Facilities - Texas A&M University

Council for the Built Environment technical subcommittee

1001 General Services Complex 1369TAMU College Station, TX 77843-1369 Tel. 979.845.8661 http://fcor.tamu.edu/

March 1, 2010 MEMORANDUM To: Dr. Douglas Palmer Chair, Council for the Built Environment Subject: Proposed Major Renovation of Olsen Field RECOMMENDATION

The Council for the Built Environment’s (CBE) technical sub committee (CBE-tsc) provides the following as a report to support the discussion and final recommendation(s) of the CBE regarding the proposed Major Renovation of Olsen Field.

SCOPE

At your direction, the CBE-tsc met this morning to consider the request of the Athletic Department to initiate a project which includes a major renovation of Olsen Field. As described in the attached, February 18, 2010 letter to you from Kevin Hurley, the estimated $16 million project will address most of the fire/life safety and ADA issues identified in the 2005 Life Safety Assessment. The construction will also upgrade the façade of the building; improve seating options (although the seating capacity will be decreased), include a new baseball operations area, provide larger concourses, construct a weight room and larger locker facilities.

CONSTRUCTION TIMING

The renovation is projected to start in early 2011 and last approximately 18 months. The schedule will likely cause some inconvenience to the fans, but the construction will not displace the ability of the team to play baseball in Olsen Field.

ANALYSIS

Facilities The entire Olsen Field facility is assigned to and managed by the Athletic Department. Physical Plant The project management for this project will be provided by the Facilities Planning & Construction office of the Texas A&M University System. The Physical Plant Department will provide support to their efforts as needed.

Security and Safety Environmental Health & Safety is supportive of this project’s addressing the fire/life safety items identified in the 2005 Life Safety Assessment.

Proposed Major Renovation of Olsen Field CBE-tsc Report March 1, 2010 Page 2

Telecommunications and Computing & Information Services All related services will be upgraded as needed during the design and construction of this project.

Project Funding

The funding source for the project will be donor funds. Athletics has asserted that they have sufficient funds as required by the TAMUS rules to proceed with the selection of an Architect to begin the design of the renovation. Finance reports that the 12th Man Foundation confirmed pledges of $12.2M and cash on hand of $5.7M with an additional $2M expected by fiscal year end. The Division of Finance will work with Athletics to develop a pro forma financial statement to support this project prior to the May BOR meeting.

Purchasing

All university rules related to the procurement of services or other materials related to the proposed uses of this facility will be adhered to.

Parking and Campus Access

Transportation Services is in the process of renovating the parking areas adjacent to Olsen Field. The department requests that Athletics work closely with them to coordinate lay-down areas, acceptable parking for contractors, and develop a traffic plan for trucks to avoid damaging recently renovated parking lots.

We are pleased to offer this report for this project and welcome further inquiries related to this analysis. Sincerely, James Massey Chairman, CBE-technical sub committee Director Office of Facilities Coordination Attachments CC: CBE-tsc members

Project Information Requirements for Capital Planning System Member

Name of Project

Description of Project

New Construction/Addition Acquisition Renovation/Rehabilitation Project x

Space RequirementsOffices: 1,900 NASF Justification for space need:Classrooms: ‐ NASFLabs: Wet (Undergraduate) ‐ NASF

Dry ‐ NASFR&D ‐ NASF

Other: (describe below) 36,000 NASF

Total Net Assignable Square Footage: 37,900 NASFTotal E&G Square Footage: ‐ NASFTotal Gross Square Footage: 37,900 GSF

Infrastructure Impacts and Project Site

Parking required? y (Y/N) Utility relocation required? n (Y/N)Number of parking spaces needed tbd Description of utility relocation requirementsDescription of parking requirements

Utility plant expansion required? n (Y/N) Data/Telecom required? y (Y/N)Additional tons of CW/HW needed Description of data/telecom requirementsDescription of utility plant expansion requirements

Other requirements? n (Y/N) Project Site Identified? y (Y/N)Description of other requirements If yes, provide project site information.

Project Planning and Funding

Project Planning amount: FY in which project design will be initiated: 2010

Revenue Financing System (RFS) Debt Source of funds for RFS debt service (if applicable):Permanent University Fund (PUF) DebtCash Gift FundsTotal

Will any services in the facility be contracted with a third party (dining, bookstore, advertising)? y (Y/N)If yes, provide a copy of contract to Treasury Services and estimated NSF for third party operations. NASF1,200

Olsen Field Renovation

The proposed project will address fire/life safety/ADA issues that were brought up in the Life Safety Assessment of 2005. New wider chair back seating will replace the metal seating in the lower level. Field level seats will move the fan closer to the field and provide new dugouts for the teams. The renovation will create wider concourses, larger and additional restrooms and concession stands. The creation of a new baseball operations area will provide much needed offices, weight room, training room and locker room.

The facility can be brought up to code in fire/life safety/ADA. Olsen Field is the only facility in the Big 12 Conference that has not had a renovation to its seating bowl since the inception of the conference. This renovation will allow our team to compete for the best recruits in the country. This will allow our fans to participate in a high quality event with no limitations.

16,000,000$

bathrooms, concession stands, locker room, weight room

Parking will be used during construction for a lay down area but no parking will be permantly lost due to this project.

It is projected the utilities that enter the site will be adequate but analysis will need to be performed to confirm.

16,000,000$

Texas A&M University

At this time sufficent capacity is projected.Additional phones and data will be required for this project in the locker rooms, concessions stands and media areas.

16,000,000$

‐$ ‐$ ‐$

Inside the current footprint (fence line) of Olsen Field

TAMU College Station Project Concept Initiation Form For renovations in excess of $2M, new construction in excess of $1M, change in footprint, or capital projects

I. GENERAL PROJECT INFORMATION

A) Project name: Olsen Field Renovation

B) Type of project: 1) New building 2) Renovation 3) Expansion 4) Deferred Maintenance 5) Other Capital Improvement C) TAMUS System part: 02

D) Department name: Athletics II. PROJECT DESCRIPTION, JUSTIFICATION AND SCOPE

A. Description The proposed project will correct fire/life safety/ADA issues that were brought up in the Life Safety Assessment of

2005. New wider chair back seating will replace the metal seating in the lower level. Field level seats will move the fan closer to the field and provide new dugouts for the teams. The renovation will create wider concourses, large and additional restrooms and concession stands. The creation of a new baseball operations area will provide much needed new offices, weight room, a larger training room and larger locker room.

B. Justification The facility can be brought up to code in fire/life safety/ADA. Olsen Field is the only facility in the Big 12 that has

not had a renovation to its seating bowl since the inception of the Big 12 Conference. This will allow our team to compete for the best recruits in the country. This will allow our fans to participate in a high quality event with no limitations.

C. Scope 1. Total estimated gross square feet 37,900 2. Total estimated cost 16, 000,000 3. Will this project include education and general (E&G) space? No

III. CAPITAL PLANNING A. Is the project compatible with the strategic plan of the requesting division or agency? Yes B. Is this project on a TAMUS capital plan? No C. Source of funds gifts to the 12th Man Foundation via account 02-300090 D. Fiscal year during which the project will be initiated: 2010

IV. LOCATION OF REQUESTED BUILDING SITE : Current Olsen Field location on West Campus (corner of Olsen Drive and George Bush Drive) Initiator's name: Kevin Hurley

Phone number: 979-862-2575 The project described above is endorsed by this division or agency of the Texas A&M University System, and is offered

for consideration as an agenda item of the Campus Facilities Planning Committee: Vice President/Agency Director:

Please submit this signed form to the Vice President for Administration, MS 1247, room 218 Williams Administration Building

Olsen Field Renovation Phasing Plan

Executive Summary

Phase 1 Baseball Operations Building

This phase will include a new locker room, weight room, coach’s offices, study lounge, training room and players lounge. The building will be attached to the new concourse and be located next to the current batting cages but not attached. This building will remain inside the footprint of the Olsen Complex as it is today. With the relocation of the locker room, new dugouts will be constructed which will then allow for additional field seating between the new dugouts behind home plate.

Phase 2 New Lower Concourse

This phase will renovate the lower concourse by enlarging the concourse, adding more restrooms and concessions stands. The lower seating bowl will be renovated to include new seats, sounds system, elevator and bring the press box functions down to this level.

Phase 3 New Front Entry Plaza

This phase will create a new entry where the fan enters the Olsen Field Complex and walks up some stairs to arrive on the concourse behind home plate. This will dress the stadium up and will relocate the ticket windows. This phase will include a new roof and new net behind home plate.

Phase 4 New Right Field Seating Berm

This phase will see the elimination of the right field bleachers. A new grass seating berm will be set in its place. With this phase the ground maintence shop will be relocated to behind the center field wall. An enclosed play area, restroom, concession stands and a Fieldturf practice infield will be components of this phase.

Phase 5 New Left Field Seating Berm

This phase will place a grass seating berm between the current home bull pen and the current cement seating of the lower level on the left field side of Olsen Field.

1. NEW ENTRY PAVILLION

Foundation/slab 3,000 sf 55.00 165,000

Steel structure, 20#/sf/level 75 ton 4,500.00 337,500

Roof area with flashing and deck 3,000 sf 19.50 58,500

Exterior skin, precast 6,500 sf 42.00 273,000Interior skin, precast 1,300 sf 42.00 54,600Interior skin, plaster 5,200 sf 11.50 59,800Interior ceiling 3,000 sf 15.00 45,000Glass area, priced curtain wall 1,600 sf 65.00 104,000Backing for skin, stud 13,000 sf 10.00 130,000Allow for lighting/electrical 6,000 sf 20.00 120,000Roof drainage 3,000 sf 7.50 22,500

Subtotal 1,369,900

2. Ticket window façade improvements 35,000

3 Player entry with storefron 384 sf 150.00 57,600

4. Replace roof with structured standing seam

Roof surface repalcement standing seam 9,600 sf 15.00 144,000Structural support for standing seam 9,600 sf 7.50 72,000

Subtotal 216,000

5. Plaster and cast stone panels 4,368 sf 108.56 474,190

6. Clean and paint stadium exterior 14,500 sf 3.00 43,500

7. Added glass and spandrel glass 2,750 sf 61.07 167,929

8. Entry plazaallowance for additional specalty paving 12 sf 2,000.00 24,000

Subtotal All Line Items 2,388,119Contractor/CMr mark-up - 18% 358,218Contingency - 15% 411,950Total Additional Cost 3,158,287

March 6, 2009Turner & Townsend

Olsen Field Entry Modifications Estimate of Cost

Item/Description Quantity Rate $ Total $

Scope A - Baseball Operations/Expanded Concourse

Baseball Operations

Head Coach Office 256 225.00 57,600

Assistant Coach 1 115 211.50 24,323



Operations Director Office 115 211.50 24,323

Grad Assistant Office 81 202.50 16,403

Break Area 63 207.00 13,041

Front Desk / Reception 325 234.00 76,050

Coach's Locker Room 222 294.50 65,379

Coach's Shower/Toilet 222 318.25 70,652

Janitor Storage Closet 49 202.50 9,923

Conference Room 260 265.50 69,030

Baseball Operations Storage 49 202.50 9,923

Texas AM Camp Storage 200 202.50 40,500

Data/Electrical Room 50 202.50 10,125

Baseball Operations Net Area 2,237 239.57 535,914

20% Grossing Factor 559 220.50 123,315

Baseball Operations Gross Area 2,796 235.75 659,229

Texas AM Club House

Home Locker Area 1,824 294.50 537,168

Shower/Toilet Room 609 318.25 193,814

Team Meeting/Multipurpose 600 232.75 139,650

Training Room 400 261.25 104,500

Hydrotherapy Area 204 585.00 119,340

Rehabilitation Area 204 385.00 78,540

Trainer's Office 100 211.50 21,150

Trainers' Locker - Women 200 294.50 58,900

Trainer's Locker - Men 200 294.50 58,900

Weight Training Room 2,000 234.00 468,000

Weight Room Office 100 211.50 21,150

Storage 204 202.50 41,310

Date of Estimate: October 30, 2008 - Revised March 18, 2009


College Station, Texas

OLSEN FIELD RENOVATION

Preliminary/Program Design Estimate

Prepared by Busby & Associates, Inc., Houston, TX Page 1 of 6







Equipment Storage / Distribution 600 223.25 133,950

Laundry 204 435.00 88,740

Data/Electrical/AV Closet 80 202.50 16,200

Texas AM Club House Net Area 7,529 276.44 2,081,312

20% Grossing Factor 1,882 220.50 415,036

Texas AM Club House Gross Area 9,411 265.25 2,496,348

Visitor Club House

Visitor Locker Area 704 294.50 207,328

Shower/Toilet Room 650 318.25 206,863

Training Room 400 247.50 99,000

Storage 200 202.50 40,500

Data/Electrical/AV Closet 80 202.50 16,200

Visitor Club House Net Area 2,034 280.18 569,891

20% Grossing Factor 509 220.50 112,124

Visitor Club House Gross Area 2,543 268.25 682,015

Fan Amenities

Concession Stands 150sf each (based on 7,000 seats) 2,700 211.50 571,050

1 point of sale per 250 fans, with 10 being temp.

Men's Restroom - Public (see attached) 2,320 318.25 738,340

Women's Restroom - Public (see attached) 4,000 318.25 1,273,000

Family Toilet Room 80 318.25 25,460

Novelty 1,200 211.50 253,800

Security Office 150 220.50 33,075

First Aid 150 247.50 37,125

Janitor/Storage Closet 50 225.00 11,250

Janitor/Storage Closet No. 2 50 202.50 10,125

Fan Amenities Net Area 10,700 276.00 2,953,225

20% Grossing Factor 2,675 220.50 589,838

Fan Amenities Gross Area 13,375 264.90 3,543,063

Stadium Operations

Concession Storage 420 202.50 85,094

Concession Kitchen 954 360.00 343,289








Concession Manager's Office 158 211.50 33,343

Ticket Sales / Office 230 229.50 52,754

Mechanical/Electrical/Fire/Telecom 739 202.50 149,709

Umpires Locker/Shower/Toilet 543 318.25 172,859

Storage/Counting 200 202.50 40,500

Stadium Operations Net Area 3,244 270.53 877,549

20% Grossing Factor 811 220.50 178,813

Stadium Operations Gross Area 4,055 260.53 1,056,362

Press / Media Facilities

Press Facilities Upper Level 432 211.50 91,270

Press Facilities Concourse Level 403 211.50 85,334

Press / Media Net Area 835 211.50 176,604

20% Grossing Factor 209 220.50 46,030

Press / Media Gross Area 1,044 213.30 222,634

Concourse and Sitework

Demolish concourse 10,267 5.00 51,335

Concourse, new/rebuilt 10,256 65.00 666,615

Entry structure roof area 0 75.00 0

Walk/plaza type paving, complete 27,762 7.50 208,213

Landscaping & irrigation, allowance 22,410 5.50 123,253

Subtotal Concoures and Sitework 1,049,415

20% Grossing Factor n/a n/a n/a

Total Concoures and Sitework 0 n/a 1,049,415

Subtotal Scope A 9,709,066

Add for Contingency (10%) & Escalation (5%) - 15% 1,456,360

Total Previous Construction Cost: Scope A 11,165,425

Total Fees 24%: Scope A 2,679,702

Previous Total Project Cost: Scope A 13,845,128

Total Additional Cost (See Attached Breakdown) 3,158,287

Total New Fees 24%: Scope A 757,989

Total New Project Cost: Scope A 17,761,403








SCOPE B - New Field Club Seating & Dugouts

Dugouts, complete 2,493 45.00 112,174

Construct Stands for Lower Seating 1,931 125.00 241,436

Seating, added Stands 257 200.00 51,416

Subtotal Phase B 405,027

Add for Contingency (10%) & Escalation (5%) - 15% 60,754

Total Construction Cost: Scope B 465,781

Total Fees 24%: Scope B 111,787

Total Project Cost: Scope B 577,568

Scope C - Seat Replacement - Entire Stadium

Seating, Replacement, Lower Stands 1,287 125.00 160,875

Seating, Replacement, Upper Stands 3,368 125.00 421,000

Field Lighting Equipment 340,000 1.00 340,000

Field Lighting Demo & Installation 110,000 1.00 110,000

Subtotal Scope C 1,031,875


Total Construction Cost: Scope C 1,186,656

Total Fees 24%: Scope C 284,798

Total Project Cost: Scope C 1,471,454

Scope D - Right Field Foul Area

Seating, Replacement, Lower Stands 1,017 65.00 66,105

Concourse Addition 6,832 22.00 150,306

Construct Stands for Right Field Seating 6,319 65.00 410,736

Storage area vault 1,500 110.00 165,000

Play Set, Tent, Ground Cover 1,200 50.00 60,000

Restroom/Concession 2,159 270.75 584,483

Pitcher's Warm-up Field 1,812 40.00 72,462

Maintenance Facilities 1,318 225.00 296,462

Subtotal Scope D 1,805,554


Total Construction Cost: Scope D 2,076,387








Total Fees 24%: Scope D 498,333

Total Project Cost: Scope D 2,574,719

Scope E - Left Field Foul Seating Area

Seating, Replacement, Lower Stands 817 65.00 53,105

Concourse Addition 4,658 22.00 102,487

Construct Stands for Right Field Seating 5,293 65.00 344,027

Restroom/Concession 0 285.00 0

Pitcher's Warm-up Field 1,812 40.00 72,462

Maintenance Facilities 0 250.00 0

Subtotal Scope E 572,081


Total Construction Cost: Scope E 657,893

Total Fees 24%: Scope E 157,894

Total Project Cost: Scope E 815,788

Scope F - Home Plate Club

Home Plate Club 3,965 261.00 1,034,759

Restroom/Custodian area 816 318.25 259,713

Subtotal Scope F 1,294,472


Total Construction Cost: Scope F 1,488,643

Total Fees 24%: Scope F 357,274

Total Project Cost: Scope F 1,845,917

Total Previous Construction Cost: All Phases 17,040,785

Total Previous Fees at 24%: All Phases 4,089,788

Total Previous Project Cost: All Phases 21,130,574

Total Previuos Construction Cost: Phase 1 (Scope A-B) 11,631,206

Total Previous Fees at 24%: Phase 1 (Scope A-B) 2,791,489

Total Previous Project Cost: Phase 1 14,422,695

Total Updated Construction Cost: All Scope 20,199,072








Total Updated Fees at 24%: All Scope 4,847,777

Total Updated Project Cost: All Scope 25,046,849

Total Updated Construction Cost: Phase 1 (Scope A-B) 14,789,493

Total Updated Fees at 24%: Phase 1 (Scope A-B) 3,549,478

Total Updated Project Cost: Phase 1 18,338,971

Total Updated Construction Cost: Phase 2 (Scope C-E) 3,920,936

Total Updated Fees at 24%: Phase 2 (Scope C-E) 941,025

Total Updated Project Cost: Phase 2 4,861,961

Total Updated Project Cost: Phase 1 & 2 23,200,932

24% Fee Estimate Provided by Texas AM Facilties Department

Based on Fall 2008 Preliminary Design and Program Study by DLR Group with Texas AM University


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Facilities - Texas A&M University