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Worldwide Volume tracking
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 2
ExESS is ready for :
• European REACH compliant Substance Volume Tracking• Japanese CSCL
• American Chemical Data Reporting (CDR) – formerly IUR
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 3
ExESS
PART I AEuropean REACH
Substance Volume Tracking
Why REACH Volume tracking
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 4
• REACH obligations are linked with “ tonnage bands “ for substances (not for products) : REACH Substance Volume tracking
• > 1 ton • 1-10 ton• 10 – 100 ton• 100 – 1000 ton • > 1000 ton
• REACH Volumes ≠ Substance/product trade Volumes
Why REACH Volume tracking
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 5
REACH Substance Volume tracking and detection of SVHC are important to :
• be compliant with the correct REACH regulation aspects• track changes monthly as production quantities and companies LE and structure are subject of change• control the tonnage bands to avoid extra new registration and analysis costs
Automation is required for companies with an important number of (changing) chemicals and sites.
REACH Volume tracking Algorithm
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 6
W ha t to re gis te r ?
Su b stan ces exemp ted f ro m
reg is t ra t io nSection 1 .6 .4
Su b stan ces reg ard ed as reg is teredSection 1 .6 .5Overv iew o f
reg is t ra t io n sco p eSection 1 .6 .1
C alcu la t io n o f th e vo lu me to b e reg is tered
Section 1.6 .2Active substance fo r use in
p lan t p ro tection p roductsSection 1 .6.5 .2
N otified substances (D irective 67/548 /EEC )
Section 1 .6 .5 .3
F ood o r feed ingsstu ff
Section 1 .6 .4 .1
Active substance fo r use in b iocidesSection 1.6 .5 .1
M edicina l p roductsSection 1 .6 .4 .2
Annex V substancesSection 1 .6 .4.4
Annex IV substancesSection 1 .6 .4.3
R ecycled o r recovered substance a lready reg iste red
Section 1 .6 .4.5
R e- im por ted substanceSection 1 .6.4 .6
Polym erSection 1 .6 .4 .7
Su b stan ces exemp ted f ro m
R EA C HSection 1 .6 .3
R ad io -active substances
Section 1 .6 .3 .1
Substances under custom s supervision
Section 1 .6 .3.2
W asteSection 1.6 .3 .4
Substances used in the in te rest o f de fence and
covered by N a tiona l exem ptions
Section 1 .6 .3 .3
N on iso la ted in te rm ed ia tesSection 1 .6 .3 .5
T ranspor ted substancesSection 1 .6 .3 .6 PPOR D
Section 1 .6 .4 .8
C alcu la tion o f the tonnage in case o f exem ptions
Section 1 .6 .2 .1
Add ition o f the vo lum es Section 1 .6 .2 .2
C alcu la tion o f the am ount o f substance in a p repara tion o r in
a r ticlesSection 1 .6 .2 .3
C alcu la tions o f year ly tonnage fo r phase- in and non phase -in
substancesSection 1 .6 .2 .4
DON’T UNDERESTIMATETHE COMPLEXITY
Volume tracking Algorithm
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 8
REACH Substance Volume tracking calculation parameters : Legal Entity – general exemptions for substances – bought in EU is exempted – Origin of Product related to components - Similar substance principle (grouping) – sites and business unit production volumes – intermediate categories – exemptions can differ according to the type of composition – same substances can have REACH functions or NOT ! - Polymer/Monomer – Intermediate status - ….
REACH SVHC Volume tracking calculation parameters : Article and/or product composition – conversion to ww% for SVHC’s - Similar substance principle (grouping) – knowledge of BOM and composition information, …
Why Volume trackingand … what's the problem then ?
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 9
• Knowledge of origin :
• Collection of data per LE is not obvious• Principle of “ similar substances “ accepted in REACH• Data on compositions … many companies don’t know• Data on exemptions and rules • Composition depending Substance role for REACH • BOM not known ….• Fast automated detection of SVHC DON’T UNDERESTIM
ATE
THE COMPLEXITY
How can IT help ?
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 10
• Collection of all information on : • LE/Site/BU• Product and composition information• Exemption identification and special substance role in preparations
• REACH Substance identification (Inventory)• RVT Calculation algorithm and reporting
• Detection of tonnage band approaches/alarms • for SVHC : Article BOM data collection• SVHC Volume tracking algorithm
How can IT help ? RSVT Methodology
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 11
Step 1 : enter LE/Site and BU informationStep 2 : define Articles, Mixtures and SubstancesStep 3 : enter the Mixture or Substance composition
or the Article BOM (*) informationStep 4 : refine exemptions, add specific details,
group Reach Substances and define optional settings for RSVT calculation and reporting
Step 5 : transfer commercial trade volumesStep 6 : calculate the real REACH SVTStep 7 : REACH SVT reporting
(*) The Bill of Material integration in ExESS is always customized
RSVT step 1 : LE/Site/BU management
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 12
Organisations
RSVT step 1 : Legal Entity and Site structure
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 13
PhysicalLocalisation of Chemicals per
Legal Entity and Site, …
RSVT step 1 : Allocation to Business Units
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 14
Physical
Allocation of Business Units
RSVT step 1 : Link to External IT applications
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 15
Information on LE, Sites , Business Units
and the links to Articles and Trade products can be exchanged with ERP
and External IT applications
RSVT step 2 : Article, Mixture & Substances
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 16
RSVT step 2 : Articles (Entity type if needed)
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 17
RSVT step 3 : Link to external IT applications
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 19
Composition and Article BOM information can
be exchanged with ERP and External IT
applications
RSVT step 4 : Grouping of Substances
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 22
Manuel grouping of REACH substance
Or automated grouping of REACH substance using the EC inventory
Automatic grouping of substances is based on the use of EC inventory data : EC no if it existsCAS no if it exists
Check in EC inventory if an EC no is present that is related to that CAS no: group by that EC noif not: group by that CAS noIf both EC no and CAS no don’t exist: no grouping is possible
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 23
Automated grouping of REACH substance using the EC inventory
RSVT step 4 : Grouping of Substances
RSVT step 4 : Link to external IT applications
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 24
Some specific information on Exemptions and
parameters as imported or not, can be
exchanged with ERP and External IT applications
SVT step 4 : Optional settings
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 25
Optional settings influencing the calculation algorithms and reporting
SVT step 4 : Optional settings
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 26
Optional settings influencing the calculation algorithms and reporting
RSVT step 5 : Link to external IT applications
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 30
In most cases, all commercial trade volumes per legal entity, site or BU are transferred between
ExESS and External IT applications such as ERP
or other…
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 34
ExESS
PART I BEuropean REACH
SVHC Volume Tracking
Why SVHC Volume tracking
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 35
For Articles and Mixtures : SVHC Volume tracking
• Detection of SVHC’s > 0,1% in articles and mixtures
How can IT help ? SVHC Methodology
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 36
(Same as for RSVT)Step 1 : enter LE/Site and BU informationStep 2 : define Articles, Mixtures and SubstancesStep 3 : enter the Mixture or Substance composition
or the Article BOM information(Additional for SVHC calculation)Step 1 : check upgrade the SVHC candidate listStep 2 : calculate the SVHC composition volumesStep 3 : Present / report SVHC detection volumes (*)
(*) The Final reporting for SVHC detection is always customized
SVHC step 2 : Final article/product list + %ww
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 39
Product or Article Name
Detected SVHCWw in % calculated
SVHC step 3 : Report : export to Excel or customized
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 40
SVHC calculation in General
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 41
Article SVHC management is not standard implemented in ExESS.
Basic functions are present in ExESS
based on individual specification from customers , LISAM can customize ExESS to comply with the customers’ requirements
ExESS and creativity
ECHA info REACH Volume tracking
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 42
EU : REACH : Guidance documents ECHA
• Guidance on registration - May 2008 - ECHA• Guidance for intermediates – February 2008 - ECHA• Guidance for monomers and polymers – June 2007 - ECHA• Guidance for requirements of substances in articles – May 2008 – ECHA
http://guidance.echa.europa.eu/guidance_en.htm
Volume tracking around the World
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 44
JAPAN : CSCL (Chemical Substances Control Law)http://www.env.go.jp/en/chemi/outline_CSCL.pdf
Source :
Volume tracking around the World
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 45
USA : IUR renamed to CDR (Inventory Update Reporting is now Chemical Data Reporting)
http://www.epa.gov/iur/index.htmlSoftware tools : http://www.epa.gov/iur/tools/software.html
Why CDR Volume tracking
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 46
• Chemical Data Reporting (CDR) is mandated under the Toxic Substances Control Act (TSCA) by the US Environmental Protection Agency (EPA) to keep a current chemical substance inventory. •Manufacturers and importers are required to report product volumes over 25,000 lbs*
*Effective for 2016 reporting, this threshold will decrease to 2,500 lbs
•Additionally, process and use information must be reported for volumes over 100,000 lbs**
**Effective for 2016 reporting, this threshold will decrease to 25,000 lbs
•As of 2012 reporting period, all submissions must be electronic using new eCDR-web (includes XML import)
ExESS CDR reporting
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 47
• Consolidate Chemical volume and usage data in single system• Ease of integration• Single source for quality assurance prior to reporting• Determine exemptions, reporting volume ceilings• Finalize Confidential Business Information (CBI) decisions &
supporting information
• Automated XML update to eCDR-web*pending finalized XML schema
• Ongoing tracking of annual volume data leading up to 2016 submission
Ease of Integration
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 48
• Site, Product, Volume and Usage Imports• Site data and technical contact imports (or manual entry)• Product import, including physical form, # workers, max conc, etc.• Usage data imports for products which hit volume ceilings• Import CBI supporting documentation• Flexible enough to handle data from various sources
• Link with TSCA and PMN inventory to determine exemptions
• Automate transmission of required data to EPA’s CDX website
Data Validation and Quality Assurance
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 49
• ExESS provides a single source of data and means to complete Quality Assurance prior to finalizing reporting• Review site data using flexible Grid layouts• Export data to Excel and send back to Sites for validation• Ensure proper coding for Industry codes, usage, Maximum
concentration, Number of Workers, etc.• Confirm all data for which you wish to protect Confidentiality is
flagged and has supporting documentation to include in submission
IT Configurations
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 50
Standalone IT calculation tool :
1. Input (import) Legal entities and Sites (LE/Sites)2. Input (import) Trade products and relation to the LE / Sites3. Input (import) Trade product compositions with exemptions,
including REACH information for components/ingredients when available
4. Input (import) Trade volumes5. Refine manual REACH settings 6. Calculate and report
IT Configurations
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 52
System Integrated IT calculation tool :
• Integrate ExESS with other IT systems to exchange : 1. Input (import) Legal entities and Sites (LE/Sites)2. Input (import) Trade products and relation to the LE / Sites3. Input (import) Trade product compositions with exemptions,
including REACH information for components/ingredients when available
4. Input (import) Trade volumes5. Refine manual REACH settings 6. Calculate and report
Conclusion
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 53
REACH SUBSTANCE VOLUME TRACKING (SVT), CSCL, CDR: • More complex than sometimes estimated• Important to define compliancy• Automated solutions to track commercialized chemicals quantities• Many parameters are difficult to quantize• regular data updates can be automated
SVHC VOLUME TRACKING : • More complex because of lack of BOM• SVHC Lists are changing Track modifications• Regular data updates can be automated
The solution = ExESS, more with less
Sept 15, 2011 ExESS VOLUME TRACKING : REACH, CSCL, CDR 54
ExESS, more with less
Although the information in this presentation has been presented in good faith and is believed to be correct at the time of compilation, LISAM SYSTEMS GROUP cannot assure this presentation to be free of errors or omissions and will not be responsible assuring the completeness or accuracy of the information in this presentation
Americas – Asia - Europe
Lisam America, Inc.3131 E. 29th Street, Ste. E
Bryan, Texas 77802+1 979.595.1444
LISAM SYSTEMS | HEMMIS Office Belgium | Vlaanderenstraat 3A - B-8501 Heule | www.lisam.com email : [email protected] +32 (0)56 372637 | Fax +32 (0)56 372324 | Mobile +32 (0)477 292519