Fall 2006 Retake Training Materials 07FL309. Retake Training Materials Slide 2 Retake Training Materials Icons TA Identifies School Coordinator slides

Fall 2006 Retake Training Materials

07FL309

Retake Training Materials Slide Retake Training Materials Slide 22

Retake Training Materials Icons

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Identifies School Coordinator slides

Identifies Test Administrator slides

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Since the Retake Training Materials include only one PowerPoint presentation, these slides should be used to train school coordinators and test administrators. To help organize the materials relevant to each training session, every slide contains one or both of the following icons in the upper right corner:


Training Materials Link

The test administration manual and these training materials are located at:

www.ctb.com/fcat

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Fall 2006 FCAT Retake Reading and Mathematics Administration Schedule

Test Administration Schedule

Date Test Testing Time

September 25–29 Reading Untimed

September 25–29 Mathematics Untimed

September 25–29 Reading and MathematicsMake-Up Testing

Untimed

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Districts have identified one of the following two weeks for their Fall 2006 FCAT Retake administration:

Test Administration Schedule

Date Test Testing Time

October 2–6 Reading Untimed

October 2–6 Mathematics Untimed

October 2–6 Reading and MathematicsMake-Up Testing

Untimed

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What’s New for the Fall 2006 FCAT Retake■ FCAT Administration Record—combines the Record of Absences

and Invalidations and the record of attendance FIVE elements now need to be correct on the label to make it

usable: student’s last name student ID number district number school number grade level

Because only the last four digits of the Social Security Number (XXXXX1284X) are printed on the label, school personnel must use the student PreID Roster to verify the complete number before testing begins

The document configuration has changed from a test book AND an answer document to ONE test and answer book for each test

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Reminders for the Fall 2006 FCAT Retake

Forms and Procedures:

PreID Roster—lists students with a PreID label

FCAT Security Log—keeps track of the monitoring of each test room

Students using large print materials must record answers in their large print documents ONLY

Test group codes will be assigned by school coordinators

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Students to Be Tested

Grades 11–13 regular and adult high school students who have not passed one or both parts of the Grade 10 FCAT

Certificate of Completion students

Three-year graduation program students (who have not passed one or both parts of the Grade 10 FCAT) in the fall of their third year in high school

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Rules for Preidentified Student Documents

Verify that the student identified on each label will be tested and that certain information on the label is correct

Use the PreID label if ALL of the following information is CORRECT (even if other information is INCORRECT)

• student’s last name• student ID number• district number • school number• grade level

Grid any missing information in the appropriate sections of the grid sheet

You are NOT required to grid the missing numbers of the Social Security Number printed on the label if the PreID Roster reflects the correct Social Security Number

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Placement of Student Label

Sample Student Label:

Affix the label to the box in the lower left corner of the student grid sheet

Do not remove labels once they have been affixed, and do not affix a label over another label

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Sample Student Grid SheetStudent Information BoxThis box must be completed by the student even if the document is preidentified.

Content Assessed

Student DemographicInformation

Test Administration

Preidentified Area Student labels should be affixed to this area.

School Use Only Box This box contains one DNS bubble and one UNDO bubble to indicate whether a test has been invalidated.

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Security NumberThis number consists of two letters followed by a six-digit number.


Test Invalidation Policies and Procedures

The DNS Bubble MUST be gridded on a USED document if:

The document is defective

Certain information on the label is incorrect

A label has been placed over another label

The student is caught cheating or is disruptive during testing

The DNS Bubble MAY be gridded if:

A student becomes ill OR is not allowed the correct amount of time to finish the test

Consideration: Was the student provided adequate time to respond to the test questions?

• Yes — submit the document for scoring

• No — invalidate the document and return it with the NOT TO BE SCORED materials

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Test Invalidation Policies and Procedures (cont.)

It is not necessary to invalidate UNUSED

documents as long as they are packaged

with the NOT TO BE SCORED materials.

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Sample FCAT Administration RecordTASC


Test Security Policies and Procedures

Prohibited Activities Include:

Reading the passages, test items, or performance tasks

Revealing the passages, test items, or performance tasks

Copying the passages, test items, or performance tasks

Interpreting or reading test items or passages for students

Changing or otherwise interfering with student responses to test items

Causing achievement of schools to be inaccurately measured or reported

Copying or reading student responses

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Proctors

Personnel Needed Based on Student Participation

Proctor Duties and Responsibilities

School personnel• prepare, distribute, and collect materials• grid student answer documents

Non-school personnel• assist in monitoring test administration only

1–29 students Test Administrator

30–59 students Test Administrator and 1 Proctor

60–89 students Test Administrator and 2 Proctors

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Security Numbers and Checklists

Security Numbers:

account for secure test and answer books

consist of two letters followed by a six-digit number

should be recorded each time secure test and answer books are distributed and returned

Retake Security Checklists:

list the security number of each secure book

are used by the school coordinator to record the security numbers assigned to and returned by each test administrator

may be copied and used by the test administrator, or security numbers may be recorded on the FCAT Administration Record

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Sample Security ChecklistTASC


Sample FCAT Security LogTASC


Supervise Test Administration

During testing, ensure that students:

• clear their desks of all materials except the appropriate test materials

• use only No. 2 pencils

• do not have books, notes, scratch paper, or electronic devices even if they do not use them during the test

• do not disturb others

• work independently

DO NOT:

• talk with students about any test item

• help students answer any test item

• discuss test items or answers with students even after all test materials have been returned and testing has been completed

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Return Retake Materials to the School Coordinator Verify and keep a copy of your record of security numbers

(the Security Checklist, FCAT Administration Record, or a form of your own)

Remove stray reference sheets from the test materials

Check student grid sheets to ensure the following:

No stray marks in preidentified/security number area

Upper right corner was completed by each student

DNS and UNDO bubbles are accurately completed, if necessary

Complete the following:

FCAT Security Log

Online Test Administrator Comment Form

Group materials using the cover sheets in Appendix C

Return materials to the school coordinator

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Testing Location Considerations

Use classrooms whenever possible

Avoid testing in the cafeteria, gymnasium, auditorium, or library whenever possible

Make sure that students are not facing each other if seated at tables

Make sure that students are not in seating that allows them to easily view other students’ answers

Make sure there is sufficient space (at least three feet) between students

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Prepare Materials for Return to the District Coordinator

Verify return of secure materials

Complete record of security numbers (the Security Checklist, FCAT Administration Record, or a form of your own)

Make copies of and file:

Each test administrator’s record of security numbers

FCAT Security Logs

Separate test materials (by grade level and document type)

Verify accuracy of DNS and UNDO bubbles

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Prepare TO BE SCORED Documents for Return

Complete the following:

a Retake Document Count Form for each grade level and document type

the Answer Document Return Summary

Band stacks of documents

Grid the appropriate grade level and document type

Complete the school and district information

Complete the line titled Number of Documents Contained in this Paper Band

Number the paper bands: 1 of n, 2 of n, 3 of n, etc.

Place the SSS Paper Band around each stack of TO BE SCORED answer documents

Make sure that the Retake Document Count Form is on top of the banded stack labeled 1 of n

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Retake Document Count FormSC

FALL 2006


Answer Document Return Summary

Sample School 9999

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Sample Paper BandSC


Return Label Reference Sheet

Materials Included Label Color

TO BE SCORED Test and Answer Books RED

NOT TO BE SCORED Materials YELLOW

Large Print and Braille Materials WHITE

Non-secure materials (manuals, unused paper bands, unused Retake Document Count Forms, etc.)

Original Administrative Materials:

Records of security numbers (FCAT Administration

Records or forms of your own)

FCAT Security Logs

No Return Label – Mark Boxes District Coordinator ONLY

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Package Test MaterialsPackage TO BE SCORED Documents: Red Return Label (Pages 51–52, Steps 1–7)

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Package Test Materials (continued)

Packaging Diagram

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Package NOT TO BE SCORED Materials: Yellow Return Label(Page 53, Steps 1–5)

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Package District Coordinator ONLY Box(es)(Page 53, Steps 1–6)

CONTENTS:

• non-secure materials

• original records of security numbers (FCAT Administration Record or a form of your own)

• original FCAT Security Logs

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Instructions for Completing Student Grid Sheets for Students Using Large Print Materials

For a student with a PreID label:

After verifying its accuracy, affix the label to the appropriate area on the large print test and answer book

For a student who does NOT have a label:

Grid the large print student grid sheet by hand

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Verify and keep a copy of your record of security numbers (the FCAT Administration Record or a form of your own)

Pull out any stray reference sheets

Verify the accuracy of each student grid sheet

Student name and district/school number appear in the appropriate locations on all test documents

DNS and UNDO bubbles are accurately completed, if necessary

Complete the online Test Administrator Comment Form

Return Large Print and Braille Materials to the School Coordinator

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Group each student’s materials as follows and place them in each student’s return envelope:

Complete each student’s Large Print and Braille Materials Return Envelope

Return all materials to the school coordinator

Return Large Print and Braille Materials to the School Coordinator (cont.)

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Large Print Braille

■ Large Print Test and Answer Book

■ Braille Test Book

■ Braille Answer Sheets containing student responses

■ Regular Print Test and Answer Book


Prepare Large Print and Braille Materials for Return to the District Coordinator

Verify return of secure materials and complete a record of security numbers

Make copies of and file the record of security numbers (the FCAT Administration Record or a form of your own)

Verify the following:

Each envelope contains documents for one student only

The student grid sheet is complete and accurate (check the DNS and UNDO bubbles)

Complete a Retake Document Count Form per subject tested for each student and place the completed form on top of the corresponding document(s)

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Prepare Large Print and Braille Materials for Return to the District Coordinator (cont.)

Make sure that each student’s envelope contains the appropriate materials for each subject tested

Place the following materials into the box(es) in which they arrived:

the completed student return envelopes

NOT TO BE SCORED secure large print and braille documents

braille scripts

braille notes

Seal the box(es)

Place a white label anywhere on the top of each box and complete the label

Return the box(es) to the district coordinator

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Questions?

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