Office of Facilities Coordination

Classroom AvailabilityClassroom Availability

F ll 2006F ll 2006Fall 2006Fall 2006

Question Raised by CBE/SWAT:Question Raised by CBE/SWAT:

How many classrooms were How many classrooms were available throughout theavailable throughout theavailable throughout the available throughout the

school week during F2006?school week during F2006?

•… I am writing at the behest of my department heads regarding classrooms.

• At a recent meeting … [they] became quite animated about the availability of classrooms …

• Many indicated … classrooms were occasionally not available at any time.

• … There is a sense that the process is uneven and

… proves quite frustrating for departments with few or no classrooms …

• I know these are regular problems, and don’t have much of a solution

I think the classroom matter still constrains ho e deli er instr ction on camp sI think the classroom matter still constrains how we deliver instruction on campus

Dean Charles A. JohnsonCollege of Liberal Arts

December 2006

Texas A&M University – College Station Fall Fall 20062006

Space by Room TypeSpace by Room TypeOffice18%

Study

Teaching Lab

Research Lab5%

18% 4%Special Use

10%

General UseSpace Category TAMU* (asf)

Cl (100) 339 183

Classroom3%

Teaching Lab6%

General Use9%

Classroom (100) 339,183

Laboratory (200) 1,292,614

Instructional 671,289

Research 621,325

Support29%

Health Care1%

Residential15%

Office (300) 2,139,477

Study (400) 471,814

Special Use (500) 1,173,763

G l U (600) 1 027 83829%1% General Use (600) 1,027,838

Support (700) 3,321,638

Health Care (800) 123,145

Residential (900) 1,743,651

Source: Office of Facilities Coordination

Grand Total 11,633,123

* Includes Vet Med

Texas A&M University – College Station Fall Fall 20062006

Classroom SpaceClassroom SpaceRegistrarRegistrar

75%201 Rooms201 Rooms

14

18

161820

9

14

101214

25%NonNon--RegistrarRegistrar

68 Rooms68 Rooms5

89

8

468

10

2 21 1

024

ush

ALS RCH BA

DUC

NGR

EOS L A

SCI AffL t 463 tL t 463 tRoom CapacityRoom Capacity

Source: Office of Facilities Coordination

Bus

COAL

ARC B

EDU

ENG

GEO L SC

Stu ALargest 463 seatsLargest 463 seats

Average 68 seatsAverage 68 seatsSmallest 15 seatsSmallest 15 seats

Classroom & Teaching LabClassroom & Teaching LabTexas A&M University – College Station THECB EvaluationTHECB Evaluation

Fall Fall 20062006Classroom & Teaching Lab Classroom & Teaching Lab

UtilizationUtilization45 45

35

40

ClassroomsTHECB Standard

35

40

Teaching LabTHECB Standard

38*38*

25

30

Hou

rs o

f Use

25

30

Hou

rs o

f Use

**

15

20

Ave

rage

Wee

kly

15

20

Ave

rage

Wee

kly

5

10

A

5

10

A

THECB Methodology THECB Methodology Change Reflected in 2003Change Reflected in 2003

0

'92 '93 '94 '95 '96 '97 '98 '99 '00 '01 '02 '03 '04 '05 '06

Fall SemesterSource: Office of Facilities Coordination

0

'92 '93 '94 '95 '96 '97 '98 '99 '00 '01 '02 '03 '04 '05 '06

Fall Semester*THECB Standard*THECB Standard

Change Reflected in 2003Change Reflected in 2003

Summary of Information to be PresentedSummary of Information to be Presented

There were classrooms “Available” across There were classrooms “Available” across the University for:the University for:656 additional 3656 additional 3--contactcontact--hour classes during thehour classes during the656 additional 3656 additional 3--contactcontact--hour classes during the hour classes during the eight standard times MWF and the six standard eight standard times MWF and the six standard times TR. (7.29 CtHrs/Classroom)times TR. (7.29 CtHrs/Classroom)936 contact hours on individual days at standard936 contact hours on individual days at standard936 contact hours on individual days at standard 936 contact hours on individual days at standard times Mtimes M--F 8F 8--5 if scheduled around existing 5 if scheduled around existing classes. classes. (3.47 CtHrs/Classroom)(3.47 CtHrs/Classroom)(3.47 CtHrs/Classroom)(3.47 CtHrs/Classroom)Over 5700 contact hours during evening hours Over 5700 contact hours during evening hours throughout the week, depending on how large a throughout the week, depending on how large a block of time was needed.block of time was needed.(21.1 CtHrs/Classroom)(21.1 CtHrs/Classroom)

Issues to be Considered:Issues to be Considered:•• How do we define “available”?How do we define “available”?•• How does department level control ofHow does department level control ofHow does department level control of How does department level control of

classrooms affect availability?classrooms affect availability?•• How does the location of theHow does the location of the•• How does the location of the How does the location of the

classrooms affect availability?classrooms affect availability?H d th it f thH d th it f th•• How does the capacity of the How does the capacity of the classrooms affect availability?classrooms affect availability?

Definitions of Terms:Definitions of Terms:Class Activity:Class Activity:

A Registrar scheduled course of study.A Registrar scheduled course of study.Contact Hour (CtHr):Contact Hour (CtHr):

50 minutes of class activity. 50 minutes of class activity. In Session:In Session:

A classroom is in session if any students are scheduled to A classroom is in session if any students are scheduled to be in that classroom for Registrar scheduled class activitybe in that classroom for Registrar scheduled class activitybe in that classroom for Registrar scheduled class activity.be in that classroom for Registrar scheduled class activity.

Inactive:Inactive:A classroom that is not in session. A classroom that is not in session.

Passing Period:Passing Period:ass g e odass g e odA 20 min period of inactivity between classes designed to A 20 min period of inactivity between classes designed to allow the ingress and egress of faculty and students.allow the ingress and egress of faculty and students.

Definitions of Terms (Cont.):Definitions of Terms (Cont.):Start Time:Start Time:

The point in time when class activity begins in a classroom.The point in time when class activity begins in a classroom.Available:Available:

A term to describe a classroom with a period of inactivity A term to describe a classroom with a period of inactivity large enough to schedule class activity and its passing large enough to schedule class activity and its passing periods. periods.

Unusable:Unusable:Unusable:Unusable:A period of inactivity NOT large enough to schedule class A period of inactivity NOT large enough to schedule class activity and its passing periods.activity and its passing periods.

Time Slots:Time Slots:A term used to describe the predominant trend in A term used to describe the predominant trend in scheduling across the university MWF or TR. scheduling across the university MWF or TR.

Assumptions:Assumptions:•• For the purposes of this report, “availability” is For the purposes of this report, “availability” is

limited only by what class activity was scheduled limited only by what class activity was scheduled in that classroom. in that classroom.

•• The fact that a classroom was inactive (not in The fact that a classroom was inactive (not in session) does not mean that it is available for session) does not mean that it is available for class activity to be scheduled at that time. class activity to be scheduled at that time.

•• Since the vast majority of classes (before 5pm) Since the vast majority of classes (before 5pm) are 50 min at a time on MWF and 75 min at a time are 50 min at a time on MWF and 75 min at a time on TR, for a classroom to be available, it has to on TR, for a classroom to be available, it has to be inactive for 70 minutes on MWF and 95 min onbe inactive for 70 minutes on MWF and 95 min onbe inactive for 70 minutes on MWF and 95 min on be inactive for 70 minutes on MWF and 95 min on TR. TR.

•• For purposes of comparability across the For purposes of comparability across the university and throughout the week “time slots”university and throughout the week “time slots”university and throughout the week, time slots university and throughout the week, time slots begin and end in the middle of the 20 min passing begin and end in the middle of the 20 min passing periods.periods.

Limitations:Limitations:•• Our report is of the 270 classrooms (Type 110) MOur report is of the 270 classrooms (Type 110) M--

F 8amF 8am--10pm 10pm •• It does not quantify availability in any other typeIt does not quantify availability in any other type•• It does not quantify availability in any other type It does not quantify availability in any other type

of room. (2100 CtHrs of class activity occurred in of room. (2100 CtHrs of class activity occurred in rooms with room codes other than 110, 210, or rooms with room codes other than 110, 210, or 220)220)220)220)

•• This Analysis uses the data reported to THECB in This Analysis uses the data reported to THECB in the CBM005 of Nov. 2006. Some of this the CBM005 of Nov. 2006. Some of this i f ti t d d til l t O t b fi f ti t d d til l t O t b finformation was not recorded until late October of information was not recorded until late October of 2006. 2006.

•• There is no data about when or to what extent There is no data about when or to what extent this information was available to schedulers this information was available to schedulers when they were making scheduling decisions. when they were making scheduling decisions.

Limitations:Limitations:•• There is no data about review sessions, study There is no data about review sessions, study

groups, student group activities, academic groups, student group activities, academic department activities or any other activities.department activities or any other activities.

•• There is no data about which of the registrar’s There is no data about which of the registrar’s classrooms were reserved at what times by classrooms were reserved at what times by departments. departments.

•• There is no data about the condition of the There is no data about the condition of the classrooms, the level of technology/equipment in classrooms, the level of technology/equipment in a classroom or how this limits what class activity a classroom or how this limits what class activity can be scheduled in that classroomcan be scheduled in that classroomcan be scheduled in that classroom. can be scheduled in that classroom.

•• There is no data about what classrooms were There is no data about what classrooms were reserved for classes that did not make or about reserved for classes that did not make or about classes that may have changed classroomsclasses that may have changed classroomsclasses that may have changed classrooms. classes that may have changed classrooms.

Table of Standard Class TimesTable of Standard Class TimesM i d W t CMain and West Campus

MWF TRSLOT

1SLOT

2SLOT

3SLOT

4SLOT

5SLOT

6SLOT

7SLOT

8SLOT

1SLOT

2SLOT

3SLOT

4SLOT

5SLOT

6

Start Time

8:00 AM

9:10 AM

10:20 AM

11:30 AM

12:40 PM

1:50 PM

3:00 PM

4:10 PM

8:00 AM

9:35 AM

11:10 AM

12:45 PM

2:20 PM

3:55 PM

End 8:50 10:00 11:10 12:20 1:30 2:40 3:50 5:00 9:15 10:50 12:25 2:00 3:35 5:10End Time

8:50 AM

10:00 AM

11:10 AM

12:20 PM

1:30 PM

2:40 PM

3:50 PM

5:00 PM

9:15 AM

10:50 AM

12:25 PM

2:00 PM

3:35 PM

5:10 PM

Bush (1607 Allen Building)

MWF TRMWF TRSLOT

1SLOT

2SLOT

3SLOT

4SLOT

5SLOT

6SLOT

7SLOT

8SLOT

1SLOT

2SLOT

3SLOT

4SLOT

5SLOT

6

Start 8:35 9:45 10:55 12:05 1:15 2:25 3:35 4:45 8:45 10:20 11:55 1:30 3:05 4:40Start Time

8:35 AM

9:45 AM

10:55 AM

12:05 PM

1:15 PM

2:25 PM

3:35 PM

4:45 PM

8:45 AM

10:20 AM

11:55 AM

1:30 PM

3:05 PM

4:40 PM

End Time

9:25 AM

10:35 AM

11:45 AM

12:55 PM

2:05 PM

3:15 PM

4:25 PM

5:35 PM

10:00 AM

11:35 AM

1:10 PM

2:45 PM

4:20 PM

5:55 PM

MWF - Classrooms Available (No Scheduled Class Conflicts) by Day and Time Slot F2006

C it Li

248240

270

Time Slots Available to University for Mon Classes = 594Time Slots Available to University for Wed Classes = 563Time Slots Available to University for Fri Classes = 1045

Capacity Line

174180

210Time Slots Available to University for Fri Classes 1045Time Slots Available to University for MWF Classes = 456Time Slots Available to Registrar for MWF Classes = 310

128

158

109

125118

100

130

120

150

Cla

ssro

oms

68

94

60

807971

81

109

52 5361

69

86

53

100

65

4652

98

62

5160

90

3429

40

52 53

2115 19

36 3644

5346

4144 38 51

0

30

Slot 1 Slot 2 Slot 3 Slot 4 Slot 5 Slot 6 Slot 7 Slot 8

Time SlotGraph 1

MWF Classrooms Available (No Scheduled Class Conflicts) by Major Organizational Unit and Time Slot

120

F2006

100

Dean-Military ScienceDean-ScienceDean-Liberal ArtsDean-GeosciencesD E i i

80

Dean-EngineeringRegistrarDean-Business AdminDean-Bush SchoolDean-ArchitectureDean-AgricultureRegistrar

60

Cla

ssro

oms

Registrar

40

0

20

MWF Slot 1 MWF Slot 2 MWF Slot 3 MWF Slot 4 MWF Slot 5 MWF Slot 6 MWF Slot 7 MWF Slot 8

Time Slots Graph 2

TR - Classrooms Available (No Scheduled Class Conflicts) by Day and Time Slot F2006

C it Li

240

270

Time Slots Available to University for Tues Classes = 234

Time Slots Available to University for Thurs Classes = 241

Capacity Line

180

210 Time Slots Available to University for TR Classes = 200

Time Slots Available to Registrar for TR Classes = 115

120

150

Cla

ssro

oms

63

7271 71

6560

90

4841

8 515 11

3534

14

22 2934

1722 2619

13

3223

0

30

Slot 1 Slot 2 Slot 3 Slot 4 Slot 5 Slot 6

Time SlotGraph 3

TR Classrooms Available (No Scheduled Class Conflicts) by Major Organizational Unit and Time Slot

70

F2006

60

Dean-Military ScienceDean-ScienceDean-Liberal ArtsDean-GeosciencesD E i i

50

Dean-EngineeringDean-EducationDean-Business AdminDean-Bush SchoolDean-ArchitectureDean-AgricultureRegistrar

30

40

Cla

ssro

oms

Registrar

20

0

10

TR Slot 1 TR Slot 2 TR Slot 3 TR Slot 4 TR Slot 5 TR Slot 6

Time Slots Graph 4

Example: Low Usage/Low AvailabilityExample: Low Usage/Low Availability

Mon - Classroom Start Times by 5 Min Intervals270 C it Li

F2006

240

270

Monday Start Times

Capacity Line

180

210

ms

192 195 191

172158

120

150

Cla

ssro

om

132

158

130

112

60

90

143 Deviant

0

30

0800 0910 1020 1130 1240 1350 1500 1610 1720 1830 1940 2050

32143 Deviant Start Times Before 5pm

(10.0%)

0800 0910 1020 1130 1240 1350 1500 1610 1720 1830 1940 2050Time of Day Graph 5

Mon - Classrooms in Session with Start Times by 5 Min IntervalsF2006

240

270

Monday in Session

Capacity Line

223 225220

180

210

s

Monday Start Times

192 195 191

220

172

196 199

176165

120

150

Cla

ssro

oms

139

132

158

130

112

60

90

C 112

72

4852

Mon 8am - 10pm1822.6 Contact Hours6.75 CtHrs/Classroom

0

30 3229 34 31

21

3948

42

0800 0910 1020 1130 1240 1350 1500 1610 1720 1830 1940 2050Time of Day Graph 6

Mon - Classrooms in Session by 5 Min Intervals and Time Slot270 C it Li

F2006

240

270

Monday in Session

M Cl I S i

Capacity Line

224 229218

180

210

ms

Mon Classrooms In SessionDuring Time Slot202 205

176 170

120

150

Cla

ssro

om 142

Mon. Between 8am - 5pm 1596.7 Contact Hours

91 C H /Cl

60

9072

3948

52

42

5.91 CtHrs/Classroom--------------

455 Unusable Hours1.69 Hrs/Classroom

--------------594 Available CtHrs2.2 CtHrs/Classroom

0

30

0800 0910 1020 1130 1240 1350 1500 1610 1720 1830 1940 2050

3229 34 31

21

39

0800 0910 1020 1130 1240 1350 1500 1610 1720 1830 1940 2050Time of Day Graph 7

MWF - Classrooms in Session by 5 Min Intervals270 C it Li

F2006

240

270

Monday in Session

Capacity Line

225 228220

204

180

210

ms

Wednesday in Session

Friday in Session188

198

190

163

204 203

188

165

120

150

Cla

ssro

om 139

111

146

123 Between 8am - 10pmMon - 1822.6 CtHrs - 6.75 CtHrs/ClassroomWed - 1839.3 CtHrs - 6.81 CtHrs/ClassroomFri - 1156.1 CtHrs - 4.28 CtHrs/Classroom

60

90

4248

5243

96

74

0

30

0800 0910 1020 1130 1240 1350 1500 1610 1720 1830 1940 2050

2934 32

2420 16

24

0800 0910 1020 1130 1240 1350 1500 1610 1720 1830 1940 2050Time of Day Graph 8

Classrooms in Session M &or W &or F270

F2006

240

270

Monday in Session

Wednesday in Session

Capacity Line

225 228

220

236241

230218 217

180

210

s

Wednesday in Session

Friday in Session

In Session M &or W&or F

188

198

190

163

204 203

188

165

217 209201

175

120

150

Cla

ssro

om 152139

111

146

119123 Between 8am - 5pm

Mon - 1596.7 CtHrs - 5.91 CtHrs/ClassroomWed - 1623.8 CtHrs - 6.01 CtHrs/ClassroomFri - 1142 1 CtHrs - 4 23 CtHrs/Classroom

60

90

4248

5243

74

96Fri - 1142.1 CtHrs - 4.23 CtHrs/Classroom

4362.6 CtHrs for 5112 Schedule Hrs Consumed

0

30

0800 0910 1020 1130 1240 1350 1500 1610 1720 1830 1940 2050

2934 32

2420 16

24

0800 0910 1020 1130 1240 1350 1500 1610 1720 1830 1940 2050Time of Day Graph 9

MWF - Classrooms in Session &or Unavailable270 C it Li

F2006

240

270

Monday in Session

Wednesday in

Capacity Line

225 228

220

236 241230

218 217209

249255

251234 234

226217

180

210

ms

Wednesday inSession

Friday in Session

In Session M &or W&or F

184 188

198

190

163

204 203

188

165

209201

175

203

155

120

150

Cla

ssro

om

&or F

In Session M &or W&or F or Unavailableto Registrar

152139

111

146

119

155

60

90

4248

5243

74

96Between 8am - 10pm

Mon - 6.75 CtHrs/ClassroomWed - 6.81 CtHrs/ClassroomFri - 4.28 CtHrs/Classroom

0

30

0800 0910 1020 1130 1240 1350 1500 1610 1720 1830 1940 2050

2934 32

2420 16

24

0800 0910 1020 1130 1240 1350 1500 1610 1720 1830 1940 2050Time of Day Graph 10

TR - Classrooms in Session &or Unavailable270Capacity Line 26

F2006

240

270

Tuesday in Session

Capacity Line251 257

238247

222229

262 265255 259

235245 249

233242

180

210 Thursday in Session

In Session T &or R

In Session T &or R or

205193

192

120

150

Cla

ssro

oms Unavailable to Registrar

115

145

Between 8am - 10pmTues - 8.09 CtHrs/ClassroomThurs - 7.86 CtHrs/Classroom

60

90 87

45

0

3033 33

2935

4537

0800 0935 1110 1245 1420 1555 1730 1905 2040Time of Day Graph 11

Where are these Where are these Classrooms?Classrooms?Classrooms?Classrooms?

Where are the open Time Slots?Where are the open Time Slots?

Location No. of RoomsTotal MWF Slots Open

Total TR Slots Open

Academic Corridor - Central 81 130 46Academic Corridor Central 81 130 46

Academic Corridor - East 35 65 36

Bush Area 12 11 3

Engineering/Sciences Quadrant 86 123 57

Main Campus - South 11 24 7

West Campus 45 103 51

Grand Total 270 456 200

MWF - Classrooms Available (No Scheduled Class Conflicts) by Location and Time SlotF2006

100

120

West CampusMain Campus - South

80

pEngineering/Sciences QuadrantBush AreaAcademic Corridor - EastAcademic Corridor - Central

60

Cla

ssro

oms

20

40

0Univ Reg Univ Reg Univ Reg Univ Reg Univ Reg Univ Reg Univ Reg Univ Reg

Slot 1 Slot 2 Slot 3 Slot 4 Slot 5 Slot 6 Slot 7 Slot 8

Time Slot for University or RegistrarGraph 12

TR - Classrooms Available (No Scheduled Class Conflicts) by Location and Time SlotF2006

60

70

West CampusMain Campus - South

50

pEngineering/Sciences QuadrantBush AreaAcademic Corridor - EastAcademic Corridor - Central

30

40

Cla

ssro

oms

10

20

0

10

Univ Reg Univ Reg Univ Reg Univ Reg Univ Reg Univ Reg

Slot 1 Slot 2 Slot 3 Slot 4 Slot 5 Slot 6

Time Slot for University or RegistrarGraph 13

MWF - Classrooms Available (No Scheduled Class Conflicts) by Capacity and Time SlotF2006

100

120

+ 251- 141 to 250- 121 to 140

80

- 101 to 120- 081 to 100- 061 to 080- 041 to 060- 021 to 040- 015 to 020

60

Cla

ssro

oms

20

40

0Univ Reg Univ Reg Univ Reg Univ Reg Univ Reg Univ Reg Univ Reg Univ Reg

Slot 1 Slot 2 Slot 3 Slot 4 Slot 5 Slot 6 Slot 7 Slot 8

Time Slot for University or RegistrarGraph 14

TR - Classrooms Available (No Scheduled Class Conflicts) by Capacity and Time SlotF2006

60

70

+ 251- 141 to 250- 121 to 140

50

- 101 to 120- 081 to 100- 061 to 080- 041 to 060- 021 to 040- 015 to 020

30

40

Cla

ssro

oms

10

20

0

10

Univ Reg Univ Reg Univ Reg Univ Reg Univ Reg Univ Reg

Slot 1 Slot 2 Slot 3 Slot 4 Slot 5 Slot 6

Time Slot for University or RegistrarGraph 15

Available 100+ Capacity TR Time SlotsAvailable 100+ Capacity TR Time Slots

Scheduling Major Org Unit

Count of Rooms

Average CtHrs/Wk

Total TR Slots Available

Dean-Architecture 1 26.80 6

Dean-Engineering 2 34.60 3

Registrar 48 38.65 10

Grand Total 51 38.25 19

Classroom Classroom AvailabilityAvailabilityThere are further materials There are further materials

available:available:available: available: Complete Hardcopy ReportComplete Hardcopy Report

Scheduling Patterns: How differences in scheduling can adversely affect availability.Bottleneck Times: How there are large capacity department classrooms available at peak times in thedepartment classrooms available at peak times in the academic corridor.

Further Classroom Availability ReportsFurther Classroom Availability ReportsFurther Classroom Availability ReportsFurther Classroom Availability ReportsCapacity, Proximity, and Percent Usage reports