, 2013-14