F & A Meeting HR Update

01/26/09Gina Ketcherside

Web Leave Reporting (WLR)

• Beginning with December 2008 leave, submit leave electronically through WLR instead of paper leave report.

Web Leave Reporting (WLR) - Deadlines

• Submitted and approved leave report is due at the end of the next month. (Departments may have internal deadlines…)

• Only required to submit if taken leave (unless department policy otherwise)

Web Leave Reporting (WLR) - Deadlines

• December 2008 leave should be submitted and approved by 01/31/09.

• January 2009 leave should be submitted and approved by 02/28/09.

• February 2009 leave should be submitted and approved by 03/31/09.

Web Leave Reporting (WLR) - How

• Log into Webraider portal at webraider.ttuhsc.edu using eRaider authentication

• Click on HSC Employee tab• Select My Leave Reports link• Select My Leave Balances to see leave

balances as needed• Problems? Webmaster.payroll@ttu.edu

Web Leave Reporting (WLR) How-to Resources

• ConnecTech HR website (linked to HR website)

• See Tutorials section (bottom)– Employee’s Guide to Web Leave Reporting (WLR)– Approver’s Guide to WLR– WTE/WLR Library links to online tutorials

Web Leave Reporting (WLR) Reminders

• Don’t report leave on holidays, emergency leave (such as 4 hrs on Jan 2, 09), etc. like on paper leave reports

• Wise to use HSC Holiday Comp balances prior to Vacation since Holiday Comp stops accruing after 24 hours (lose monthly accrual one year later if not used)

• Month’s accrual not listed in leave balance until payroll for that month is processed, but can be used as long as in paid status for 1 day within that month.

HR/Payroll Deadlines

• See F & A Work Tools tab, • Month at a Glance, • Department End User Calendars• Select the month

HR/Payroll Deadlines

• Pay close attention to ePAF deadlines– 02/11/09 Nonexempt PAFs (02/01-02/15) – 02/18/09 Exempt PAFs (February)– 02/25/09 Nonexempt PAFs (02/16-28)

• One-time payments about 10th of the month – most likely to get paid on the next payroll id/type’s paydate

Deadlines – Why Important?

• Affected employee MUST have an active job when the payroll for that period runs, for every day to be paid– Pay close attention to hires, transfers, promotions,

FTE changes, terminations, other job changes, etc.

• Missed deadlines generally require manual check requests linked to payroll website; employee’s payment is DELAYED