fCLERK’S REPORT - loraincounty.us of the... · Web view4/10/2019 · Commissioner Lundy gave an inspirational word. ... Each proposal shall contain the full name or names of persons

194

April 10, 2019

The Board of Commissioners of Lorain County, Ohio met this day in a regular meeting, in the J. Grant Keys Administration Building,

226 Middle Avenue, Elyria, Ohio, at 9:30 a.m. with the following members present: Commissioner Matt Lundy, President, Commissioner Lori Kokoski, Vice-President, Commissioner Sharon Sweda, Member and Theresa L. Upton, Clerk.

JOURNAL ENTRYCommissioners said the Pledge of Allegiance.

Commissioner Lundy gave an inspirational word

Commissioner Kokoski presented a male Scottish terrier and is available Friday or choose from 18 other dogs

The following business was transacted __________________

COMMISSIONERS

a.1 RESOLUTION NO. 19-204

In the matter of confirming Investments as procured by the )Lorain County Treasurer ) April 10, 2019

BE IT RESOLVED, by the Lorain County Board of Commissioners that we hereby confirm Investments as procured by the Lorain County Treasurer.

DATE DESCRIPTION INTEREST EARNED / ON cusip# INV WITH ACCT #1 4/3/2019 INT PAYMENT $3,125.00 FEDERLA HOME LOAN MORTGAE PO#15-0048 3137eadm8 US BANK 0010509762602 4/5/2019 INT PAYMENT $3,437.50 federal home loan bank, po#16-0018 3130A7PV1 US BANK 0010509762603 4/5/2019 INT PAYMENT $5,625 federal national mortgage assn, po#17-0014 3135GOT45 US BANK 0010509762604 4/5/2019 INT PAYMENT $6,250.00 federal farm credit bank, po#17-0024 3133EHQG1 US BANK 0010509762605 4/5/2019 INT PAYMENT $4,250.00 federal home loan bank, po#18-0014 3130ACK52 US BANK 001050976260

Motion by Lundy seconded by Kokoski to adopt Resolution. Upon roll call the vote taken thereon, resulted as: Ayes: Lundy, Kokoski & Sweda / Nays: None

Motion carried. __________________


In the matter of authorizing various appropriations)

BE IT RESOLVED, by the Lorain County Board of Commissioners that we hereby authorize various appropriations.

$ 6,731.19 to be appropriated to: reimburse from ovi task force grant for ot worked in oct-dec 2018/sheriff$ 6,731.19 to 1000-0000-550-000-03-5000-5005$ 1,124.94 to be appropriated to: salaries, pers, medicare, worker comp exp in Elyria court for year 2019/sheriff$( 8,651.40) from 2200-2210-550-000-03-5000-5001$( 1,167.21) from 2200-2210-550-000-03-5040-0000$( 136.25) from 2200-2210-550-000-03-5060-0000$( 250.00) from 2200-2210-550-000-03-5100-0000$ 11,329.80 to 2200-2210-999-000-03-9900-9900$( 3,162.94) to be deappropriated from: salaries, pers, Medicare, worker comp exp in Lorain court for year 2019/sheriff$( 7,242.40) from 2200-2211-550-000-03-5000-5001$( 987.19) from 2200-2211-550-000-03-5040-0000$( 111.91) from 2200-2211-550-000-03-5060-0000$( 200.00) from 2200-2211-550-000-03-5100-0000$ 5,378.56 to 2200-2211-999-000-03-9900-9900$ 384.85 to be appropriated to: salaries, pers, Medicare, worker comp exp in avon lake court for year 2019/sheriff$( 2,678.00) from 2200-2212-550-000-03-5000-5001$( 367.64) from 2200-2212-550-000-03-5040-0000$( 46.06) from 2200-2212-550-000-03-5060-0000$( 75.00) from 2200-2212-550-000-03-5100-0000$ 3,551.55 to 2200-2212-999-000-03-9900-9900$ 12,500.00 to be appropriated to: cash adv for 17 oh epa litter grant (grant now closed out, rec final payment)/solid waste$ 12,500.00 to 2240-2241-999-000-05-9900-9901$ 55,695.00 to be appropriated to: reimburse funds to specialized tech rescue fund for bills paid out of incorrect acct/ema serc$ 55,695.00 to 3000-0000-100-122-03-7070-0000$ 5,897.44 to be appropriated to: lighting proj at law enforcement memorial/q-construction$ 5,897.44 to 5000-50020-100-00-01-6200-0000$ 460.00 to be appropriated to: installation of county wide phone system/q-construction$ 460.00 to 5000-5018-100-000-10-6200-6218$ 60,000.00 to be appropriated to: pump replacement proj/sanitary$ 60,000.00 to 7100-7100-300-304-11-6380-0000$ 50,000.00 to be appropriated to: workers comp retro claims payment/workers comp$ 50,000.00 to 7010-0000-100-000-12-7000-7017$ 32,000.00 to be appropriated to: claims cost/workers comp$ 32,000.00 to 7010-0000-100-000-12-7000-7017


Motion carried. __________________

195


In the matter of authorizing various account/fund transfers)

BE IT RESOLVED, by the Lorain County Board of Commissioners that we hereby authorize various account/fund transfers

$ 100,000.00 from 1000-0000-100-136-01-5080-5089 creation and distribution of periodic county newsletter/commTo 1000-0000-100-142-01-7220-7220

$ 314.99 from 1000-0000-999-000-01-9900-9900 reimburse vac/sick leave for bret Schuster/auditorTo 1000-0000-200-000-01-5000-5001

$ 18,169.55 from 1000-0000-999-000-01-9900-9900 reimburse vac/sick leave for William klinger/drTo 1000-0000-400-402-02-5000-5001

$ 100.00 from 2061-2063-100-116-07-7220-0000 reimburse supply purchase/comm devTo 2061-2063-100-116-07-6000-0000

$ 5,299.00 from 3412-3414-100-116-07-6200-6218 consulting serv/comm devTo 3412-3414-100-116-07-6200-6000

$ 100.00 from 7200-7200-100-150-11-7070-0000 purchase of paint/transitTo 7200-7200-100-150-11-6000-0000

$ 200.00 from 7300-0000-100-000-11-6200-0000 postage for year/airportTo 7300-0000-100-000-11-6000-6002

$ 300.00 from 8100-fy19-100-000-14-6200-6218 outstanding inv/cffcTo 8100-fy19-100-000-14-7000-7013

$ 300.00 from 8100-fy19-100-000-14-5000-5001To 8100-fy19-100-000-14-6000-0000

Fund transfers;$ 11,329.80 from 2200-2210-999-000-03-9900-9900 close out muni court video accts transfer funds to jail fund per mou to

To 2200-0000-999-000-03-4900-4900 cover video court salary/sheriff jail$ 5,378.56 from 2200-2211-999-000-03-9900-9900

To 2200-0000-999-000-03-4900-4900$ 3,551.55 from 2200-2212-999-000-03-9900-9900

To 2200-0000-999-000-03-4900-4900


Motion carried. __________________


In the matter of authorizing various advances/repayments)

BE IT RESOLVED, by the Lorain County Board of Commissioners that we hereby authorize various advances/repayments.Repayments;$ 12,500.00 from 2240-2241-999-000-05-9900-9901 repay cash adv for 2017 ohepa litter grant, grant close out rec final

to 2260-0000-999-000-05-4900-4901 payment/solid waste


Motion carried. __________________

a.5 RESOULTION NO. 19-208

In the matter of authorizing the purchase of supplies and)Services for various county departments ) April 10, 2019

BE IT RESOLVED, by the Lorain County Board of Commissioners that we hereby authorize the purchase of supplies and services for various County departments.

LOG #

DEPARTMENT FUND DESCRIPTION OF PURCHASE VENDOR AMOUNT

726 9-1-1 Agency 3480 Consulting Work on the New World System B4 Health Management 2,045.00 727 Auditor’s 2480 Testimony & Consulting Lowes Home Impr. Brian W. Barnes Co., Inc. 1,725.00 728 Bd of Elections 1000 New Ballot Activation Cards, Shipping Election Systems & Soft. 3,672.19 729 Bd of Elections 1000 Easy Pull Tite Seals, Barcode, Non-Residue Intab, LLC 2,018.95 730 Bd of Elections 1000 Precinct Election Official Manuals The Bodnar Printing Co. 5,857.50 731 CBCF 8300 Maintenance Agreement for Heating & A/C Ray Gidich Heating & A/C 4,397.00 732 CBCF 8300 Extended Elevator Warranty Agreement Schindler Elevator Corp. 2,893.48 733 Clerk of Courts 2180 Product Support Dell 3,276.65 734 Clerk of Courts 2180 Product Support Rolta 15,551.96 735 Domestic Rel. 2700 Assistance w/Evaluation of Reclaim Programs L.C.C.C. 15,000.00 736 Domestic Rel. 2600 HIT (How I Think) Questionnaire, Shipping Research Press 87.98 737 Maintenance 1000 Boys D.H. Heat Exchange Replacement Roberts Jr., Larry dba LJ 2,430.34 738 Prosecutor’s 1000 COPS IV Annual Support, COPS III Juvenile Justice Data Solutions, Inc. 4,100.00 739 Prosecutor’s 1000 Vmware Workspace One Standard The Ohio State University 1,711.90 740 Q-Construction 5000 In-Ground Uplights of Flagpole South Shore Electric 5,897.44 741 Sanitary Eng. 7100 Lawn Care for 4 Wastewater Treatment Plants Koch, Matthew M dba M.K. 5,800.00 742 Sheriff’s 1000 Chevrolet Tahoe K9 Insert, Shipping Elite K-9 6,064.90 743 Sheriff’s 2200 SBPO 2019 Cleaning & Maintenance Supplies Gergely’s Maint. King 12,000.00 744 Sheriff’s 1000 Python Series III K-Ban Dual Antenna Radar MPH Industries, Inc. 8,169.00 745 Sheriff’s 2200 Blister Packs for Medical Plus Shipping Omnicell, Inc. 1,071.60 746 Sheriff’s 1000 F-3 Heat Alert & Door Opening System Statewide Emergency 6,051.00 747 Solid Waste 2260 American Made T-Shirts for Pride Day Lake Screen Printing 1,855.00 748 Transit 7200 Repair/Replace Engine Manifolds-Bus#11-273 Ed Mullinax Ford 3,255.89


Motion carried. __________________

196


In the matter of authorizing Travel Expenses to various )personnel to attend meetings of interest to their departments)

BE IT RESOLVED, by the Lorain County Board of Commissioners that we hereby authorize travel expenses to various personnel to Attending meeting of interest to their departments.

LOG # DEPARTMENT NAME EVENT LOCATION DATEAMOUNT

not to exceed

085 Board of Elections Adams, Paul Secretary of State 2019 Winter Conference and REO Course

Columbus, OH 1/8-1/11/19

22.00

086 Commissioner’s Jackson, Jonette Lorain County Chamber of Commerce – Safety Council Meetings

Elyria, OH Jan-Dec

409.00

087 Storm Water Arnold, Matthew 2019 OH Stormwater Conference Sharonville, OH 5/9-5/10/19

95.00

088 EMA Kelley, Tom Statewide County EMA Director’s Conference Columbus, OH 4/30-5/1/19

40.00

089 Prosecutor’s Evans, Marianna 2 Days In May Conference Columbus, OH 5/19-5/21/19

500.00

090 Prosecutor’s Marsico, Lynn 2 Days In May Conference Columbus, OH 5/19-5/21/19

500.00

091 Treasurer’s Dawson, Alisa Spring Conference of The County Treas. Assoc. of Ohio

Columbus, OH 5/8-5/9/19

322.70

092 Workforce Development Cordes, Jeremy CCMEP Regional Roundtable Cleveland, OH 4/23/19 10.00093 Workforce Development Roeder, Shawn RMS Training Columbus, OH 4/16/19 10.00

Motion by Lundy seconded by Kokoski to adopt Resolution. Upon roll call the vote taken thereon, resulted as: Ayes: Lundy, Kokoski &

Sweda / Nays: NoneMotion carried. __________________

a7 RESOLUTION NO. 19-210

APPROVING BILLS FOR PAYMENT

BE IT RESOLVED, by the Lorain County Board of Commissioners that we hereby approve the following bills for payment, which have been signed by two or more Commissioners:

VENDOR PURPOSE ACCOUNT # AMOUNTGeneral Fund

Applied Industrial Technologies, Inc. dba Applied

Supplies 1000 0000 100 104 01 6000 0000

$108.77

Avon Boot Shop Boots 1000 0000 100 104 01 6050 0000

$269.98


$109.99


$134.99

Bevan, Stephen D and Simonson, Elizabeth A dba

Name Plates 1000 0000 100 000 01 6000 0000

$80.00

BCT Alarm Services Inc Services 1000 0000 100 104 01 6200 0000

$540.00

Chicago Title Insurance Company Conveyance Refund 1000 0000 100 142 01 7070 7089

$100.00

City of Oberlin 2/5th Health Care 1000 0000 530 000 02 7070 0000

$3,653.32

Cuyahoga County Coroner's Office Professional Services

1000 0000 520 199 03 6200 6218

$1,275.00

Cuyahoga County Coroner's Office Professional Services

1000 0000 520 199 03 6200 6218

$1,275.00

E.M. Service Repair/Maintenance 1000 0000 100 104 01 6380 0000

$266.62

Franklin, Gregory A dba Franklin Sanitation LLC

Repair/Maintenance 1000 0000 100 104 01 6380 0000

$687.50

Friends Service Co. Inc. dba FriendsOffice Supplies 1000 0000 100 118 01 6000 0000

$72.99


$70.01


$288.76

Friends Service Co. Inc. dba FriendsOffice Equipment 1000 0000 100 104 01 6050 0000

$358.08

Jackie's Auto Wash LLC Vehicle Expenses 1000 0000 100 112 01 6380 6380

$208.00

James W Ross Inc dba Swift First Aid First Aid Supplies 1000 0000 100 104 01 6000 0000

$38.40

Jet Signs, Inc. Services 1000 0000 100 104 01 6200 0000

$155.00

John Pais Auto Service Inc Vehicle Expenses 1000 0000 100 112 01 6380 6380

$112.63

Life Safety Technologies Contract Services 1000 0000 100 104 01 6200 0000

$494.85


$197.94


$362.89

197

Lorain County Printing & Publishing dba Chronicle

Renewal Subscription

1000 0000 100 000 01 7070 0000

$263.12

MacMillan and Company, LLC Boiler Replacement 1000 0000 100 104 01 6380 0000

$500.00

Paladin Professional Sound Inc. Repair/Maintenance 1000 0000 100 108 01 6380 0000

$360.75

Rolta Advizex Technologies, LLC Supplies 1000 0000 100 108 01 6000 0000

$160.65

Strohsack, Sandra Reimbursement 1000 0000 100 000 01 6000 0000

$11.32

Torres, Reynaldo dba Five Towers Presents LLC

Professional Services

1000 0000 100 142 01 6200 6218

$1,912.50

United Refrigeration Inc. Equipment 1000 0000 100 104 01 6050 0000

$446.87

Warwick Communications, Inc. Contract Services 1000 0000 100 108 01 6200 0000

$545.40

Whitehouse Artesian Springs Water 1000 0000 100 000 01 6000 0000

$25.00

Young Investments dba Young Security Services

Supplies 1000 0000 100 104 01 6000 0000

$58.50

TOTAL $15,144.83

Community DevelopmentLorain County Treasurer c/o Records Center Record Center Fees 2060 FY17 100 116 07 7000

7013$321.07

Poulos + Schmid Design Group Inc. Contract Services 2060 FY17 100 116 07 6200 0000

$94.30

TOTAL $415.37 Dog Kennel

Life Safety Technologies LLC Contract Services 2220 0000 100 000 05 6200 0000

$329.90

Roberts Jr Larry dba LJ Heating and Cooling Repair/Maintenance 2220 0000 100 000 05 6380 0000

$40.00

United Refrigeration Inc. Supplies 2220 0000 100 000 05 6000 0000

$185.02

TOTAL $554.92

198

Solid WasteLorain County Printing & Publishing dba Chronicle

Advertising 2260 0000 100 000 05 7220 0000

$401.83

Lorain County Treasurer c/o Records Center Storage Fees 2260 0000 100 000 05 7000 7013

$99.30

Wellington Implement Repair/Maintenance 2260 0000 100 000 05 6380 0000

$162.80

W.W. Grainger dba Grainger Inc Supplies 2260 0000 100 000 05 6000 0000

$19.12

TOTAL $683.05 EMA

Loran County LEPC Other Expenses 3000 0000 100 122 03 7070 0000

$55,695.00

TOTAL $55,695.00

9-1-1 Agency Treasurer of State Department of Administrative

Fee to Access MARCS 3480 0000 100 000 03 7000 0000

$150.00

United Refrigeration Inc. Supplies 3480 0000 100 000 03 6000 0000

$50.74

TOTAL $200.74 Sanitary Engineer's

Ray Esser & Sons, Inc. Repair/Maintenance 7100 7100 300 304 11 6380 0000

$180.00

TOTAL $180.00 Storm Water

Lorain County Recorder Fees 7100 7118 300 304 11 7000 0000

$188.00

Lorain County Treasurer c/o Office Services Postage 7100 7118 300 304 11 6000 6002

$54.84

Lorain County Treasurer c/o Office Services Postage 7100 7118 300 304 11 6000 6002

$54.95

TOTAL $297.79 Transit

Lorain County Treasurer c/o Records Center Record Storage 7200 0000 100 000 11 7000 7013

$251.56

One Park Landing Condominium Assoc. Dues 7200 0000 100 000 11 7070 7070

$793.00

One Park Landing Condominium Utilities 7200 0000 100 000 11 6200 6202

$296.67

One Park Landing Condominium Building Maint. 7200 0000 100 000 11 6380 6381

$237.90

Vasu Communications, Inc. Radio Install 7200 0000 100 138 11 6380 6380

$275.76

TOTAL $1,854.89 Transportation Center

United Refrigeration Inc. Repair/Maintenance 7200 7200 100 150 11 6380 0000

$25.00

TOTAL $25.00 Airport

H Leff Electric Company, Inc. Repair/Maintenance 7300 0000 100 000 11 6380 0000

$265.34

Terminal Supply Co. Repair/Maintenance 7300 0000 100 000 11 6380 0000

$209.65

Terminal Supply Co. Supplies 7300 0000 100 000 11 6000 0000

$481.21

WJ Bolt & Nut Sales Supplies 7300 0000 100 000 11 6000 0000

$175.00

TOTAL $1,131.20 Visitors' Bureau

Entercom Communications Corp. dba WNCX-FM,

Advertising 8016 0000 100 000 14 7220 0000

$600.00

Entercom Communications Corp. dba WNCX-FM,

Advertising 8016 0000 100 000 14 7220 0000

$1,000.00

Lorain County Community College Meeting Expenses 8016 0000 100 000 14 7070 0000

$1,544.85

Neighborhood Lawn Care Inc. Repair/Maintenance 8016 0000 100 000 14 6380 0000

$355.60

TOTAL $3,500.45

Job & Family Services:HS H19-1091 Administrative payroll TOTAL $397,486.40


Motion carried. __________________

a.8 JOURNAL ENTRY

Mr. Cordes requested an executive session to personnel new hires at Solid Waste collection center, labor contracts, sale of real estate and pending litigation. ________________


In the matter of authorizing payment of $1,000 to Andras )Crematory & Funeral Home, Lorain for Indigent Veteran ) April 10, 2019Herbert D. Mills, Jr., Wellington )

199

BE IT RESOLVED, by the Lorain County Board of Commissioners that we hereby Authorize payment of $1,000 to Andras Crematory & Funeral Home, Lorain for Indigent Veteran Herbert D. Mills, Jr., Wellington


Motion carried. __________________


In the matter of authorizing payment of $578,969 for )2019/2020 CORSA renewal premium ) April 10, 2019

BE IT RESOLVED, by the Lorain County Board of Commissioners here by authorize payment of $578,969 for 2019/2020 CORSA renewal premium


Motion carried. __________________

200


In the matter of authorizing payment to Workers )Compensation in the amount of $251,817.75 ) April 10, 2019

BE IT RESOLVED, by the Lorain County Board of Commissioners that we hereby authorize payment to Workers Compensation in the amount of $251,817.75


Motion carried. __________________

COMMUNITY DEVELOPMENT

b.12 JOURNAL ENTRY

In the matter of awarding a contract to United Survey, Inc, )Oakwood Village, OH, in the amount of $70,070 which )includes a contingency for the Sheffield Lake Sewer ) April 10, 2019Improvement Project (Phase 2) )

Commissioner Kokoski said there was an article about Avon getting sewers and the assessment are costly. Are there funds in cdbg to help. Mr. Cordes said Avon knows of the programs the county offers on separation based on income.

Following resolution was adopted:

b.12 RESOLUTION NO. 19-214

In the matter of awarding a contract to United Survey, Inc, )Oakwood Village, OH, in the amount of $70,070 which )includes a contingency for the Sheffield Lake Sewer ) April 10, 2019Improvement Project (Phase 2) )

WHEREAS, a Notice to Bidders requesting bids for the Sheffield Lake Sewer Improvement Project (Phase 2) for the City of Sheffield

Lake, Ohio was published in the Morning Journal on March 14th and March 21st, 2019; and

WHEREAS, one bid was received and opened on March 28th, 2019 which was found to be responsive and responsible for the Sheffield Lake Sewer Improvement Project (Phase 2) for the City of Sheffield Lake, Ohio Project as follows:

Company Name Base Bid TotalUnited Survey, Inc. $63,700.00

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Lorain County, Ohio, we hereby award a contract to

United Survey, Inc., 25245 Broadway Avenue, Oakwood Village, OH, 44146 in the amount of $70,070 for the Sheffield Lake Sewer Improvement Project (Phase 2) for the City of Sheffield Lake (which includes a $6,370.00 Contingency). CDBG Formula Year 17 Grant Funds in the amount of $25,932.06 will be provided for this project. The City of Sheffield Lake will provide up to $44,137.94 as local match.

BE IT FURTHER RESOLVED, that we do hereby issue a Notice to Proceed effective on or before April 10, 2019, and to complete said contract on or before August 31, 2019.

FURTHER BE IT RESOLVED, the County Administrator is hereby granted the authority to notify the County Auditor to release retainage at the completion of the contract.

Said bid was the lowest and most responsive bid received complying with specifications.


Motion carried. __________________(discussion was held on the above)

201

JOB & FAMILY SERVICES

B.13 RESOLUTION NO. 19-215

In the matter to approve amendment to Lorain County ) Commissioner Resolution 18-674 dated 10/17/18 for a )Purchase of Service Agreement between Lorain County )Department of Job and Family Services and Fraternal ) Health Care to provide Home Health Services for Federal)Fiscal Year 2019 ) April 10, 2019

BE IT RESOLVED, by the Lorain County Board of Commissioners that we hereby approve an amendment to Commissioner Resolution 18-674 dated 10/17/18 for a Purchase of Service Agreement between Lorain County Department of Job and Family Services and Fraternal Health Care to provide Home Health Services for Federal Year 2019.

FURTHER BE IT RESOLVED, said amendment is considered a part this resolution by reference thereto and can be found on file in the Commissioners/Purchasing Department and Lorain County Department of Job and Family Services. Said amendment to include increase of contract by $18,000.00 so as to not exceed at total of $36,000.00.

FURTHER BE IT RESOLVED, we hereby authorize the Director of Lorain County Department of Job and Family Services to execute this contract and amend this contract for changes in the programming content on behalf of the Lorain County Commissioners as needed.

BE IT FURTHER RESOLVED, we hereby authorize said payment for services to be made within the amount set above for agreements and/or sub-agreements.


Motion carried. __________________

SANITARY ENGINEER


In the matter of instructing the Clerk to advertise for )bids for the Lorain County Sanitary Engineer’s Office )for the Sunset Drive Sanitary Pump Station Replacement) April 10, 2019in LaGrange Township )

WHEREAS, the Lorain County Sanitary Engineer by letter dated April 3, 2019 submitted the following request: “In response to the continued failure of the wastewater pumps at the Sunset Drive Sanitary Pump Station in Pheasant Run, the Office of the Lorain County Sanitary Engineer has prepared plans and specifications for their replacement as well as other upgrades necessary to facilitate the new pumps. The estimated cost for this work is $60,000 and funds are available through the Sanitary Repair Account 7100-7100-300-304-11-6380-0000. At this time, Lorain County Sanitary Engineer Ken Carney is formally requesting that the Board of Commissioners take the necessary action to authorize the Clerk to advertise and receive bids on this project as soon as possible. Copies of the legal notice and the draft resolution are attached.

Thank you for your assistance with this important sanitary upgrade and please do not hesitate to contact Robert Klaiber or myself at 440-329-5586 if you should have any questions.”;

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Lorain County, Ohio that we do and hereby instruct the Clerk to advertise for bids in Chronicle on April 12 & 19, 2019 for the Lorain County Sanitary Engineer’s Office, for the 2019 Wastewater System Improvements – Sunset Drive Sanitary Pump Station Replacement – Pheasant Run LaGrange Township as follows:

NOTICE TO CONTRACTORSSealed proposals will be received until 2:30 P.M. on April 30, 2019 in the Lorain County Board of Commissioners, 4th floor, Purchasing

Department, 226 Middle Avenue, Elyria, Ohio for the furnishing of all labor, material and equipment for the Sunset Drive Sanitary Pump Station Replacement in LaGrange Township in accordance with plans and specifications prepared by the office of Ken Carney, Lorain County Sanitary Engineer. The work consists replacing two existing pumps with new submersible chopper pumps as well as some electrical work. The construction cost estimate for the project is $60,000. All interested parties are welcome to attend the bid opening to be held immediately following the deadline, in the Lorain County Commissioners Public Hearing Room-D.

All materials and equipment must meet the plans and specifications as approved by the Lorain County Sanitary Engineer and work performed shall be under the supervision of the Lorain County Sanitary Engineer. All contractors involved with this project will to an extent practicable use Ohio products, materials, services and labor in implementation of this project. Additionally, contractor compliance with the equal employment opportunity requirements of Ohio Administrative Code Chapter 123 is required.

Bidders must comply with the prevailing wage rates on Public Improvements in Lorain County, Ohio as determined by the Ohio Department of Commerce, Bureau of Wage and Hour Administration, (614) 644-2239.

Official bid documents and specifications can be obtained at the office of the Lorain County Sanitary Engineer, 247 Hadaway Street, Elyria, Ohio between the hours of 8:00 A.M. and 4:00 P.M., Monday through Friday. Only bids prepared on the official documents obtained by the County Sanitary Engineer will be accepted. A $50.00 non-refundable deposit is required for each set of bidding documents. Bids must be accompanied by a Bid Guaranty and Contract Bond in accordance with Section 153.54 of the Ohio Revised Code. Bid security furnished in Bond form, shall be issued by a Surety Company or Corporation licensed in the State of Ohio to provide said surety.

Each proposal shall contain the full name or names of persons and company submitting the proposal and shall be enclosed in a sealed envelope marked " Sunset Drive Sanitary Pump Station Replacement”.

The Board of County Commissioners reserves the right to reject any and all proposals and to waive any informalities or irregularities if it is deemed in the best interest of Lorain County to do so. Any interpretation, correction or modification to the specifications desired shall be in writing to James R. Cordes, County Administrator, 226 Middle Avenue, Elyria, Ohio 44035, and must be received at least four (4) working days prior to the date of bid opening.


Motion carried. __________________

202

TB CLINIC

a.15 JOURNAL ENTRY

In the matter of approving & entering into an agreement )for treatment of Tuberculosis with Mercy Health – ) April 10, 2019Regional Medical Center, Lorain in the amount of )$360,400, effective retroactive January 1, 2019 – )December 31, 2021 )

Commissioner Kokoski said many people that had toured Golden Acres were not aware that this was the old TB Clinic and this is the only levy the county had reduced with no payments. Mr. Cordes said Golden Acres was called the Sanatorium and the TB Clinic was housed were there county health department is, which is being torn down. He stated the TB levy was 10-12 years and it was a risk that worked out to give the clinic to an infectious disease hospital to treat which is Mercy and the cost were reduced significantly. Commissioner Kokoski said by code the Commissioners have to provide TB treatment. Mr. Cordes said yes.

Following resolution was adopted:


In the matter of approving & entering into an agreement )for treatment of Tuberculosis with Mercy Health – ) April 10, 2019Regional Medical Center, Lorain in the amount of )$360,400, effective retroactive January 1, 2019 – )December 31, 2021 )

BE IT RESOLVED, by the Lorain County Board of Commissioners that we hereby approve & enter into an agreement for treatment of Tuberculosis with Mercy Health – Regional Medical Center, Lorain in the amount of $360,400.

Said agreement is considered a part hereof to this resolution, effective retroactive January 1, 2019 – December 31, 2021, containing a 60 day cancellation clause

203

204

205


Motion carried. __________________(discussion was held on the above)

206

ENGINEER


In the matter of approving and entering into an )contract with Senghas Construction, LaGrange, Ohio )in the amount of $372,271.85 for the Akins Road Bridge ) April 10, 2019#0010 Replacement project in Columbia Township ) WHEREAS, Ken Carney, Lorain County Engineer by letter dated April 4, 2019 submitted the following:

“We have reviewed the bids that were received for the Akins Road Bridge #0010 Replacement project in Columbia Township. The respondents to this bid were:

Senghas Construction $372.271.85Ohio Concrete Paving LLC $436,725.55

Senghas Construction agrees to complete all work by November 1, 2019. They have no substitutions but will utilize American Roadway Logistics, PS Construction Fabrics and J. L. Reichert as subcontractors for this project.

The project consists of removing existing structure and replacing it with a new structure consisting of reinforced concrete abutments and a prestressed concrete box beam. This project is being proposed due to the poor condition of the existing structure.

The estimated construction cost for this project is $402,750. The Ohio Public Works Commission will be providing 89% of the construction costs, up to $364,366 as a grant. The balance of the project funding will be provided by the Lorain County Engineer through the Engineer’s MVGT Bridge account #2580-0000-300-302-04-6100-6105 in the amount of $40,949.91. We recommend that this bid be awarded to Senghas Construction, LaGrange, Ohio in the amount of $372,271.85.

Thank you for your cooperation with this project.”;

NOW, THEREFORE, BE IT RESOLVED by the Board of Lorain County Commissioners, that based upon the recommendation of Lorain County Engineer in letter dated April 4, 2019 we do hereby approve and enter into contract with Senghas Construction, LaGrange, Ohio in an amount not to exceed $372,271.85 for the Akins Road Bridge #0010 project in Columbia Township.

FURTHER BE IT RESOLVED that funding for this contract is being provided by 89% Ohio Public Works Commissioners of the construction costs. The remaining balance will be provided by the Lorain County Engineer, MVGT bridge funds, account #2580-0000-300-302-04-6100-6105 in the amount of $40,949.91.

BE IT FURTHER RESOLVED, that we hereby issue a Notice to Proceed letter effective May 1, 2019 and work will be completed on or before November 1, 2019 for the above noted project.

NOW BE IT RESOLVED we hereby authorize the County Administrator to notify the County Auditor to release retainage at the completion of the project.


Motion carried. __________________


In the matter of authorizing participation in )ODOT Winter contract (2019-2020) road salt) April 10, 2019

WHEREAS, the Lorain County Engineer, Lorain County (hereinafter referred to as the “Political Subdivision”) hereby submits this written agreement to participate in the Ohio Department of Transportation’s (ODOT) annual winter road salt bid in accordance with Ohio Revised Code 5513.01(B) and hereby agrees to all of the following terms and conditions in its participation of the ODOT winter road salt contract:

a. The Political Subdivision hereby agrees to be bound by all terms and conditions established by ODOT in the winter road salt contract and acknowledges that upon of award of the contract by the Director of ODOT it shall be bound by all such terms and conditions included in the contract; and

b. The Political Subdivision hereby acknowledges that upon the Director of ODOT’s signing of the winter road salt contract, it shall effectively form a contract between the awarded salt supplier and the Political Subdivision; and

c. The Political Subdivision agrees to be solely responsible for resolving all claims or disputes arising out of its participation in the ODOT winter road salt contract and agrees to hold the Department of Transportation harmless for any claims, actions, expenses, or other damages arising out of the Political Subdivision’s participation in the winter road salt contract; and

d. The Political Subdivision electronic order for Sodium Chloride (Road Salt) will be the amount the Political Subdivision agrees to purchase from its awarded salt supplier at the delivered bid price per ton awarded by the Director of ODOT (11,990 TONS); and

e. The Political Subdivision hereby agrees to purchase a minimum of 90% of its electronically submitted salt quantities from its awarded salt supplier during the contract’s effective period; and

f. The Political Subdivision hereby agrees to place orders with and directly pay the awarded salt supplier on a net 30 basis for all road salt it receives pursuant to ODOT winter salt contract; and

g. The Political Subdivision acknowledges that should it wish to rescind this participation agreement it will do so by written, emailed request by no later than Friday, April 19, 2019. The written, emailed request to rescind this participation agreement must be received by the ODOT Office of Contract Sales, Purchasing Section email: [email protected] by the deadline. The Department, upon receipt, will respond that it has received the request and that it has effectively removed the Political Subdivision’s participation request. Furthermore, it is the sole responsibility of the Political Subdivision to ensure ODOT has received this participation agreement as well as the receipt of any request to rescind this participation agreement. The Department shall not be held responsible or liable for failure to receive a Political Subdivision’s participation agreement and/or a Political Subdivision’s request to rescind its participation agreement.

mailto:[email protected]

207

Resolution No. 19-219 cont. April 10, 2019

NOW, THEREFORE, be it ordained by the following authorized person(s) that this participation agreement for the ODOT winter road salt contract is hereby approved, funding has been authorized, and the Political Subdivision agrees to the above terms and conditions regarding participation on the ODOT winter salt contract:

S/Matt Lundy (Authorized Signature) April 10, 2019S/Lori Kokoski (Authorized Signature) April 10, 2019S/Sharon Sweda (Authorized Signature) April 10, 2019

THIS RESOLUTION MUST BE UPLOADED TO THE WINTER SALT PARTICIPATION WEBSITE BY NO LATER THAN FRIDAY, APRIL 10, 2019.

PLEASE NOTE: THE DEPARTMENT WILL NOT ACCEPT TYPED SIGNATURES. PARTICIPATION AGREEMENTS SUBMITTED WITH TYPED SIGNATURES WILL BE INVALID AND INELIGIBLE FOR APPROVAL. YOU CANNOT SUBMIT A

WORD DOCUMENT VERSION OF THIS PARTICIPATION AGREEMENT. NO EXCEPTIONS.


Motion carried. __________________

b. PUBLIC COMMENT (Please limit your comments to three minutes)

Brandi Schnell, LCSWMD said Commissioner Kokoski, who is chair of Keep Lorain County Beautiful asked her to speak of the upcoming meeting. Mrs. Schnell said May 18 is countywide cleanup. There will be an organizers meeting tomorrow here at 11 am., to see what projects will be done. There are over 200 volunteers cleaning up various areas. Commissioner Kokoski said some entities even provide a pizza party or picnic afterwards. Commissioner Lundy asked if there were t-shirts. Mrs. Schnell said yes, Commissioner Kokoski & Sweda judged the contestants and will present the meeting in May with the winner. Commissioner Lundy said he is amazed that people still throw stuff out of their car windows, there is no reason for it. Mrs. Schnell said their litter program is working because LCCC does an index on litter and it decreases yearly. Commissioner Sweda thanked her and she remembers when they lived on a farm which was on a corner, it would tell the winter story with all that rubbish. Commissioner Kokoski said also why dumped your cigarette butts. Mrs. Schnell said litter collects litter. Commissioner Sweda said Lorain County is beautiful and this is one activity that is free and has immediate results.

____________________(discussion was held on the above)

c COUNTY ADMINISTRATORMr. Cordes had no issues for this day. ______________________

d ASSISTANT COUNTY PROSECUTOR

Gerald A. Innes requested an executive session on pending litigation_________________

e COMMISSIONERS REPORT

Commissioner Kokoski noted #3 under correspondence – April 26, Restored Citizens SummitCommissioner Kokoski went to Dems spaghetti dinner, St. Mary’s and had Dave Keeners famous sauceCommissioner Kokoski had CCAO public safety meeting and discussed adult parole not wanting to look after Adult Probation

offender’s anymore and state looking to cover this expenseCommissioner Kokoski did a walk through Golden Acres with the Recovery 1 team and what is needed for housing standardsCommissioner Kokoski and Sharon Sweda attended the Columbus Board of Directors meeting and reception held at Statehouse, wow,

that building is beautiful. While there had discussions on the indigent attorney fees and right now it’s at 80% hoping to get 100%

Commissioner Lundy gave his condolences to the Rothgery family on the passing of their motherCommissioner Lundy thanked everyone and engineer for attending Alliance Transportation summit. Discussions were on the on the

transportation needs and gas taxCommissioner Lundy attended the Lorain party brunch at JackalopeCommissioner Lundy had meeting with the office of Robert Sprague, State TreasurerCommissioner Lundy will attend the LCCC Vision 2020 meeting tonight

Commissioner Sweda attended citizen advisory legislative in Columbus and said always remember tone and approachCommissioner Sweda was sworn in a member of Lorain Lions and spoke about what the county does.Commissioner Sweda attended Alliance Transportation summit and was discussion on pollinator gardens on the highway approaches

with annual flowers. Commissioner Lundy said the state only mows twice per year and the cost is $19 million to cut the grass. Commissioner Kokoski suggested years ago to get groups to adopt these areas

Commissioner Sweda co hosted a meet and greet on Saturday in Lorain at Brew & StewCommissioner Sweda attending the 40th anniversary of FAVA, Carnegie Building, OberlinCommissioner Sweda attended the IAV pancake breakfast on SundayCommissioner Sweda attended NOACA on Monday on the livable community master plan kick off meeting and looking at bike paths

and safe routes in Avon.Commissioner Sweda said yesterday was a walk through at Golden Acres and reviewing optionsCommissioner Sweda said when in Columbus yesterday discussed Recorder fees into the Ohio Housing and these funds could be used

for recovery one project and would like to explore getting this allocationCommissioner Sweda said HB70 will be different result in Youngstown and Lorain still being reviewedCommissioner Sweda said tonight is the Lorain City Candidates night at 6:30 pm., Lorain High School

_______________________(discussion was held on the above)

f CLERK’S REPORT

#1. Today, at 2 pm., Records Commission meeting room d_____________________

208

g BOARD CORRESPONDENCE April 10, 2019

Motion by Lundy, seconded by Kokoski to approve the Board Correspondence and waive the reading of the same. Ayes: Lundy, Kokoski & Sweda/ Nays; None

Motion carried.

#1. US Census Bureau invites government to participate in the 2020 census new construction program; March 1, 2018-April 1, 2020 (cc: LCCDD – Good/Brandon)

#2. May 24 – Elyria High School Pioneer Marching Band appreciation day (org: Davis)

#3. April 26 from 8:30 am – 4 pm., First Lutheran Church, Lorain – Restored Citizens Summit. RSVP at 440-282-9920

#4. June 6 at Sweetbriar Golf Club Avon Lake, - Chamber Golf Outing. RSVP at www.loraincountychamber.com

#5. OH Dev Services Agency – monitoring Notice B-F-16-1BQ-1 (cc: LCCDD)

#6. Engineer issued highway use permit to Columbia Gas of Ohio, Columbus to install a 1” gas service tap on north side of Linda Dr at 70’+- east of Candy lane tie off existing 2” gas main then bore under to south side to service house #4583, Brownhelm Township

#7. October 24 – LCADA Way Pearls of Wisdom Annual benefit & recognition dinner, LaCentre, Westlake. Keynote speaker Tom Arnold. Tickets $115 www.lcada.ticket.qtego.net or 440-989-4919

#8. April 24 – Elected Officials Reception – Parker’s Grille & Tavern, Avon Lake. RSVP at www.loraincountychamber.com

#9. Engineer states beginning April 9, following railroad crossings will be closed for replacement of ties in crossing; Island, Reed & Hawke Road. Repairs should not take more than 1 week, weather permitting, Detours will be posted. Once crossings are competed work is expected to begin on Root, Station and Sprague Road.

#10. Big Brothers Big Sisters thanked the Commissioners for their donation of $250 for Bowl for Kids Sake

#11. Lorain High Band and Orchestra Boosters looking for sponsorships. ?’s [email protected]

#12. Publications: “Week in Life of Chamber”; “Prosecutors April newsletter”; “County Clips”; “NACO county news”: “Government Solutions”; “AGCredit Leaders”; “Pipeline”: “Governing”; “Murray Ridge Courier”; “City & County”; “CCAO statehouse reports”; Counties Current”; LCCAA Mission moment”: “Lorain Public Library Connections”; “Pulse”; “

#13. April 29, Mercy Health – Lorain Occupational Health will move to 5940 Oak Point Rd., Lorain

#14. Lorain Municipal Court submitted 2014 & 2015 annual reports in accordance with ORC 1901.14(4)

#15. Ohio Division of Liquor Control application for Rustic Gem LLC, dba Dragon Ranch Golf Club, 9488 Leavitt Rd., Amherst Twp

#16. Estimated cost of preparing and conducting a special election in Lorain County will be $336,699.45___________________

JOURNAL ENTRY

Commissioner Lundy moved, seconded by Kokoski to go into an executive session at 10:10 a.m. to personnel new hires at Solid Waste collection center, labor contracts, sale of real estate and pending litigation issues. Upon roll call the vote taken thereon, resulted as: Ayes: all.

Motion carried.

Commissioners reconvened from executive session and the following action was taken

RESOLUTION NO. 19-220

In the matter of approving and entering into an agreement )With Lorain Clerk of Courts and United Steel, Paper and )Forestry, Rubber, Manufacturing, Energy, Allied Industrial)And Service Workers International Union (USW) Local )#8845, effective January 1, 2019 – December 31, 2021, )SERB#2018-MED-09-0855 ) April 10, 2019

BE IT RESOLVED, by the Lorain County Board of Commissioners that we hereby approving and entering into an agreement with Lorain Clerk of courts and United Steel, Paper and Forestry, Rubber, Manufacturing, Energy, Allied Industrial And Service Workers International Union (USW) Local #8845, effective January 1, 2019 – December 31, 2021, SERB#2018-MED-09-0855 .

Motion by Lundy seconded by Kokoski to adopt Resolution. Upon roll call the vote taken thereon, resulted as: Ayes: Lundy, Kokoski & Sweda / Nays: None`

/Motion carried. __________________

mailto:[email protected]

http://www.loraincountychamber.com/

http://www.lcada.ticket.qtego.net/

http://www.loraincountychamber.com/

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RESOLUTION NO. 19-221

In the matter of approving and entering into an agreement)With Lorain County Records Center and the International ) April 10, 2019Brotherhood of Teamsters, Local #436, effective )January 1, 2019 – December 31, 2021

BE IT RESOLVED, by the Lorain County Board of Commissioners that we hereby approving and entering into an agreement with Lorain County Records Center and the International Brotherhood of Teamsters, Local #436, effective January 1, 2019 – December 31, 2021


Motion carried. __________________

JOURNAL ENTRY

With no further business before the Board, Motion by Lundy seconded by Kokoski to adjourn at 3:30 p.m. Upon roll call the vote taken thereon, resulted as: Ayes: Lundy, Kokoski & Sweda / Nays: None

Motion carried. __________________

The meeting then adjourned._____________________________________________)CommissionersMatt Lundy, President )

)__________________________________________ _)ofLori Kokoski, Vice-president )

)_____________________________________________)Lorain CountySharon Sweda, Member )Ohio

Attest:________________________________, Clerk

Please note that the Commissioners’ meetings are open to the public. The scheduled air times for the meetings will be shown on Saturday at 12:00 Noon and Monday at 11:00 p.m. subject to change at the discretion of the Lorain County Community College. The meetings might be also broadcasted in additional time periods as scheduling permits. If anyone wants to purchase a copy of the Commissioners Meeting Tapes, please call Lorain County Records Center at 440-326-4866.

Documents

fCLERK’S REPORT - loraincounty.us of the... · Web view4/10/2019 · Commissioner Lundy gave an inspirational word. ... Each proposal shall contain the full name or names of persons