The Rotary Foundation of Rotary International

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Message from Brenda Cressey, 2013 RRFC Institute Moderator

Dear Rotary Leaders, Over the last few weeks we’ve had an opportunity to reflect back on our recent combined 2013 Rotary Foundation Training and RRFC Institute experience. I trust you not only found it exciting to be part of history, but returned back to your regional responsibilities with more confidence in not only the direction we’re now going, but able to address any questions or concerns that may be lingering during this transition. It was truly an honor and special privilege to serve as your RRFC Institute Moderator and I truly enjoyed serving with a great professional and leader, Past RI Director and Assistant Moderator John Lawrence. I surely leave you in good hands for next year’s Institute. Immediately following our Institute, John and I met with Gary Millman to review the training evaluations and we were especially pleased that the overall training across the board was well received and received high marks. Everyone was engaged in the process as you learned and shared best practices. Please read the note from our good friend Gary Millman in thanks to the many Rotary staff members who supported this event. I felt it was truly worthy of sharing with each of you. Gary wrote:

Hi Everyone,

I want to thank you all for your help in the just-completed RRFC Training Institute out in San Diego. This was a unique event for us, with the RRFCs involved in the Future Vision training that took place Thursday, Friday and Saturday and then we held our one-day RRFC training institute last Sunday. I am happy to say Moderator Brenda Cressey and Assistant Moderator John Lawrence were pleased with how the meeting went, and were equally pleased that the RRFCs rated the meeting highly. I have looked at all the evaluations and the RRFCs rated the one-day training with 4s or 5s -- meaning they were very happy with the sessions and gained valuable information. They were especially happy with the regional breakouts and very much want to see that continue. Their main complaint was that we did not have enough time.

COORDINATOR COMMUNIQUÉ

A forum for Foundation news

February 2013

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As you can see by the list of recipients on this e-mail, a lot of people were involved in various parts of this meeting. I particularly want to thank Jatare Barrett and Allison Richardson for their indispensible help in the logistics, and Kimberly Braam and Bill Li for getting our materials over to the Embassy Suites and for helping us pack up when just about everybody else had left San Diego. Lisa Parse was tremendous in sorting through all our housing issues. Jacob Lesgold made our registration go smoothly. Shannon Strong was again terrific with our interpreters, who all did a great great job. Liz Trigginai made sure our opening dinner went well. Alyce and Monika were excellent as always in taking our group photos -- one of which will make it to the polio commercial.

And I thank all of you who participated as co-leaders of our breakout sessions, and especially our colleagues from the International Offices who either co-facilitated or took notes. As always I welcome any and all feedback you can give us concerning the breakouts -- or any other aspect of the meeting -- to make this a more effective training next year. Feel free to contact me, or send your ideas to Sarah Remijan, who will be taking over the planning of this meeting next year.

I also thank Kim Kouame, Katie Ediger and Sarah, and all the folks involved in the Future Vision training for keeping our RRFCs fully engaged during the IA and Future Vision training.

Finally, I wish to thank Christine Sanders, and especially Adam McCormick, who pinch hit for Christine Grodecki on such short notice. But most of all I thank Melanie Davis and Christine Grodecki, who -- as always -- were two steps ahead of me during all our preparations for this meeting.

So to that end, I personally look forward to sharing ongoing information and updates with you over the next few months as we continue to serve Rotary and the new Rotary Foundation. I especially look forward to seeing you once again in the near future -- perhaps at the Lisbon Rotary International Convention.

Kind Rotary regards,

Brenda

POLIOPLUS

Rotary clubs worldwide take action to End Polio Now Every year on Rotary’s anniversary, 23 February, clubs around the world rally support for Rotary’s top priority: the global eradication of polio. Recently, clubs and districts have been illuminating world landmarks with Rotary’s pledge to End Polio; this year Rotary is casting the spotlight on the need for governments worldwide to provide the approximately US$1 billion in resources needed to build on significant gains against the disease achieved in 2012. If the eradication initiative falters, experts warn, polio can quickly rebound and spread, soon paralyzing 200,000 children a year around the world. In the days surrounding 23 February, clubs are encouraged to invite elected leaders, government officials, and the general public to polio-themed events to learn about the eradication effort and stress the importance of finishing a job that is 99% accomplished by reaching every child in the world with the oral polio vaccine. In Canada, Rotarians in the Vancouver area are devoting the first portion of a 23 February peace forum to the polio eradication. Discussed will be the recent success of Pennies and More for Polio, an innovative polio eradication fundraising campaign in which the Canadian government is matching one-to-one every dollar raised by Canadian Rotary members up to C$1 million. The Bill & Melinda Gates Foundation likewise pledged an equal match, meaning every Rotary dollar raised will leverage an additional two. To read about other events being held worldwide, click here.

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Rotary clubs are encouraged to continue advocacy activities through April to build support for the Vaccine Summit that will be held 24-25 April 2013 in Abu Dhabi, United Arab Emirates. Funding commitments from donor countries around the world will be announced at the summit, and will highlight the promise of polio eradication and its broader implication for all vaccine preventable diseases.

Banner year against polio 2012 was a banner year for polio eradication. Worldwide, fewer than 240 polio cases were confirmed for the year. Cases are at an all-time low worldwide, down from 650 cases in 2011. Additionally, India was removed from the polio-endemic list after posting a full year with no new cases, leaving only Afghanistan, Nigeria, and Pakistan as countries where the wild poliovirus has never been stopped.

World’s Biggest Commercial Update At the 2013 Sundance Film Festival in Park City, Utah, USA, Rotary International secured a booth for the World’s Biggest Commercial, providing the opportunity to engage with the hundreds of celebrities and festival attendees while shining a spotlight on the fight to end polio. The booth secured over 100 photos of celebrities such as actress Octavia Spencer, actor Kevin Sorbo, and NY Yankees pitcher Phil Hughes. . Rotary received overwhelming positive responses (and nearly 100% participation) from festival attendees. Check out a few success stories on gathering commercial participants in Rotary Voices.

At the 2013 RRFC Institute, RRFCs joined 7452 participants in the fight to end polio in the World’s Biggest Commercial. As of 21 February, there are 127 countries participating in the commercial and the global fight to end polio. Check out the participation rankings for your country.

Rotary and polio in the News Polio eradication has been highlighted frequently in media and news in the past few months:

Bill Gates was on the Today Show with Matt Lauer and he mentions Rotary: http://video.today.msnbc.msn.com/today/50637245#50637245

Bill Gates delivers Dimbleby Lecture on BBC World: http://www.gatesfoundation.org/speeches-commentary/Pages/bill-gates-dimbleby-lecture.aspx

Rotary is highlighted in Discover Magazine

FUND DEVELOPMENT

Rotary Foundation Contribution Figures, for the seven months ended 31 January 2013 and 20121

Increase

31 January 2013

31 January 2012 (Decrease)

Annual Fund 54,271,709

52,040,032 4.29%

PolioPlus 15,249,941

17,595,613 (13.33%)

Endowment Fund 12,869,061

9,308,482 38.25%

Other Funds 7,059,188

10,146,272 (30.43%)

Subtotal US$89,449,899

US$89,090,399 0.40%

Donor Advised Fund 3,348,833

1,444,161 131.89%

Total US$92,798,732

US$90,534,560 2.50% 1This report is confidential. Totals differ from audited financial statements. Other funds include flow-through contributions, such as the sponsor

portion of Matching Grants and Global Grants, which are not recognized as contribution revenue on the financial statements. PolioPlus contributions exclude contributions from the Bill and Melinda Gates Foundation.

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First Class Initiative As announced during the 2013 International Assembly by Rotary International President-elect Ron Burton, the 2013-14 class of District Governors became the first class in Rotary history to have every member make a personal contribution to The Rotary Foundation. Contributions were given in this Rotary year for any amount and to any designation. Building on this historic accomplishment, District Governors-elect (DGE) are now inviting their respective club presidents-elect to become members of the First Class by making their own personal contribution prior to the Rotary Convention in Lisbon. Commemorative “First Class” buttons will be available to District Governors-elect to share with their club presidents once every president elect leads by example and makes a personal contribution. Buttons will be provided to eligible districts only after the DGE has confirmed 100% contribution participation of their class of presidents. Honoring the father of the Paul Harris Society

The Rotary Foundation recently honored Past District Governor Wayne Cusick for his role in developing the Paul Harris Society. During his year as governor of District 5340, Cusick, who is a member of the Rotary Club of Blythe, California, USA, created the recognition program to honor those in his district who annually contributed US$1,000 or more to the Foundation. Congratulations PDG Wayne and thank you to all Paul Harris Society Members!

Set your goals in Rotary Club Central Rotary Club Central is a new online tool designed to help clubs track their membership initiatives, service activities, and Foundation giving.

Launched in July, the tool replaces the Fund Development Club Goal Report Form and other paper forms

used for setting annual goals. Club presidents-elect are encouraged to log in to Member Access and use

Rotary Club Central to submit their 2013-14 Foundation giving goals prior to 1 May 2013 in order to be

included in the worldwide goal announcement at the 2013 International Convention in Lisbon.

Invitation-Only Events at the 2013 Rotary International Convention The Donor Relations department has begun sending invitations with a registration code to qualified donors who may wish to attend TRF Donor Events at the 2013 RI Convention in Lisbon. RRFCs may receive questions about these invitation-only events. Please see below for detailed information: The 12th Reception of the Bequest Society - Monday, 24 June 2013 (17:30-19:00)

Myriad by SANA Hotels, Cais das Naus, Lote 2.21.01, 1990-173 Lisbon, Portugal

Event cost is US$35 per person

Registration link: www.regonline.com/trfevents2013 The 20th Major Donor Dinner - Tuesday, 25 June 2013 (19:00)

Pátio da Galé, Praҫa do Comércio (entrance), 1100 Lisbon, Portugal

Event cost is US$95 per person

Registration link: www.regonline.com/trfevents2013 Arch C. Klumph Society Dinner - Tuesday, 25 June 2013 (18:45)

Pestana Palace, Rua Jau, 54, 1300-314 Lisbon, Portugal

Event cost is US$95 per person

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Registration link: www.regonline.com/trfevents2013

For questions, please email the Donor Relations team at trfevents@rotary.org or call 847.866.3320.

ROTARY ALUMNI

Rotary Program Participation Survey Former Rotary program participants can provide their information to Rotary International through a new survey. This survey is intended for all Rotary Foundation alumni – former Ambassadorial Scholars, GSE participants, Rotary Peace Fellows, and Global Grant recipients – as well as former Rotaractors, Interactors, Youth Exchange, and RYLA participants to update their contact details and stay in touch with Rotary. Encourage past programs participants to visit this webpage to share their story and discover new opportunities with Rotary. Alumni Update Ashar Ahmed, 2011-12 Group Study Exchange team member to District 7040, Canada, Sponsored by District 3271, Pakistan Ashar Ahmed works in the Pakistan State Oil Company as an executive engineer, where he handles projects pertaining to oil storage facilities spread throughout the country. A long-time student of engineering, Ashar mentored and continues to mentor several students on their university projects and future careers. He enjoys teaching and is always ready to guide young professionals. He shares his experience in GSE and how it impacted his life: “The group study exchange has become a life changing experience for me which brought a paradigm shift in approach towards life; specifically it has sparked the sense of community service and introduced me to the importance of global challenges facing humanity.”

PROGRAMS AND GRANTS

New online system As part of Future Vision launch, RRFCs will be able to view information about the qualification status and grant activity within their districts. When RRFCs log-in to the new grant system, they can navigate to the designated landing pages for District Qualification, District Grants, Global Grants, and Packaged Grants. Each of these pages will display a complete list of activities within their zones, as well as a link to open a PDF file of the qualification and grant records for each district. The new online system is functioning well and allowing Rotarians to prepare for participation in the new grant model; there will be continual updates and improvements in the coming months. We will be sure to keep RRFCs informed of these updates. If Rotarians have questions for you about the global grant online application, you can refer them to the Grant Management Manual, beginning on page 2.2. UNESCO-IHE scholarship applications

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Applications for the 2013-14 packaged grant scholarships offered with Rotary’s strategic partner UNESCO-IHE Institute for Water Education are now available online. These scholarships have been designed to promote long-term productive relationships between Rotarians and highly skilled water and sanitation professionals in their communities. Rotarians can visit the packaged grants page on rotary.org/grants for more information about this packaged grant and application materials. An overview of the grant and application process can be found here. To learn about the experiences of one of Rotary’s current scholars studying at UNESCO-IHE, check out his blog post on Rotary Voices. Online pilot system transition In preparation for the global launch of Future Vision and transition to the new online grant management system, please remind pilot districts to observe the following timeline:

Until 31 March, global and packaged grant proposals will be submitted through the current online pilot system, and processed through it no later than 30 June.

After 31 March, global and packaged grant applications will be submitted and processed through the new online grant management system.

Until 15 May, 2012-13 district grant applications will be submitted through the current system.

By 30 June, sponsors should work to seek approval for any open global grant applications in order for them to transition to the new online system.

By 1 July, reporting on all open district, global, and packaged grants from pilot districts will transition to the new online system.

District qualification update (as of 1 February 2013)

Status Total number of districts

Pilot Nonpilot

Qualified 463 80 383

Pending* 2 0 2

Draft** 45 10 35

None 28 13 15

*Pending: After a district completed qualification, an officer changed and the new officer needs to complete the process. **Draft: At least one district officer has started the qualification process. District, global and packaged grants update (as of 1 February 2013)

Status District Grants Global Grants Packaged Grants

First Steps* N/A 406 63

Draft 211 47 15

Submitted 1 0 0

* First Steps is the first phase of the application for global grants and packaged grants that gives sponsors an opportunity to confirm their activity meets grant requirements. 2013 Rotary Foundation Training: Preparing for Future Vision (San Diego) District governors-elect and district Rotary Foundation committee chairs received training on the new grant model at the International Assembly in January. The training materials are now available in the Learning Center. Go to learn.rotary.org or go to Member Access and click LEARN to find the course titled: 2013 Rotary Foundation Training: Preparing for Future Vision (San Diego).

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Club and district timelines updated Updated versions of the club and district timelines are now available. “What is Sustainability” video Please find the final versions in all languages of the “What is Sustainability” video. These videos will be used in the coming months to promote sustainability in the Future Vision model. EN - https://vimeo.com/56048443 DE - https://vimeo.com/58031550 ES – https://vimeo.com/58032200 FR – https://vimeo.com/58373390

IT – https://vimeo.com/58032685 JA – https://vimeo.com/58032922 KO – https://vimeo.com/58033208 PT – https://vimeo.com/58033369

“Rotarians Matter Most” Many of you may have seen the e-mails from a group called “Rotarians Matter Most.” They are dissatisfied with the Future Vision plan and have been circularizing Rotary clubs with negative comments about the dissolution of current TRF programs such as Group Study Exchange, Matching Grants and Ambassadorial Scholarships. Rotary Foundation chair Wilf Wilkinson and Future Vision Committee Chair and past RI President Luis Giay have responded to these e-mails and those responses are available to RRFCs on the RRFC Forum. We recommend that RRFCs become familiar with these issues in case Rotarians in your area come to you with questions or concerns about the comments made by this group. ROTARY PEACE CENTERS

2014 Rotary Peace Fellowship Application is now available! The 2014 application includes added essay questions and no longer requires applicants to speak a second language. Please note that the Rotary Peace Fellowship Application deadline is 1 July 2013. Rotary Peace Centers publications New versions of the Rotary Peace Centers publications are available for download. Revised publications include the:

2014 Rotary Peace Fellowship Application

Rotary Peace Fellow Handbook for the Master's Degree Program

Rotary Peace Fellow Handbook for the Professional Development Certificate Program

Rotary Peace Centers Program Guide for Rotarians

Rotary Peace Fellowship Brochure Upcoming Rotary Peace Center seminars Save the date and consider attending an upcoming Rotary Peace Center seminar in your area: Chulalongkorn University Bangkok, Thailand 28 March

Duke-University of North Carolina North Carolina, USA 6 April

University of Queensland Brisbane, Queensland, Australia 20 April

International Christian University Tokyo, Japan 8 June

Sign up to receive more Rotary Peace Centers news here.

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GROUP STUDY EXCHANGE For the final year of the GSE program, all districts should submit their GSE team’s documents to The Rotary Foundation electronically via the GSE Workgroup. After logging into Member Access, please go to the GSE Workgroup located on the left hand side of the page. Please note only DGs, DRFCs and District GSE Chairs can access to the GSE Workgroup.

Click on the “2012-13 GSE Pre-departure Document Submission” link in the left-side navigation

Go to your district’s folder

There are 5 folders for each team traveling: 1. Team Applications 2. Medical and Insurance 3. RITS 4. Host Itinerary 5. Final Reports and Evaluations

Upload the team’s documents in the folders provided by going into each folder and clicking the Upload button located near the top of the screen. For example, the team leader and team member applications should go in the Team’s Applications folder and the Travel Request form should go in the RITS folder.

Your coordinator will review the documents and let you know if any other documents are needed. For questions, please email the GSE team at GSE@rotary.org or call 847.866.3330.

TRF OPERATIONS

SHARE Tip of the Month “Use it or lose it” does not apply to DDF. Nonpilot districts that do not use all of their DDF by 30 June will not lose it. Unused DDF at the end of the current Rotary year continues to roll forward into the next year’s DDF balance. However, these additional funds have no bearing on the maximum award amount for the district grant – in the same way that roll forward DDF had no impact on the District Simplified Grant. When unused funds roll forward, they are available for global grants and donations. Questions about SHARE? Contact Steve Lyons, 847-866-3362; steve.lyons@rotary.org.

Funds for additional Future Vision training The Foundation is committed to making sure every district is prepared to work with the new grants model on 1 July 2013. If you have districts that need further help with preparing for the new grants, and you have been asked to visit to provide training, please know that we have extra funds available to cover such training. You can take these trips, and it will not come out of your RRFC budget. Please inform Melanie Davis about when and where you will be travelling and follow the normal rules for Rotary travel, such as booking your tickets through RITS and submitting an expense report as you would for any other RRFC-related travel.