Exploring Office 2003 – Grauer and Barber Exploring Microsoft Outlook 2003 A Desktop Information Manager Robert Grauer and Maryann Barber Committed to

Exploring Office 2003 – Grauer

and Barber

Exploring Microsoft Outlook 2003

A Desktop Information Manager

Robert Grauer and Maryann Barber

Committed to Shaping the Next Generation of IT Experts.

Exploring Office 2003 – Grauer and Barber

Chapter Objectives

Outlook Overview Identify components of Outlook window List the six basic Outlook components


Chapter Objectives

E-Mail Overview Identify parts of the Inbox Send, receive, and print e-mail messages Attach files Create and use folders Create and use signature files


Chapter Objectives

Contacts Overview Create, modify, and view Contacts Assign contacts to Categories Create and use Distribution Lists


Chapter Objectives

Calendar Overview Schedule meetings and appointments Apply conditional formatting


Chapter Objectives

Journal Overview Set Journal recording options Change Journal views


Chapter Objectives

TaskPad Create a Task Modify Task List Convert into e-mail message Drag Task onto Calendar


Chapter Objectives

Notes Overview Create, view, and modify Notes Drag onto Calendar


Outlook Today Window


You Can Find the Outlook Features

Journal Notes

Mail Inbox Calendar Contacts Tasks


Mail Inbox


Anatomy of an E-mail Message

Reading Pane to the right of the Inbox


Anatomy of an E-mail Message

Reading Pane below the Inbox


Inbox folders

Deleted Sent Follow up Junk E-mail

Drafts Outbox Unread mail


Managing Your E-mail

Move files into folders Delete spam and unnecessary mail Use rules Use follow-up flags


E-mail Rules


MailMail: More You Can Do


E-mail Netiquette

Enter a subject Use a greeting Compose sentences Use proper grammar Spell check Use a closing Include your name


Hands-on Exercise 1

Send a message

Open an attachment Customize the view

Attach a file


Contacts


Contacts: Create a Contact


Contacts: Other Views


Contacts: Adding a New Category


Contacts: A Distribution List


Hands-on Exercise 2: Outlook Contacts

Create a contact Organize contacts

Change contacts view Add a contact category


Calendar: Daily View


Calendar: Monthly View


Calendar: Entering an Appointment


Print the Calendar


Journal


Journal: Setting Recording Options


TaskPad: Your To Do List


TaskPad: Task Becomes E-mail Message


TaskPad: Drag Task onto the Calendar


Notes


Notes: Setting Note Options


Notes: Dragging to the Calendar


Outlook Today


Help


Hands-on Exercise 3: The Outlook Calendar

Enter an appointment Add conditional formatting Create a Task Modify Task List Print Calendar View the Journal


Summary

Outlook Your e-mail account (Mail) Your address book (Contacts) Your calendar (Calendar) Your diary (Journal) Your to do list (TaskPad) Your notes (Notes)


For More Information:

Microsoft Outlook Home Page www.microsoft.com/office/outlook

Online Outlook Help Experiment and Try!

Documents

Exploring Office 2003 – Grauer and Barber Exploring Microsoft Outlook 2003 A Desktop Information Manager Robert Grauer and Maryann Barber Committed to