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I
APPROVED ON FEBRUARY 10, 2021
BY THE BOARD OF COUNTY COMMISSIONERS
AT THE WEEKLY BUSINESS SESSION
General Discussion: February 2, 20219: 00 a. m.— Commissioners' Office via Zoom
Commissioners Daniel E. DeYoung, Herman E. Baertschiger Jr., and Darin J. Fowler; Trish Paredes, Recorder
Chair Daniel E. DeYoung called the meeting to order at 9: 00 a.m.
1. Community Development Quarterly UpdateMark Stevenson, Community Development Director, reviewed Josephine County Community DevelopmentDepartment Quarterly Update: November thru January; February 2, 2021 ( Exhibit 1). The Board andMr. Stevenson discussed the marijuana permitting decrease, bootlegging power trends, and timelines of howlong a general code violation would take to rectify. The Board inquired in depth on the code violation process.
2. Public Works Quarterly UpdateRob Brandes, Public Works Director, reviewed Public Works Quarterly Report: Oct 2020 — Jan 2021Exhibit 2). Commissioner Baertschiger inquired on roadside solid waste dumping and the process the County
uses for mitigating that issue. Mr. Brandes explained some of the programs that the County utilizes and somepossible options in the future to help become more effective in dealing with solid waste issues.
3. Griffith Meadows Estates Plat MapCommissioner Fowler made a motion to approve Griffith Meadows Estates Phase I Plat Map, seconded byCommissioner Baertschiger. Upon roll call vote, motion passed 3- 0; Commissioner Fowler—yes,
Commissioner Baertschiger— yes and Commissioner De Young— yes.
4. Additional Subjects/ Matters from Commissioners— ORS 192. 640( 1)
Commissioner Baertschiger proposed that all meetings be conducted through Zoom until Josephine Counties'level of risk is lowered, the Board agreed. Commissioner Fowler inquired from Commissioner Baertschigerif the $ 1. 5 million set aside for Josephine County to start a Fire District can be taken away or if it is secured.Commissioner Fowler updated the Board that a request from the Oregon Caves may be coming to the Boardfor storage and reported that the eight murder cases the Circuit Courts are processing through will cost theCounty $ 20K as these need to occur at the Fairgrounds. Commissioner DeYoung gave an update on theForestry Department and the Mining Advisory Committee. Commissioner DeYoung also reported on hisattendance at the Grants Pass City Workshop concerning their lodging tax.
The meeting adjourned at 10:49 a. m.
EXHIBITS:
Exhibit 1 — Josephine County Community Development Department Quarterly Update: November thruJanuary; February 2, 2021
Exhibit 2— Public Works Quarterly Report: Oct 2020— Jan 2021
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Josephine County Community DevelopmentBuilding Safety Division
REPORT FOR PERIOD JANUARY 2021
Mark Stevenson, Building OfficialPROJECT PERMITS VALUATION
SINGLE FAMILY DWELLING- NEW 11 2, 611 785
SINGLE FAMILY DWELLING- ADDITIONS 2 47. 432
SINGLE FAMILY DWELLING- REMODEL 2 36. 082
RESIDENTIAL GARAGE/ CARPORT- NEW 6 275.519
RESIDENTIAL GARAGE/ CARPORT- ADDITIONS
RESIDENTIAL GARAGE 1 CARPORT- REMODEL
COMMERCIAL- NEW
COMMERCIAL- ADDITIONS
COMMERCIAL- REMODEL 1 2. 000
MINOR& STORAGE- NEW
MINOR& STORAGE- ADDITIONS
MINOR& STORAGE- REMODEL
AGRICUTURAL- NEW
AGRICUTURAL- ADDITIONS
AGRICUTURAL- REMODEL
CHURCHES- NEW
CHURCHES- ADDITIONS
CHURCHES- REMODEL
SCHOOLS- NEW
SCHOOLS- ADDITIONS
SCHOOLS- REMODELS
PUBLIC BUILDINGS- NEW
PUBLIC BUILDINGS- ADDITIONS
PUBLIC BUILDINGS- REMODELS
MOBILE HOME- ADDITIONS
SWIMMING POOLS 5, 000
MISCELLANEOUS( Demos. Foundation Etc I 9 14 000
Inspections Permits
Fees Residential Commercial Residential Commercial
SITE OBSERVATION 0 00 1 0
FIRE& LIFE SAFETY SITE OBS 2 0
MECHANICAL PERMIT 6. 317 14 61 3 52 10 74. 260FUEL/GAS PERMITS 23 4 11 6
BLD PERMITS& PLAN CHECK 33, 359 48 97 2
MOBILE HOME SITINGS 2. 200. 00 9 0 5
PLUMBING PERMITS 5. 026. 00 34 2 15 2
ELECTRIC PERMITS 14. 456.47 99 26 59 10
PERMITS VALUATION
TOTALS 202 3. 066.079
2020 275 1. 438. 266
2019 222 3. 072. 646
2018 256 4. 750. 536
2021 2020 2019 2018
BUILDING ETC FEES COLLECTED 46, 902 62 47 245 82 38. 965 42 62. 050 00
ELECTRICAL FEES COLLECTED 14. 456 47 14, 692.70 9. 328 10 11, 722. 70
COMMUNITY DEV FEE 6, 520 63 3. 306 00 5. 250 00 7. 564 00STATE SURCHARGE COLLECTED 5. 967 56 5. 471 60 4. 930 71 6,823 93
TOTAL INSPECTIONS 360 497 440 415
PLANS CHECKED 30 37 36 42
Josephine County Community DevelopmentBuilding Safety Division
REPORT FOR PERIOD DECEMBER 2019
Mark Stevenson, Building OfficialPROJECT PERMITS VALUATION
SINGLE FAMILY DWELLING- NEW 8 1, 461, 901
SINGLE FAMILY DWELLING- ADDITIONS 3 30. 162
SINGLE FAMILY DWELLING- REMODEL 2 4. 000
RESIDENTIAL GARAGE/ CARPORT- NEW 9 416,290
RESIDENTIAL GARAGE/ CARPORT- ADDITIONS
RESIDENTIAL GARAGE/ CARPORT- REMODEL 1 25, 858
COMMERCIAL- NEW
COMMERCIAL- ADDITIONS
COMMERCIAL- REMODEL 1 20.000
MINOR& STORAGE- NEW
MINOR& STORAGE- ADDITIONS
MINOR& STORAGE- REMODEL
AGRICUTURAL- NEW
AGRICUTURAL- ADDITIONS
AGRICUTURAL- REMODEL
CHURCHES- NEW
CHURCHES- ADDITIONS
CHURCHES- REMODEL
SCHOOLS- NEW
SCHOOLS - ADDITIONS
SCHOOLS- REMODELS
PUBLIC BUILDINGS- NEW
PUBLIC BUILDINGS- ADDITIONS
PUBLIC BUILDINGS- REMODELS
MOBILE HOME- ADDITIONS 1 800
SWIMMING POOLS 1 10. 000
MISCELLANEOUS( Demos. Foundation, Etc.) 15 67.003
Inspections Permits
Fees Residential Commercial Residential Commercial
SITE OBSERVATION 0. 00 1 0
FIRE& LIFE SAFETY SITE OBS 2 0
MECHANICAL PERMIT 7, 363 95 84 3 73 4 88, 360
FUEL/ GAS PERMITS 31 0 17
BLD PERMITS& PLAN CHECK 28, 900. 82 136 3
MOBILE HOME SITINGS 880. 00 12 0 3
PLUMBING PERMITS 3. 042 97 58 0 9
ELECTRIC PERMITS 10. 546. 40 128 12 72 15
PERMITS VALUATION
TOTALS 235 2. 124 374
2019 282 2, 657, 241
2018 187 1, 687. 922
2017 213 2. 832. 778
2020 2019 2018 2017
BUILDING, ETC. FEES COLLECTED 40. 187. 74 40. 016 34 40, 016. 34 46,423 42
ELECTRICAL FEES COLLECTED 10. 546.40 8. 642 60 8. 642 60 12, 487 88
COMMUNITY DEV FEE 4. 780 00 3, 612 00 3. 612 00 5. 512. 00
STATE SURCHARGE COLLECTED 4. 656 66 4, 369 22 4. 369 22 5. 496.82
TOTAL INSPECTIONS 467 526 410 417
PLANS CHECKED 39 43 24 30
Josephine County Community DevelopmentBuilding Safety Division
REPORT FOR PERIOD NOVEMBER 2020
Mark Stevenson, Building OfficialPROJECT PERMITS VALUATION
SINGLE FAMILY DWELLING- NEW 12 2, 396. 015
SINGLE FAMILY DWELLING- ADDITIONS 4 81. 144
SINGLE FAMILY DWELLING- REMODEL 9 114, 937
RESIDENTIAL GARAGE/ CARPORT- NEW 14 596, 329
RESIDENTIAL GARAGE/ CARPORT- ADDITIONS 1 26. 768
RESIDENTIAL GARAGE/ CARPORT- REMODEL
COMMERCIAL- NEW 1 507, 494
COMMERCIAL- ADDITIONS
COMMERCIAL- REMODEL 3 89. 000
MINOR & STORAGE- NEW
MINOR & STORAGE - ADDITIONS
MINOR & STORAGE- REMODEL
AGRICUTURAL- NEW
AGRICUTURAL- ADDITIONS
AGRICUTURAL- REMODEL
CHURCHES- NEW
CHURCHES- ADDITIONS
CHURCHES- REMODEL
SCHOOLS - NEW
SCHOOLS - ADDITIONS
SCHOOLS- REMODELS
PUBLIC BUILDINGS - NEW
PUBLIC BUILDINGS- ADDITIONS
PUBLIC BUILDINGS- REMODELS
MOBILE HOME- ADDITIONS
SWIMMING POOLS 1 10. 000
MISCELLANEOUS ( Demos. Foundation, Etc.) 12 24, 000
Inspections Permits
Fees Residential Commercial Residential Commercial
SITE OBSERVATION 336. 00 4 0
FIRE& LIFE SAFETY SITE OBS 6 0
MECHANICAL PERMIT 9, 868. 96 80 1 83 3 99, 640
FUEL/GAS PERMITS 30 3 18 2
BLD PERMITS& PLAN CHECK 52, 314. 03 122 2
MOBILE HOME SITINGS 1. 320. 00 11 0 1
PLUMBING PERMITS 8, 793. 77 60 2 27 1
ELECTRIC PERMITS 12, 792 40 132 10 69 2
PERMITS VALUATION
TOTALS 263 3; 945, 328
2019 204 2, 713. 035
2018 195 2, 605, 710
2017 194 1, 742. 777
2020 2019 2018 2017
BUILDING, ETC. FEES COLLECTED 72, 632 76 42, 823. 37 45. 072. 91 35, 758. 69
ELECTRICAL FEES COLLECTED 12, 792 40 16. 932 52 10, 708 50 10, 260 58COMMUNITY DEV FEE 8, 872. 00 5, 602 00 5,228. 00 3, 374. 00
STATE SURCHARGE COLLECTED 7, 707. 74 5, 098 93 5 071 17 4450 05
TOTAL INSPECTIONS 453 524 514 397
PLANS CHECKED 57 19 28 25
Josephine County PlanningFiscal Year Revenue F. Y. 2020- 2021
Last Year/ Current Year Comparison
2019/ 2020 2020/ 2021 Difference
JULY 5 30, 911. 071 $ 35, 357. 98 8 4,44698
AUGUST 34, 776. 75 $ 31, 842. 93 $ 2,93382)
SEPTEMBER 36, 450.25 $ 26,849.35 $ 9,600.90)
OCTOBER 33, 09625 $ 14,760.67 5 18, 33558)
NOVEMBER 30, 137. 23 $ 21, 852. 51 $ 8284 74)
DECEMBER 5 22,85') SC $ 27, 749. 84 8 4,894.84
JANUARY 6', 406. 00 $ 26, 763. 10 8 34,642.90)
FEBRUARY 55, 579. 75 $ 55,579 7.5)
MARCH 4", 866.00 $ 8 41,866.00)
APRIL 36, 775. 00 $ 5 36,1/ 5. 00)
MAY 42, 881.00 $ 42,881. 00)
JUNE 60, 668.00 $ 60,668.00)
TOTALS J $ 487,402.25 $ 185, 176. 38 $ 302,225. 87)
70, 000. 00
60, 000.00
50, 000.00
40, 000. 00
30, 000. 00
20, 000.00
10, 000. 00
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FY 2020/ 2021
RECEIPTS RECEIPTS FOR TOTAL RECEIPT CUSTOMER COUNTMONTH FOR COPIES PERMITS/APPLICATIONS COUNT includes phone calls)
Jul-20 10 190 200 5849
Aug-20 15 87 102 3591
Sep- 20 15 132 147 2236
Oct- 20 13 90 103 2405
Nov- 20 13 89 102 1826
Dec-20 11 116 127 3309
Jan- 21 6 113 119 3743
Feb- 21 0 0
Mar-21 0 0
Apr-21 0 0
May-21 0 0
Jun-21 0 0
TOTALS 83 817 900 22959
P:\ A Planning\ A Finance\ Finance\ Customer Count. Front Counter\ FY 2020- 2021
Josephine County Code EnforcementFiscal Year Revenue F. Y. 202.0- 2021
Last Year/ Current Year Comparison
2019/ 2020 2.020/ 2021 Difference
JULY 6, 850.00 8 6,85000
AUGUST 12, 726.00 3 12, 726. 00
SEPTEMBER 7, 675. 00 8 7,675.00
OCTOBER 7, 826.00 8 7,826.00
NOVEMBER 4,804_00 5 4,804.00
DECEMBER 23, 242. 50 $ 23,24250
JANUARY 11, 616. 00 5 11, 616.00
FEBRUARY 3
MARCH S
APRIL 3
MAY 3
JUNE
TOTALS 74, 739. 50 3 479 C
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RECEIPTS RECEIPTS FOR TOTAL RECEIPT CUSTOMER COUNT
MONTH FOR COPIES PERMITS/APPLICATIONS COUNT includes phone calls)
Jul-20 0 32 32 1076
Aug-20 0 59 59 947
Sep- 20 0 44 44 762
Oct-20 0 29 29 969
Nov- 20 0 16 16 711
Dec- 20 0 228 228 538
Jan- 21 3 83 86 205
Feb- 21 0 0
Mar-21 0 0
Apr-21 0 0
May- 21 0 0
Jun-21 0 0
TOTALS 3 491 494 5208
S:\ Plan\ ALL\ Kim\ FY 2020- 2021 Code
Josephine County On- Site SepticFiscal Year Revenue F. Y. 2020- 2021
Last Year/ Current Year Comparison
2019/ 2020 2020/ 70? 1 Difference
JULY g
AUGUST g
SEPTEMBER
OCTOBER
NOVEMBER 36, 573. 45 $ 36,57345
DECEMBER 27,491 00 g 27,491. 00
JANUARY 19, 338. 00 $ 19,33800
FEBRUARY S
MARCH g
APRIL g
MAY S g
JUNE
TOTALS 83, 402. 45 g 83,40245
40,000. 00
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FRONT COUNTER ONLYFY 2020/ 2021
RECEIPTS RECEIPTS FOR TOTAL RECEIPT CUSTOMER COUNT
MONTH FOR COPIES PERMITS/APPLICATIONS COUNT includes phone calls)
Jul- 20 0 0 0 0
Aug-20 0 0 0 0
Sep- 20 0 0 0 0
Oct-20 0 0 0 0
Nov- 20 0 77 77 130
Dec-20 0 62 62 312
Jan- 21 0 54 54 215
Feb- 21 0 0
Mar-21 0 0
Apr-21 0 0
May- 21 0 0
Jun- 21 0 0
TOTALS 0 193 193 657
S:\ Plan\ ALL\ Kim\ FY 2020- 2021 Septic
enc
PUBLIC WORKS QUARTERLY REPORTa • ott
Oct 2020- Jan 2021
Operations Quarterly Maintenance Work—Public Works Operations has completed fallmaintenance work activities see attached sheet.
Storm response January 2021 —discussion and PowerPoint slides
Finch Road Bridge( Cave Junction/ Illinois Valley)- Following contracted assessment and designwork from OBEC Bridge Consultants, Finch Road Bridge was found to have two short-medium term
maintenance items— cleaning and rehabilitation of the bridge joints and bearings. Contract wasawarded to Oregon Bridge Consultants in spring of 2020. Initial field work revealed out-datedhardware that proved nearly impossible to remove without major change in project scope and bridgeoperation. Following a re-tool and machining new hardware, work is resuming this week.
Solid Waste Franchise Agreement project—The Solid Waste Agency has completed areview/consolidation/update project for the existing franchise agreements between the local refusehaulers( Southern Oregon Sanitation and Republic Services) and Josephine County/ City of GrantsPass. The target is to have the updated franchises in front of the respective governing bodies in earlyspring 2021.
Redwood—FEMA Mitigation Grant—Public Works was awarded a Hazard Mitigation Grant for
Redwood area Drainage projects. Three( 3) project locations were initially awarded— Jenkins-Leonardintersection, South Main canal under Jenkins and drainage structure work on Demaray Drive. Theseprojects are all called out in the 2012 Redwood Stormwater Master Plan. Current project budget is -
116K, with$ 87K( 75%) Federal Share and$ 29K( 25% local share). Construction will take place in
early 2021
Safe Routes to School— Public Works was awarded a Project Identification Program Grant. This
award will enable the creation of a formalized SRTS Plan. The plan will identify and prioritizeprojects at a number of local schools, sited on county-maintained roads. This will greatly assist infuture construction grant applications, as the projects will already be heavily vetted through ODOT' sSRTS process. Project Management Team is being selected in February 2021, kick-off meeting hasalready happened. Plan will be developed throughout spring/ summer 2021.
Major culvert installations—Public Works contracted to undertake gunite re- lining of two majorcross-culverts on Monterico Road and North Applegate Road. Results were extremely positive, a thirdre- lining is now planned for an additional culvert in early spring 2021.
Beacon Drive Widening/Sidewalk Project— Public Works budgeted a major road improvementproject in 2020-21. Prior to the start ofconstruction, the City of Grants Pass opted to replace an oldwaterline under centerline of Beacon. New schedule for these projects is tentatively— Waterline bid—April 2021, waterline construction May/June, Beacon Drive improvements— Summer/early fallSome/all of the budget will be rolled to 2021- 22 budget.
County Transportation System Plan (TSP) Update—TSP final draft is currently out for review byODOT, County, City and other interested parties. Consultant will present to BCC in spring 2021.
Vehicle and Equipment Acquisition—2 of the new 10-yards were fully upfitted, rolling out for dailyuse first week of February, remaining 2 10- yards
Federal Lands Access Program (FLAP)- The FLAP program has proven invaluable to Josephine
County. Most recently the$ 1. 5M guardrail- safety enhancement project on Galice Road wascompleted in June 2019. Out-of-pocked costs to Public Works were—$160K. Next FLAP program
application cycle is coming in spring 2021, Public Works is in project identification phase right now.
Transfer of Road Authority—Public Works has been working with the Association of OregonCounties on a road authority transfer project. The basic concept is— most day- to- day road operationshave historically been transferred from a county' s Board of Commissioners to their Public WorksDepartment. There is no ' set' range of authorities transferred, but Josephine County is generally wellbehind our comparator counties in the number of authorities yet to be transferred. The result of this
lower level of authority transfer is countless extra BCC decisions needed on everyday operationalissues. Everything from short-duration road closures, to the Board needing to approve a small-dollarconstruction easement. Public Works is working with Legal to have something for BCC review inearly spring 2021. If adopted this will provide tremendous time- savings for many, many county staff.
4714 Quarter 1ST QWrtar 2ND Quarter
JAN LIM0 APR MAY JUN JUL AUG SEP OCT NOV DECIII III I [ I III III III II III III1 ROUTINE ROAD MAINTENANCE 1
kep;ar Slama: nbU,
Asphalt Bade Palchng
Shou oder Grading/ Restoration
Guardrail Repair I Install
Fence Repair; Instar
leeway Brooming I Sweeping NORM _bikeway Maintenance
2. ROUTINE BRIDGE MAINTENANCE iDec,. atr, rger, Beam- Repar; instal 111.Footing/ Abutment r P. er Repan/ Install
Guardratl/ Handra Repair/ Install
Deet.& Darr Clean.ng
J.
DRAINAGE1•111•, Ditching Grader/ Berm Loader
Culvert Cleaning MCChanica- I Flusher
Stor• r Dram Drainage Structure Ceen
Dash Lining I Rip-Rap Placement
4. VEGETATION MANAGEMENT
hi-rpiC' Je, ite> tlwai: St- code- i15 weeks)
Herbrcde( Foliar)- Broadleaf( 3C weeks) 111111110
Herbie de Stump Treatment/ 2-4 weeks)
I --
Vegetation Removal 1 CMpping
Mow ng• F al BrushMIN
Veil Morin- Owner Ma nr i• ontaoe programS
5. SIGNING, 1114114116 d PAVEMENT MARKING
Milepost Marker Repar r Install
Sign Shop• Office/ Recoros Researe
Sign Repair r Install411111111111,
No- Passrg Lone Marker Repa r/ Instar
O-Chevrons! Bridge/ Culverts) Repair I Install
Centerline Stnpmg
Fog 8 Bike Lane Stnpng
Pavement M./ tun•
6. SPECIALIZED MAINTENANCE
Sannry, I,..NID''
Snow Piowing. Remi: a
Storm( Rain;/ Flood Response
Storm( Wind) Response
Fre Resnon se Rtln_s:rn
Sea ROCK Materia: Testing
T• ansportrng Materials: c Stockpile r.
R ROAD MAINTENANCE
aeh JCdLny
f.CI4PSEALING
Sduua.c•. r Sed
Seal On Material Testing
Chip Seating
Foil Sealy
10. PW SITE WORK
B, mdnrg Cleaning- External I
InternalMEM72; 2C21