Sap Fi Enterprise Structure Config Guide

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Common SAP Terms:

• ABAP/4 – ABAP/4 stands for Advanced Business Application Programming/4 th

Generation Language.

• Basis – Takes care of all the Technical component of the system ecept for ABAP.

• Variant – A !ariant is a specific setting that is saved "hen a program is eecuted.

• Menu Path – #tili$es %enus to allo" the user to navigate through the system.

• Transaction Code – &t's a four character code that is entered in the command field

on the tool (ar.

• Parameter ID – A Parameter &) is a special identifier given to some field in *AP.

+ou can identify a value against a Parameter &) in the #ser Profile e.g B#,-s

parameter &) is B#, and if you assign a value against the Parameter &) thenyou never have to enter this value.

• Batch Input Sessions – Batch input session stores values to (e entered during a

normal system transaction. Batch input session is the "ay in "hich most data transfer

programs are eecuted. Transaction /*%01 is used to run and manage (atch inputsessions.

• Jobs – 2o(s are setup and scheduled for processor3intensive transactions and reports.

Basis group usually manages the 2o(s.

• User Menus – +ou can create your o"n user menu "ith your most commonly used

transactions. Then you can assign this personali$ed menu to your user &) in your user preferences.

• Distributed Sstems !A"#$ – *ome *AP installations have more than one

productive instance of *AP running at one time. *AP provides a tool called

Application Link na(ling 5AL6 to allo" T"o different *AP systems to share data"ith each other.



SAP Sstem #n%ironment

• )evelopment

7lients8

. 3 7onfiguration9. 9 3 *and(o

0. )evelopment – Test

• :/A – Test

7lients8

. 9 3 :/A 3 Testing

9. Training ; 0. Training ; 9

• Production

7lients8. 4 3 Production

Transports

Transports are the vehicles (y "hich your configuration settings are moved from client to

client and environment to environment. They are also kno"n as change re<uests ordevelopment re<uests. T"o types of transports=

. 7lient )ependent Transports

9. 7lient &ndependent Transports

Transaction code * to (>vie" and manage transports in the 7ustomi$ing ?rgani$er

*creen. After creating the Transport this "here you go to release the transport.

The Imp&ementation 'uide !IM'$

The &%G provides step3(y3step detail on the configuration settings that need to take place

in each module of the *AP system. The &%G is grouped (y @unctional %odules and the

Business Processes that occur in each module.

The (n&ine Support Sstem !(SS$

?** is a dial3in tool provided (y *AP to help solve application pro(lems?** otes usually supply any additional code to fi program (ugs.



7ompany ame – #)T*#M# SP(*TS

7ompany *tructure

• Sa&es (r+ani,ation 5 regionally (ased offices located in TorontoC

montrealC 7algaryC !ancouverC dmontonC London6• *ales ?rg employs 91 *ales -ep

• *ales org is selling distinct product lines

. *ki <uipment

9. *ki Apparel0. %ountaineering/Diking e<uipment

4. *urfing <uipment

1. *urfing Apparel. 7ustom Boats

• P&ants 3 4 -egional Plants andC 9 Plants in @rance

• "e+a& #ntities 3 4 legal ntities

. * *ki *urf &nc.

9. * %ountaineering &nc.

0. * 7ustom Boats &nc.4. * @rance.

• Shared Ser%ices – * *ervices &nc. 5To support the AccountingC Duman

-esourcesC purchasingC A/7 Paya(leC and &* @unctions6



High Level Structure

-inancia& Accountin+ #nterprise Structure

. 7hart of Accounts

0 @iscal year variant

1 7ompany 7ode 7onfiguration

4 Business Areas

2 @unctional Areas

3 Advanced !alidation and *u(stitution 7onfiguration

*ales and #se Ta

Operating Concern

ES0C

Chart of AccountsEXCA

Controlling AreaEX01

ES Ski & Surf 100

ES Mountain110

ES Boats120

ES Services140

ES rance1!0



Chart (5 Accounts

6 &mportant to have dra"n out and agreed upon "hat your account

structure "ill look like

6 *etting up 7?A is the (iggest Durdle6 Thousands of accounts in 7?A vs *mall num(er of Accounts

6 Grouping Logic (uilt into the GL account num(er 5e.g all Bank

Accounts are "ithin 9 to 9EEEEE range6

Con5i+uration Ana&sis: Chart o5 Accounts

3 treme *ports "ill use a *ingle 7?A to (e used (y all of its company codes.3 The @rench su(sidiary company 577 06 "ill utili$e a country 7?A in addition to

the standard 7?A.

3 *ince treme *ports is a 7anadian Based company the sample Accounts and @inancial

statement has (een copied from the *AP delivered 7anadian accounts and financialstatement

Cop Chart o5 Accounts8 Belo" is the Path

Transaction Code: (B7







o" 7lick on 7opying 7apa(ility

Belo" is the Proposal List



7lick on the 7opy (utton to actually copy the Accounts after revie"ing the proposal

The message in the (ottom of the (elo" screen confirms the successful creation of our

7hart of Accounts.





-isca& 7ear Variant

• The @iscal year !ariant determines the posting period s to (e used (y your

7lient's company.

• &t should (e configured to match your 7lient's @iscal year.• *AP allo"s a maimum of posting periods each @iscal year.

• The periods normally comprise 9 regular and 4 special posting

periodsC "hich can (e used for such thing as posting Audit or Ta

adFustments to a closed @iscal +ear.

• Transaction Code (B08

Con5i+uration Ana&sis:

treme *ports operates on an April3%arch 7alendar month fiscal year. @or

this reasonC "e decided to copy an already eisting fiscal year variant that uses

an April3%arch @iscal 7alendar months 5!06 "ith 9 regular Postings periodsand 4 special posting periods.

Menu Path:



&t is easier to copy an eisting entry than to create one from scratch. @or our7lient "e "ill copy !0. 7lick on 7opy (utton.





Postin+ Period %ariant

• PP! controls "hich posting periodsC (oth normal and specialC are open for each

7ompany 7ode.

• &t is possi(le to have a different posting period for each company code in your?rgani$ation.

• The PP! is independent of @iscal year variant.

• Transaction 7ode ?BB?

Con5i+uration Ana&sis:

ith *APC * has decided to streamline it's office functions. Before *APC ach company

"ithin * operated it's o"n Accounting department independently. #sing *APC there"ill (e only 9 Accounting )epartments8 ?ne for the 7A)3 Based companies and ?ne for

the @rance3Based company. Because of this change C only 9 PP! 7AC and @- are

needed (ecause all 7A) companies "ill (e closed at same time and the @rance Basedcompany "ill (e closed at a different time.

Menu Path:



Belo" are the 9 PP!'s for treme *ports



Compan Code Con5i+uration

• &n *APC a 7ompany 7ode is representative of a *tand alone legal entity that re<uires

it's o"n set of accounting records for reporting purposes.

• Transaction 7ode ?H9

Con5i+uration Ana&sis !US Companies$

* has decided to use all numeric company code identifiers. There are 4 7ad (asedcompanies "ho all use 7A) )ollars as their (ase currency and nglish 56 for the

default Language.

Menu Path

Creatin+ "e+a& Compan Codes



C&ic9 on the e; #ntries button to create our compan codes



Creatin+ -I Compan Codes







C&ic9 on the e; #ntries to Create the -I Compan Codes









Assi+n -I Compan Codes to "#'A" Compan Codes





#nter/chec9 '&oba& Parameters











Con5i+urin+ Internationa& Companies

• @irst "e need to create the 7ountry 7hart of Account H@-

• *econdC "e "ill create the 7ompany 7ode









"C Compan Code





-I Compan Code







#nter '&oba& Parameters



To Setup the <ard Currenc o5 -rance Compan Code to CAD

Transaction Code (7=.







A&thou+h ou ha%e con5i+ured 5or <ard currenc at the Countr "e%e&> the settin+

;i&& not be 5u&& acti%ated unti& it is acti%ated at the Compan Code "e%e& To

acti%ate that> ou ;i&& need to con5i+ure the Para&&e& currenc

Settin+ Up Para&&e& Currencies

Transaction Code (B00



Documents

Sap Fi Enterprise Structure Config Guide