EXHIBITOR/VENDOR REGISTRATION FORM

A V I R T U A L & L I V E E X P E R I E N C E

H A R L E M W E E K I S “ B A C K O N T H E B L O C K ”

1 FRIDAY, AUGUST 6TH THROUGH SUNDAY, AUGUST 15TH

EXHIBITOR /VENDOR REGISTRATION FORM

HARLEM WEEK 2021 Exhibitors Hosted by:

For info call our toll-free number 1-877-427-5364Email: [email protected] orlog on NOW towww.harlemweek.com and register online.

mailto:[email protected]

http://www.harlemweek.com/

“SUMMER IN THE CITY”

SATURDAY, AUGUST 14TH – LIVE & VIRTUALSALUTING DAVID N. DINKINS

Location: West 135th Street from St. Nicholas Ave To Adam Clayton Powell Jr. Blvd

1:00PM – 7:00PM• NYC “CHILDREN’S FESTIVAL”• HARLEM CHILDREN’S

“SPELLING BEE”• URBAN FASHION SHOW• HARLEM 5K RUN

SALUTING THE

HON. DAVID N DINKINS

• FAMILY HEALTH WALKSALUTING NEW YORK’S

FIRST RESPONDERS

• FREE COMIC BOOK DAY• HARLEM MUSIC FESTIVAL• INTERNATIONAL VENDORS,

EXHIBITORS & CRAFTS PERSONS

THEME: REBIRTHMUSIC THEME: “BACK ON THE BLOCK” – QUINCY JONES

“HARLEM DAY”

• HARLEM WEEK AT HOME DANCE PARTIES

• HARLEM MUSIC FESTIVAL• OUR CHILDREN’S FESTIVAL• HARLEM WEEK

INTERNATIONAL FILM FESTIVAL

• “BACK TO SCHOOL” FASHIONS• “A TASTE OF HARLEM” AT

SELECT HARLEM RESTAURANTS

• SUNDAY JAZZ/GOSPEL BRUNCHES

• OUTDOOR “SUNDAE SERMON”• BROADWAY SALUTES HARLEM• INTERNATIONAL VENDORS,

EXHIBITORS AND CRAFTS PERSONS

• “UPTOWN SATURDAY NITE”• HARLEM WEEK AT HOME DANCE PARTIES• A TASTE OF HARLEM AT SELECTED HARLEM RESTAURANTS• HARLEM WEEK INTERNATIONAL FILM FESTIVAL• “JOINTS R JUMPIN’” AT HARLEM NITE SPOTS

“A GREAT DAY IN HARLEM”

GOSPEL CHOIR @ “A GREAT DAY”

SUNDAY, AUGUST 8TH - LIVE & VIRTUAL

THEME: REBUILD.

MUSIC THEME: “IT’S A CELEBRATION” –KOOL AND THE GANG

LOCATION: U.S. Grant National Park from 120th to 124th Streets and Riverside Drive

1:00PM – 7:00PM

• INTERNATIONAL FASHION SHOW

• GOSPEL CARAVAN

• REGIONAL DANCE COMPANIES

• HARLEM MUSIC FESTIVAL

• SUNDAY JAZZ/GOSPEL BRUNCHES

• HARLEM WEEK-AT-HOME DANCE PARTIES

• “A TASTE OF HARLEM” AT SELECT HARLEM RESTAURANTS

• INTERNATIONAL VENDORS, EXHIBITORS & CRAFTS PERSONS

CICELY TYSON CHADWICKBOSEMAN

SUNDAY, AUGUST 15TH – LIVE & VIRTUALSALUTING CHADWICK BOSEMAN

&CICELY TYSON

LOCATION: West 135th Street from St. Nicholas Aveto Malcolm X Blvd1:00PM – 7:00PM

THEME: REJOICE: MUSIC THEME: “FAMILY REUNION” -- THE O’JAYS

DISNEY EXHIBIT

Only 100

Exhibitor/Vendor Spaces

Available

Only 130

Exhibitor/Vendor Spaces

Available

Only 50 Exhibitor/Vendor

Spaces Available

BISHOP HEZEKIAH WALKER

DOUG E. FRESH

NYC “CHILDREN’S FESTIVAL”MUSIC THEME: ”ABC” – The Jackson 5

SATURDAY AUGUST 14TH – SUNDAY AUGUST 15TH

LIVE AND VIRTUALLocation: Howard Bennett Playground at West 135th Street

Between Malcolm X Blvd and 5th Avenue1:00PM – 6:00PM

• OUTDOOR FESTIVITIES FOR CHILDREN AGES 5-12

• HEALTH TESTING

• HEALTH EDUCATION

• TECHNOLOGY

• HEALTH INFORMATION

• “BACK TO SCHOOL” FASHION SHOW

Only 25 Exhibitor/Vendor Spaces Available

PLEASE READ2021 EXHIBITOR / VENDOR RATES

CATEGORY ** SPACE SIZE FIRST SPACE FOR EACH ADDITIONAL SPACE ADD

COMMUNITY/CULTURAL/CIVIC

10 X 10 $390 $350

GENERAL(NON-FOOD)

10 X 10 $450 $380

UP-MARKET ARTS, CRAFTS & FASHION PAVILION

10 X 10 $550 $450

FOOD & BEVERAGE 10 X 10 For more details call Mr. Preston at 1-877-427-5364

MUSIC 10 X 10 For more details callMs. Sutton at 1-877-427-5364

Major Corporations + Health Industries + Career and Job Placement Companies + Educational Service Providers + FEDERAL, STATE, REGIONAL AND CITY GOVERNMENT AGENCIES ARE WELCOME. We invite you to partner with HARLEM WEEK. Contact Mr. Majette (212) 283 – 3315 to discuss.

LIMITED OFFERS:All exhibitors registering for “A Great Day in Harlem”, “Summer in the City”, and HARLEM DAY on or before JULY 9TH will receive a 20% discount.

All Members in Good Standing of The Greater Harlem Chamber of Commerce (GHCC), Harlem Arts Alliance (HAA) are eligible to receive a 20% discount is registered on or before JULY 9th. For info on GHCC call Mr. Majette or Mr. Causey at (212) 862-7200. Note that discounts may not be combined. Registration fees do not include tables, chairs, or tents. Vendors are responsible for supplying all materials for their display(s) and/or exhibit(s). Registration and space assignments will be honored based on space availability at the time your application and payment is received. Space assignments will be made based on the type of exhibit, sold or marketed. NO REFUNDS, NO CANCELLATIONS, TRANSFERS AND CREDITS WILL BE ISSUED.

Please visit our website to register onlinewww.HARLEMWEEK.com

Please be informed that each exhibitor/vendor is required to pay $20.00 sanitation/daily clean up fee per space.

PLEASE DETACH AND RETURN THIS PAGE. HARLEM WEEK 2021 EXHIBITOR/VENDOR REGISTRATION FORM

CONTACT PERSON (Print): _________________________________ Work #: ______________________ Home #: ____________________

2nd CONTACT PERSON (Print): ______________________________ Work #: ______________________ Home #: ____________________

BUSINESS NAME/TYPE: ________________________________________________ FEDERAL TAX ID #: _____________________________

MAILING ADDRESS: ________________________________________________________________________________________________

APT #: _______ CITY___________________________________ STATE__________________ ZIP: _________________________________

EMAIL: ________________________________________________ 2ND CONTACT EMAIL: ________________________________________

EXHIBITOR/VENDOR CATEGORY: (Please Check and Describe) Vendor Permit # __________________ www.nyc.gov

A. General Vendor: (Non-food: clothing, books, handcrafts, art, etc.) Check if using a generator B. Health Services and Related Products

Describe: _______________________________________________________________________________________C. Community/Cultural/Civic Groups*: (Describe) ______________________________________________________________

*Note: Civic Group may not sell any items or products. Community groups selling food, art, crafts, clothing, toys, etc. must register asGeneral Vendor. All registrants must have their 501.c tax letter attached when submitting their application.

D. Music: Call Ms. Sutton for more details at our toll-free number 1-877-427-5367

We welcome major corporations, government agencies or service industries. If you are in one of these categories, please contactMr. Majette or Mr. Tate at our toll-free number 1-877-427-5364.

If you wish to become a member you may join online at www.greaterharlemchamber.com or contact Mr. Causey at (212) 862-7200

No Food or Music Vendors will be permitted to register without prior approval from HARLEM WEEK.You may contact Mr. Majette for more information at 212-862-8477 or email [email protected]

Please choose your event

PLEASE PRINT OUT THIS PAGE AND THE AGREEMENTS SECTION

http://www.greaterharlemchamber.com/

HARLEM WEEK 2021 EXHIBITOR/VENDOR REGISTRATION FORM

Event 1

“A Great Day in Harlem”

Category _____________________

How many spaces would you like on this day? _____________________

All applications must be received by Friday, July 16th.

Event 2“The Two-day”

“Children’s Festival”Day 1: Saturday, August 14th

Category _____________________How many spaces would you like on this day? _____________________

Event 3

“Summer in the City”

Category _____________________


All applications must be received by Monday, July 23rd.

Please head to the Agreements Section

Event 4Sunday, August 15th

“HARLEM DAY”

Category _____________________








“Children’s Festival”Day 2: Sunday August 15th

Category _____________________How many spaces would you like on this day? _____________________

Event Time: 1:00PM – 7:00PMEvent Time: 1:00PM – 6:00PM

Event Time: 1:00PM – 6:00PM

Event Time: 1:00PM – 7:00PMEvent Time: 1:00PM – 7:00PM

Sunday. August 8thSaturday, August 14th


Agreement: In consideration of the use of vendor/exhibitor space during the HARLEM WEEK 2021 activities, we agree to the following:

1. To pay $ ___________________________ for the rental of ____________total space(s) for _______________day(s).Please fill out and reference category check list above2. No Refunds3. Exhibitor/Vendor to fullest extent permitted by law, shall indemnify, defend, protect and hold harmless HARLEM WEEK, Inc. and THE CITY OF NEW YORK and the officers,

directors, representatives, agents and employees of each of them (collectively, “the Indemnities”), from and against all claims, demands, causes of action, damages, liability, losses or expenses, including without limitation, attorney’s and consultant fees and expenses, related to any claims arising out of or caused by exhibitor/vendor installation, removal, maintenance, occupancy or use of a booth the premises of part thereof, or the act or omissions of the exhibitor/vendor, its contractors, subcontractors, suppliers or anyone directly or indirectly employed by any of them or anyone whose acts they may be liable, regardless of whether or not such claim, demand, cause of action, damage, liability, losses or expenses is caused in part by any Indemnities. Such obligation to indemnify shall not extend to claims, demands, causes of action, damages, liability, losses or expenses to the extent such result from gross negligence or willful misconduct of any Indemnities.

4. The exhibitor/vendor acknowledges that HARLEM WEEK, Inc. and THE CITY OF NEW YORK do not maintain any insurance covering the exhibitor/vendor to obtain business interruption, property damage, fire, theft and personal liability insurance covering such losses by the exhibitor/vendor. These conditions may not be changed, altered modified or waived, except in writing and signed by an authorized officer of HARLEM WEEK, Inc. All exhibitors/vendors are advised to carry individual insurance covering such losses by the exhibitor/vendor. HARLEM WEEK, Inc. exhibitor/vendor regulations become part of this agreement between the exhibitor/vendor and HARLEM WEEK Exhibitor. They have been formulated in the best interests of all concerned.

5. In accordance with the regulations of the New York City Department of Sanitation all HARLEM WEEK exhibitors/vendors are required to adhere to guidelines for waste collections and recycling. Therefore, HARLEM WEEK, Inc. and its designees will require that all exhibitors and or/vendors maintain their space by collecting all waste and disposing it in a designated area. Any exhibitor and/or vendor who does not comply with the guidelines of the New York City Department of Sanitation will be subject to penalties including fines. Additional information regarding sanitation will be provided upon registration. It is the responsibility of all exhibitors/vendors to keep their space and surrounding area clean during and after the event.

6. Be advised: Any public sampling or sale of any tobacco products, e-cigarettes, vape pens, alcoholic beverages or any illegal items is strictly prohibited.

HARLEM WEEK, Inc. RESERVES THE RIGHT OF REFUSAL TO ANY EXHIBITOR/VENDOR OR PRODUCT WHICH DOES NOT COMPLIMENT HARLEM WEEK, Inc.’s GOALS AND/OR OBJECTIVES. Only exhibitors/vendors registered with HARLEM WEEK, Inc. and displaying HARLEM WEEK, Inc. identification will be permitted to distribute and /or sell products at HARLEM WEEK events. PLEASE NOTE: All Exhibitors/Vendors must report to the HARLEM WEEK Exhibitor/Vendor sign-in table, within two hours of that day’s set up time with your receipt and vendor documentation. If you have not signed in by that time, we are authorized by your signature below to consider it a cancellation.

ALL VENDORS MUST SUBMIT COPIES OF THEIR NYS SALES TAX CARD. CONSUMER AFFAIRS ID NUMBERAND THE FOOD VENDORS LICENSE TO THE HARLEM WEEK EXHIBITOR OFFICE AT LEAST ONE WEEKPRIOR TO YOUR VENDING DATE. NO APPLICATION WILL BE PROCESSED UNLESS ALL OF THE FOLLOWINGITEMS ARE INCLUDED IN THE REGISTRATION PACKAGE:(1) Registration Form (2) Agreement (signed and dated) (3) Category Check List (4) Payment (PleaseSelect One)a) Send an official bank check or money order payable to HARLEM WEEK, Inc. and mail via expressdelivery to HARLEM WEEK Exhibitors 200A West 136 th St., NY, NY 10030. + M.O. must be sent 4weeks prior to your vending event. (Business Checks, Personal Checks and Cash are notaccepted.)b) ALL PAYMENTS ARE ACCEPTED ONLINE AT HARLEMWEEK.COM. Vendors wishing to makepayment in person may do so by scheduling an appointment with Ms. Lawrence (212) 862.8477or our toll-free number 1-877-427-5364. Please Note. All in person payments must be made bycredit/debit card, certified bank check or money order, made Payable to HARLEM WEEK, Inc. Noexhibitor/vendor is guaranteed the same space allocated in the previous year.Please note: that registering through our website is faster. Spaces are limited.First come, first served @ www.HARLEMWEEK.com.NYS Sales Tax ID: www.opal.nyc.gov or call (518) 485-2889


For office use only

Amount Paid _________________________ Date Received ______________________ Certified Check/Money _________________________________Registered Date ______________________ By_______________________________

Documents

EXHIBITOR/VENDOR REGISTRATION FORM