FI Config Trng

8/3/2019 FI Config Trng

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SAP Financial Accounting Course

June 2006


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2005 ABeam Consultin1

Course Overview

Course Objectives

Course Content


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Course Objectives

At the conclusion of this course, you will be able to:

Create financial accounting organization units

Maintain financial accounting master data

Influence creation and display of financial transactions Generate automatic financial data transactions

Perform financial data analysis


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Main Business Scenario

ABEAM is bidding for a consulting contract. In order to do this,ABEAM has to prepare a prototype to present to theprospective clients steering committee


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Course Content

Unit 1Unit 2Unit 3Unit 4

Basic Settings General Ledger Accounts Payable Accounts Receivable



Course Content





Unit 1: Basic Settings



Basic Settings

Contents

Organizational Elements for Financial Statements The Variant Principle The Fiscal Year Variant Currencies



Organizational Unit in FI R/3


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9

Creating Company Code


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The Variant Principle

The variant principle is a three step method used in R/3 to

assign special properties to one or more R/3 objects. Thesteps are:

1) Define the variant

2) Populate the variant with values

3) Assign the variant

This principle is used for:

- Field status group

- Posting period

- Fiscal years


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Fiscal Year: Objectives

Explain the necessity and use of fiscal year variant andthe different types of posting period

Define a fiscal year variant that matches your client

requirement

Assign the fiscal year variant to a company code


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Fiscal Year


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Currencies: Objectives

Define currencies in SAP system

Maintain exchange rate type


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Currencies

n Every currency which will be used has to be identified by a currency code. Most of theworld's currencies are already defined in the SAP R/3-System. Each currency code can

have a validity date.n For every combination of two currencies, different exchange rates can be maintainedwhich are distinguished by an exchange rate type. These different exchange rates canbe used for various purposes such as: valuation, translation, conversion, planning, etc.


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Maintaining the Exchange Rates


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System Walkthrough


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Define Company Code

D fi C C d


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Define Company Code

D fi C C d


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Define Company Code

D fi C C d


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Define Company Code

D fi C C d


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Define Company Code

Define Compan Code


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Define Company Code

Define Company Code


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Define Company Code

Update Exchange Rate


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Questions?


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Questions?

Course Content


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Course Content


Basic Settings General Ledger Accounts Payable

Accounts Receivable

General Ledger: Objectives


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General Ledger: Objectives

Describe how GL accounting is set up in R/3

Maintain and view GL accounts

Complete daily accounting transactions in the GeneralLedger

Chart of Accounts


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Chart of Accounts

Define Chart of Accounts


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Define Chart of Accounts

Assign Chart of Account


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Assign Chart of Account

One Chart of Accounts, Several Company Codes


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One Chart of Accounts, Several Company Codes

Every company code that needs to use an account from the assigned chart ofaccounts has to create its own company code segment. Because the number andname of the account is maintained at the chart of account level, the account willhave the same name and number in all assigned company codes.

Balance Sheet & P + L Accounts


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Balance Sheet & P + L Accounts

The Account Groups for the GL accounts


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The Account Groups for the GL accounts

The Field Status


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e e d Status

Reconciliation Accounts


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Method for Creating GL Accounts


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g

Financial Statement Version


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GKRFinancial statement

GermanyAssets Liab . & OE

Items- Sub - items

- ...Items

- Sub - items- ...

P&LItems

- Sub - items- ...-

...

CAUSFinancial statement

USAAssets Liab . & OE

Items- Sub - items

- ...Items

- Sub - items- ...

P&LItems

- Sub - items- ...- ...

and many additional financial statement versions

System Walkthrough


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y g

Chart of Accounts


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Chart of Accounts


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Chart of Accounts


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Chart of Accounts


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Chart of Accounts


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Assignment of COAto company code

Account Group


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Account Groups


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Field Status Variant


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FS Version


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FS Version


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Click this copy

function for FSversion

FS Version


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Questions?


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The R/3 FI Document


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SAP Document Principle


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Document Type


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Important Standard Document Types


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Posting Key


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The posting key (PK) has a

control function pertaining to

the document line items.It determines the following:1. Account type for the

posting of the line item2. Posting of line items as

debit or credit postings3. Field status of additional

information

Additional info .Business area

Cost center

Text...

Item 1 / PKAccount

AmountTax ID

Detail view

1. S, D, K, A, M ?

3. Field status?

2. Debit or

Credit?

Standard Posting Key


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010203040506070809

Customers111213141516171819

313233343536373839

Vendors212223242526272829

50909193949596

General Ledger40808183848586

75Assets

70 99Material

89

For postings to G/L accounts

from MM

Field Status Group


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Account Information


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Line item list

ORIGINALDOCUMENT

Opticallyarchived

Account 100000JanuaryFebruary

MarchApril

...

100000+400000+300000 -100000+

...

Account 100000

Balance display

400000 -300000 -100000+500000+

200000+

200000 -200000 -

1.3.200010.3.200012.3.200015.3.200018.3.200020.3.200025.3.2000

Line items

Document

03/18/200001 100000 200000 -02 113100 200000+

Optional


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Posting Periods: Objectives


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At the conclusion of this topic, you will be able to:

Open and close posting periods for one or several company codes

Describe how certain account types can be open and closeddifferently

Posting Periods


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Posting Period Variant


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n Several company codes can use the same posting period variant. The closingand opening of periods is then done at the same time for all assigned companycodes, thus making period maintenance easier.

Period Check by Account Type


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System Walkthrough


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Document Number Range


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Document Type


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Document Type


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Document Type


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Posting Keys


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Posting Keys


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Posting Keys


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Posting Periods


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Posting Periods


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Posting Periods


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Posting Periods


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Posting Periods


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Exercises


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Basic FI Documents: Objectives


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Post Basic FI Documents

Basic FI Postings


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n The R/3 Financial module uses one document posting transaction for a lot ofdifferent postings, e.g.

General Ledger Account Postings Accounts Receivable Invoice Postings Accounts Receivable Credit Memo Postings Accounts Payable Invoice Postings Accounts Payable Credit Memo Postings

Basic FI Posting: Header and 1st Line Item


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Basic FI-Posting: Additional Line Items


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User Defaults


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Systems and Accounting Defaults


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Payment Terms


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Cash Discount


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Open Item Clearing: Objectives


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Describe the clearing process

Clear an account

Post with clearing

Open Item Clearing


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Posting with Clearing (1)


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Posting Clearing (4)


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System Walkthrough


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Set of Default Values


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Maintain Payment Terms


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Bank Master Data: Objectives


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Create bank master data

Define your house banks

Define your accounts within your house banks

Maintain the link between bank and GL accounts

Bank Master Data


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Bank Master Data


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n In the customer/vendor master record, the field Bank Type is used to distinguishbetween different banks. When processing invoices, if the customer/vendor hasmore than one bank, the user can choose from the different banks by using thematch code in the partner bank field.

n The house bank-IDs and the bank types can be used by the payment program todetermine the banks to be used.

Bank Accounts


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n Bank accounts that are managed by house banks have to be defined as well.The accounts can be identified by an account-ID, which is unique per house bank.The bank account data contains the number of the account at your bank, theaccount currency and the G/L account which reflects the postings on your bankaccount in the general ledger.

n For every bank account, a G/L account must be created. This G/L account is assignedto the bank account and vice versa. Both accounts have to have the same account currency.

System Walkthrough


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Incoming and Outgoing Payments: Objectives


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Post various incoming and outgoing payments

Reset cleared documents

The Payment Process


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Document Header: Payment Header


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Document Header: Bank Data


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Document Header: Open Item Selection


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Process Open Items


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Post the Payments


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Course Content


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Accounts Payable


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Contents Vendor Master Data Accounting Transactions Integration with Materials Management Closing Operations in Accounts Payable

Accounts Payable: Objectives


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Describe how accounting payables is set-up in the system


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Vendor Account in SAP FI


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Account Groups for Vendors


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Daily Accounting Transactions in AP


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Enjoy Invoice / Credit Memo Entry


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The Recurring Entry Program


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Element of Payment Transactions


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Parameters


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Proposal Run


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Edit Proposal


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Payment Run


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Print Payment Media


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Purchasing Data in the Vendor Master Data


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Three Stage Verification (Standard)


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Overview of Accounts Payable Closing


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Foreign Currency Valuation


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Foreign Currency Valuation


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System Walkthrough


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Account Groups


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Account Groups


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Account Groups


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Account Groups


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Account Groups


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Forex Valuation


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Forex Valuation


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Forex Valuation


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Forex Valuation


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Forex Valuation


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Forex Valuation


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Forex Valuation


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Forex Valuation


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Exercises


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Course Content

Unit 1 Basic Settings


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Unit 2Unit 3Unit 4

General Ledger Accounts Payable Accounts Receivable

Accounts Receivable


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Contents Customer Master Data Daily Accounting Transactions in Accounts Receivable Integration with SD Credit Management Closing Operations in Accounts Receivable

Accounts Receivable: Objectives

At the conclusion of this topic, you will be able to: Describe how accounting receivables is set-up in the systems


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Describe how accounting receivables is set up in the systems

Maintain and view master data

Describe how SAP supports the financial statement preparations inaccounts receivable


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Customer Account in SAP FI


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Account Group for Customers


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Enjoy Invoice/Credit Memo Entry


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Incoming Payment


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Credit Control Area


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Credit Management Master Record


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Overview: Accounts Receivable Closing Operations


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Account Group


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Account Group


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System Walkthrough


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Congratulations!

You have just completed the FI configuration Course.


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