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Exploring MicrosoftAccess 2003
Chapter 1
Introduction to Microsoft
Access: What Is A Database?
Objectives (1 of 2)
• Define field, record, table and database
• Start Access, describe windows and objects
• Add, edit, and delete records• Describe record selector
Objectives (2 of 2)
• Explain importance of data validation
• Apply filter and sort on one or more fields
• Describe relational database; identify one-to-many relationships
Overview
Every organization uses data Intro to database management Introduction to Access Operations to maintain a database Database power with multiple tables
Introduction to a Database
• Defining a database• Database window in Access• The seven items in window: Tables,
Queries, Forms, Reports, Pages,Macros, Modules
Database WindowMenu Bar
Toolbar
Databasewindow
Object button
Tables
•Design view used to create fields
•Datasheet view used to add, edit, or delete records
•Each column represents a field
•Records are recorded in rows
Design View
Primary key
Field names
Data type
description
Field property
Tables
• Record selector symbol next to current record shows status
• Triangle indicates saved to disk
• Pencil indicates you are typing
• Asterisk appears next to last blankrecord in table
Tables
• Insertion point: where text isentered
• Primary key: unique identifier foreach record
• Access automatically saveschanges when you move to next record
Datasheet View
Triangle indicatesData has beensaved to disk
Current Record
Total Number of Records
Introduction to Access
Hands-On Exercise 1
• Welcome to Windows• Obtain the Practice Files• Start Microsoft Access• Open the Books Table
Introduction to Access
Hands-On Exercise 1 Continued
• Moving Within a Table• Add a Record• Add a Second Record• Print the Table• Exit Access
Maintaining a Database
• Replace command
• Find command• GIGO (Garbage
In, Garbage Out)• Data Validation
•Delete record•Add record•Undo command•Office assistant
Maintaining a Database
Hands-On Exercise 2
• Open the Bookstore Database• The Find Command• The Undo Command• The Delete Command• Data Validation
Maintaining a Database
Hands-On Exercise 2 continued
• Open the Books Form• The Replace Command• Run a Query• Print a Report• Office Assistant
Relational Database
• A relational database uses multiple tables
• Example of one-to-many table:
• One publisher owns many books
Database Form
CommandButtons
Go ToFirst Record
Go To Next Record
Report
Filter By SelectionThese Records Were Sorted in Descending Order by Salary
Only part of the records are displayed
Relationships Window
FieldNames
One To ManyRelationship
Tablenames
Chapter 1 Summary
• Databases are multiple, related tables
• Six object types: Tables, Forms,Queries, Reports, Macros, and Modules
• Tables: Design view or Datasheet view
• Record Selector Symbol for recordstatus
• Data validation is critical
Practice with Access
1. Employee database2. Bookstore database3. United States database4. Super Bowl database5. Look Ahead database6. Companion Website
Case Studies
• Planning for Disaster
• The Common User Interface
• Garbage In, Garbage Out
• Changing Menus and Toolbars