EXP51SPC

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It ’s the d etai ls that make or bre ak project success.

Expedition h elps you keep track of all of them . Expe dition isan effective to ol to m ake sure the correct m aterials are de signed ,

specified and ordered only after all required reviews and

approvals have b een completed .

Exp ed it ion he lps you m anage cont ract i ssue s by creating ho t

links to s ource drawings, specifications, correspo nde nce and any

other documents. I t automatically generates and sends

transm ittals , rem inder letters , sub mittal s tatus and me eting

m inutes via e -mail. Exped ition also m akes it easy to d isplay

current budgets and proposed changes versus comm itmen ts and

actual costs .

Built on a client/server database explicitly for customizable

contract control, Exped ition provides m ultiuser cap abilit ies an d

m ultiproject functiona lity. With Exped ition , you can resolve

contract problem s b efore the y occur, keep the entire adm inistration

process m oving and m inimize de lays downstream .

Experience counts. Ten years of development experience,

incorporating the feed back of thousa nds of users , have refined

Expedition to make it the industry standard for cost effective

contract con trol.

• Control all ofyour projectadministrationtasks

• Track submittalsthrough severalreview cyclesand multiplereviewers

• Share datausing acustomizable

client/serverdatabase

• Retrieve factsfast to resolveissues in atimely manner

Organizeand

administerall project

information.

Accelerate

submittal approvals

and design reviews.

Resolve change

negotiations

favorably.

Communicate

effectively with

all parties.

Track, analyze

and distribute

project costs.

How the world says project management

expedition®

CONTRACT CONTROL SOFTWARE

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G e t it d o n e a n d g e t h o m eearly. By au tom ating alls t andard processes of const ruct ion contractm ana geme nt , Exped i tion letsyou m ake more informe ddecis ions and ma ke themqu icker. Mounta ins of ad m inistrative de tails arereduced . Cum bersomeapp roval processes a restream line d. And vitalcontract inform ation isalways at your fingertips.

Form s yo u’re fam iliar with.Exped it ion uses al l s tand ardconst ruct ion contract forms —transm it tals , purchase ordersand mo re than 100 o thers—so you do n’t have to adap t yoursystem s to work with i t . Include d a reexcellent a na lytical repo rts which canbe custo mized u sing an integratedWYSIWYG re po rt writ er.

Beyond making constructioncontrac ts m ore m anageab le ,Expedition makes quali ty controlpo ssible. With Exped ition in ha nd ,you can inst itute stan dard p roceduresfor managing contracts. Ensurecons istency acros s all contracts forprojects within your organ ization.Im prove the way you run yourprojects a nd you ’llearn m ore on everycon tract award .You ’ll

find Exped ition tobe a powerfulcomp et i tive edgeand an esse nt ia lmanagement too l .

More than a document log,complete contract control

Analyze cross-project information using Expedition’s W YSIW YG report writer .

Use more than 100 industry standard forms included with Expedition.

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The mo re control you have over thesubm ittals process, the more you canaccelerate the progress of your project.Expedition tracks every aspect of

every cont ract. Has aparticular subm ittalbeen approved?When is i t requ ired?Who has it? Has itbee n returned? Havecommen ts beenadd ressed? Exped itionhelps you keep theprocess m oving soyou do not causedelays downstream.

Comm unica te changes

in re al t ime , any t ime ,to the right party.Exped ition m akesquick work of transmittals, forexample. Exped itionautomatically assemblesmu ltip le i tems to thesam e reviewer, printsm ailing labe ls , or send s the m viae-mail or fax.

Attachme nts are e asy. WithExped ition you can attachand laun ch all the pe rtinen tdocume ntat ion , s i tepho tos, word processingfiles, sp read she ets, CADdrawings, even Prima veraProject Planne r®

schedules—to suppor tyour po sition. InExped ition, no item of informa tion gets ignored,m isplaced or forgotten;it’s always ins ta nt lyaccessible whenever

you n eed it .

Organize subm ittals by Ball in Court ™ (BIC) ,required dates, days outstanding, days overdue and status to quickly identify what

needs special attention.

Generate transmittals

more e fficiently and automatically use

e-m ai l to send them.

Attach and launch

drawings,spreadsheets,documents, photos

and more.

Better control for smoother performance

Track submittal

reviews through multiple parties and iterations.

Ball in Court identif ies w ho’s

currently responsible for

approval or response.

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Expe d it ion is a comp rehen sivesystem for ma naging thechan ge proce ss. Track an ynum ber of changes. Collect

and consol idate them anyway you want for ap proval.And look at the finan cialimplications o f pen dingmo difications and t rends.

As a true m ultiuse r, group wareproduct , Exped ition sharesevery contract change everyt ime you update the da tabase .Instan tly create , address anddistribute reque sts , proposalsand change o rders . Send outcopies of me eting minutes

and design changes . Make yourresponse to changes prompt ,efficient and comprehensive. LetExpedition file, log and code eachdocument for fast retrieval.

Res olve p roblem s q uickly.Expedition’s Issue s log gives you afully organ ized , inde xed list of related contract i tems—the easiestway to follow a se qu en ce of relate devents and actions. Exped ition letsyou use Issues as a powerfulorganizing tool. Set up as m anyIssue s as you nee d. Link anydocumen t to one or mo re Issues .

The Issues fe ature lets

you easily trace events,documents and comm unications related

to problem s on the job.

Use the

requests and changes log to

organize all

documentation related to specific changes.

Follow the change cycle

process from requests

through approvals.

Link change orders

automatically to underlying change

correspondence and discussion.

Well-organized facts for faster problem resolution

Summarize contracts or purchase orders in a single

comprehensive screen that shows both original and

revised contract sums, and classifies changes as either

approved or pending.

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Effe ctive cos t m ana gem e nt is crucial.Expe dition brings all contract cos tdata to gether on the Cost Workshe et .Captu re information from m ultiplesou rces: contracts, purchase orders,change orders , p roposed changes .And a uto m atically distribu te costs tothe prope r cost accoun ts.

Bud gets , comm itme nts and actuals .As invoices com e in, Expe dition canrecord, distribute, store a nd recallthe m instan tly. With the Cos t

Worksh ee t, you can track bu dgete dcosts versus com mit tedam oun ts. Organize costs b ytype o f work for a na lysis.When you h ave a ques t ionabo ut a Cost Workshee t item ,do ub le click on i t to dri ll downto th e und erlying con tracts,change reques ts, invoices o ro ther docum ent s .

Accoun t for cost tren d s. TheExpedition Cost Worksheet does

what accou nting do esn ’t: i thelps you se e what mighthap pen given a pproval of pending changes and t rends .You can th en ga uge th e effect onyour contract and take th eproper s teps. Expedi t ion evenhan dles the pap erwork. And you canuse Exped i tion to feed youraccount ing system so you can m akedecisions o n-site , bas ed on com plete,accurate a nd up-to-date informa t ion.

See the consolidated financial impact of all budgets, commitments and changes. Drill down to underlying contracts,change requests, invoices or other cost documents.

Use the Cost Worksheet to organize costs by

type of work for analysis.

Subdivide and automatical ly distribute contract value to the Cost Worksheet

based on cost codes that you establish.

Gauge t he effect of pending

changes on your contract

costs with trend analysis

documents.

Closer monitoring for bettercost management

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Changes and Requests• Requests for information

and answers• Propo sed chan ge orders , change

order reques ts and reques tsfor proposals

• Change orders and proceed orders• Collection a nd approval of

mult ip le proposed changes• Broadcasting of bulletins and

not ices to m ult ip le par t ies• Unit pr ice and lum p sum change

d o c u m e n t s

• Change log• Summary change order

Submittals• Subm it ta l i tems and packages• Subm it ta l s ta tus by package,

drawing, Ball in Court, da tes• Days he ld , days e lapse d ,

days overdue• Multiple reviewers and m ultiple

item review cycles• Ball in Co urt tra cking• Automated t ransmit ta ls and

dun ning le t ters

Contracts and Purchase Orders• Up-to-date sum ma ry of

change s t a tu s• Lum p s um and u n i t p rice

d o c u m e n t s• Auto m atic link to m ate rials

delivery and submittals logs• Insurance tracking with

automated renewal not ices

Budgets and Costs• Cost Workshe et for com plete

financial picture• Budge t s , com mi tmen ts and

actuals• Project fun ding a nalysis• Cost collection from m ultiple

s ou rce docum en ts• Source do cume ntat ion dr il l-down

from workshe et• Autom ated p os t ing of pen ding

and app roved revis ions• Customizable 12-character

cos t account• Vendor invoices• Project t rend docum ents

Information Links• Hot-linked issu es logs• Documen t re t r ieval searches on

key word s• Multiple linking a cross m ultiple

issues• Issues sum m ary repor t ing• Unlimited cus tom data i tem s for

expanding your datab ase• Attach word proces sing

documen ts , s p reads hee t s ,drawings and mo re

Communications Tools• Conta ct directory with m ultiple

contacts• Correspond ence a nd le t ters logs• Meet ing minute s• Daily reports• Punch l is t and n otepa d logs• Electronic mail capability among

Exped i t ion users• InBasket by use r

Reports and Documents• InfoMaker™ 4.0 cus tom repor t

writer• 100+ p redefined repo r ts and

indus try s tandard forms• Multip le se lect ion and sor t ing

op t ions• Cus tomizable form s an d repo r ts

Multiuser Security• Security by system , project

a n d u s e r• Restricted access by

documen t type• App roval actions by user• Contro lled access to cos t

documen ts

System Configuration• Windows® 3.1, Wind ows 95,

Wind ows NT™ or No vell® Netware ®

• Pent ium ® proces sor with 24MBof to ta l mem ory

• Client/server; includes SQLAnywhere ™ da tabas e

Help Systems• Complete on l ine he lp sys tem s

• Electronic docume ntat ion(CD only)

• Wizards

The world’s leadingcontract control software

H e a d q u a r t e r sTwo Bala Pla za • Bala Cynwyd, PA 19004-1586 • USA(610) 667-8600 • (800) 423-0245 • FAX: (610) 667-7894E-mai l : sa les@primavera .com

United Kingd om OfficeEl s in o re H o u se • 7 7 Fu l h a m Pa l a c e R d .London • Uni ted Kingdom , W6 8JA(44) 181-748-73 00 • FAX: (44) 181-748-28 46E-mai l : in t l sa le@primavera .com

www.primavera.com

Features

Copyright © 1996 Primavera System s, Inc. Trade ma rks (TM) and registered tradema rks (®) referenced in th is brochure are owned by their respe ctive com panies.


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Automatically collect and distribute change orders.

New Expedition 5.1 speeds up the payment process

Exped ition shorte ns the t ime re quire dto prep are req uis it ions for payme nt .Quickly create p aymen tappl icat ions based on

cont ract requirements .Use lum p sum and/or unitprice l ine i tem s from thecontract to automaticallycreate the req uisi t ionsched ule of values. As theproject scope changes,Exped it ion tracks th eoriginal contract sum , netchange and cont ract sumt o da t e .

Exped ition automatica l lyprepares monthlyrequisitionsby collecting materials

delivered and approvedchange orders for thespe cified t ime frame .It asse mb les detai ledinforma tion includingsched uled value, previousapp lications for paymen t as well asma terials received and stored. All you dois enter the percent com plete by line itemto calculate the cost for this pe riod o r haveExpedit ion use the associated PrimaveraProject Planne r® act ivity’s pe rcen tcomplete.

Calculate retainage for requisitionsbas ed o n individual line i tem pe rcentage

or by com pleted work and stored m aterials.This provides a more flexible and accurateme thod for handling retention.

Produce requisitions using industry standard AIA G702/G703 forms.

Review current and previous application for payment and scheduled value of w ork by contract l ine item .

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Ensure that construction proceedsto complet ion as p lanned.Calculate design reviews andapproval dates based on required

de livery, fab rication an d releasetime. Look ahead to review theeffects o f time ly ap provals and latesubmissions on the constructionschedule. Expedition identifiespoten tial problem area s before theyaffect your project de ad line .

Provide de taile d w ork activitiesfor contractors and subcon tractorsacross a n entire project . Instan tlyup da te d aily repo rts with activitiesschedu led in Prima vera ProjectPlanne r and Su reTrak ProjectManager®.

Store, l ink and retrie ve scanneddocum ents and LYNX™ photographs tocreate a powerful record of job progressthat can be used to accuratelyreconstruct project events. This prom otesfaster access to original docum ents,provides th e a bility to retrieve, print andfax these do cuments , and reducesdocumen t s torage.

Avoid project delays, with links to Primavera schedules

H e a d q u a r t e r sTwo Bala Plaza • Bala Cynwyd , PA 19004-1586 • USA(610) 667-8600 • (800) 423-0245 • FAX: (610) 667-7894E-mai l : sales @primavera.com

United Kingd om OfficeE ls ino re House • 77 Fu lham Pa lace Rd . • L ondon W6 8JA • Un i t ed Kingdom(44) 181-748-7300 • FAX: (44) 181-748-2846E-mai l : in t lsale@prima vera.com

www.pr imavera.com

Copyright © 1997 Pr imavera Systems, Inc. Tradem arks (™) and registered trade ma rks (®) referenced in th is brochure are owned by their respe ctive com panies.


Instantly update daily reports

w ith activit ies scheduled in P3 ®

or SureTrak .

Link documents to LYNX digital

photographs.

Schedule submittal activit ies based on required activity lead tim e.